HomeMy WebLinkAboutOrdinance 22142-03-2016 ORDINANCE NO. 22142-03-2016
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE BOTANIC GARDEN STRATEGIC PLAN PROJECT
OF THE SPECIAL DONATIONS CAPITAL PROJECTS FUND IN THE AMOUNT
OF $66,000.00, FROM AVAILABLE FUNDS, FOR THE PURPOSE OF FUNDING
A STRATEGIC PLANNING STUDY FOR THE FORT WORTH BOTANIC
GARDEN; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL
ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2015-2016 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Botanic Garden Strategic Plan Project of the Special Donations Capital Projects Fund in the amount of
$66,000.00, from available funds, for the purpose funding a strategic planning study for the Fort Worth
Botanic Garden.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or
void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 21873-09-2015 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions
of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND GALITY:
Tyler Wallac , istant City Attorney Mary 4KaW,gs-Vretary
ADOPTE AND EFFECTIVE:March 29.2016
Ordinance No.22142-03-2016
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: 'Approved on 3/29/2016 - Ordinance No. 22142-03-2016 & 22143-03-
2016
DATE: Tuesday, March 29, 2016 REFERENCE NO.: C-27658
LOG NAME: 80BOTANICGARDSTRATPLAN
SUBJECT:
Authorize Acceptance of Donations from the Fort Worth Botanical Society, Inc., in the Amount of
$33,000.00 and Fort Worth Garden Club in the Amount $33,000.00 to Help Fund a Strategic Planning
Study for the Botanic Garden, Authorize Execution of a Professional Services Contract with EMD
Consulting Group, LLC, in the Amount of$97,925.00 for a Strategic Planning Study for the Botanic Garden
and Adopt Appropriation Ordinances (COUNCIL DISTRICT 7)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the acceptance of a donation in the amount of$33,000.00 from the Fort Worth Botanical
Society, Inc., to help fund a Strategic Planning Study for the Fort Worth Botanic Garden;
2. Authorize the acceptance of a donation in the amount of$33,000.00 from the Fort Worth Garden Club
to help fund a Strategic Planning Study for the Fort Worth Botanic Garden;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Botanic Garden Strategic Plan Project of the Special Donations Capital Projects Fund in the amount of
$66,000.00;
4. Adopt the attached appropriation ordinance increasing appropriations in the amount of$31,925.00 in
the Botanic Garden Strategic Plan Project of the Park and Recreation Improvements Fund to fund a
Strategic Planning Study for the Fort Worth Botanic Garden and decreasing fund balance in the
Unspecified Center of the fund by the same amount; and
5. Authorize the execution of a Professional Services Contract with EMD Consulting Group, LLC, in the
amount of$97,925.00 for a Strategic Planning Study for the Fort Worth Botanic Garden.
DISCUSSION:
On November 23, 2015, a request for proposals was released for Professional Planning Services for a
Strategic Planning Study for the Botanic Garden (Garden). This study will prepare baseline information for
the Garden's current operations and benchmark with comparable institutions, conduct an organizational
analysis of strengths and challenges, reconsider the Garden's mission, create a unified vision in
cooperation with support groups, set goals and develop objectives and timelines for achieving them and
provide a financial analysis.
Issues to be examined during this review include, but are not limited to, organization and operations in
comparison with high-performing comparable institutions with particular focus on internal governance and
Logname: 80BOTANICGARDSTRATPLAN Page 1 of 3
staffing effectiveness, current and new revenue sources and expenses, financial stability for maintenance
and growth and concrete steps for implementing the 2010 Master Plan.
This solicitation was open from November 23, 2015 to December 21, 2015 as Bid Request 201501 BG. It
was advertised from November 27, 2015 to December 11, 2015 in addition to posting on the City's
website from November 23, 2015 to December 21, 2015. Four qualified proposals were accepted, in
order of receipt, from:
EMD Consulting Group, LLC, St. Louis, MO
Gallagher Consulting Services
Lord Cultural Services, New York, NY
Oasis Design, Baltimore, MD
Each of the firms submitting was ranked based on experience, quality of required work samples
submitted, proposed timeline and availability, references, M/WBE compliance and cost. EMD Consulting
Group was determined to offer the best value based on its very broad experience working with strategic
planning and benchmarking with botanical gardens and excellent reputation within the industry.
EMD Consulting Group is in compliance with the City's BDE Ordinance by documenting good faith
effort. The City's MBE (AA) goal on this project is 10 percent.
Project Funding:
0 Source Amount
Donation Funds $66,000.00
Capital Project Funds $31,925.00
F TOTAL $97,925.00
The total cost associated with this project is expected to be:
Item cost _
Professional Services $84,050.00
Travel, Misc. Expenses $13,875.00
TOTAL 1 $97,925.00
The Fort Worth Botanic Garden is located in COUNCIL DISTRICT 7, but serves all Fort Worth
residents.
FISCAL INFORMATION /CERTIFICATION:
The approval of this action provides purchasing authority in the amount up to $97,925.00, as
specified. The Director of Finance certifies that, upon approval of this appropriation ordinance, funds are
available in the current operating budget, of the Special Donations Fund and that prior to an expenditure
being made, the Park and Recreation Department has the responsibility to validate the availability of
funds.
FUND IDENTIFIERS (FIDs):
TO
Fund Department Accouni Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2
3 30105 0800450 4640001 100259 $66,000.00
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3 301051 0800450 5330500 100259 $66,000.00
39302 0800450 4623001 UNSPEC UN9200 $31,925.00
5 39302 0800450 5330500 100259 004920 $31,925.00
5 39302 0800450 4623001 100259 004920 $31,925.00
FROM
Fund Department Accouni Project ProgramActivity Budget Reference # Amount
ID ID Year Chartfield 2
r 5)30105 0800450 5330500 100259 $66,000.00
,393021 0800450 5330500 100259 004920 $31,925.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Richard Zavala (5704)
Additional Information Contact: Sandra Youngblood (5755)
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