HomeMy WebLinkAboutOrdinance 17985-02-2008Ordinance No. 17985-02-2008
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN
THE PARK GAS LEASE PROJECT FUND IN THE AMOUNT OF $74,175 FROM
GATEWAY GAS WELL BONUS REVENUE FOR THE PURPOSE OF EXECUTING AN
AGREEMENT WITH C.H. JOHNSON CONSULTING, INC. FOR A FEASIBILITY STUDY
PERTINENT TO THE DEVELOPMENT OF AN AMPHITHEATER IN GATEWAY PARK;
PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING
AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2007-2008 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Park
Gas Lease Project Fund in the amount of $74,175 from Gateway Gas Well Bonus Revenue for the purpose
of executing an agreement with C.H. Johnson Consulting, Inc. for a feasibility study pertinent to the
development of an Amphitheater in Gateway Park.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 17749 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
OVED AS TO FORM AND LEGALITY:
Assistant City Att rney
ADOPTED AND EFFECTIVE: FebruarY12, 2008
Cif ®f ®rf '®r-~~, Texas
Mayor and Council Comrnunicataon
RECOMMENDATION:
It is recommended that the City Council:
1. Approve the transfer of $74,175 from Gateway Gas Well Bonus Revenue to the Park Gas Lease Project
Fund to fund the feasibility study at Gateway Park;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations by $74,175
in the Park Gas Lease Project Fund from Gateway Gas Well Bonus Revenue; and
3. Authorize the City Manager to execute an agreement with C.H. Johnson Consulting, Inc., for a feasibility
study pertinent to the development of an amphitheater in Gateway Park at a total cost of $74,175.
DISCUSSION:
On May 14, 2002, (M&C G-13624) the City Council adopted the Gateway Park Master Plan, covering the
future plans for the 503.8 acre park. Included in the Master Plan is a proposed amphitheater complex. In
public meetings regarding the future plans for the park, the public has indicated that the development of an
amphitheater complex is one of their top priorities.
In response to this demand, a Request for Qualifications/Request for Proposals (RFQ/RFP) was issued on
June 19, 2007. Proposals were received from interested consulting firms on July 27, 2007. A staff
committee was formed, consisting of representatives from the City Manager's Office, the Parks and
Community Services Department, Economic Development, and Public Facilities and Events. On
September 4, 2007, the Committee met to review each of the proposals. Scores were compiled for each
proposal reflecting how well each addressed the criteria given in the RFQ/RFP.
The top three firms were then notified of their placement on the short list and interviewed on October 16,
2007. The three participating firms were scored by the Committee, and the highest scoring firm, C.H.
Johnson Consulting, Inc., was recommended by the Committee to perform the feasibility study for the City
of Fort Worth.
The feasibility study will contain the following components:
I. Proiect Orientation and Stakeholder Input
The first component of the study will entail gathering and analyzing background information related to the
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feasibility of developing an amphitheatre at Gateway Park. The firm will identify appropriate contacts and
obtain information and assess specific issues related to the potential development. They will also tour the
proposed site and comparable venues in the area. In addition, they will hold two workshops with
community stakeholders and residents to discuss the project experience in other cities, realistic
expectations for the project, and their interest in such a project.
II. Market Analysis
The second component of the study will entail gathering population and demographic information,
understanding how new and existing development may impact the use of the facility, analyzing income and
employment trends, and analyzing transportation capacity and hotel supply. The firm will use the number
of entertainment facilities in the area to understand how this facility will get its fair share of event demand in
relation to its peers.
III. Interviews and Surveys
The third component of the study entails conducting interviews and surveys with promoters, ticket brokers
and presenters that are located in/active in the area to analyze and identify specific market opportunities
for the City of Fort Worth and for the potential amphitheater.
IV. Regional Facility Analysis
The fourth component of the study entails reviewing and analyzing the current and proposed competitive
performance venues in the region. The types of data gathered for this component include: facility
description, number of seats, types of events, annual attendance, and other measures of facility
performance. ,
V. Comparable facility analysis
The fifth component of the study entails conducting case studies of comparable venues throughout the
United States including information such as: seating capacity, event and attendance information, financial
information such as operating income versus expenses, unique marketing and packaging strategies,
schools that support demand, size and configuration of the venue, parking and traffic flow, unique design
characteristics, capital budget and approach to financing, and public sector and private sector benefactor
support.
VI. Demand Projections
The sixth component of the study entails making demand projections, including: event days by type of
event, number of performances, attendance, total use days, achievable ticket prices, and specialty seating
(corporate seats) market potential and pricing.
VII. Financial Pro forma and Operating Model
The seventh component of the study entails developing a pro forma that details the financial and operating
characteristics of the proposed amphitheater for the first ten years of operations, including apre-opening
period.
VIII. Third Party Operator Solicitation and Negotiation
The eighth component of the study entails assessing the venue's approach to operations. The firm will
analyze third party versus municipal or other approaches to operation and understand the terms of these
relationships. The firm will then compile a list of potential operators, work with the Purchasing Department
to develop requests for qualifications and requests for proposals, advertise the opportunity in appropriate
trade and local publications, receive and analyze responses, work with legal counsel and city officials to
negotiate an equitable management agreement.
C.H. Johnson Consulting, Inc., is in compliance with the City's M/WBE Ordinance by committing to 22
percent M/V1/BE participation. The City's goal on this project is 7 percent.
In return for performing the feasibility study, the City has agreed to pay C.H. Johnson Consulting, Inc.,
$74,175 in fees and expenses. The structure of the fees is as follows:
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Component Cost
Market Analysis $37,000.00
Financial Analysis $9,500.00
Third Party Operator Soliciations and Negotiation $12,000.00
Consensus Building Workshops $6,000.00
Total $64,500.00
Expenses at 15 Percent of Fees 9 675.00
Total Fees and Expenses $74,175.00
This project is in COUNCIL DISTRICT 4 and will benefit the entire city.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current capital budget, as appropriated in
the Park Gas Lease Project Fund.
TO Fund/AccountlCenters FROM Fund/Account/Centers
C282 531200 801580033710 $74,175.00 C282 446100 801920033710 X74.175.00
C282 531200 801580033710 $74,175.00
Submitted for City Manager's Office bv: Joe Paniagua (6191)
Originating Department Head: Randle Harwood (6101)
Additional Information Contact: Matt Thurber (6159)
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