HomeMy WebLinkAboutContract 43361-A4 aU'
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APR 2 Q 2016 AMENDMENT No. 4
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�GI�YSC ,- TO CITY SECRETARY CONTRACT No. 43361
WHEREAS, the City of Fort Worth (CITY) and URS Corporation,
(ENGINEER) made and entered into City Secretary Contract No. 43361, (the
CONTRACT) which was authorized by M&C No. C-25611 on the 15th day of May,
2012 in the amount of $485, 932 . 58; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment Number
1 in the amount of $28, 660 . 00 which was administratively authorized on
the 7th day of January, 2013; and Amendment Number 2 in the amount of
$74, 500 . 00 which was authorized by M&C C-26487 on the 7th day of October,
2013; Amendment Number 3 in the amount of $125, 500 . 00 which was
authorized by M&C C-27095 on the 11th day of December, 2014; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
GARDEN ACRES BRIDGE PHASE 11; and
WHEREAS, it has become necessary to execute Amendment No. 4 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated February 10, 2016, a
copy of which is attached hereto and incorporated herein. The cost to
City for the additional design services to be performed by Engineer
totals $104,077. 95. (See Attached Funding Breakdown Sheet, Page -3-)
2 .
Article II of the CONTRACT is amended to provide for an increase- in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $818, 677. 53.
3 .
All other provisions of the Contract, which are not expressly
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012 rOFFICIAL RECORD
Page 1 of 3
SECRETAR
WORTH,TX
amended herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth ENGINEER
Po a t ' n
Jesus J. Chapa ar bel h vez, PE
Assistant City Manager Vice President
DATE: 1 a'b /(� DATE:
APPR AL RECOMMENDED:.
tj\
W L^ .. -
Douglas W. Wiersig, PE
Director, Department o Transportation
And Public Works Department
APPROVED AS TO FORM AND LEGALITY: M&C:�L - �
Date :
Douglas Black
Assistant City Attorney
ATTEST:
11,h 0
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ary J erg
City Sec etar b 8`y
°a000�aoo10,060
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012 f
Page 2 of 3 ��p��1���ry�+�g ��+
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FUNDING BREAKDOWN SHEET
City Secretary No. 43361
Amendment No. 4
Department Fund-Account-Center Amount
20 C204 531200 206230180230 $104, 077 . 95
Total : $104, 077 . 95
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 3 of 3
URS
February 10, 2016
Ms. Wilma Smith, P.E.
City of Fort Worth
Transportation & Public Works Department
1000 Throckmorton
Fort Worth, Texas 76102
RE: Garden Acres Bridge Phase II —City Project No. 01802, DOE #6749
Additional Roadway, Survey, Environmental, Landscape Design and
Bid Phase Services
Dear Ms. Smith:
As discussed on the telephone, URS and its sub-consultants have reviewed the latest comments
received from the City, the existing scope of services and evaluated the current status of TxDOT's
approval for this project. The design team has identified the following items as additional scope of
work for the project.
Noise Analysis
As discussed on the telephone, it has come to our attention that a Traffic Noise Analysis is required
as part of the environmental documentation for the project per TxDOT. Below is an excerpt from
TxDOT's January 2015 Environmental Handbook— Traffic Noise where the requirement for a Traffic
Noise Analysis is cited (underlining added to identify the portions affecting this project).
"Type I Projects
A traffic noise analysis Tin accordance with 2011 TxDOT's Guidelines for the Analysis and
Abatement of Roadway Traffic Noisel is required for all Type I proiects, re- ardless of funding
source If any portion of a proiect is determined to meet the definition of a Type I project,then the
entire proiect is a Type I project.
Therefore, the first step of the compliance process is to determine whether a proposed project is a
Type I project.
A Type I roadway project is one that involves:
• The construction of a highway on new location or,
• The physical alteration of an existing highway where there is either:
- Substantial horizontal alteration which occurs when a project halves the distance
between the traffic noise source and the closest receiver between the existing condition
and the future build condition; or,
- Substantial vertical alteration which occurs when a project removes shielding thereby
exposing the line-of-sight between the receiver and the traffic noise source. This is done
by either altering the vertical alignment of the highway or by altering the topography
between the highway traffic noise source and the receiver; or,
- The addition of a through-traffic lane(s). This includes the addition of a through-traffic
lane that functions as a high-occupancy vehicle (HOV) lane, high-occupancy toll (HOT)
URS Corporation
1200 Summit Avenue,Suite 600
Fort Worth,TX 76102
Tel:817.698-6883
Ms. Wilma Smith, P.E.
February 10, 2016
Page 2
lane, bus lane, or truck climbing lane; or,
- The addition of an auxiliary lane, except for when the auxiliary lane is a turn lane; or,
- The addition or relocation of interchange lanes or ramps added to a quadrant to complete
an existing partial interchange; or,
- Restriping existing pavement for the purpose of adding athrough-traffic lane or an
auxiliary lane; or,
- The addition of a new or substantial alteration of a weigh station, rest stop, ride-share lot,
or toll plaza."
With the addition of the new bridge and restriping of the existing bridge, the project creates new
eastbound and westbound through lanes making it a Type I roadway project and, thus, necessitating
a Traffic Noise Analysis. The Traffic Noise Analysis will be performed in accordance with TxDOT's
January 2015 "Environmental Handbook for Traffic Noise" and TxDOT's March 2011 "Guidance for
the Analysis and Abatement of Roadway Traffic Noise".
Landscape Design
Also, as discussed at the July 23, 2015 meeting with TOOT the extension of the left turn storage
lane on eastbound McPherson Boulevard requires the existing landscape feature (a raised planter
and planting bed) located in the median to be removed. A new raised planter and planting bed will
be constructed to replace the existing feature. The plantings and materials utilized for the new
landscape feature will mimic, as close as practical, the existing landscape feature. The landscape
design services will be performed by a Landscape Architect licensed in the State of Texas who will
sign and seal the final landscape drawings.
Design Revisions
20-inch Water Line
At the 60% review stage of the project, the design team did not receive comments regarding the
proposed in-line replacement alignment for the existing 20-inch water main crossing at Garden
Acres Drive on the east side of IH35W. The in-line replacement of the water main was proposed so
as to minimize impacts to numerous other existing utilities in the area. The design of the in-line
water line replacement alignment was further developed to the 90% design level. During a review of
the 90% design-level relocation plans for the existing 20-inch water main Mr. Kasavich, City Water
Department, requested the proposed in-line replacement alignment be changed to an off-set
replacement alignment. A permanent utility easement and a temporary construction easement will
be required on the Turning Point Metroplex Fellowship property (northeast quadrant of Garden
Acres/IH35W intersection) in order to construct the 20-inch water line replacement in an off-set
alignment and minimize impacts to other existing utilities.
Additionally, Mr. Kasavich requested the northern isolation valve for the 20-inch water line
replacement be moved approximately 700 feet north of the location proposed in the 90% design
submittal. The relocation of the isolation valve is beyond the area of existing survey information for
the project and will require additional topographic survey for the design of the isolation valve.
TOOT Schematic and Roadway Plans
Comments on the Design Schematic were received on January 11, 2016 and February 2, 2016 from
the TOOT Design Division in Austin requiring further evaluation, revisions and submittals to TxDOT.
The Design Division's comments include the following:
URS Corporation
1200 Summit Avenue,Suite 600
Fort Worth,TX 76102
Tel:817.390.1000
Ms. Wilma Smith, P.E.
February 10, 2016
Page 3
• Changing the design speed of the Temporary Connection Road from 25 mph to 30 mph,
adjusting the vertical profile to increase the vertical curve K-values to accommodate the 30
mph design speed and adjust the horizontal curvature to accommodate the 30 mph design
speed.
• Increasing the shoulder width on the Temporary Connection Road to four feet.
• Consider providing pedestrian accommodations on the south side of the eastbound Garden
Acres Road east of the IH35W northbound frontage road.
• Increase the eastbound taper length of the two-lane to one-lane transition of Garden Acres
Drive.
• Revise the traffic analysis to evaluate changing the northernmost westbound lane of Garden
Acres Road from a through/right turn lane to a right turn only lane and adjust the length of
said lane all the way to Old Burleson Road if appropriate.
These changes will require revisions of the design drawings upon TxDOT's approval of the Design
Schematic.
Environmental Document Revision
Due to construction of the 20-inch water line replacement in an offset alignment, the environmental
documentation will require revision to address the increased area of disturbance within the
easements discussed in the Design Revisions, 20-inch Water Line paragraphs above.
Bid Phase Services
Upon review of the existing scope of services, it has come to our attention the current bid phase
services do not include addressing questions submitted by prospective bidders and preparation of
any addenda to associated with the same.
The supplemental fee for this scope of services is $104,077.95. A summary of the total project is as
follows:
BASIC FEE M/WBE
Provided
Original Contract $485,932.58 29.4%
Supplemental Agreement No. 1 $28,660.00 0.0%
Supplemental Agreement No. 2 $74,500.00 3.9%
Supplemental Agreement No. 3 $125,500.00 1.6%
Supplemental Agreement No. 4 $104,077.95 36,1%
TOTAL BUDGET(City M/WBE Goal=20.0%) $818,670.53 22.6%
Please do not hesitate to contact us if you have any further questions or require any additional information.
Sincerely,
URS Corporation
C.
41a',CMikewoth P
Sr. Project Manager
URS Corporation
1200 Summit Avenue,Suite 600
Fort Worth,TX 76102
Tel:817.390.1000
4/13/2016 M&C Review
Oficial site of the City of Fort Woith,Texas
CITY COUNCIL AGENDA FORTTWORT_II
COUNCIL ACTION: Approved on 4/12/2016 - Ordinance No. 22165-04-2016 & Resolution No.
4616-04-2016
DATE: 4/12/2016 REFERENCE NO.: C-27677 LOG NAME: 20GARDEN ACRES
CODE: C TYPE: NON-CONSENT PUBLIC HEARING: NO
SUBJECT. Adopt a Resolution Authorizing Execution of a Funding Agreement with the Texas
Department of Transportation in the Total Amount of$7,494,489.00, with City Participation
in the Amount of$1,438,227.00, for the Widening of Garden Acres Bridge Over IH-35W,
Authorize Execution of Amendment No. 4 to City Secretary Contract No. 43361, an
Engineering Services Agreement with URS Corporation, in the Amount of$104,077.95 for
Engineering Design Thereby Increasing the Total Contract Amount to $818,670.53 and
Adopt Appropriation Ordinance (COUNCIL DISTRICTS 6 and 8)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached resolution authorizing execution of a Funding Agreement with the Texas Department
of Transportation in the total amount of$7,494,493.00, with City participation in the amount of$1,438,227.00,
for the widening of the bridge connecting McPherson Boulevard and Garden Acres Drive, Garden Acres
Bridge over IH-35W from three lanes to six lanes to include lighting, bike lanes, signals, sidewalks and
Americans with Disabilities Act ramps;
2. Authorize payment to the Texas Department of Transportation in the amount of$1,438,227.00 for
construction of the Garden Acres Bridge according to the Agreement;
3. Authorize the execution of Amendment No. 4 to City Secretary Contract No. 43361, an Engineering
Agreement with URS Corporation (n/k/a AECOM), in the amount of$104,077.95 for design of the Garden
Acres Bridge over IH-35W Phase 2, thereby increasing the total contract amount to $818,670.53; and
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Garden
Acres Bridge project in the amount of$3,045,011.00 and reduce funds from funds reserves by the same
amount in the Street Improvements 2008 Fund (City Project No. 01802).
DISCUSSION:
The 2008 Bond Program includes proposed capacity improvements to the existing bridge connecting
McPherson Boulevard and Garden Acres Drive (Garden Acres Bridge) over IH-35W through the addition of a
new separate three-lane bridge, creating a total of six lanes crossing the Interstate. This Mayor and Council
Communication (M&C) provides for additional design and construction partnership funding with the Texas
Department of Transportation (TXDOT) for this new three-lane bridge at Garden Acres Drive. Capacity
improvements are being provided through a two phased work effort. Phase 1, which occurred in 2013,
provided additional turn lanes on the existing three-lane bridge along with a new traffic signal. The current
Phase 2 improvements involve the design and construction of a new, parallel, three-lane bridge— producing a
complete six-lane bridge crossing with traffic signals. The 2008 Bond Program identified $6,000,000.00 for
this capacity improvement project. To date, a total amount of$2,144,529.00 has been appropriated to this
project.
Phase 1 capacity improvements were performed by the City without TxDOT participation for a total cost of
$578,218.00. Phase 2 improvements are estimated to cost $10,758,827.00, resulting in a total project cost for
both Phase 1 and 2 of in the amount of$11,337,045.00.
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4/13/2016 M&C Review
The TxDOT Funding Agreement will provide additional federal and state funding for the project in the amount
of$6,056,266.00 for a total amount, when combined with the balance from the Phase 1 Funding Agreement
(City Secretary Contract (CSC) No. 43606, M&C C-25787), of$6,147,505.00. The City will fund the
difference of the total project costs for Phase 1 and Phase 2 in the combined amount of$5,189,540.00.
Under Amendment No. 4, URS Corporation (URS) will perform additional engineering design, surveying and
design plan modifications as necessary. Funds for this amendment will be provided from the 2008 Capital
Improvements Program Fund.
Previous Council Actions:
On March 11, 2011 (CSC No. 41583), an Agreement was administratively authorized with Kimley-Horn &
Associates, Inc., in the amount of$14,500.00 to identify traffic operational improvements to the Garden Acres
Bridge and intersection approaches to reduce congestion under Phase 1 preliminary design.
On December 6, 2011 (M&C C-25307), the City Council authorized execution of a Professional Services
Agreement with Kimley-Horn & Associates, Inc., in the amount of$66,000.00 for Phase 1 final design, public
involvement and implementation.
On May 15, 2012 (M&C C-25611), the City Council authorized execution of a Professional Engineering
Services Agreement with URS in the amount of$485,933.00 for Phase 2 engineering, environmental, right-
of-way and utilities. In addition, $134,000.00 was authorized for contingencies project management and
TxDOT design review under Phase 2.
On August 14, 2012 (M&C C-25787), the City Council adopted Resolution No. 4117-08-2012 authorizing a
Funding Agreement in the amount of$1,408,989.00 with the state for engineering, environmental, right-of-
way and utility review for Phase 2.
On October 9, 2012 (M&C C-25905), the City Council authorized execution of a contract with McClendon
Construction Company in the amount of$306,266.00 for Phase 1 construction improvements. Upon
completion of construction, change orders and invoices for Phase 1 total in the amount $75,419.00 resulting in
a Phase 1 total in the amount of$381,685.00.
The following table summarizes URS design contract actions and amendments:
- Amount Project Description M&C No. Approved
Initial $485,
Contract 933.00 i DesExpansion of Garden Acres Bridge over 1-35W
i C-25611 05/15/2012
1
Amendment ; $28,660.00 Add sidewalks to the plans,specification and cost Approved 01/02/2013
1 estimates Administratively j
i
Amendment Level of service Analysis,preparation of design
+ 2 $ 74,500.00 schematic and surveying required by TxDOT C-26487 ! 10/07/2013
I I
Amendment $125,500.00 Additional bridge design as required by TxDOTfor C-27095 12/02/2014
3 the new and existing bridges
j Amendment E
Noise Analysis as required by TxDOT and
4 $104,078.00 additional Traffic Analysis Landscaping, Pending Pending
Environmental and Construction Services I
l
Total $818,671.00
-
URS proposes to complete Amendment No. 4 for a fee not to exceed the amount of$104,078.00. Staff
considers this fee to be fair and reasonable for the additional scope of services.
Project Budget/Costs are as follows:
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=22222&councildate=4/12/2016 214
4/13/2016 M&C Review
FEDERAL STATE CITY TOTAL
� I
PHASE 1-CITY COSTS ONLY-NOT PART OF LPAFA
Engineering(Consultant) $ 0.00 $ 0.00 1 $ 76,450.00 1 $ 76,450.00
l
Admin/Legal/Project Management i $ 0.00 $ 0.00 $ 119,993.00 $ 119,993.00
G ,
Construction $ 0.00 $ 0.00 1 $ 381,685.00 1 $ 381,685.00
PHASE 1 SUB-TOTAL $ 0.00 $ 0.00 1 $ 578,218.00 $ 578,218.00
i
PHASE 2-TxDOT-CITY OF FORT WORTH PARTNERSHIP
i
Engineering $ 0.00 $ 0.00 1 $ 818,671.00 f _$ 818,671.00
Admin/Legal/Project Management $ 0.00 $91,239.00 $ 550,000.00 1 $ 641,239.00
Environmental $ 0.00 I $ 0.00 i $ 189,000.00 $ 189,000.00
Right-of-Way $ 0.00 $ 0.00 $ 255,000.00
00 $ 255,000.00
i
Utilities $ 0.00 $ 0.00 $ 236,250.00 ' $ 236,250.00
Construction $5,752,894.00 $303,372.00 4 $1,438,227.00 $7,494,493.00
Contingency i $ 0.00 $ 0.00 1 $1,124,174.00 $ 1,124,174.00
PHASE 2 SUB-TOTAL $5,752,894.00 $303,372.00 # $4,611,322.00 $10,758,827.00
! F
TOTAL FOR PHASE 1 &2 $5,752,894.00 $394,611.00 $5,189,540.00 $11,337,045.00
The contingency amount identified above includes an additional 10 percent over the current construction
estimate based on recent bids and an additional five percent for contract change orders which the City will be
responsible for based on the terms of the Agreement with TxDOT.
Construction will be managed by TxDOT and is programmed to begin in November 2016 with a completion
date of March 2018.
This project will have a $62,599.00 annual impact on the Transportation and Public Work's operating budget
per year. The Park and Recreation Department annual maintenance budget will be $340.00 a year.
Annual Cost Net €
Operating Impact Department/Division
Increase
Street Lights(Add 10) $2,000.00 ?'TPW/Traffic Management
I I
Traffic Signs(Add 29) $7,250.00 f TPW/Traffic Management
Pavement Markings(Add 10278-117 $56,529.00 ` TPW/Traffic Management
I Inlets(8) $ 480.00 TPW/Storm Water
Median, ROW Mowing (38609-sf) $ 340.00 j PARD
t
Total -i $62,599.00
M/WBE OFFICE: URS is in compliance with the City's M/WBE Ordinance by committing to an additional 36
percent M/WBE goal on this Amendment No. 4. The City's M/WBE goal on this Amendment or extra work is
36 percent.
This project is located in COUNCIL DISTRICT 6, Mapsco 119A and 11913.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached Appropriation Ordinance, funds are available in the current capital budget, as appropriated, of the
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=22222&councildate=4/12/2016 3/4
4/13/2016 M&C Review
Street Improvements 2008 Fund.
Description Appropriations to Pending Expenses/ Remaining
date I Encumbrances I Balance
Garden Acres Bridge over 1-35 Project No.
C01802 $5,189,540.00 $3,388,346.00 $1,801,194.00
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
39407 0200431 4905100 C01802 CO2380 $3,045,011.0_0
39407 0200431 5740010 C01802 CO2380 $3,045,011.00
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
2 39407 0200431 5740010 C01802 CO2380 $1,438,233.00
3 39407 0200431 5740010 C01802 CO2380 $104,077.9
39407 0200431 4905100 U N S P EC U N 2300 $2,831,069.46
39407 0200431 5740010 U N S P E C U N 2300 $2,831,069.46
394071 020431 4905100 U N S PEC U N 7100 1 $213,941.54
394071 0200431 4905100 U N S P EC U N 7100 $213,941.54
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Douglas Wiersig (6157)
Additional Information Contact: Todd Estes (5448)
ATTACHMENTS
01802 Garden Acres Bridge Phase II Costruct Resolution (Rev 4.07.16).doc
01802 20 GARDEN ACRES BRIDGE PHASE 2 MAP2 pdf
20GARDEN ACRES 39407 A016(Rev4.07.16).docx
AECOM Technical Services Inc Form 1295(Rev).pdf
http://apps.cfwnet.org/counciI packet/mc_review.asp?ID=22222&counci(date=4/12/2016 4/4
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CERTIFICATE OF INTERESTED PARTIES FORM 1295
10f1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-27539
AECOM
Dallas,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/17/2016
being filed.
City of Fort Worth,Texas Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the goods or services to be provided under the contract.
43361
City Secrtary Contract No.43361-To provide engineering services to develop plans,specifications,and estimate for GARDEN
ACRES BRIDGE PHASE II in Fort Worth,TX.
4 Nature of interest(check applicable)
Name of Interested Party City,State,Country(place of business)
Controlling Intermediary
Gan, David Los Angeles,CA United States X
Hopson,Preston Los Angeles,CA United States X
Kinley,,John Corona Del Mar, CA United States X
Sweet, Frank Boxborough, MA United States X
Penny,Jane Berkeley Lake, GA United States X
Mitchell,James Natick,MA United States X
5 Check only if there is NO Interested Party. ❑
6 �. IT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
TISHA ANN EAMES
My Commission Expires
January 28,2018
f,�If7 M1��1
signature of authorize gent of on acting business entity
AFFIX NOTARY STAMP/SEAL ABOVE ,� . . I ,,
Sworn to and subscribed before me,by the said i��1�JC�/I W�Q Z this the day of 4y 1 ,
20I_t,to certify which,witness my hand and seal of officle.
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Signature of officer adn ii tering oath Printed name of officer administering oath Title of officer 4iinistering dath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.312