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CONTRACT 110.
AMENDMENT NO. 1 TO
CITY SECRETARY CONTRACT NO. 46760
PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF FORT WORTH
AND
PRESIDIO NETWORKED SOLUTIONS GROUP, LLC
This Amendment No. 1 ("Amendment") to City Secretary Contract No. 46760 Professional
Services Agreement ("Agreement"), is made and entered into by and between the City of Fort
Worth (the "City"), a home rule municipal corporation situated in portions of Tarrant, Denton,
and Wise Counties, Texas acting by and through Susan Alanis, its duly authorized Assistant
City Manager, and Presidio Networked Solutions Group, LLC, ("Consultant" or"Contractor"),
a Delaware limited liability company and acting by and through Stacy Hutchings, its duly
authorized Senior Vice President, each individually referred to as a "party" and collectively
referred to as the "parties."
RECITALS
The following provisions are true and correct and form the basis of this Amendment:
WHEREAS, on or about June 18, 2015, the parties entered into a Professional Services
Agreement ("Agreement") for professional consulting services for design and implementation of
data network and unified communications systems and including project management under the
terms and conditions set forth in the Agreement. The Agreement is a public document on file in
the City's Secretary Office and referenced as City Secretary Contract No. 46760, and
WHEREAS, the Agreement provided a not to exceed amount of $6,997,361.85. The City
wishes to purchase additional equipment and services, increasing the total amount of the
Agreement, subject to the terms and conditions of this Amendment.
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which
are hereby acknowledged, the City and Consultant agree as follows:
1.
Section 3 of the Agreement not-to-exceed amount$6,997,361.85 will be increased by
$419,432.76 and the total compensation for equipment and services under this Agreement as
amended is $7,416,794.61.
2.
The Agreement shall be modified to include additional equipment as agreed upon by
both parties and set forth in Exhibit"E-1" attached hereto and hereby made part of this
Agreement.
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
3.
All other provisions of the Agreement that are not expressly amended herein shall
remain in full force and effect.
Executed on this the�l �day of ti 2016.
CITY OF FORT WORTH: PRESIDIO NETWORKED SOLUTIONS
GROUP, LLC:
By: By:
Sus6n Alanis Stacy Hutchings
Assistant City Manage//r Senior Vice President
Date: U l(a Date: 3 ! ,Z--1 f I✓
ATTEST: of F
By.
ity "tart', >�0
ax
�'°°Oe�ooeo °ou�
APPROVED AS TO FORM AND LEGALITY:
B
Maleshi B. Farmer
Senior Assistant City Attorney
Contract Authorization:
M&C: _P-11848 Approved 3/2212016_
Presidio Networked Solutions,LLC
Amendment No. 1 to CSC No.46760
Page 2 of 3
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Exhibit E-1
Zoom Call Recording Software $206,952.00
EMC Storage $ 69,723.76
Additional equipment and services for network and $142,757.00
telephone refresh
Total $419,432.76
Presidio Networked Solutions,LLC
Amendment No. I to CSC No.46760
Page 3 of 3
M&C Review
Official
Cm COUNCi�._AGE4 FORT WORTH
COUNCIL ACTION: Approved on 3/22/2016
DATE: 3/22/2016 REFERENCE **P-11848 LOG NAME: 13P16-0080 PRESIDIO - EW
NO.: ITS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Amendment to City Secretary Contract No. 46760 with Presidio Networked
Solutions Group, LLC, in the Amount of$419,432.76 Increasing the Total Contract
Amount to $7,347,071.00 for the Purchase of Additional Equipment and Services for
the Network and Telephone Replacement Project and Call Recording Software for the
Information Technology Solutions Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to City Secretary Contract No. 46760
with Presidio Networked Solutions Group, LLC, in the amount of$419,432.76 increasing the total
contract amount to $7,347,071.00 for the purchase of additional equipment and services for the network
and telephone replacement project and call recording software for the Information Technology Solutions
Department.
DISCUSSION:
On June 16, 2015, the City Council approved Mayor and Council Communication (M&C) C-27346
authorizing a Professional Services Agreement with Presidio Networked Solutions Group, LLC, for
equipment and professional services for the purpose of beginning the replacement of the City's network
and telephone systems.
This M&C requests authorization in the amount of$123,945.00 for the purchase of additional equipment
and services for the first phase of the City's network and telephone systems project, $69,723.76 for the
purchase of additional storage for the Police Department's storage environment and $225,764.00 for the
purchase of Zoom Call Recording Software for the Code Compliance Customer Care Call Center,
Municipal Court Warrants Call Center, Police Detectives and Information Technology Solutions Help
Desk. The call recording software will help manage interactions between customers and call agents
improving quality service and will record calls during heightened security situations. This will allow
departments the ability to train call agents, improve quality and scheduling and increase customer
service.
2014 Urban Areas Security Initiative (UASI) Grants in the amount of$206,952.00 will be used towards
the purchase of the Zoom Call Recording software. Proposed funding for this action is highlighted
below: ADMINISTRATIVE INCREASE -An administrative increase or change order for this Agreement
may be made by the City Manager in the amount up to $50,000.00 per year and does not require
specific City Council approval as long as sufficient funds have been appropriated.
$206,952.00 2014 UASI Grants
Police Department's Operational
$ 69,723.76 Budget
$142,757.00 IT Solutions Operational Budget
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$419,432.76 Total Funding
M1W13E OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The approval of this action provides additional contract authority up to $419,432.76, as specified. The
Director of Finance certifies that funds are available in the current operating budget, as appropriated, of
Information Technology Solutions Department Fund and the Operating Federal Grant Fund and that
prior to an expenditure being made, Information Technology Solutions Department have the
responsibility to validate the availability of funds.
BQN\16-0080\EW
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year I (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
60105 0046030 5330201 $68,812.0
60105 0045010 5430601 $73,945.0
21001 0360420 5330201 G00243 992354 $206,952.0
26001 0359806 5610602 1 i i i i 1 $69,723.7
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact Jack Dale (8357)
Eryck Walker(6610)
ATTACHMENTS
1295 Form.Rdf
13P16-0080 Presidio (attchmt).pdf
Presidio Quote.odf
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M&C Review
Official site.
CITY COUNCIL AGENDA FORT WORT11
COUNCIL ACTION: Approved on 6/16/2015 -Ordinance No. 21785-06-2015, 21786-06-2015 &
21787-06-2015
DATE: 6/16/2015 REFERENCE C-27346 LOG 04NETWORK AND TELEPHONE
NO.: NAME: SYSTEMS REPLACEMENT
CODE: C TYPE: NOW PUBLICNO
CONSENT HEARING:
SUBJECT: Adopt Supplemental Appropriation Ordinances and Authorize Use and Transfer of
Funds in the Amount Not to Exceed $5,324,072.00, Authorize Use of$1,723,920.00
from Available Funds and Authorize Execution of a Professional Services Agreement
with Presidio Networked Solutions Group, LLC, in the Amount Not to Exceed
$6,997,362.00 for Equipment and Professional Services Using a Texas Department of
Information Resources Contract for the Purpose of Beginning the Replacement of the
City's Network and Telephone Systems for Total Project Costs for the First Phase in
the Amount Not to Exceed $7,047,362.00, Which Includes $50,000.00 of Previously
Appropriated Funds to be Used for the Project (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt a supplemental appropriation ordinance increasing appropriations in the Information Systems
Fund in the amount of$3,442,000.00 and decreasing the available cash balance in the Information
Systems Fund by the same amount;
2. Authorize the use of available funds in the amount of$200,000.00 and authorize transfer of funds in
the amount of$3,642,000.00 from the Information Systems Fund to the Information Systems Capital
Projects Fund;
3. Adopt a supplemental appropriation ordinance increasing estimated receipts and appropriations in the
Capital Projects Reserve Fund, Gas Lease Revenues, in the amount of$1,682,072.00;
4. Authorize the transfer of funds in the amount of$1,682,072.00 from the Capital Projects Reserve
Fund, Gas Lease Revenues, to the Information Systems Capital Projects Fund;
5. Adopt a supplemental appropriation ordinance increasing estimated receipts and appropriations in the
Information Systems Capital Projects Fund in the amount of$5,324,072.00, authorize use of funds from
the Information Systems Capital Projects Fund for the City's Network and Telephone Systems Project in
an amount up to $1,723,290.00 for equipment and professional services using Texas Department of
Information Resources Contract No. DIR-TSO-2544; and
6. Authorize the execution of a Professional Services Agreement in the amount not to exceed
$6,997,362.00 with Presidio Networked Solutions Group, LLC, for equipment and professional services
using Texas Department of Information Resources Contract No. DIR-TSO-2544.
DISCUSSION:
All components of the current network infrastructure and the telephone system are at the end-of-life and
the manufacturer no longer supports the system for services or equipment. Given the fragile state of the
system, the difficulty in finding refurbished replacement parts, aging equipment and the inability to
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M&C Review
increase the size of certain aspects of the current system, IT Solutions recommends the network
infrastructure and telephone system be replaced.
The upgrade to a Cisco Network Infrastructure and Telephone System will more effectively meet the
needs of Staff by providing additional technology which the current infrastructure lacks. This system will
replace the City's current network and telephone system which was acquired in 1997.
The complete build-out and migration is expected to take 18 months to complete. Assuming contract
execution is in June 2015, the project would be scheduled for completion in December 2016.
The cost for the first phase of the project is estimated not to exceed $7,047,362.00. This total includes
$6,997,362.00 with Presidio Networked Solutions Group, LLC, for equipment and professional services
and up to $50,000.00 of previously appropriated funds to prepare the facilities for the new infrastructure
such as cabling and equipment racks.
Funding for this project comes from several sources. The Department has achieved savings due to
operational and contract efficiencies which were targeted to fund enterprise City-wide capital technology
initiatives. Funding for this project includes these savings in the amount of$200,000.00 and the excess
Fund Balance in the amount of$3,442,000.00 which are available in the Information Systems Fund for a
total amount of$3,642,000.00. Funding is also provided from Unrestricted Gas Lease Revenue in the
amount of$1,682,072.00.
The remainder of the funding comes from savings in the Public Safety Radio System Upgrade Project,
which will be completed under budget within the fiscal year. The Network and Telephone System
Project will use savings consisting of$1,723,290.00 of the original $2,700,000.00 transfer appropriated
for the Radio System Upgrade.
The total cost of the project is estimated not to exceed $14,400,000.00. Staff is developing the funding
strategy for the balance of the project and will return to the City Council for that approval when complete.
PRICE ANALYSIS - Completing due diligence, Staff received proposals from three Texas Department of
Information Resources (DIR) vendors and the recommended Presidio contract for the hardware and
support was 11 percent less than the General Datatech, LP, proposal and 21 percent less than the
Lumenate Technologies, LP, proposal. The Information Technology Solutions Department reviewed the
pricing and determined it to be fair and reasonable.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek
competitive bids for purchase of the item. DIR Contracts have been competitively bid to increase and
simplify the purchasing power of government entities.
M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
ITS Department and approved by M/WBE office, in accordance with the BDE Ordinance, because the
purchase of goods or services is from source(s) where subcontractor or supplier opportunities are
negligible.
ADMINISTRATIVE AMENDMENT-An administrative change order or increase may be made by the City
Manager to this Agreement for an amount up to $50,000.00 and does not require specific City Council
approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that the Information Systems Fund unrestricted net
positon as reported in the Fiscal Year(FY) 2014 CAFR is $4,442,000.00. Based upon FY 2015 financial
performance through the second quarter and departmental savings, a contribution of$235,670.00 is
currently projected resulting in a net position of$4,677,670.00. Upon approval of the above
recommendations, the unrestricted net position will be $1,035,670.00, which would still comply with the
current and suggested reserve requirements.
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M&C Review
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the appropriation ordinances, appropriations in the amount of$7,047,362.00 will be
available in the Information Systems Capital Projects Fund in the City's Network and Telephone
Systems Project to fund the Professional Services Agreement in the amount of$6,997,362.00 and
$50,000.00 for facilities and cabling for total project costs for Phase I of$7,047,362.00.
TO Fund/Account/Centers FROM Fund/Account/Centers
1) P168 538040 0041000 $3.442.000.00 2) P168 538040 00441000 $3.642.000.00
2 5)P251 476068 041020261780 $3.642.000.00 4) GC10 538070 006060001000 $1.682.072.00
5) P251 539120 041020261780 $5.324.072.00 6) P251 539120 041020261780 $6.997.362.00
3) GC10 446200 006060001000 $1.682.072.00
3)GC10 538070 006060001000 $1.682.072.00
4 5) P251 476010 041020261780 $1.682.072.00
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Kevin Gunn (8781)
Marilyn Marvin (6689)
Additional Information Contact: Steve Streiffert (2221)
ATTACHMENTS
04NETWORK AND TELEPHONE SYSTEMS REPLACEMENT GC10 A015 NoPeg .docx
04NETWQRK AND TELEPHONE SYSTEMS REPLACEMENT P251 A015 NoPeg .docx
04NETWORK AND TELEPHONE SYSTEMS REPLACEMENT-2 SA015.docx
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CERTIFICATE OF INTERESTED PARTIES "I r
foRM 114
l of l
Complete Nos.l-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-2163
Presidio Networked Solutions Group, LLC
Lewisville,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is01/11/2016
being filed.
City of Fort Worth Date A nowledge
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the goods or services to be provided under the contract.
16-0080
Zoom Contact Center call recording software
4 Nature of interest(check applicable)
Name of Interested Party City,State,Country(place of business)
Controlling Intermediary
5 Check only if there is NO Interested Party.
X
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
PATRICIA NEAL
Notary Public,State of Texas
My Commission Expires
June 16, 2018 Signature of utKorivZed agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE c�crr��r 1
Sworn to and subscribed before me,by the said �rviT� �t B f1�s_,this the 1 2 day of -)JINV A) V,
20� to certify which,witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.34032