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HomeMy WebLinkAboutOrdinance 22160-04-2016 ORDINANCE NO. 22160-04-2016 AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE SPECIAL DONATIONS CAPITAL PROJECTS FUND IN THE AMOUNT OF$180,000.00,FROM AVAILABLE FUNDS,FOR THE PURPOSE OF FUNDING THE PARK IMPROVEMENTS AT SANDY LANE PARK; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2015-2016 in the Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Special Donations Capital Projects Fund in the amount of $180,000.00, from available funds, for the purpose of funding the park improvements at Sandy Lane Park. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction,such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance No. 21873-09-2015 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. 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';, �-•, ^,11.-.11111.. :L .Ixxxxr City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 415/2016 Ordinance No. 22160-04-2016 & 22161-04-2016 DATE: Tuesday, April 05, 2016 REFERENCE NO.: C-27667 LOG NAME: 80SANDY LANE PARK IMPROVEMENTS - CONSTRUCTION CONTRACT SUBJECT: Authorize Execution of a Construction Contract with Cole Construction, Inc., in the Amount of $1,104,134.00 for the Installation and Construction of Park Improvements at Sandy Lane Park, Provide for Staff and Construction Contingency Costs in the Amount of$122,745.40, for a Total Construction Phase Cost of$1,226,879.40, Authorize Transfer of$175,000.00 Within the TPW Stormwater 2016 CIP from the Cottonwood Creek Channel Stabilization Project to the Sandy Lane Improvements Project and Adopt Appropriation Ordinances (2014 BOND PROGRAM) (COUNCIL DISTRICT 5) RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached appropriation ordinance increasing appropriations in the Sandy Lane Park Improvement Project of the Special Donations Capital Projects Fund in the amount of$180,000.00 from revenue generated by a T-Mobile License Agreement; 2. Authorize the transfer of$175,000.00 within the 2016 Stormwater Capital Improvement Plan from the Cottonwood Creek Channel Stabilization Project to the Sandy Lane Improvements Project; 3. Adopt the attached ordinance increasing the Sandy Lane Improvements Project in the 2016 Stormwater Capital Improvement Plan by $175,000.00 and decreasing the Cottonwood Creek Channel Stabilization Project of the same fund by $175,000.00; and 4. Authorize the execution of a construction contract with Cole Construction, Inc., in the amount of $1,104,134.00 for the installation and construction of park improvements at Sandy Lane Park. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize the award and execution of a construction contract with Cole Construction, Inc., in the amount of$1,104,134.00 for the construction of park improvements and to address related financial matters. The financial matters are appropriating and authorizing the use of T-Mobile License Agreement fee revenues for park improvements at Sandy Lane Park and reallocating and re-appropriating funds in the 2016 Stormwater Capital Improvement Plan from the Cottonwood Creek Channel Stabilization Project to the Sandy Lane Improvements Project to facilitate better tracking of all funding for work within the park. On June 4, 2013 (M&C C-26303), the City Council authorized an Engineering Agreement with Gary P. Kutilek d/b/a The Landscape Alliance, City Secretary Contract No. 44578, in the amount of$77,800.00 to develop a park improvement conceptual master plan and prepare construction documents for park improvements at Sandy Lane Park. On March 18, 2014 (M&C C-26715), the City Council authorized the execution of Amendment No. 1 to Logname: 80SANDY LANE PARK IMPROVEMENTS - CONSTRUCTION CONTRACT Page I of 4 City Secretary Contract No. 44578, the Engineering Agreement with Gary P. Kutilek d/b/a The Landscape Alliance, in the amount of$138,759.50, thereby revising the total contract amount to $216,559.50. The amendment increased the design and construction scope of the project to include drainage and erosion control improvements along Cottonwood Creek, which flows through Sandy Lane Park. The drainage and erosion control improvements will address the ongoing impacts the drainage and creek bank erosion have on the existing park drive, storm drain and site utilities in Sandy Creek Park. The expanded scope of services outlined in Amendment No. 1 resulted in a need for further coordination with the Transportation and Public Works Department - Stormwater Division and additional sub consultants to determine the best solution for addressing the drainage and erosion of Cottonwood Creek. Amendment No. 2 was executed administratively, to include an additional $20,370.00, thereby revising the total contract amount to $236,929.50. Requirements for a permit issued by the United States Army Corp of Engineers made an archeological survey of Cottonwood Creek necessary. Amendment No. 3 was executed administratively, to include an additional $2,250.00, thereby revising the total contract amount to $239,179.50. The resulting project was advertised for bidding on December 17, 2015 and December 24, 2015 in the Fort Worth Star-Telegram. On January 14, 2016, the following bids were received: Bidders Base Bid Unit Alternate Bid Total Bid 1 & 2 _ UnitA & C i Cole Construction, Inc. _ ( $ 941,630.00 $162,5_04.00 $1,104,134.00_ Raydon, Inc. $ 998,883.00 $133,527.00�� $1,132,410.00 (The Fain Group, Inc. _ _ $1,023,801.00 $184,305.00 $1,208,106.00 1C. Green Scaping, LP I $1,192,372.53 $175,101.50 $1,367,474.03 Northstar Construction, LLC $1,291,644.00 $414,500.00 $1,706,144.00 12L Construction $1,302,515.00 $291,700.00 ( $1,594,215.00 Schmoldt Construction $1,590,002.00 ( $483,264.00 _$2,073,266.00 Gadberry Construction Company, $1,651,485.77 $485,259.10 ( $2,136,744.87 Inc. The Base Bid items include: the repair and installation of drainage and erosion control measures along and within Cottonwood Creek; the removal, reconstruction and installation of park access drives and parking lots; the removal and installation of playground equipment and the installation of a concrete trail. In addition to the Base Bid, it is recommended that the Alternate Bids of Unit A, a construction allowance and Unit C, additional creek channel reconstruction also be included in the total award for the contract. It is recommended that the bid submitted by Cole Construction, Inc., be approved for award of a contract with a base bid amount of$941,630.00, Alternate Bid Unit A in the amount of$50,000.00 and Alternate Bid Unit C in the amount of$112,504.00, for a total contract amount of$1,104,134.00. With the addition of associated construction administration, inspection, material testing and construction contingency funding in the amount of$122,745.40, the total construction phase amount is $1,226,879.40, with the total project amount, including design phase costs, being $1,532,199.29. Logname: 80SANDY LANE PARK IMPROVEMENTS - CONSTRUCTION CONTRACT Page 2 of 4 Project expenses and revenues are summarized in the following tables: Project Expenses Sandy Lane Park Engineering Agreement (The Landscape Alliance, City Secretary No. 44578) (M&C C-26303) 77,800.00 [Ameridment No. 2 20,370.00 IlDesign Phase Total ---$'305,319.89 Iconstruction Contract (Cole Construction, Inc.) 1�1,104,134.00 �Project Administration, Testing, Inspection, Contingencies, etc. 122,745.40 lConstruction Phase Total Project Total �11,532,199.29 Upon approval of this M&C, all appropriations and funding will be as summarized in the table bo|ovv JGas Lease Bonus (M&C G-16786, M&C G-17817) IGas Lease Royalties (M&C C-23147) J$ 29,153.29 Ff--mobile Lease Agreement (M&C L-14904) 180,000.00 10—roJect Total 1$1,532,199.29 This project ioinu1udadintha2014BondPrognam. Available resources within the General Fund will be used to provide interim financing until debt ie issued. Once debt associated with this project is sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 21241-05-2014). K8/VVBE C)FF|{|E ' Co|e Construction Inc., is in compliance with the City's Business Diversity Ordinance by committing to14 percent MBE participation on the PARD base bid price. The City's MBE goal for the base bid contract is 13 percent. Construction is anticipated to commence in April 2016 with an estimated completion date in August 2018. The contract period io15O calendar days. The maintenance impact ia expected to begin in April of 2O10 and ie estimated tuba $0OO.0Oin Fiscal Year 2O18. Beginning in Fiscal Year 2O17' the maintenance impact io anticipated tobe $2,435.00 annually. There isnoFF&E associated with this project scope. Sandy Lane Park in located in COUNCIL DISTRICT 5. Lognmoo: QOSANDY LANE PARK IMPROVEMENTS - CONSTRUCTION CONTRACT Page 3of4 FISCAL INFORMATION I CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, appropriations are available in the current capital budget for this construction contract, as appropriated, within the PACS Gas Lease Cap Proj Legacy Fund, the 2014 Bond Fund, 2016 TPW Stormwater CIP and the Special Donations Capital Projects Fund. Funds are available in the operating budget for the maintenance impact, as appropriated in the General Fund. FUND IDENTIFIERS (FIDs): TO Fund Department Account Project ProgramActivity Budget Reference # Amount ID ID Year (Chartfield 2) 1 30105 0800450 4620001 C01736 $180,000.00 1 30105 0800450 C01736 $180,000.00 2&3 52002 0200431 4952001 100088 2016 $75,000.00 2&3 52002 0800450 4952001 C01736 2016 $75,000.00 2&3)52002 0200431 100088 2016 $75,000.00 �&3)520021 0800450 5740010 C01736 C03680 2016 $75,000.00 2&3 59651 0200431 4905420 100088 002880 $100,000.00 &3 59651 0800450 4905420 100088 C03680 $100,000.00 2&3)59651 0200431 100088 002880 $100,000.00 2&3)59651 0800450 5740010 C01736 C03680 $100,000.00 FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year Chartfield 2 52002 0800450 5740010 C01736 C03680 2016 $75,000.00 59651 0800450 5740010 C01736 C03680 $100,000.00 30105 0800450 5740010 C01736 C04980 $180,000.00 34014 0800450 5740010 C01736 2016 14020107 $500,000.00 39302 0800450 5740010 C01736 C04880 $249,134.00 CERTIFICATIONS: Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Richard Zavala (5704) Additional Information Contact: David Creek (5744) Logname: 80SANDY LANE PARK IMPROVEMENTS - CONSTRUCTION CONTRACT Page 4 of 4