HomeMy WebLinkAboutContract 43856-R3 rd,TY SECRETAW
CONTRACT W.
LETTER OF AUTHORIZATION
North Central Texas
Regional Stormwater Management Program
FY2016 Administrative and Implementation Assistance
North Central Texas Council of Governments (NCTCOG)
The NCTCOG and the City of Fort Worth (hereafter referred to as the"participant") have
executed an Interlocal Agreement to provide a structure through which the participants can
pursue initiatives that assist with the Regional Stormwater Management Program. The Interlocal
Agreement established a structure by which a Regional Stormwater Management Coordinating
Council may identify specific activities to be carried out by NCTCOG, and/or professional
agencies,with cost allocations to be determined through Coordinating Council consensus. The
participants to this agreement have reviewed the NCTCOG proposed work program for FY2016,
which includes NCTCOG assistance to the participants for administrative and implementation
support of stormwater related activities and the cost-share arrangement for funding of this effort.
In accordance with Article 2, Paragraph 5, and Article 5 of the Interlocal Agreement, the purpose
of this letter is to authorize the participant's cost-share of$22,640 for the FY2016 work program.
Execution of this Letter of Authorization is considered a formal part of the Interlocal Agreement,
and obligates the participant's cost share as identified above. If the participant fails to execute
this agreement prior to January 15, 2016, a 5% penalty will be added to the above cost-share
amount for every complete quarter of delay after the first. Once executed, billing of the
participant by NCTCOG for these services will be made no more frequently than quarterly.
NCTCOG will invoice the participant for its costs incurred resulting from the FY2016 work
program, and the participant shall remit the amount of the invoice to NCTCOG within thirty (30)
calendar days of receipt of the invoice. In the event that the participant does not accept the
goods or services or finds an error in the invoice, the participant shall notify the NCTCOG
Manager who is responsible for executing this program as soon as possible within the 30
calendar day period, and shall make payment not less than ten (10) calendar days after the
problem(s) are corrected or the error is resolved to the satisfaction of all parties. In the event
that payment of invoiced goods or services is not received by the NCTCOG within 30 calendar
days of receipt of the accepted invoice, NCTCOG is authorized to charge the participant interest
in accordance with the Prompt Payment Act. Participants that do not pay will not receive the
benefits outlined in the FY2016 work program. .
Work under this program will be carried out from October 1, 2015 through September 30, 2016.
It may become necessary for work to continue beyond September 30, 2016 in order to complete
the authorized FY2016 work program. However, costs for the work program will not exceed the
participant's cost-share as agreed to in this Letter of Authorization.
®FFICIAL R E ARY
CITY EECR
F Jr.V1101tT141 TX
Each individual signing this Letter of Authorization on behalf of a participant warrants that he or
she is legally authorized to do so and that the participant is legally authorized to perform the
obligations undertaken. The undersigned represent the agreement of NCTCOG and the
Participant to these provisions and hereby execute this Authorization in triplicate originals.
Authorized Signature ike Eastland, Executive Director
North Central Texas Council of
��9NA M Com Governments
Name(please
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Date: /t9/F!/S Date:
APPR�OVED)AS TO FoiLM AND LEGALITY:
Assistant City Attomey g e-N R As N
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OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
01
Approved May 13, 2015
Regional Strategy for Managing Stormwater in North Central Texas
1=Y2016 Work Program
October 1, 2015 to September 30, 2016
This Annual Work Program is the guiding path of a cooperative and comprehensive regional
approach to managing stormwater in North Central Texas. It has been developed under the direction
of the Regional Stormwater Management Coordinating Council (RSWMCC) as part of a regional
unified approach to addressing state and federal stormwater quality regulations, and to support
regional stewardship of the urbanized surface waters of North Central Texas.
The North Central Texas Council of Governments (NCTCOG) has worked with local governments
and other stakeholders to implement a regional strategy to address stormwater quality issues
affecting North Central Texas. A Regional Policy Position on Managing Urban Storm Water Qualityf
was created in 1999 by the RSWMCC to provide guidance for the regional strategy, setting out the
key elements for a cooperative and comprehensive regional approach to stormwater management.
Member Involvement
The RSWMCC, comprised of local government representatives, guides implementation of the
regional strategy for stormwater management through development of the Annual Work Program,
with direction from the Regional Policy Position and support from the NCTCOG Stormwater Team.
The work program is implemented through three programmatic Task Forces, each addressing one
of the key elements of the stormwater regulations—public education and involvement (PETF), illicit
discharge detection and elimination (IDDETF), and municipal pollution prevention (P2TF).
Multiple Year Projects and Programs
Executing the goals of the Regional Policy Position and providing continuing support to the local
programs of the participants is a multi-year effort. NCTCOG staff annually reviews multi-year
milestones, schedules and regional opportunities for participants, and makes recommendations for
ongoing activities to be considered by the RSWMCC to help meet permit requirements and milestones
in subsequent years. In addition,members of the three programmatic Task Forces propose new tasks
for the upcoming work program. These ideas are narrowed down by a Work Program Committee and
are presented, along with budget recommendations, for endorsement by the full RSWMCC. This
annual work program document describes the new and on-going regional initiatives approved by the
RSWMCC to be implemented during FY2016 (October 1, 2015 to September 30, 2016). The FY2016
work program deliverables are listed in Appendix A, and the budget is presented in Appendix B.
Program Cost Shares
The annual work program is funded by individual cost shares provided by each of the regional
participants. Completion of the full work program is contingent upon receiving the approved level of
funding from participating local governments. Individual cost shares are developed from an
allocation of the program elements to three categories of participants: Large MS4s (Large and
Medium Municipal Separate Storm Sewer Systems as defined by the U.S. Environmental Protection
Agency [EPA]), Small MS4s, and Common, based on the category the element primarily supports.
Cost shares for each participant are calculated according to population and to an equal share from
the resource allocation assigned to the program elements under each of these three categories.
While each work element may be structured primarily for one size category within the program, all
elements are connected to some extent by the regional stormwater common goals and are expected
to contribute to a common body of knowledge that will directly enhance all members' individual
programs.
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Approved May 13, 2015
As in recent years, primary activities associated with Construction Site Stormwater Runoff Control
and Post-Construction Stormwater Management in New Development and Redevelopment will be
funded separately under the integrated Stormwater Management(iSWMTm) program. The FY2016
Public Works Program, including the iSWMTm work elements, are developed and implemented under
the direction of NCTCOG's Public Works Council.
Local Government Participation and Oversight
Local Government Participation and Oversight include the foundational elements of the Regional
Program, such as: Coordinating Council meetings, general permitting support issues, liaising with
regulators, administrative support, and other Regional Program maintenance concerns. °'
The Regional Program maintains communication and regular opportunities for the exchange of
information between participants, RSWMCC members, and NCTCOG staff. This is done via the
Internet;the www.dfwstormwater.com website; meetings;forums and workshops as appropriate;and
roundtable discussions held in each watershed as needed. The interests of each watershed in the
Regional Program are represented by RSWMCC members in regular meetings held to guide the
regional strategy.
Large Communities-Specific Permit Coordination
The Large MS4 (Phase 1) entities are continuing to regulate under their current permit term.
Staff will continue to ensure that the collective bargaining power of the Regional Program is
brought to bear and that coordination with the overall Regional Program is considered in any
discussions on regulatory issues with the Texas Commission on Environmental Quality
(TCEQ) and EPA.
Small Communities-Specific Permit Coordination
The Small MS4(Phase 11)entities are in their second permit term. NCTCOG staff will continue
to be available to answer questions and address issues that arise from participants as they
develop and implement their Stormwater Management Programs (SWMP) under the
requirements of the renewed general permit.
The Small MS4 general permit was renewed by TCEQ in December 2013. Small MS4s were
required to develop and submit Stormwater Management Plans by June 2014. NCTCOG staff
will continue to track any new developments or information provided by TCEQ to assist local
governments in permit compliance such as report templates, etc.
RDI Development and Combined Reporting
The concept of Regionally Developed Initiatives (RDIs) is the foundation of the regional strategy.
RDIs specific to each program element are described in the program area sections of this work
program. During FY2016, the RDI Task Forces(PETF, IDDETF, and P2TF)will continue to
develop ideas for RDI projects to be incorporated into subsequent work programs, especially now
that the Small MS4 permit has been renewed.
County Roundtable(this work element is contingent upon program support and interest
from at least three counties)
The County Roundtable is offered to county stormwater managers and staff, as they contend
with stormwater issues that are unique to county governments in our region. If adequate
interest is expressed, during FY2016, NCTCOG staff will seek opportunities for leadership
education and cooperative efforts unique to the city/county relationship. The Roundtable
could provide a forum to assist in the implementation of regional program elements and
potentially to develop new initiatives specific to Small MS4 permitting and compliance for
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Approved May 13, 2015
counties. Staff will plan to support up to two meetings during the year, contingent upon
interest and support.
Coordinate and Facilitate a Variety of Meetings
The RSWMCC provides oversight for the Regional Program and directs the activities of
NCTCOG staff. Staff will arrange and administer a minimum of four meetings of the
RSWMCC over the course of the fiscal year(one per quarter). Staff will work with the Chair
to develop meeting agendas, and will compose and email meeting notices and background
information in support of these meetings. Key to the development and maintenance of a
regional effort are open discussions among all the participants. NCTCOG will provide support
for up to two work sessions as needed to discuss strategy and other permit-related issues.
Additional events may be conducted based on joint recommendation by staff and the
RSWMCC.
Perform General Liaison Functions
As the state continues the process of developing its role as stormwater regulator, it is
important that NCTCOG staff keeps them informed of our regional activities. Staff will
continue to work closely with TCEQ staff during the implementation of the second Small MS4
permit term. Upon direction from the RSWMCC, NCTCOG staff will serve as representatives
for the Regional Program with federal and state officials in matters regarding the regional
strategy and will coordinate activities among the participants to promote the Regional
Program. Staff will track regulatory information and changes in the stormwater arena,
providing regulatory updates and/or announcements as appropriate.
Identify Regional Cooperative Opportunities
An element essential to the success of the regional strategy is identification of opportunities
for regional cooperation. This is particularly important now that all regulated entities are
implementing SWMPs and with the renewal of the Small MS4 general permit. Staff will
continue to identify/refine potential regional cooperative initiatives for consideration as
additional RDIs by the RSWMCC. It is anticipated that some initiatives will be supported by
the continuing base funds, while others may require supplemental funding. Staff will seek
cooperative bulk purchase opportunities and continue to coordinate bulk orders,delivery, and
billing at least once per fiscal year for educational materials such as bookmarks and curb
markers.
Promote the Adopted Regional Stormwater Management Strategy
Staff will be available to respond to requests for presentations to city councils and civic groups
in order to assist city staff in their efforts to develop local stormwater management programs
in concert with the regional effort. The adopted Regional Policy Position continues to be an
essential tool in this regard. Staff will continue to participate in a limited number of local,
state, and national conferences to showcase the Regional Program, to stay informed of
national developments in water quality issues, and to access the municipal leadership for the
region. Staff will prepare and present overviews of the Regional Program at selected local,
state, and national conferences and other opportunities as they arise. Staff will also report
to participants on information gained at the conferences attended and furnish copies of useful
materials as appropriate.
Provide Administrative Support
NCTCOG will coordinate the Regional Program through the development of interlocal
agreements, work programs, and cost share arrangements. NCTCOG staff will handle all
necessary administrative support for these efforts including billing and phone call follow-ups.
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Approved May 13,2015
Seek Grants Funding for Additional Programs or Projects
External funding through grant opportunities may be sought for specific projects as they are
identified. State and federal grant sources will be explored and any application will be made
under guidance of the RSWMCC. Non-traditional funding sources will also be investigated:
for example, partnering with non-profits on direct implementation of best management
practices(BMPs) has been successful in other parts of the country.
Coordinate with the SEE Safe Clean &Green Initiative and Other Allied Environmental
Programs
Staff will, as necessary, attend meetings of other environmental and infrastructure programs
such as the Public Works Council, Flood Management Task Force, Trinity River COMMON
VISION Program, iSWM, Stop Illegal Dumping (fitter abatement), Water Resources Council,
Total Maximum Daily Load Program, and other watershed programs to ensure coordination
and avoid duplication of efforts.
Other Activities as Identified
NCTCOG staff will be open and available to address other activities that will assist in further
development and implementation of the regional strategy as time and budget permits. Should
a valuable opportunity arise, staff will consult with RSWMCC leadership, and may shift
priorities in the work program to take advantage of the opportunity.
Regional Stormwater Resource_Center
In order for governmental agencies to make informed decisions, they must have access to current
and progressive information from around the country, as well as information on what their neighbors
are doing. In addition, agency staff will need supporting information to be able to effectively
communicate proposed policies to their managers, councils, and the public. To help coordinate the
multiple sources of information on stormwater management, NCTCOG will continue to serve as a
resource center for this information and will provide avenues for dissemination. NCTCOG will
maintain an updated Internet presence as well as the ability to prepare custom-generated maps,
charts, and other presentation materials to participants upon special request, some of which may
incur additional charges.
Support the Regional Stormwater Website
Staff will provide maintenance and updates to the stormwater website on the NCTCOG web
domain to serve as an information clearinghouse and resource center. The website will
continue to present information targeted at providing permit-related support and maintaining '
general program information such as the annual work scope, program costs, and other
related information. The website can also aid public education on stormwater issues, and it
can help to facilitate public involvement by making available notices of program meetings,
which are open to the general public. The site will continue to be upgraded with technical
support information, seminar and training opportunities, news items, national regulatory
issues, and other current topical issues.
Serve as an Information Clearinghouse and Resource Center
NCTCOG staff will solicit and compile information on regional and national experiences in the
area of stormwater management, and will continue current efforts to bring existing public
information materials to local governments for use as examples. A regional resource of {'
available information on stormwater management issues such as pollution prevention,
innovative BMPs, and funding mechanisms, including studies, presentations by experienced
professionals, and other guidance, will be maintained in-house and posted as components of
www.dfwstormwater.com as feasible. �
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Approved May 13, 2015
Prepare Newsletter Articles, Produce Informational Materials for Various Topics
NCTCOG staff will write up to six articles in Department of Environment and Development
websites and/or regional newsletters. Local, state, and national news sources including
journals, Internet 'Listservs', news agencies, regulatory news releases, and association
newsletters will be regularly reviewed by NCTCOG for relevant materials that can be provided x
to Regional Program participants. Informational materials on various topics such as
stormwater management programs, practices and procedures, along with specific permit
commitments or requirements to assist with informing elected officials, city management, and
the general public will be made available to participants as needed. Program participants will
receive email notices as relevant items become available.
Public Education
Educating the public about the impact of their everyday activities on stormwater quality is a key
element of the stormwater program. Education and outreach programs are particularly suited to
regional cooperation. Combined outreach talent and resources can increase individual program
effectiveness and maximize purchasing power. Opportunities abound to reach citizens, school
children, and businesses throughout the Metroplex in a coordinated program. The public must be
made aware of the potential hazards associated with their individual practices and steps they can
take to reduce pollutants in stormwater runoff. Education on the proper use, disposal, and/or
management of these pollutants(e.g., lawn and garden chemicals, pet waste,yard waste, detergent,
trash, sediment, and oil and grease) as well as on general stormwater issues should be a major
element of any stormwater public education program. In addition, non-permitted commercial,
institutional, and industrial entities whose operations could have a significant impact on stormwater
quality also need to be informed of their potential impacts along with practical ways to mitigate these i
impacts.
Public Education Task Force Meetings
The Public Education Task Force will continue to support a unified stormwater public
education message for the region, while maintaining the uniqueness of individual municipal
programs. The Task Force has been very successful in providing coordinators an opportunity
to discuss public education issues, learn from each other's on-going programs, and explore
creative areas of mutual cooperation. In FY2016, the Task Force will explore and develop
additional RDIs and/or seasonal campaigns for public education and public involvement. A
minimum of four meetings will be conducted, with updates provided to the RSWMCC.
Continue Regional Texas SmartScapeTm as an RDI
Staff will coordinate the 15th Annual March is Texas SmartScape Month activities in FY2016
as an RDI for public education. Staff will work with SmartScape participants to promote the
program and assist them in planning, organizing, and promoting related outreach. Such
efforts may consist of developing outreach or planning materials, coordinating a SmartScape
class, and/or developing other initiatives identified by participants. Staff will continue to serve
as the primary liaison for cities, the public, and the media on SmartScape information. Staff
will maintain the technical and informational aspects of the SmartScape website and will
incorporate new information as it becomes available, including city-specific information on
demonstration gardens, educational events, and city promotions. As part of the SmartScape
web tracking using Google Analytics, staff will provide annual SmartScape web user statistic
reports to each participating entity for inclusion in annual reports. Regional cooperative
purchases of bookmarks and other SmartScape related promotional tools will continue to be
made available.
v
Seasonal Education and Outreach Efforts
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Approved May 13,2015
One objective of the Public Education Task Force will be to continue to build upon the
successes of past seasonal education and outreach activities. For FY2016, the Task Force
will continue running successful campaigns to address proper management of pet waste
(DOO the Right Thing), yard waste, used cooking oil, and general stormwater issues.
Cooperative purchasing of media related products will be conducted for interested
participants. In addition, local media partnerships will be maintained and opportunities for
new partners to conduct public outreach will be pursued.
For FY2016, the Task Force will extend its support of the Texas SmartScape Program. This
will help support "March Is Texas SmartScape" month, the Texas SmartScape plant sales,
and/or the Texas SmartScape plant list update.The www.txsmartscal)e.com website will also
be developed further.
Illicit Discharae Detection and Elimination(IDDE)
Regional initiatives can provide local governments with an increased array of tools for addressing
businesses and citizens that may be contributing to contaminated discharges in stormwater.
Regionally developed training programs, inspection methods, or monitoring and tracking procedures
can support local management programs by providing effective BMPs that work at the watershed
level and provide an aspect of continuity for industries in the region. The focus of the regional effort
in this program area has been the hands-on training workshops that have provided real world
experience to numerous municipal staff over the years. The practical field guide that was developed
in FY2011 was a new direction for the regional program and created a new tool for MS4 staff to use. j
The training workshops for municipal staff will continue to be offered and the materials developed for
employee training will continue to be made available. In quarterly meetings, the IDDE Task Force
will also seek opportunities to develop additional RDI(s) that will assist MS4s with full permit
compliance in IDDE.
IDDE RDI Development
In FY2016, NCTCOG staff and the IDDE Task Force will develop a Potable Water Discharges
and Fish Kill Reporting Fact Sheet. The fact sheet will assist MS4 Stormwater staff in properly
addressing fish kills and discharges from potable water sources.
Advanced IDDE Training Workshop
This workshop will teach beyond the basic IDDE/DWFW training offered every other year and
will include information on enforcement, an expanded looks at difficult cases, and a practical 44
portion on techniques. The IDDE Task Force will continue the initiative which began in FY
2015 during the development of the course outline.
Municipal Pollution Prevention
Local governments must lead by example if they are to succeed in changing the practices and
habits of businesses and residents. Toward this end,the goal of governments must be to prevent
or reduce pollutant runoff from municipal operations including streets, highways, municipal parking
lots, maintenance facilities, storage yards, and waste transfer stations. Comprehensive regional
training programs developed in prior years have gone a long way in providing for the training
component of the permit requirements. Previously developed training DVDs focusing on various
municipal operation activities will be available for purchase and some aspects of the FY2012
education and sharing initiative will continue. Since training alone does not fully address all the
Page 6 of 7 `
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Approved May 13,2015
requirements of the permit, continued attention is needed to develop a more comprehensive RDI(s)
for this program area.
In FY2016, NCTCOG staff and the P2 Task Force will develop a training module geared toward
water utilities/public works regarding water main breaks, sewer overflows, or other discharges. The
materials will be developed to coordinate with the previous videos that have been created.
Realonal Cooperative Monitoring
NCTCOG is facilitating the implementation of the current permit term TCEQ-approved monitoring
program that is based on in-stream monitoring of selected watersheds. A more comprehensive
biomonitoring component will continue during this permit term. The goal for this monitoring program
is to continue to generate water quality data on receiving streams in the DFW Metroplex during storm
events for use in tracking long-term water quality trends and effectiveness of BMP implementation
in the watershed.
Regional Monitoring Program Implementation
Phase I entities will continue monitoring activities in this permit term. A regional consultant
was selected through an RFP process to perform sampling activities for seven of the regional
participants, while two participants will continue to perform their own monitoring and submit
data to the consultant for inclusion in the regional data set. In 2016, a fifth year of sampling
will occur and NCTCOG staff will provide administrative oversight to the consultant team that ,
is providing the regional monitoring services. Staff will also be handling the contracts and
billings for the joint monitoring services. For the two entities that are not using the joint
services agreement, staff will work with them to ensure that consistency with the regional
protocol is maintained and that their collected data are compiled into the regional dataset.
Staff will continue to input all monitoring data into a regional monitoring database and provide
data and monitoring status reports online in a timely fashion. NCTCOG staff will administer
all contractual paperwork for both the consultant and the participating entities, as well as
oversee consultant activities on behalf of the regional partners. Staff will work in concert with
the consultant to prepare a digital annual report that will be submitted to TCEQ in March of
2016. Meetings of the Regional Monitoring Task Force will be held as needed.
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Approved May 13, 2015
Regional Stormwater Management Program
Appendix A
FY2016 Work Program Deliverables
Local Government Participation and Oversiaht
• Act as a liaison between regulatory agencies and permitted MS4s as needed
• Maintain communication and regular opportunities for the exchange of information between
participants, RSWMCC members, and NCTCOG staff
• Assist local governments with SWMPs and RDIs as needed
• Continue exploring and developing ideas for RDI projects through the RDI Task Forces
• Coordinate up to two county roundtables contingent upon request from three participating
counties
• Conduct four RSWMCC meetings
• Provide support for up to two RSWMCC work sessions to discuss strategy and other permit-
related issues
• Coordinate at least one round of cooperative purchases
• Track regulatory information and provide updates at meetings and through other means
• Administer contracts and budget
• Represent regional program at local, state, or national conferences as feasible
• Seek funding, through grants or other sources,for additional programs or projects as
feasible
• Coordinate with other NCTCOG programs to avoid duplication efforts �}
Regional Stormwater Resource Center
• Maintain and update www.dfwstormwater.com
• Solicit and compile information on regional and national stormwater experiences as necessary
• Develop up to six news articles for regional newsletters
Public Education
• Conduct at least four Public Education Task Force meetings
• Develop RDIs for Public Education in future work programs
• Coordinate March Is Texas SmartScape®Month activities ,
• Maintain SmartScape website and compile SmartScape web statistics
• Conduct stormwater seasonal campaigns covering topics such as pet waste(DOO the Right
Thing), yard waste, used cooking oil, and general stormwater issues
• Explore and conduct other educational campaigns as feasible
• Facilitate cooperative purchasing of media as feasible
• Maintain regional events calendar webpage
• Extend support for Texas SmartScape activities ("March Is Texas SmartScape Month,"
Texas SmartScape plant sales, etc.)
• Create a Public Education Activity Report for participants
Regional Stormwater Program FY2016 Work Program Appendix A
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Approved May 13, 2015
Illicit Discharge Detection and Elimination (IDDE)
• Conduct four meetings of the IDDE Task Force
• Develop RDIs for IDDE in future work programs
• Conduct one workshop for municipal industrial stormwater inspections
• Conduct Advanced IDDE Training Workshop
• Potable Water Discharges and Fish Kill Reporting Fact Sheet
Municipal Pollution Prevention
• Conduct three meetings of the P2 Task Force
• Develop RDIs for P2 in future work programs
• Conduct one Peer 2 Peer Education and Sharing opportunity
• Promote the current P2 training modules and resources as needed
• Develop a Water Utilities/Public Works training module
Regional Cooperative Monitoring
• Oversee consultant activities as necessary
• Manage contracts and billings for monitoring services
• Maintain communirat,_.. with Monitoring Task Force on consultant activities
• Maintain www.dfwstormwater.com site with sampling updates and data
• Conduct Monitoring Task Force meetings as needed
• Complete annual regional monitoring report and submit to TCEQ by March 1 deadline
• Send digital copy of Final Report to participants
Regional Stormwater Program FY2016 Work Program Appendix A
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1 Approved May 13, 2015
Regional Stormwater Management Program
Appendix B
FY2016 Work Program Budget
In February,the Regional Stormwater Management Coordinating Council (RSWMCC) approved
the FY2016 Work Scope at a funding level of$314,000. Completion of the full work program is
contingent upon receiving this level of funding from participating local governments. The budget
is presented in Table 1.
Table 1
Budget Total
Category Justification Project
Approximately 50% of the budget pays salary for
Personnel/Salary planning staff and management oversight, and $ 157,300
administrative,fiscal, and technology support staff.
Fringe Benefit Rate 45.1% of salary. (Projected Estimate) $ 70,785
Approximately 2% of budget goes to in-region travel for
project meetings, conducting presentations, and
Travel providing support to program participants.This also $ 6,280
covers out-of-region travel to meet with TCEQ as
needed, attend the annual EPA Region 6 MS4
conference, and possibly one national conference.
Approximately 1.5% of the budget pays for consumable $ 4,724
Supplies supplies.
Contractual 0
Covers printing, copying, mailing, postage, GIS,
network services, rent, communications. This
Other(misc.) represents approximately 11% of the budget. Many of $ 34,640
these items are fixed charges(e.g. rent, network
services).
Accounts for approximately 12.8% of the budget and is
Indirect Cost Rate: calculated from a 17.7% rate applied just to salary and $ 40,371
fringe and is based on letter from cognizant agency
(TxDOT).
Total Costs $314,000
Regional Stormwater Program FY2016 Work Program Appendix B
MAC Review Page I of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTI ORTII
COUNCIL ACTION: Approved on 10/23/2012
DATE: 10/23/2012 REFERENCE "*C-25938 LOG NAME: 20REGSWMPFY13-FY17
NO..
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of an Interlocal Agreement and Authorization Letter with the North
Central Texas Council of Governments for the Regional Storm Water Management
Program and Authorize Payment of Costs in the Amount of$20,427.00 (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute an interlocal Agreement with the North Central Texas
Council of Governments for the period of October 1, 2012 through September 30, 2017; and
2. Authorize the City Manager to execute an authorization letter with the North Central Texas Council
of Governments which sets the City's annual cost share of NCTCOG's administrative and
implementation assistance for the regional storm water management program at $20,427.00 during
Fiscal Year 2012-2013.
DISCUSSION:
Stormwater regulations included in the Clean Water Act pose a significant impact for seven Metroplex
cities (Fort Worth, Dallas, Arlington, Garland, Irving, Plano and Mesquite), the North Texas Tollway
Authority and the Texas Department of Transportation District Offices in Fort Worth and Dallas. For
the past several years, representatives from these entities have worked together through the
NCTCOG's Regional Urban Storm Water Management Task Force in preparation for meeting storm
water permit requirements. Because all of the entities are required to implement many of the same
programs, the potential for cost sharing and coordination of programs exists.
The City first entered into an interlocal Agreement with the NCTCOG to cover administrative support
for regional initiatives in November 19933he City Council approved the most recent interlocal
Agreement for this program on November 6, 2007, (MBC C-22508)for the period of October 1, 2007,
through September 30, 2012. This Mayor and Council Communication also set the City's annual cost
share of NCTCOG's administrative and implementation assistance for the regional storm water
management program at $18,454.00 for Fiscal Year 2007-2008.
The new interlocal Agreement with NCTCOG will be for the period of October 1, 2012 through
September 30, 2017.The annual authorization letter allocates the City's cost-share of$20,427.00 for
the administrative costs to be incurred by the NCTCOG during Fiscal Year 2012-2013 in support of
the Regional Urban Storm Water Management Task Force and its associated sub-committees.
FISCAL INFORMATION/CER T iFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, in the Environmental Protection Operating Fund.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=17565&councildate=10/23/2012 10/25/2012
Review Page 2 of 2
TO Fund/Account/Centers FROM Fund/Account/Centers
R103 539120 0204104 $20,427.00
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Doug Wiersig (7801)
Additional Information Contact: Michael Gange (6569)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=17565&councildate=10/23/2012 10/25/2012
FY16 COST SHARE TABLES
Regional Stormwater Management Program
North Central Texas Council of Governments
Table 1:Phase II City Cost Share Table 2: Phase I Participant Cost Shares
Estimates Cost Shares
City Population Cost Share City or Entity
(2014 Pop Estimates ($)
Estimate) $ Dallas $33,649
Under 3,000 $500
5,000 $2,596 Fort Worth $22,540
10,000 $2,772 Arlington $ 12,618
15,000 $2,948
20,000 $3,113 Plano $ 9,941
25,000 $3,289
30,000 $3,465 Garland $ 9,015
35,000 $3,641 Irving $ 8,900
40,000 $3,806
45,000 $3,982 Mesquite $ 6,812
50,000 $4,158
T
55,000 $4,334 xDOT-Dallas District $ 3,311
60,000 $4,499 TxDOT-Fort Worth District $ 3,311
65,000 $4,675
70,000 $4,851 North Texas Tollway Authority $ 3,311
75,000 $5,027
80,000 $5,192 Table 2-Phase I Participant Cost Shares
85,000 $5,368
90,000 $5,544 The above non-municipal participants'cost share is
95,000 $5,720 based on the Phase I cost share formula with a zero
100,000 $5,885
105,000 $6,061 population factor. Phase I cost shares fund Phase I
110,000 $6,237 program elements and a portion of common
elements.
115,000 $6,413
120,000 $6,578
125,000 $6,754
130,000 $6,930
135,000 $7,095 Table 3: County Cost Share Amounts
140,000 $7,271 Derived" Cost Shares
145,000 $7,447 County Population $
150,000 $7,623
155,000 $7,788 Collin County 5,932 $2,627
160,000 $7,964 Dallas County 4,590 $2,583
165,000 $8,140
170,000 $8,316 Denton County 19,510 $3,079
175,000 $8,481 Ellis County 21,668 $3,151
180,000 1 $8,657
Johnson County 10,465 $2,778
Table 1 -Phase II City Cost Share Estimates Kaufman County 2,567 $2,515
City participants can use this table to estimate their Parker Coun 4,756 $2,588
cost share amounts from the ranges given. Each Rockwall County 2,678 $2,519
participant's cost share is derived from a formula that Tarrant County 33,423 $3,542
is based on population and an equal share among
participants. Phase II cost shares fund Phase II
program elements and a portion of common program Table 3-County Cost Share Amounts
elements. Cities outside the Dallas-Fort Worth-
Arlington, Denton-Lewisville, and McKinney
Urbanized Areas pay 2/3 of the amount listed in this 'The county population used in the formula to derive the
table. cost-share is based on the unincorporated population of
the county found in the Census 2010 urbanized area. A
The FY16 cost share of Phase II non-municipal 2014 growth factor has been applied to this population
agencies is$2,430 and is based on the Phase II cost figure which is then used with the Phase II cost share
share formula with a zero population factor. formula.
Attachment 3 to Letter of Authorization/Agreement
PART A: 5tormwater Monitoring
Entity j;,.�,.,.` .
Grand Total
Arlington 63,941 70,678 66,578 24,011 791,7}t
Garland 93,941 70,678 $ 66,574 2 4,02 1 $ 291,796
Irving 63,941 AA 70,678 24,{l21 $ 291,796
Mesquite 45,866 50,679 47,717 7 $ 17,126 $ 209,145
Plano 45,866 50,679 S 47,737 $ 17;126 $ 209,145
NTTA 4;7,TP 50,679 47,137 17,126 $ 209,145
TxDOT 45,866 2,,717 50,679 s 4 . 3 17,12,(, $ 209,145
k
Dallas 7,458 $ 2,058
Fort Worth 1,1.(13 $ 1,103
Tectal 375,287[ S 394,682414,,754' 340,682 143,728 $ 1,715,129
PART 8: Biological Monitoring
Entity Grand Total
Garland 13,839 5 9,485 5 9,389 s 3,808 5 45,906
Plano S 13,836 4,48.5 9,389 a 3,808 5 45,946
'Dallas 7440 $ 1,440
(Fort Worth 3,360.$ 3,360
Total 27,672 18,776 18,970 18,778 12,416 $ 96,612