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HomeMy WebLinkAboutContract 47709 �a 0 S N d V 6 8 L NORRIS CONFERENCE CENTERS-FORT WORTWSUNDANCE SQUARE CONFMUTION/CONTRACT SPECIFICATIONS Monday, March 21, 2016 TO: City of Fort Worth Veronica Villegas veroniea.villegas a.fortworthtexas.gov FROM: Norris Conference Centers,Inc. Brooke Cordova b.cordova@jlorriscenters.com RE: Meeting Space/Norris Conference Centers-Fort Worth/Sundance Square Thank you for choosing Norris Conference Centers—Fort Worth/Sundance Square to host your event.Attached is a contract for meeting space at our facility on.06/06/-06/10/16. To confirm,simply return a signed copy of the contracts tome via.fax or email. Our fax number is 817-289-2411. In order to ensure the success of your.event;we will phone you approximately two weeks prior to your event to reconfirm all the necessary details. At that time;you will be asked to re-sign a final Banquet Event Order(BEO). Please keep in mind that if you have not already contracted for additional services,we offer a wide array ofamenities including: Variety ofineal services for Breakfast,:Lunch,Afternoon Breaks&.Dinners Overhead Projector Flip Chart w/Pad Flip Chart w/Post it Pad. Sound System Microphone/Mixer LCD Projection Unit Intemet/Phone Line Screen If you have any questions,please call me at 817-289 2400. A map and driving directions are available on our-web site at hffp://norriscenters.com/fort-worth_driving-directions/and we encourage you to forward this information to all your meeting participants. Thanks again for choosing to host your event at our facility. We look;forward to working with you. PRE'MM'R FACILITIES - UNLIMITED POSSIBILITIES AUSTIN HOUSTON/1YESTCHASE S.A11`ANTONIO HOUSTONXITYCENTRE FORT WORTII/SUNDANCI:,SQUARE EOFFICIAL RECORD SECRETARYMnRTH9 TX Page I Initials _ Banquet Event Order/Contract Account: City of Fort Worth Planning: Veronica Villegas Phone: 817-692-1609 Fax: Email: veronica.villegas@foitwotthtexas.gov Address: 1000 Throckmoiton Pay Method: PDOE-CC(Paid Day of Event) #: Onsite: Veronica Villegas Deposit/Contract Due: $2,316.00/Fri,Mar 20 2015 Sales Agent: Brooke Cordova 1llon y. June 6.2016 Start End Function Room Setup StyleER Room Fee 8:00 AM - 5:00 PM Training Red. Oak BC Classroom 300 $1,200.00 Tuesday. June 7.2016 Start End Function Room Setup Style ExR Room Fee 8:00 AM - 5:00 PM Day Meeting Red Oak A Classroom 1.50 $1,200.00 Time Qty Item Price 8:00 AM 1 *AN Package $450.00 Video Projector Unit, House Sound, 1 Mic,Screen Wednggly Trine 8. 2016 Start End Function Room Setup Style Exp Room Fee 8:00 AM - 5i00 PM Day Meeting Red Oak A Classroom 150 $1,200.00 Time Qty Item Price 8:00 AM 1 *AIV Package $450.00 VPU, House Sound, 1 Mic,Screen Stant Function Room Setup Style Exp Room Fee 10:00 AM -2:00 PM Lunch. Give Oak Rounds 150 $450.00 Meeting Page 2 Initials _ hurtstlay. June 9. 2016 Start End Function Room Setup Style Exp Room Fee 8:00 AM - 5:00 PM Meeting Red Oak A Classroom 150 $1,200.00 Time Qty Item Price 8:00 AM 1 *AN.Pacicage $450.00 VPU,House Sound,1 Mic,Screen Itemized Billing Function Room $5,250.00 AV/Equipment $1,350.00 Service Charge $1,518.00 (23%) Subtotal $8,118.00 Less Deposit Received $0.00 Estimated Total Due $.8,118.00. Y BE Signature of Approval Date Page 3 Initials _ City of Fort Worth/City of Fort Worth Monday,June 6,2016-Friday,.dune 10,2016 If this page is blank-it is due to no floor plan being created at this time. Page 4 Initials _ City of Fort Worth/City of Fort Worth Monday,June 6,2016-Friday,June 10,2016 NORRIS CONFERENCE CENTERS-FORT WORTHISUNDANCE SQUARE CONFIRMATION/CONTRACT SPECIFICATIONS Norris Conference Centers,Inc. (NCC)and its affiliated business,the Red Oak Ballroom(ROB),provides facilities and services for events such as training,seminars,meetings,trade shows and social functions. Together NCC and ROB are referred to herein as"NCC/ROB." The term"Client,""City," "you"and"your"refers to the City of Fort Worth, Texas. NCC/ROB reserves the space for which you,the Client,have contracted and we do not overbook. To ensure your event will go smoothly and efficiently, it is important that you review and approve your specific requirements in detail. CANCELLATION OF SERVICES All cancellations are to be received in writing. The Client will be responsible for paying the amount indicated by the chart below: More than 121 calendar days prior to event date Total deposit- 91 - 120 calendar days prior to event date 25%of estimated total invoice due 61 -90 calendar days prior to event date 50%of estimated total invoice due 31 -60 calendar days prior to event date 75%of estimated total invoice due Less than 30 calendar days prior to event date 100%of estimated total invoice.due Date changes will be considered cancellations and are subject to the above guidelines.Availability is not guaranteed for any date change needs or increase in the number of attendees causing the event to'outgrow"the assigned meeting room.Norris reserves the right to move your event into a size appropriate meeting room if one is available. NCC/ROB reserves the right to substitute comparable function space,or to assign different space at our option. Client agrees to confirm with Norris any and all function space before printing any materials listing specific.meeting or function locations, FORCE MAJE URE CLAUSE The performance of this contract is,subject to acts of God;war,government regulations or advisory,disaster,fire,earthquakes, tornadoes,hurricane,strike,civil disorder, government intervention,legal or contractual issues making holding the event unlawful or in violation of existing contracts,threats of terrorism either in the location of the meeting or along travel routes, curtailment of transportation facilities preventing or unreasonably delaying at least 75%of attendees from attending,or similar cause beyond the control of either party making it inadvisable,illegal or impossible to hold the event or provide the facility. NCC/ROB or the Client may terminate or suspend its obligations under this Contract if such obligations are delayed,prevented or rendered impractical by any of the above events to the extent such events are beyond the reasonable control of the party whose responsible performance is prevented or rendered impractical. In the unlikely event that any of these unforeseen circumstances should occur forcing your space unavailable on any of the contracted dates,NCC/ROB will assist in making alternative arrangements. In the event that the provisions:of this paragraph are invoked,any money already paid by Client to NCC/ROB will be refunded within 30 days of such a request by the Client,other than charges for services actually rendered by NCC/ROB prior to the event(s)involving this provision. FUNCTION RE'QU REMENTS All meeting requirements,room configurations,audio/visual deeds,menu requests and other food or beverage selections(but not including the final numbers for catering purposes)must be confirmed no later than(14)fourteen business days prior to the first contracted date. .All changes must be submitted in writing. A$150 service fee may be applied if meeting furniture changes are to be executed during a contracted event. Frequently NCC/ROB books more than one event in a given room on the same day. Therefore it is critical that the agreed to departure times are honored. Events may extend beyond the contractual time agreement, depending upon other events scheduled for that room at the sole discretion of General Managers or Corporate Managers at NCC/ROB and shall be billed overtime fees in the amount of$500 per hour. NCC/ROB agrees to set your meeting room for 5%over your guaranteed attendance. Page 5 Initials_ City of Fort Worth/City of Fort Worth NORRIS CONFERENCE CENTERS-FORT WORTH/SUNDANCE SQUARE CONFIRMATION/CONTRACT SPECIFICATIONS - TAX/SERVICE CHARGE Prices are subject to applicable 8.25%City/State Tax;and 23%service charges as noted on your contract and/or banquet event order(BEO). The parties recognize that the City is exempt from the City/State Tax and,upon presentation of a certification of the City's tax-exempt status,NCC/ROB will not include that tax in the amount owed by the City under this contract. DEPOSITS/CREDIT CARDS AND TERMS OF PAYMENT All events at NCC/ROB must be guaranteed with a maj or credit card. In some instances,NCC/ROB may allow a direct bill account to be established for master accounts. In order to establish a direct bill account with NCC/ROB,a fully completed direct bill form must be submitted a minimum of 60 calendar days prior to the first function date listed on this agreement. Submitting a direct bill form,does not guarantee approval. Agreements will need a form of payment on file until an approved account is established. If approved for a direct bill account all Final payments for the master account will be due 30 days after the final function date listed on this agreement. Deposits required for events are outlined on page 10 of this document. Final payment terms are outlined on page 10(Invoicing- Payment Terms-Credit Card guarantee&Authorization). NCC/ROB reserves the right to charge outstanding balances to the credit card submitted forguarantee. Invoices remaining unpaid after 30 days of the invoice date may incur an interest charge of the lesser of 18%or the highest amount allowed by law. GUARANTEE POLICY FOR CATERING The pricing in this Contract is based on a minimum number of guaranteed guests for catering as specified in this contract. Should Client's numbers decrease,Client will still be billed for the minimum guarantee.Should Client's numbers increase,please notify NCC/ROB as early as possible and NCC/ROB will make every reasonable effort to accommodate Client's group.All guarantees must be submitted in writing. Should Client's numbers increase to the point that the assigned room cannot safely handle the revised group size,NCC/ROB will attempt to relocate Client's requirements.. If relocation is not possible, Client will be required to keep the number of attendees below the safety level "occupation load"for that room. Final numbers must be given(7)seven full business days before the event.. Please note that if you are booking an event with a date out further than 8 months-food and beverage fees may be increased,by no more than 5%o. OUTSIDE FOOD&BEVERAGES No outside food and/or drinks are permitted to be brought into Norris Conference Centers unless prior arrangements have been agreed to,and approval by General Managers or Corporate Managers at NCC/ROB in writing.NCC/ROB is not responsible for equipment and/or personal belongings left in meeting room.The use of the kitchen facilities,dining utensils and equipment is limited to Norris Conference Centers'employees and then`agents. AUDIOVISUAL EQUIPMENT All audio/visual equipment will be charged according to the listed prices. We are happy to assist in selecting equipment. An additional fee, in an amount not to exceed$1515!3.0 for delivery of audio/visual equipment may be applied if ordered less than 24 hours in advance of your event. Page 6 Initials _ City of Fort Worth I City of Fort Worth NORRIS CONFERENCE CENTERS-FORT WORTH/SUNDANCE SQUARE CONFIRRMATION/CONTRACT SPECIFICATIONS TELEPHONES House phones are available in all meeting and lounge areas. Conference calls and long distance access needs must be pre-arranged with Norris Conference Centers. Local calls are free. MEETING SPACE LIABILITY Client agrees to refrain from using tape,nails,push pins or other damaging fasteners to hang signs or other materials on walls. Additionally,Client agrees to refrain from using glittery and confetti. NCC/ROB will provide supplies for items Client wishes to display. Client is liable for damage and soiling Client or Client's attendees cause to the premises and its contents,and repairs to such damage or replacement will be charged to Client at actual cost. PARKING Ample free parking is available at all Norris Conference Centers. To assist your event attendees,it is recommended that each meeting planner communicate parking information and directions in advance. Maps and directions can be downloaded fiom our website at www.norriseenters.com-we are available to assist upon request. Please note that attendees will park at their own risk. NCCIROB is not responsible for any damage or loss of property, unless such loss or damage is caused by an employee or agent of NCC/ROB. AMERICANS WITH DISABILITIES ACT Norris Conference Centers facilities have been inspected and approved by their respective government entities for compliance with the public accommodation requirements of the Americans with Disabilities Act as defined by law. NCC/ROB shall also provide,to the extent required by the Act,such auxiliary aids and/or services as may be reasonably requested by Client. HOLD HARMLESS AGREEMENT To the extent of its fault or strict liability you,as our client,and Norris Conference Centers/the Red Oak Ballroom each will release,indemnify,defend,protect;and hold each other,their affiliates,and their respective officers,directors or employees, harmless from losses, costs(including reasonable attorney fees and court and arbitration costs), expenses,claims,demands, liabilities and causes of action of every type and character arising out of the Agreement for personal linjury,illness or death or loss of or damage to property, Notwithstanding the foregoing language,the City's obligation to indemnify or hold harmless NCC/ROB,or pay attor'ney's fees or costs,will be only to the extent allowed by Texas law,and the City will not create a sinking fiind for any obligation set out in this Agreement Neither Client or NCC/ROB will be liable to the other or its affiliates in any action or claim for any special,incidental, exemplary, economic,indirect,or consequential damages of any nature whatsoever, arising from any cause,or claimed under any theory of law,including but not limited to business interruption,loss of profit,loss of product,loss of use or delays, event if advised of the possibility of such damages. GENERAL PROVISIONS Entire Agreement: This agreement and any Exhibits hereto constitutes the entire agreement between the parties and supersedes any previous communications,representations, or agreements,whether written or verbal. Any changes to this Agreement must be made in writing and signed by authorized representative of each party. Page 7 Initials _ City of Fort Worth/City of Fort Worth NORMS CONFERENCE CENTERS-FORT WORTHISUNDANCE SQUARE CONFIRMATION/CONTRACT SPECIFICATIONS Compliance with Laws: Client and NCC/ROB shall comply with all Federal, State and local laws,rules and regulations with respect to its activities on NCC/ROB property,including obtaining any permits required for the client's activities during the event. NCC/ROB may require client to present proof of such compliance prior to the event. NCC/ROB relies upon Client's attendance projections in reserving the appropriate room(s)and in observing all federal,state and local regulations regarding room capacity limitations and health,safety and fire codes. The Parties each reserve the right to terminate this contract if,in the exercise of reasonable discretion,either party determines that any aspect of an event,including the facilities or services provided,is deemed to be in violation of any laws or could potentially become in violation of any applicable federal,Texas or local jlaws. Termination: NCC/ROB reserves the right to terminate contract if any event is misrepresented as a NCC/ROB "sponsored"event in any form of marketing and/or advertising without NCC/ROB prior approval in writing. Prior written approval by NCC/ROB is required for any event for which Client has contracted NCC/R0I3 for a"hosted bar"package,and intends to sell tickets or otherwise award public access for attendance to the event. NCC/ROB reserves the right to take all necessary actions to cause the event to be in compliance with all laws,rules and regulations,including(1)closing the Event,(2)requiring certain guests to leave the event,(3)restricting access to the event,(4) restricting the consumption of alcoholic beverages,and(5)monitoring the event. If NCC/ROB decides,in its sole reasonable discretion;to take any of the actions above,it shall do so without penalty and Client shall remain liable for all obligations under this Agreement. Pursuant to section 30.07 penal code(trespass by license holder with an openly carried handgun),a person licensed under Subchapter H, Chapter 411,Government Code(Handgun Licensing Law),may not enter this property with a handgun that is carried openly. Right of Inspection/Entry: NCC/ROB will have the light to enter and inspect all functions. If NCC/ROB observes any illegal activity or activity that may result in harm to persons or objects,NCC/ROB has the right to immediately cancel the event,in which case all Client's guests and invitees must immediately vacate the premises. In such event,the Client will remain liable for all fees and charges related to the function pursuant to the terns of this Agreement. GOVERNING LAW AND VENUE This Contract will be governed by and construed in accordance with the domestic laws of the State of Texas without giving effect to any choice or conflict of law provision or rule(whether the State of Texas or any other jurisdiction)that would cause the application of the laws of any jurisdiction other than the State of Texas. The parties hereto irrevocably agree that venue for any dispute involving this Contract will lie in any court of competent jurisdiction in Travis County,Texas. SEVERABILITY If any of the provisions of this Contract are held to be illegal,invalid or unenforceable by any court of competent jurisdiction,the remaining provisions contained in this Contract will not be affected thereby. Furthermore,in lieu of such illegal,invalid or unenforceable provision,there will be added automatically as a part of this Contract,a provision as similar in its terms to such illegal,invalid or unenforceable provision as may be possible and be legal,valid.and enforceable: Page 9 Initials _ City of Fort Worth/City of Fort Worth NORRIS CONFERENCE CENTERS-FORT WORTH/SUNDANCE SQUARE CONFIRMATION/CONTRACT SPECIFICATIONS SIGNATURE TERMS If this Special Event Confirmation/Contract Specification is agreeable to Client,please sign in the space provided below,and, when e x e c u t e d received by NCC/ROB it will be in effect. A SIGNED COPY OF THIS CONTRACT MUST BE RETURNED WITHIN(3)DAYS WITH TIE FIRST DEPOSIT, OR THE SPACE WILL BE RELEASED FOR RE-SALE. Accepted and agreed to: U of Fort Worth By. /l/111 ,41 a,,h __ P - Authorized Signer(Print&Signature) NCC/R Representative 4-16�r co March 31, 2016 Date Date APPROVED AS TO FORM ND LEGALITY: By: Pa Assistant City Al k p ATTEST. o By: � �°� C ar 00$ J- 00000-0 -©omdooc OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Page 9 Initials _ City of Foil Worth/City of Fort Worth NORRIS CONFERENCE CENTERS-FORT WORTH/SUNDANCE SQUARE CONFIRMATION/CONTRACT SPECIFICATIONS INVOICING-PAYMENT TERMS-CREDIT CARD GUARANTEE&AUTHORIZATION STEP 1-Invoicing.- Invoice nvoicing:Invoice Contact(name of person): _ Email it to: or FAX it to: _ Phone:_ NCC/ROB will send an invoice to the above contact in advance if requested and will present it on the final day of your event for payment by credit card or check.If you need more lead time to obtain payment, please ask your sales representative to send an invoice early enough to meet the due date. Deposit Terms: (all deposits are non refundable) 0% of Estimated Evellt Invoice Total Amount Due: _ $2,316.00_ Due Date: ,With signed contract Final Payment Method: (check one) Net 30—Subject to Prior Approval/60 Days Prior to First Function Date Estimated Balance Due 30 Days Prior To First Function Date of xx/xx/xxxx Ten(10)days prion to First Function Date(Cash,Cashier's Check,or Money Orders only) Credit Card Charged Ten (10)days prior to First Function Date. or up to 60 days after Event Date * Please note:Unless prior arrangements have been made, (including documents signed by each party),if payment(s)are not received per the above schedule,balance due may be charged to the guarantee credit card. If payment cannot be secured,NCC has the right to cancel this event. Page 10 Initials _ City of Fort Worth/City of Fort Worth NORRIS CONFERENCE CENTERS -FORT WORTHISUNDANCE SQUARE CONFIRMATION/CONTRACT SPECIFICATIONS INVOICING-PAYAWNT TERMS-CREDIT CARD GUARAN'T'EE&AUTHORIZATION PAGE 2 STEP I-Invoicing,cont: This organization is Tax Exempt *PIease include a copy of your tax exemption form when returning your signed contract. STEP 2-Credit Card Guarantee&Authorization(Required for valid contract): Card Number: Card Type: _ 3 Digit Authorization Number:_ Exp.Date:_ Name on Card: Billing Address:_ City:_ State:_ Zip: Phone Number(s): _ Email Address:_ Cardholders Signature Date Ali authorization for all charges may be obtained when this form is returned Page 11 Initials _ ADDENDUM TO AGREEMENT BETWEEN THE CITY OF FORT WORTH AND NORRIS CONFERENCE CENTERS This Addendum ("Addendum") is by and between Norris Conference Centers, Inc. (NCC) and its affiliated business, the Red Oak Ballroom (ROB) referred to together. as "NCC/ROB," and the City of Fort Worth ("City") and is intended to supplement the Agreement between the City and NCC/ROB concerning an event the City is holding at NCC/R.OB's facilities on June 6-9, 2016. This Addendum is attached to said Agreement and is subject to the following terms and conditions, which are incorporated for all purposes into the Agreement. In the event of a conflict between the Agreement and the terms set forth in this Addendum, this Addendum shall govern. Any conflicting terms are hereby deleted in their entirety and replaced by the terms stated in this Addendum. Any term or condition of the Agreement that is not superseded by a term or condition of this Addendum shall remain in full force and effect. 1. Governing Law and Venue. If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of the Agreement, including this Addendum, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas—Fort Worth Division, This Agreement, including this Addendum,shall be construed in accordance with the laws of the State of Texas. 2. Limitations. City is subject to constitutional and statutory limitations on its ability to enter into certain terms and conditions of the Agreement, including this. Addendum, which may include; but are not limited to, those terms and conditions relating to: disclaimers and limitations of warranties; disclaimers and Iimitations of liability for damages; waivers, disclaimers, and limitations on legal rights, remedies,requirements, and processes; limitations of time in which to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorney's fees; dispute resolution; indemnities; and confidential information. Terms and conditions that are the subject of any constitutional or statutory limitation will only be binding on City to the extent permitted by the Constitution and the Taws of the State of Texas. It is understood that by execution of the Agreement, including this Addendum, the City does not waive or surrender any of it governmental powers.or immunities. Nothing contained in the Agreement, including this Addendum, shall ever be construed so as to require the City to create a sinking fiend or to access, Ievy, and collect any tax to fund its obligations. 3. Indemnification. NCC/ROB SHALL AND DOES AGREE TO .INDEMNIFY, PROTECT, DEFEND AND HOLD HARMLESS CITY AND CITY'S EMPLOYEES, REPRESENTATIVES, OFFICERS, AND SERVANTS (COLLECTIVELY, "INDEMNITEES") FOR, FROM AND AGAINST ANY AND ALL CLAIMS, LIABILITIES, DAMAGES, LOSSES. LIENS, CAUSES OF ACTION, SUITS, JUDGMENTS AND EXPENSES, (INCLUDING, BUT NOT LIMITED TO, COURT COSTS, ATTORNEYS' FEES AND COSTS OF INVESTIGATION), OF ANY NATURE, FIND OR DESCRIPTION ARISING OR ALLEGED TO ARISE BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR DAMAGE TO OR. LOSS OF PROPERTY (1) BY ANY BREACH, 'VIOLATION OR NONPERFORMANCE OF ANY Addendum to Agreement between NCC/ROB and City of Fort Worth Page.I of 3 COVENANT OF NCCIROB UNDER THE AGREEMENT; INCLUDING THIS ADDENDUM OR (2) BY REASON OF ANY OTHER CLAIM WHATSOEVER OF ANY PERSON OR PARTY OCCASIONED OR ALLEGED TO BE OCCASIONED IN WHOLE OR IN PART BY ANY ACT OR OMISSION ON THE PART OF NCC/ROB OR ANY EMPLOYEE, DIRECTOR, OFFICER, SERVANT, OR CONTRACTOR OF NCC/ROB, OR ANYONE NCC/ROB CONTROLS OR EXERCISES CONTROL OVER (COLLECTIVELY, "LIABILITIES"), PROVIDED THAT THE INDEMNITY IN THIS PARAGRAPH SHALL NOT APPLY TO ANY LIABILITIES ARISING OUT OF OR RESULTING SOLELY FROM THE NEGLIGENCE OR WILLFUL MISCONDUCT OF ANY INDEMNITEES. 4. Right to Audit. NCC/ROB agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records of NCC/ROB involving transactions relating to this Agreement at no additional cost to the City. NCC/ROB agrees that the City shall have access during normal working hours to all necessary Consultant facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The City shall give NCC/ROB not less than 10 days written notice of any intended audits. 5. Insurance. City is insured for general liability insurance under a self-insurance program covering its limits of liability. The parties agree that such self-insurance by City shall, without further requirement, satisfy all general liability insurance obligations of City under the Agreement. The Vendor shall carry insurance in types and amounts for the duration of the Agreement and include the City as an additional insured on any such insurance. Vendor shall furnish the City with certificates of insurance along with copies of policy declaration pages and all policy endorsements as evidence thereof. 6. Termination for non-compliance. If either the City or NCC/ROB chooses to terminate the contract for non-compliance with any federal, state or local laws, the terininating party shall give the other.party 10 days' notice of non-compliance and an opportunity to cure the asserted non-compliance before terminating the Agreement. 7. Nota lease. The parties agree that neither the Agreement nor this Addendum is a lease of any of NCC/ROB's premises. 8. Deposits. Any deposits or other payments made by City will be refiinded to the City if the event in the Agreement is cancelled or terminated by the City or NCC/ROB, less any actual expenses or losses incurred by NCC/ROB. 9. Authorily. By executing this Agreement, including the Addendum, NCC/RQB's agent affirms that he or she is authorized by NCC/ROB to execute this Agreement, including the Addendum, and that all representations made herein with regard to NCC/ROB's identity, address and legal status (corporation,partnership, individual, etc.)are true and correct. Addendum to Agreement between NCC/ROB and City of Fort Worth Page 2 of 3 City of Fort Worth: Norris Conference Centers,Inc. Red Oak BaU40M By: ;M"14,E I By: Fernando Costa Nam olor. Scott M u n d i n e Assistant City Manager Title: General Manager Date: 4- 1 Date: March 31, 2016 APPROVED AS TO FORM AND LEGALITY: By: Assistant City Attorney ATTEST: By: City Secretary Addendum to Agreement between NCC/ROB and City of Fort Worth Page 3 of 3