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Home My WebLink AboutContract 47289-A1 1 Qu',sr-Ci `GARYAl Q cONTRACT NO. Nr gN 0 RST AMENDMENT TO CITY SECRETARY CONTRACT NO. 47289 8IIEREAS the City of Fort Worth ("City") and Lena Pope Home, Inc. ("Agency") made entered into City Secretary Contract No. 47289 ("Contract"); WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Community Development Block Grant Program ("CDBG"); WHEREAS, Section 5.2.2 of the Contract permits Agency to increase or decrease line item amounts in the Budget, subject to written approval by the Director of the City's Neighborhood Services Department, so long as the total Contract Budget does not change; WHEREAS, Agency has requested that it be allowed to reallocate the salary amount in the Budget to include certain employee benefit and insurance line items; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT `B" —BUDGET attached to the Contract is hereby replaced with the attached EXHIBIT "B"—BUDGET Revised 01/2016. II. This amendment is effective as of the Effective Date of the Contract. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. I to CSC No.47289 OFFICIAL RECORD Page 1 Lena Pope Home,Inc. (CDBG) CITY SECRETARY FT. WORTH, TX ACCEPTED AND AGREED: LENA POPE HOME,INC. CITY OF FORT WORTH By: By: Todd A.Landry A rey D. Pgdard Title: CEO Neighborhood Services Department ATTEST: APPROVED AS TO FORM AND ALIT, City Secre r Assistant CKAtlorney M&C: G-18521 Date: 08/04/2015 It 0 ®6 '1a. d s�► ° °DO°°°D°p6° OFFICIAL RECORD Amendment No. 1 to CSC No.47289 CITY SECRETARY Page 2 Lena Pope Home,Inc.(CDBG) �'A FORTH,TX EXHIBIT "B"—BUDGET Revised 01/2016 Account Grant Budget Increase Decrease TOTAL ADMINISTRATIVE OPR'A ONL Salaries 1001 FICA 1002 Life Insurance 1003 Health Insurance 1004 Disability Insurance 1005 Unemployment-State 1006 Accounting 1007 TOTAL ADMINISTRATIVE EXPENSES %Administrative Cost PROGRAM PERSONNEL Salaries 2001 73,024 17,662 55,362 FICA 2002 1,976 2,259 4,235 Life Insurance 2003 Health Insurance 2004 11,488 11,488 Unemployment 2005 Worker's Compensation 2006 725 725 Retirement 2007 2,564 2,564 SUPPLIES AND SERVICES Office Supplies 3001 Office Equipment Rental 3002 Postage 3003 Printing 3004 MISCELLANEOUS Construction/Building Materials(only REACH 4001 Contract Labor(City needs copy of contract before 4002 expenses can be reimbursed) Craft Supplies 4003 Field Trip Admission Expenses 4004 Other Field Trip Expenses(if preapproved by Ci 4005 Food Supplies(City needs copy of contract before 4006 expenses can be reimbursed Teaching Aids 4007 FACILITY AND UTILITIES Telephone 5001 Electric 5002 Gas 5003 Water and Wastewater 5004 Solid Waste Disposal 5005 Rent(City needs copy of lease before expenses can be 5006 reimbursed Custodial Services 5007 Repairs 5008 Cleaning Supplies 5009 LEGAL,FINANCIAL,AND INSURANCE Fidelity Bond or Equivalent 6001 Directors and Officers 6002 General Commercial Liability 6003 626 626 Contract Accounting 6005 DIRECT ASSISTANCE Childcare Scholarships 7001 Short-term Rent Assistance 7002 Short-term Mortgage Assistance 7003 Short-term Utilities Assistance 7004 TOTAL 75,000.00 17,662.00 17,662.00 75,000.00 Amendment No. 1 to CSC No.47289 Page 3 Lena Pope Home,Inc. (CDBG) The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B" — Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make change to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B" —Budget is June 1, 2016. SALARY DETAIL Position Name Hourly Rate Annual Hours Percent to Amount to Grant Grant Community Based Service 27.88 2080 10% 5,799 Supervisor Administrative Assistant 17.16 2080 25% 8,923 Family Therapist 20.43 2080 4% 1,700 Family Specialist 20.78 2080 35% 15,126 Family Specialist 20.40 2080 51% 21,432 Family Specialist 19.09 2080 6% 2,382 TOTAL 261,539.20 21% $55,362 FRINGE DETAIL Percent of Amount Percent to Amount to Grant Payroll Grant FICA 7.65% 20,007 21% 4,235 Life Insurance Health Insurance 28.74% 75,166 15% 11,488 Unemployment Workers Compensation 1.31% 3,426 21% 725 Retirement 5% 13,077 20% 2,564 TOTAL 111,510 17% $19,012 SUPPLIES AND SERVICES Total Budget Percent to Amount to Grant Grant Office Supplies Office Equipment Rental Postage Printing TOTAL $0 MISCELLANEOUS Total Budget Percent to Amount to Grant Grant Contract Labor Craft Supplies Facility Fees Field Trip Costs Food Supplies Teaching Aids TOTAL $0 Amendment No. 1 to CSC No.47289 Page 4 Lena Pope Home,Inc. (CDBG) FACILITY AND UTILITIES Total Budget Percent to Grant Amount to Grant Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent Custodial Services Repairs Cleaning Supplies TOTAL $0 FINANCIAL AND INSURANCE Total Budget Percent to Grant Amount to Grant Fidelity Bond(or Equivalent) General Commercial Liability 3,002 21% 626 Directors and Officers Contract Accounting TOTAL $3,002 21% $626 DIRECT ASSISTANCE Total Budget Percent to Grant Amount to Grant Childcare Scholarships Short-Term Rent Assistance Short Term Mortgage Assistance Short Term Utilities Assistance Tenant Based Rental Assistance TOTAL $0 Amendment No. 1 to CSC No.47289 Page 5 Lena Pope Home,Inc.(CDBG) City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 8/4/2015 —Ordinance No.21817-08-2015 CONTINUED FROM A PREVIOUS WEEK DATE: Tuesday, July 28,2015 REFERENCE NO.: G-18521 LOG NAME: 17NS HUDACTIONPLANPY2015-2016 SUBJECT: Conduct Two Public Hearings and Approve the City's 2015-2016 Action Plan for the Use of Federal Grant Funds in the Amount of$9,820,979.00 from the United States Department of Housing and Urban Development from the Community Development Block Grant,HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Grant Programs,Authorize Collection and Use of Program Income,Authorize Waiver of Application of Indirect Cost Rates,Authorize Execution of Related Contracts and Adopt Appropriation Ordinance(ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Conduct two public hearings to allow citizen input and consideration of the City's 2015-2016 Action Plan for use of federal grant funds from the United States Department of Housing and Urban Development in the amount of$9,820,979.00 from the Community Development Block Grant,HOME Investment Partnerships Program,Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant programs and for the use of program income from activities using prior years'federal grant funds; 2. Approve the City's 2015-2016 Action Plan for submission to the United States Department of Housing and Urban Development including allocations of grant funds to particular programs and activities as detailed below; 3. Authorize the collection and use of an estimated$50,000.00 of program income, which resulted from activities using prior years'Community Development Block Grant fund,for the reconstruction of City streets; 4. Authorize the collection and use of an estimated $200,000.00 of program income, which resulted from activities using prior years' HOME Investment Partnerships Program funds, for the City's Homebuyer Assistance Program; 5. Authorize the City Manager or his designee to execute contracts for a one—year term with the agencies listed in Tables 1, 2 and 3 below for Program Year 2015-2016 for Community Development Block Grant, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding; 6. Authorize the City Manager or his designee to extend the contracts for up to one year if an agency or department requests an extension and such extension is necessary for completion of the program or to amend the contracts if necessary to achieve program goals provided any amendment is within the scope of the program and in compliance with City policies and all applicable laws and regulations governing the use of federal grant funds; 7. Authorize a waiver of indirect cost rates as applicable for the Grants Fund in accordance with the City's Administrative Regulations; and 8. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to the Grants Fund in the total amount of$9,820,979.00 consisting of$6,332,270.00 in Community Development Block Grant funds, $1,934,447.00 in HOME Investment Partnerships Program funds, $552,108.00 in Emergency Solutions Grant funds and$1,002,154.00 in Housing Opportunities for Persons with AIDS grant funds,plus any program income, all subject to receipt of such funds. DISCUSSION: The City's 2015-2016 Action Plan summarizes the major housing and community development activities and proposed expenditures for the program year beginning October 1, 2015 and ending September 30, 2016 for use of federal grant funds totaling$9,820,979.00 from the United States Department of Housing and Urban Development(HUD) for Community Development Block Grant(CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG) and Housing Opportunities for People with AIDS (HOPWA) grant programs. It also summarizes the use of program income resulting from activities using prior years' CDBG and HOME funds. The purpose of these grant funds is to primarily benefit low and moderate income City residents with ESG funds primarily benefiting homeless persons and HOPWA funds primarily benefiting persons with HIV/AIDS. Staff developed recommendations for the allocation of the estimated funding from HUD and presented them to the Community Development Council(CDC) on May 20, 2015 and to the City Council at its Pre—Council meeting on June 16,2015. Notice of a 30—day public comment period from July 1, 2015 to July 31,2015 was published in the Fort Worth Star—Telegram on June 28, 2015. Any comments received will be maintained by the Neighborhood Services Department in accordance with federal regulations.The City will hold two public hearings as part of the HUD—required citizen participation process, the first on July 28,2015 and the second on August 4,2015 at which time the City Council is scheduled to approve the Action Plan. In addition,public hearings were held on June 18, 2015 at 11:30 a.m. and 6:00 p.m. for citizens to provide comment on the proposed list of neighborhood streets eligible for reconstruction using CDBG funds. A summary of the CDC's funding recommendations is provided below in Tables 1, 2 and 3 and a spreadsheet of all specific funding recommendations is attached. The 2015-2016 Action Plan must be submitted to HUD by August 14,2015. CDBG For Program Year 2015-2016,it is recommended that the amount of$6,332,270.00 in CDBG funds and the estimated amount of$50,000.00 of CDBG program income be allocated as follows: Public Services —$949,840.00 This item includes social services for low to moderate income, disabled and disadvantaged populations. Housing Programs and Services —$2,175,600.00 This item includes funding for the City's Priority Repair Program, Cowtown Brush—Up, homebuyer and housing services, accessibility modifications to the homes of senior and/or disabled individuals and related project delivery costs for these programs. Infrastructure Services —$1,201,521.53 This item includes funding for the reconstruction of neighborhood streets. CDBG Economic Development—$738,854.47 This item is the City's annual payment on its Section 108 loan from HUD. CDBG Estimated Program Income —$50,000.00 This item includes funding for the reconstruction of City streets in addition to the funds listed above under Infrastructure Services. CDBG program income that is received which is over the estimated amount but not used for reconstruction of City streets will be allocated to priority activities in the City's Consolidated Plan subject to Council approval. CDBG General Administration —$1,266,454.00 This item includes costs for administering the CDBG grant including allocations for Financial Management Services, Internal Audit and Transportation and Public Works Departments. HOME For Program Year 2015-2016,it is recommended that the amount of$1,934,447.00 in HOME funds and the estimated amount of$200,000.00 of HOME program income be allocated as follows: Homebuyer Assistance Program (HAP) —$1,097,400.00 This item includes funding for down payment and/or closing cost assistance to low and moderate income homebuyers. Community Development Housing Organizations(CHDO)Set Aside —$290,168.00 HUD requires that a minimum of 15 percent of HOME funds be allocated to CHDOs for affordable housing projects and CHDO administrative operating costs. These funds will be used by Tarrant County Housing Partnership,Inc. (TCHP), a CHDO, to construct additional single family houses for the 21 lot Hardy Street Single Family Infill Development in the Diamond Hill—Jarvis neighborhood(Council District 2). The houses will be sold to homebuyers making at or below 80 percent of area median income set by HUD. Single—Family Development—$353,435.00 This item includes funding for construction by TCHP of additional single family houses for the Hardy Street Single Family Infill Development. HOME General Administration —$193,444.00 This item includes costs for administering the HOME grant. HOME Estimated Program Income —$200,000.00 This item includes funding for the City's HAP for closing cost and/or down payment assistance in addition to the funds listed above. HOME program income that is received which is over the estimated amount but not used for HAP will be allocated to priority activities in the City's Consolidated Plan subject to Council approval. HUD allows the City to take 10 percent of any HOME program income to be used for the costs for administering the HOME grant. HOPWA For Program Year 2015-2016, it is recommended that the amount of$1,002,154.00 in HOPWA funds be allocated as follows: Nora—Profit Service Providers —$972,090.00 HOPWA Program Administration —$30,064.00 M For Program Year 2015-2016, it is recommended that the amount of$552,108.00 in ESG funds be allocated as follows: Non—Profit Service Providers —$510,700.00 ESG Program Administration —$41,408.00 CONTRACT RECOMMENDATIONS The CDC and Staff recommend that contracts be executed with the listed agencies for the amounts shown in the following tables: Community Development Block Grant Contracts: Table I — CDBG Agencies Organization Program Amount Cenikor Foundation Substance Abuse $75,000.00 Senior Citizen Services of Greater Tarrant County Senior Services $75,000.00 Inc. YMCA of Metropolitan Fort Worth Child Care Services $75,000.00 YWCA of Fort Worth and Tarrant County Child Care Services $49,840.00 Clayton Child Care Inc. d/b/a Clayton YES! Child Care Services $75,000.00 Girls Inc. of Tarrant County Youth Services $75,000.00 Camp Fire First Texas Youth Services $75,000.00 Lena Pope Home,Inc. Youth Services $75,000.00 The Ladder Alliance Employment/Job Training $75,000.00 Tarrant County Housing Partnership,Inc. Housing Counseling andEducation $75,000.00 Presbyterian Night Shelter Case Management/Main $75,000.00 Shelter The Salvation Army,a Georgia Corporation Homeless Services $75,000.00 Meals on Wheels,Inc. of Tarrant County Home—delivered Meals $75,000.00 Program CDBG Public Service Subtotal $949,840.00 Rehabilitation,Education and Advocacy for Project Ramp $ 100,000.00 Persons with Handicaps, dba REACH,Inc. Total CDBG Contracts $1,049,840.00 "REACH will be funded from the CDBG Housing Programs and Services budget. Housing Opportunities For Persons With AIDS Contracts: Table 2 —HOPWA Agencies Organization Program Amount 420,063.00 Tarrant County Administration(seven percent), Supportive Services,and Samaritan Housing, Facility Based Housing Subsidy Assistance Inc. IDS Outreach Administration(seven percent), Supportive Services, Center,Inc. Tenant Based Rental Assistance(TBRA), and Short Term $552,027.00 Rent Mortgage and Utility Assistance STRMU TOTAL HOPWA 972,090.00 Contracts Emergency Solutions Grant Contracts: Table 3 —ESG Agencies Organization Program Amount SafeHaven of Tarrant County Shelter Services $104,265.00 Presbyterian Night Shelter Shelter Services $ 85,908.00 Day Resource Center for the Homeless Shelter Services $141,092.00 The Salvation Army, a Georgia Corporation Homelessness Prevention $100,000.00 YWCA Fort Worth and Tarrant County Rapid Re—Housing $79,435.00 TOTAL ESG Contracts $510,700.00 These programs are available in ALL COUNCIL DISTRICTS. FISCAL INFORMATION: The Financial Management Services Director certifies that upon approval of the above recommendations, adoption of the attached appropriation ordinance and receipt of grant funds,funds will be available in the current operating budget, as appropriated,of the Grants Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers 21001 4310013 019CDBG $6,332,270.00 21001 5XXXXXX 019CDBG $6,332,270.00 21001 4310013 019HOME $1.934.447.00 21001 5XXXXXX 019HOME $1.934.447.00 21001 4310013 019ESG $552.108.00 21001 5XXXXXX 019ESG $552.108.00 21001 4310013 019HOPWA $1.002.154.00 21001 5XXXXXX 019HOPWA $1.002,154.00 21001 4921001 019CDBG $50.000.00 21001 5XXXXXX 019CDBG $50,000.00 21001 4921001 019HOME $200.000.00 21001 5XXXXXX 019HOME $200.000.00 CERTIFICATIONS: Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Allison Gray (8030) Additional Information Contact: Avis Chaisson (6342) Leticia Rodriguez (7319) ATTACHMENTS 1. 17NS HUDACTIONPLANPY2015-2016 GR76 AO FY2015.docx 2. Action Plan 15 16 FINAL MandC Slides LHR.pdf 3. EPLS SAM Search.pdf 4. Proposed 2015 CDBG Infrastructure Project MandC.pdf