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Home My WebLink AboutOrdinance 22149-04-2016 ORDINANCE NO. 22149-04-2016 AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE SPECIAL PURPOSE FUND IN THE AMOUNT OF $8,831,186.00 FROM AVAILABLE FUNDS, FOR THE PURPOSE OF APPROPRIATING FUNDS WITHIN INDIVIDUAL PROJECTS OF THE SPECIAL PURPOSE FUND FOR ADDITIONAL SUPPORT SERVICES IN DIFFERENT AREAS INCLUDING THE BOTANIC GARDEN OPERATION AND FACILITIES, THE NATURE CENTER AND REFUGE, RECREATION CENTER PROGRAM SUPPORT, SUMMER DAY CAMP, MOBILE RECREATION PROGRAM AND THE LEARN TO SWIM PROGRAM,AS WELL AS PROVIDING CAPITAL PROJECT FUNDING ON OCCASION SUCH AS THE STREAMS AND VALLEYS MEMORIAL BENCH PROGRAM; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2015-2016 in the Budget of the City Manager,there shall also be increased estimated receipts and appropriations in the Special Purpose Fund in the amount of$8,831,186.00 from available funds, for the purpose of appropriating funds within individual projects of the Special Purpose Fund for additional support services in different areas including the Botanic Garden operation and facilities, the Nature Center and Refuge, recreation center program support, Summer Day Camp, Mobile Recreation Program and the Learn to Swim Program, as well as providing capital project funding on occasion such as the Streams and Valleys Memorial Bench Program. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance,which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance No. 21873-09-2015 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: Maleshia Farn&4 Assistant City Attorney Mary J.Kay , ty eeret ADOPTED AND EFFECTIVE:April 5,2016 Ordinance No.22149-04-2016 Page 1 of 1 AS OF MARCH 31,2016 SUMMARY PAGE FOR TOTAL IN M&C Total Amount PAR $8,831,186 FID INFOMRATION FOR 80SPECIAL TRUSTS FY16-PARK AND RECREATION DEPARTMENT As of March 31,2016 REV ENUEAPPROPRIA 1V . RECONCILATION PURPOSE AND ON-GOING DELEGATED AUTHORITY CURENT AMOUNT FOR Trust Project LTD ACT REV APPROPRIATION M&C FUND ACCOUNT CENTER PROJECT ACTIVITY Diamond Hill RC 500042 $86,691.09 $54,000 $32,691 25002 4471002 0800450 500042 Eugene McCray RC 500043 $29,341.54 $15,000 $14,342 25002 4471002 0800450 S00043 Fire Station RC 500044 $107,232.45 $91,000 $16,232 25002 4471002 0800450 500044 GreenbriarRC 500045 $171,173.31 $185,360 ($14,187) 25002 4471002 0800450 S00045 Handley-Meadowbrook RC 500046 $4,185.60 $8,000 ($3,814) 25002 4471002 0800450 500046 Highland Hills RC 500047 $29,367.15 $52,000 ($22,633) 25002 4471002 0800450 500047 Hillside RC 500048 $19,145.05 $17,000 $2,145 25002 4471002 0800450 500048 RD Evans RC S00052 $388,201.04 $433,000 ($44,799) 25002 4471002 0800450 500052 Riverside RC S00053 $175,866.69 $141,000 $34,867 25002 4471002 0800450 500053 Southwest RC 500055 $597,952.60 $626,220 ($28,267) 25002 4471002 0800450 S00055 Sycamore RC 500056 $13,630.86 $10,000 $3,631 25002 4471002 0800450 500056 Thomas Place RC 500057 $101,321.55 $102,500 ($1,178) 25002 4471002 0800450 500057 Chisholm Trail RC 500060 $233,800.99 $402,544 ($168,743) 25002 4471002 0800450 500060 Greer Island S00031 $745,554.00 $526,033 $219,521 25002 4640001 0800450 500031 Victory Forest RC 500162 $0 $0 $0 $39,807 RECONCILATION PURPOSE ONLY-NOT ON-GOING DELEGATED AUTHORITY CURENT AMOUNT FOR Trust Project LTD ACT REV APPROPRIATION M&C FUND ACCOUNT CENTER PROJECT ACTIVITY Day Camp Parks* 500035 $6,425,013.23 $4,759,487 $1,965,526 25002 4471002 0800450 S00035 Nature Center Entry Fees* 500062 $690,842.38 $71,316 $753,669 25002 4473101 0800450 S00062 Mobile Rec Programs 500125 $120,679.72 $299,385 $0 Botanical Gardn FWGC Support* 500152 $2,064,095.88 $1,194,453 $1,869,643 25002 4640001 0800450 500152 Botanical Grdn Fuller Foundtn* 500153 $1,981,064.18 $1,659,459 $721,605 25002 4640001 0800450 500153 Botanical Garden FWBS Maint* S00154 $1,211,718.15 $676,149 $735,569 25002 4640001 0800450 500154 Botanical Garden FWGC Maint* S00155 $1,331,871.61 $557,086 $1,174,786 25002 4640001 0800450 500155 Botanical Garden FWBS Educ* 500156 $1,014,845.00 $367,010 $897,835 25002 4640001 0800450 S00156 Botanic BRIT Maintenance** S00161 $0.00 $0 $0 General Repairs Log Cabin Village S00030 $69,332.15 $76,478 ($8.996) 25002 4640001 0800450 500030 $1,850 25002 4921001 0800450 S00030 Van Zandt Cottage(LCV) 500058 $120,302.47 $118,012 $2,291 25002 4640001 0800450 500058 General Park Improvements (Mayfest)*** 500032 $1,351,675.67 $1,338,701 $62,975 25002 4640001 0800450 S00032 Burnett Park Improvements 500034 $2,605,440.56 $2,605,293 $147 25002 4939802 0800450 500034 Summer Swim Program S00036 $24,490.69 $13,000 $11,491 25002 4640001 0800450 500036 Streams and Valleys Benches 500038 $4,179.98 $5,000 ($820) 25002 4640001 0800450 S000038 Junior Golf Program S00118 $20,274.74 $19,275 $1,000 25002 4471005 0800450 500118 (Highland Hills Comm Ctr Programs 500121 $54,201.75 $49,714 $4,488 25002 4925002 0800450 S00121 Botanic Gardens 500151 $3,739,532.63 $3,141,212 $598,321 25002 4640001 0800450 500151 $8,791,379 Total Revenue Appropriation Amount: $8,831,186 *Appropriation increased for anticipated revenue and change in process of payment of collected revenues from venue to support groups per contractual agreement **Correcting budget entry requested for project appropriation is pending posting ***Appropriation increased for annual lease payment anticipated in September EXPENDITURE APPROPRIATION RECONCILATION PURPOSE AND ON-GOING DELEGATED AUTHORITY CURENT AMOUNT FOR Trust Project LTD ACT REV APPROPRIATION M&C FUND ACCOUNT CENTER PROJECT ACTIVITY Diamond Hill RC S00042 $86,691.09 $54,000 $32,691 25002 0800450 500042 Eugene McCray RC 500043 $29,341.54 $15,000 $14,342 25002 0800450 500043 Fire Station RC S00044 $107,232.45 $91,000 $16,232 25002 0800450 500044 Greenbriar RC 500045 $171,173.31 $185,360 ($14,187) 25002 0800450 500045 Hand ley-Meadowbrook RC 500046 $4,185.60 $8,000 ($3,814) 25002 0800450 500046 Highland Hills RC S00047 $29,367.15 $52,000 ($22,633) 25002 0800450 500047 Hillside RC 500048 $19,145.05 $17,000 $2,145 25002 0800450 S00048 RD Evans RC 500052 $388,201.04 $433,000 ($44,799) 25002 0800450 500052 Riverside RC 500053 $175,866.69 $141,000 $34,867 25002 0800450 500053 Southwest RC 500055 $597,952.60 $626,220 ($28,267) 25002 0800450 500055 Sycamore RC 500056 $13,630.86 $10,000 $3,631 25002 0800450 S00056 Thomas Place RC S00057 $101,321.55 $102,500 ($1,178) 25002 0800450 S00057 Chisholm Trail RC 500060 $233,800.99 $402,544 ($168,743) 25002 0800450 500060 Greer Island S00031 $745,554.00 $_526,033 $219,521 25002 0800450 500031 Victory Forest RC 500162 $0 $0 $0 $39,807 RECONCILATION PURPOSE ONLY-NOT ON-GOING DELEGATED AUTHORITY CURENT AMOUNT FOR Trust Project LTD ACT REV APPROPRIATION M&C FUND ACCOUNT CENTER PROJECT ACTIVITY Day Camp Parks* 500035 $6,425,013.23 $4,759,487 $1,965,526 25002 0800450 500035 Nature Center Entry Fees* 500062 $690,842.38 $71,316 $753,669 25002 0800450 500062 Mobile Rec Programs 500125 $120,679.72 $299,385 $0 Botanical Gardn FWGC Support* 500152 $2,064,095.88 $1,194,453 $1,869,643 25002 0800450 500152 Botanical Grdn Fuller Foundtn* 500153 $1,981,064.18 $1,659,459 $721,605 25002 0800450 500153 Botanical Garden FWBS Maint* 500154 $1,211,718.15 $676,149 $735,569 25002 0800450 500154 Botanical Garden FWGC Maint* 500155 $1,331,871.61 $557,086 $1,174,786 25002 0800450 500155 Botanical Garden FWBS Educ* 500156 $1,014,845.00 $367,010 $897,835 25002 0800450 500156 Botanic BRIT Maintenance** 500161 $0.00 $0 $0 General Repairs Log Cabin Village 500030 $69,332.15 $76,478 ($8,996) 25002 0800450 500030 $1,850 25002 0800450 500030 Van Zandt Cottage(LCV) 500058 $120,302.47 $118,012 $2,291 25002 0800450 500058 General Park Improvements (Mayfest)*** 500032 $1,351,675.67 $1,338,701 $62,975 25002 0800450 500032 Burnett Park Improvements 500034 $2,605,440.56 $2,605,293 $147 25002 0800450 500034 Summer Swim Program 500036 $24,490.69 $13,000 $11,491 25002 0800450 500036 Streams and Valleys Benches 500038 $4,179.98 $5,000 ($820) 25002 0800450 5000038 Junior Golf Program 500118 $20,274.74 $19,275 $1,000 25002 0800450 500118 (Highland Hills Comm Ctr Programs 500121 $54,201.75 $49,714 $4,488 25002 0800450 500121 Botanic Gardens 500151 $3,739,532.63 $3,141,212 $598,321 25002 0800450 500151 $8,791,379 Total Expenditure Appropriation Amount: $8,831,186 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 4/512016 - Ordinance No. 22149-04-2016 DATE: Tuesday, April 05, 2016 REFERENCE NO.: **G-18715 LOG NAME: 80SPECIAL TRUSTS FY16 SUBJECT: Adopt Ordinance Appropriating a Total of$8,831,186.00 in the Special Purpose Fund from Previously Received and Anticipated Funding for Various Park and Recreation Department Programs for Fiscal Year 2016 and Delegating Authority to the City's Chief Financial Officer, Upon Receipt of Funding, to Effect Appropriations Within Certain Projects of the Special Purpose Fund Not to Exceed the Actual Amount of Fee Based Revenue Received (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached appropriation ordinance increasing appropriations in the amount of$8,831,186.00 in the Special Purpose Fund, and 2. Delegate authority to the City's Chief Financial Officer, upon the receipt of funding, to effect appropriations within certain individual projects as listed herein of the Special Purpose Fund, not to exceed the amount of actual funding received. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to reconcile previously received but unappropriated revenues in the Special Purpose Fund, commonly referred to as the Special Trust Fund and to establish the financial framework to support implementation of projects whose operations in the Park & Recreation Department are regularly supported by established special trust funding sources in the Special Purpose Fund. As explained in the City's Guide to the Fiscal Year 2016 Budget, the City of Fort Worth Park & Recreation Department receives special use revenues from donations, participant fees and other specially designated funding into the Special Purpose Fund (previously called the Special Trust Fund). In general, funding is used to provide additional support services in different areas including the Botanic Garden operation and facilities, the Nature Center& Refuge, recreation center program support, Summer Day Camp, Mobile Recreation Program and the Learn to Swim Program, as well as providing capital project funding on occasion such as the Streams and Valleys Memorial Bench Program. Any revenue in the Special Purpose Fund not used in a given fiscal year remains available for future years' program or capital uses. After a review of the life-to-date receipts in the Special Purpose Fund, it was determined that not all authorized appropriations in previous years were implemented as intended. Revenue received by these special trusts is primarily generated in three ways: 1. Fee based revenues cover the costs of offered programs. The primary examples are contract instructors who offer classes at recreation centers and Summer Day Camp. User fees for programs are Logname: 80SPECIAL TRUSTS FY16 Page 1 of 3 collected from the class participants at the time of registration and then paid to the contract instructor, after verification of enrollment and fees collected, at a share of 70 percent to the instructor. Of the 30 percent balance, 20 percent is retained by the General Fund and the remaining 10 percent is used for facility needs such as minor capital repairs/replacements, recreational supplies and supplemental staffing. Summer Day Camp fees are collected from participants and split 34 percent to the General Fund with the remaining 66 percent used to cover Staff salaries and supplies specific to operating the Summer Day Camp Program. After the appropriation of previously received revenues through this M&C, fee based revenues for the Park & Recreation Department will be included in the delegated authority of the Chief Financial Officer for monthly appropriations with the exception of Summer Day Camp, which will be appropriated through the annual budget process in the future. 2. Reimbursement revenues are provided by support groups, like those associated with the Fort Worth Botanic Garden and the Fort Worth Nature Center& Refuge, as regular annual contributions that cover both operating and capital needs at those facilities and are governed by standing Agreements between the City and the support groups for their specific purposes. Reimbursements are calculated annually based on actual costs. Additionally, contractual Agreements with the Fort Worth Garden Club and the Friends of the Nature Center includes the collection of Botanic Garden Center fees and Nature Center gate entry fees by the City on behalf of the respective organizations and the payment of the fees collected to the respective organizations. As a result of financial processing changes in Fiscal Year 2016 with the implementation of the City's new financial system, an increase in the estimated receipts and expenditures reflecting these payments is included in the updated amounts for the respective programs. After the appropriation of previously received revenues and additional anticipated revenues for Fiscal Year 2016 through this M&C, anticipated annual revenue will be appropriated through the annual budget process. 3. Finally, the City has historically received gifts or donations for special uses like the Learn to Swim Program scholarships and Mobile Recreation Program, or capital uses like the Streams and Valleys Memorial Bench Program. These gifts and contributions are most often highly restrictive in their purpose based on the stipulations of the donor and can be for either operational or capital needs. After the appropriation of previously received and anticipated revenues for Fiscal Year 2016 through this M&C, the Special Donations Fund, instead of the Special Purpose Fund, will be used for the receipt and appropriation of these types of gifts and donations in the future. The future delegated authority granted by this M&C is subject to the restriction that the total amount of all such appropriations will not exceed the actual amount received by the Special Purpose Funds assigned to the Park & Recreation Department, is subject to the requirement that the Chief Financial Officer periodically report the allocations to the City Council throughout the fiscal year and is limited to the following trust/projects in the Special Purpose Fund: Project umber Name J� Project Name �-- _---____ -- ----------__---_ Number ---��___----- ----__� Chisholm Trail RC___ ( S00052 S00042 Diamond Hill RC _ S00053 Riverside RC ri__ S00043� Eugene McCray RC (— __S00055 _(-___ Southwest_RC__ _ ( S00044 Fire Station RC � S00056 _( Sycamore RC S00045 Greenbriar RC S00057 Thomas Place RC ( S00046 ( H_andley-Meadowbrook RC 0v S00162_ (�— Victory Forest RC (- S00047 r-- Highland Hills RC _-S00031 _ Greer Island _ r___ S00048__.__(� � Hillside RC This M&C does not request approval of a contract with a business entity. FISCAL INFORMATION /CERTIFICATION: Logname: 80SPECIAL TRUSTS FYI Page 2 of 3 attached appropriation ondinonce. fundawiUbeovai)abhs )nthecurnant budgets of the Special Purpoae Fund. FUND IDENTIFIERS TO Fund Department Accouni Project ProgramActivity Budget Reference # Amount ID ID Year (Chartfield 2) [1—)25002 0800450 VARIOUS $8,831,186.00 FROM Fund Department Accoun Project Program ctivity Budget Reference # mounj ID ID Year (Chartfield 2) Submitted for City Manager's Office by:' Guoan /Qanie (8180) Originating Department Head: FliohardZovo/o (5704) Additional Information Contact: AoronBovoa (8517)