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Home My WebLink AboutContract 46700-FP2 Depart TP�W Const Services DOE# n - Dat CITY SECRETARY' Project Managerl� V(V�o ;T RT HWO ® Coy Maw. Risk Management Cana D.O.E. Brotherton CFA WestermardScanned The Proceeding people have been Co4ded concerning the request for final payment&have released this projectfor such payment TION AND PUBLIC WORKS �� Clearance Conducted By Shameka Kennedy F PROJECT COMPLETION D. E.NQ: 7458 o le wo Regarding contract U7458 for RAILHEAD#3 LOTS 1&2 BLOCK-WATER&SEWER as required byq&/)lVVtt;?91 WATER DEPARTMENT as approved by City Council on N/A through M&C N/A the director of the WATER DEPARTMENT upon the recommendation of the Assistant Director of the Transportation&Public Works Department has accepted the project as MA (1MR Original Contract Prices: U $24,200.00 APR 2 6 2016 t Amount of Approved Change Orders; Ne Revised Contract Amount: ... Total Cast Work Completed: $24,200.00 Less Deductions: Liquidated Damages: Days Q$210.00/Day Pavement Deficiencies: Total Deduction Amount: Total Cost Work Completed: $24,200.00 Less Previous Payments: $0.00 Final Payment Due $24,200.00 Recomm nded for Acceptance Date Asst. Director, TPW - Infrastructure Design and Construction C� If A L- 4/2Zl/4 Accepted Date Asst. Director, WATER DEPARTMENT Asst. City Manager Date Comments: P265-541200-602150257483,P275-541200-702130257483 EMAMM D APR 2%7 nl6 T� a�5� - 7q Waal, FORTWORTH CITY OF FORT WORTH FINAL PAYMENT REQUEST Contract Name RAU-HEAD#3 LOTS l do 2 BLOCK D Contract Limits Project Type WATER do SEWER City Project Numbers 02574 DOE Number 7458 Estimate Number 1 Payment Number 1 For Period Ending 2/23/2016 CD City Secretary Contract Number 117458 Contract Time 18CED Contract Date 6/8!2015 Days Charged to Date 164 Project Manager Ehia Contract is 100.00 Complete Contractor RIDGEMONT COMPANY 1520 W.WALNUT HILL LANE IRVING, TX 75038 hupectors LAYER / CHAMBERS Wednesday,Februay 24,2016 Page 1 of 4 City Project Numbers 02574 DOE Number 7458 Contract Name RAILHEAD#3 LOTS 1&2 BLOCK D Estimate Number 1 Contract Limits Payment Number 1 Project Type WATER&SEWER For Period Ending 2%13/2016 Project Funding UNIT I:WATER MROVEMENTS Item Description of Items Estimated Unit Unit Cost Estimated Completed Completed No. Quanity Total Quanity Total ----------------------------------- --- ----- I EXPLORATORY EXCAVATING OF EXISTING 1 EA $2,500.00 $2,500.00 1 $2,500.00 UTILITIES 2 FIRE HYDRANT 1 EA $3,450.00 $3,450.00 1 $3,450.00 3 CONNECTION TO EXISTING 4"-12"WATER 3 EA $850.00 $2,550.00 3 $2,550.00 MAIN 4 6"GATE VALVE 1 EA $1,200.00 $1,200.00 1 $1,200.00 5 8"GATE VALVE 2 EA $1,750.00 $3,500.00 2 $3,500.00 6 12"X8"TAPPING SLEEVE&VALVE 1 EA $2,650.00 $2,650.00 1 $2,650.00 7 2"DOMESTIC WATER METER 1 EA $1,500.00 $1,500.00 1 $1,500.00 8 2"IRRIGATION WATER METER 1 EA $1,500.00 $1,500.00 1 $1,500.00 ------------ --------------------------- Sub-Total of Previous Unit S18,850.00 $18,850.00 UNIT 11:SANITARY SEWER]IMPROVEMENTS Item Description of Items Estimated Unit Unit Cost Estimated Completed Completed No, Quanity Total Quanity Total ---------------- _ ---_ ... ----------- -- 1 IMPORTED EMBEDMENTIBACKFILL CLSM 50 CY $60.00 $3,000.00 50 $3,000.00 2 8"SEWER SERVICE 1 EA $850.00 $850.00 1 $850.00 3 WWAC 1 EA $1,500.00 $1,500.00 1 $1,500.00 --------------------------------------- Sub-Total of Previous Unit $5,350.00 $5,350.00 Wednesday,Febmary 24,2016 Page 2 of 4 City Project Numbers 02574 DOE Number 7458 Contract Name RAII.HEAD#3 IAM 1&2 BLACK D Estimate Number I Contract Limits Payment Number I Project Type WATER&SEWER For Period Ending 2/23/2016 Project Funding Contract Information Summary Original Contract Amount $24,200.00 Chance Orders Total Contract Price $24,200.00 Date ?��o/jC Total Cost of Work Completed $24,200.00 Contract Less %Retained $0.00 Net Earned $24,200.00 Date (/ Earned This Period $24,200.00 LSF /lei Retainage This Period $0.00 ,-1-140:1771� l Less Liquidated Damages Project Manager l Days Q /Day $0.00 Date �I LessPavement Deficiency $0.00 AsstDirector TPW-Infrastructure Design and Construction Less Penalty $0.00 aA�.,(, Date 104116 Less Previous Payment $0.00 Director/Contracting Department Plus Material on Hand Less 15% $0.00 Balance Due This Payment $24,200.00 Wcdnesday,February 24,2016 Page 3 of 4 1►�r W.6 APR 2 6 2016 ! s.� b C�c' City Project Numbers 02574 DOE Number 7458 Contract Name RAILHEAD#3 LOTS 1&2 BLOCK D Estimate Number 1 Contract Limits Payment Number 1 Project Type WATER&SEWER For Period Ending 7!23/1016 Project Funding Project Manager tWa City Secretary Contract Number 117458 Inspectors LAYER / CHAMBERS Contract Date 6/8/1015 Contractor RIDGEMONT COMPANY Contract Time 180 CD 1520 W.WALNUT HILL LANE Days Charged to Date 184 CD IRVING, TX 75038 Contract is •000000 Complete CITY OF FORT WORTH SUMMARY OF CHARGES Line Fund Account Center Amount Gross Retainage Net Funded Total Cost of Work Completed $24,200.00 Less %Retained $0.00 Net Earned $24,200.00 Earned This Period $24,200.00 Retainage This Period $0.00 Less Liquidated Damages 0 Days Q $0.00 /Day $0.00 LessPavement Deficiency $0.00 Less Penalty $0.00 Less Previous Payment $0.00 Plus Material on Hand Less 15•x. $0.00 Balance Due This Payment $24,200.00 Wc&mday,Febnw 24,2016 Page 4 of 4 pus'-- 0-�M( 7y FORTWORTH rev 03`05/07 TRANSPORTATION&PUBLIC WORKS FINAL STATEMENT OF CONTRACT TIME FINAL STATEMENT NO.1 NAME OF PROJECT: Railhead#3,Lots 1 do 3,Block D,Phase I PROJECT NO.: 2574 CONTRACTOR R dgemout DOE NO. 7458 PERIOD FROM 08/17/16 TO: 02/16/16 FINAL INSPECTION DATE: 24-Feb-16 WORK ORDER EFFECTIVE 8/17/2016 CONTRACT TIME 180 O WD ®CD DAY OF DAYS REASON FOR DAYS DAY OF DAYS REASON FOR DAYS MONTH CHARGED CREDITED MONTH CHARGED CREDITED DURING DURING 1. 16. 2. 17. 3. 18. 4. 19. 5. 20. 6. 21. 7. 22. 8. 23. 9. 24. 10. 25. 11. 26. 12. 27. 13. 28. 14. 29. 15. 30. 31. SAT,SUN, RAIN,TOO WET, UTILITIES DAYS TOTAL &HOLIDAYS &TOO COLD RELOCATIONS OTHERS* CHARGED DAYS THIS 84 PERIOD 1 PREVIOUS PERIOD TOTALS TO DATE 1 *REMARKS. x 15.T L �► ( CONTRACTOR DATE INSIDPiCtOR DAIV _ ENGINEERING DEPARTMENT �' The City of Fort Worth-1000 Throe rton Street-Fort Worth,TX 76012-6311 (817)392-7941-Fax:(817)392-7845 FORTWORTH REV:=20/07 TRANSPORTATION AND PUBLIC WORKS PERFORMANCE EVALUATION OF CONTRACTOR CONTRACTOR&PROJECT DATA Name of Contractor Project Name Ridgernont Railhead#3,Lots 1 &2,Block D,Phase I DOE Inspector DOE Number Kevin Chambers 7458 DOElnspecio• Project Manager Water Q waste water❑ Storm Drain Pawnent Fred Ehia Initial Contract Amount Project Difficulty $526,493.01 0 Simple Routine 0 Complex Final Contract Amount Date $526,493.01 3/30/2016 II}PERFORMANCE EVALUATION 0-Inadequate 1-Deficient 2-Standard 3-Good 4-Excellent ELEMENT WEIGHT(x) APPLICABLE(Y/N) RATING(0-4) MAX SCORE SCORE 1 Submission of Documents 2 Y 3 8 6 2 Public Notifications 5 Y 4 20 20 3 Plans on Site 5 Y 4 20 20 4 Field Supervision 15 Y 4 60 60 5 Work Performed 15 Y 3 60 1 45 6 Finished Product 15 Y 4 60 60 7 Job Site Safety 15 Y 4 60 60 8 Traffic Control Maintenance 15 Y 4 60 60 9 Daily Clean Up 5 Y 4 20 20 10 Citizen's Complaint Resolution 5 Y 1 4 1 20 20 11 Property Restoration 5 Y 3 20 1 15 12 After Hours Response 5 Y 4 20 20 13 Project Completion 5 Y 4 20 20 TOTAL ELEMENT SCORE(A) 426 BONUS POINTS(25 Maximum)(B) TOTAL SCORE(TS) 426 1110 CONTRACTOR'S RATING Maximum Score(MS)=448 or sum of applicable element score maximums which— M$ Rating((TS/MS)•100%) 426 / 448 — "% Performance Category Excellent <20%=Inadequate 20%to<40%=Deficient 40%to<60%=Standard 60'*to<80%=Good 2ng0%=Excellent Impeetor's Comments(INCLUDING EXPLANATION OF BONUS POINTS AWARDED) t Signature DOE Inspector �• Signature Contractor 2 Signature DOE Inspector's Supervisor (� 12 L&-- CONTRACTORS COMMENTS TRANSPORTATION AND PUBLIC WORKS The City of Fort Worth-1000 Throckmorton Street•Fort Worth,TX 76012-6311 (817)392-7941 -Fac:(817)392-7945 FORT WORTH TRANSPORTATION AND PUBLIC WORKS PIPE REPORT FOR: PROJECT NAME: Railhead#3,Lots 1&2,Block D,Phase 1 PROJECT NUMBER: 2574 DOE NUMBER: 7458 WATER PIPE LAID SIZE TYPE OF PIPE LF FIRE HYDRANTS: 1 VALVES(16"OR LARGER) PIPE ABANDONED SIZE TYPE OF PIPE LF DENSITIES: NEW SERVICES: 2" Copper 10 SEWER PIPE LAID SIZE TYPE OF PIPE LF PIPE ABANDONED SIZE TYPE OF PIPE LF DENSITIES: NEW SERVICES: 8" Connected to odsting stub out 0 TRANSPORTATION AND PUBLIC WORKS la The City of Fort Worth-1000 Thnockmortoa Street-Fort Worth,TX 76012-6311 (817)392-7941 -Fax-(817)392-7845 RIDGEMONT April art' 7016 ATTN: Kevin Chambers RE: Railhead#3, DOE #7458, Project 4,2574 I, Kevin Mezger, on behalf of Ridgemont Commercial Construction,hereby certify that no liquidated damages will be incurred due to our completion date going past the contractual completion date of the CFA Agreement. Signature: _- Date: - Print Name:Kevin Mezger Position/Title: Project Manager 1520 w. walnut hitt lane irving, texas 75038 tel 214 492 8900 fax 214 441 3702 www-ridgemont.com a texas corporation CONSENT OF OWNER SURETY COMPANY ARCHITECT TO FINAL PAYMENT CONTRACTOR SURETY AIA DOCUMENT G707 OTHER PROJECT: City of Ft.Worth-Railhead 43- (name,address) Water,Sanitary Sewer,Storm Drain and Pai TO(Owner) [ City of Fort Worth c; 1000 Throckmorton Street ie r�CJei101i GOi }ie.i�;' Fort Worth,TX 76102-6312 CONTRACTOR: The Ridgemont Company 1520 W.Walnut Hill Lane Irving, TX 75038-3701 In accordance with the provisions of the Contract between the Owner and the Contractor as indicated above,the (here insert name and address of Surety Company) Colonial American Casualty and Surety Company 1400 American Lane,Tower I, 18th Floor Schaumburg,IL 60196 , SURETY COMPANY, on bond of(here insert name and address of Contractor) The Ridgemont Company 1520 W.Walnut Hill Lane , CONTRACTOR, Irving,TX 75038-3701 hereby approves of the final payment to the Contractors,and agrees that final payment to the Contractor shall not relieve the Surety Company of any of its obligations to(here insert name and address of Owner) City of Fort Worth 1000 Throckmorton Street Fort Worth,TX 76102-6312 ,OWNER, as set forth in the said Surety Company's bond. IN WITNESS WHEREOF, the Surety Company has hereunto set its hand this 1st day of February , 2016 Colonial American Casualty and Surety Company Surety Company ( Signature of Authorized Representative v Attest: ! ! bi, wA'L f7A (Seal): ~-1 v Debra.Lee Moon AttornewIn-Fact Title NOTE: This form is to be used as a companion document to AIA DOCUMENT G706,CONTRACTOR'S AFFIDAVIT OF PAYMENT OF DEBTS kND CI- IMS, Current Edition AIA DOCUMENT G707 CONSENT OF SURETY COMPANY TO FINAL PAYMENT APRIL 1970 EDITION AIA ONE PAGE 1970 THE AMERICAN INSTITUTE OF ARCHITECTS,1735 New York Ave.,NW,WASHINGTON,D.C. 20006 EXTRACT FROM BY-LAWS OF THE COMPANIES "Article V,Section 8,Attornevs-in-Fact. The Chief Executive Officer,the President,or any Executive Vice President or Vice President may, by written instrument under the attested corporate seal, appoint attorneys-in-fact with authority to execute bonds, policies; recognizances, stipulations,undertakings, or other like instruments on behalf of the Company, and may authorize any officer or any such attomey-in-fact to affix the corporate seal thereto,and may with or without cause modify of revoke any such appointment or authority at any time. CERTIFICATE I, the undersigned, Vice President of the ZURICH AMERICAN INSURANCE COMPANY, the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, and the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, do hereby certify that the foregoing Power of Attorney is still in full force and effect on the date of this certificate;and I do further certify that Article V,Section 8,of the By-Laws of the Companies is still in force. This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the ZURICH AMERICAN INSURANCE COMPANY at a meeting duly called and held on the 15th day of December 1998. RESOLVED: "That the signature of the President or a Vice President and the attesting signature of a Secretary or an Assistant Secretary and the Seal of the Company may be affixed by facsimile on any Power of Attorney...Any such Power or any certificate thereof bearing such facsimile signature and seal shall be valid and binding on the Company." This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the COLONIA-L AMERICAN CASUALTY AND SURETY COMPANY at a meeting duly called and held on the 5th day of May, 1994, and the following resolution of the Board of Directors of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at a meeting duly called and held on the 10th day of May,1990. RESOLVED: "That the facsimile or mechanically reproduced seal of the company and facsimile or mechanically reproduced signature of any Vice-President, Secretary, or Assistant Secretary of the Company, whether made heretofore or hereafter,wherever appearing upon a certified copy of any power of attorney issued by the Company,shall be valid and binding upon the Company with the same force and effect as though manually affixed. IN TESTIMONY WHEREOF,I have hereunto subscribed my name and affixed the corporate seals of the said Companies, this;'day of��5�1!-`r I l >20 J SEAL I Michael Bond,Vice-President a D Fidelity and Deposit Companies Home Office: 1400 Amencan Lane Schaumburg,IL 60196 EV11PORTA17-IT NOTICE To obtain information or make a complaint: You may call the Fidelity and Deposit Company of Maryland, Colonial American Casualty and Surety Company, and/or Zurich American Insurance Company's toll-free telephone number for information or to make a complaint at: 1-800-654-5155 You may contact the Texas Department of Insurance to obtain information on companies, coverages,rights, or complaints at: 1-800-252-3439 You may write the Texas Department of Insurance: P.O. Box 149104 Austin, TX 78714-9104 FAX#(512)475-1771 PREMIUVI OR CL-AAM DISPUTES: Should you have a dispute concerning the premium or about a claim, you should fust contact Fidelity and Deposit Company of Maryland or Colonial American Casualty and Surety Company. If the dispute is not resolved, you may contact the Texas Department of Insurance. ATTACH THIS NOTICE TO YOUR POLICY: This notice is for information only and does not become a part or condition of the attached document. S8543f(T.V)(09101) Bills Paid Affidavit BEFORE ME, the undersigned authority, personally appeared Dixie Hanner (hereinafter referred to as "Contractor'), known to me to be a credible person,'and after being by me duly sworn, upon oath stated and affirmed that: "My name is Dixie Hanner and I am the Vice-President of Ridgemont Commercial Construction hereafter sometimes referred to in this affidavit as "Contractor". Contractor's business address is 1520 W. Walnut Hill Lane, Irving, TX 75038 . The undersigned has personal knowledge of the facts stated herein and has full authority to make the agreements in this j affidavit on behalf of Contractor. Pursuant to and in accordance with a written construction contract between The Ridgemont Company and Scannell Properties #206, LLC, Contractor furnished materials and/or labor for the construction, renovation, or repair of improvements located on or relating to project known as Railhead 3, CFA Number 2015-032 (hereinafter the "Property"). All work provided for under said contract, to date, has been properly performed pursuant to the terms and provisions of the contract. Contractor has paid each of its subcontractors, laborers, suppliers and materialmen in full for all labor and materials provided to Scannell Properties #206, LLC for or in connection with the construction, renovation, or repair of improvements on or relating to the subject Property, or any portion thereof, excepting only for any retainages withheld and for the amounts owed for the following specified bills to the persons identified below. Name of Payee Address Telephone No. Amount Owed Other than the above specified bills owed to the above-referenced persons, Contractor is not aware of aaIc- 11 id illsr -lar ims,AQmandsYor—causes_o-Laction ab L-aay of its_s_ub_caat.Cac:Qm laborers, suppliers, or materialmen for or in connection with the furnishing of labor or materials, or both, for the construction, renovation, or repair of improvements located on or related to the subject Property. Contractor warrants and represents that the above-referenced bills will be paid by Contractor from funds paid in reliance on this Affidavit. Contractor further understands that this Bills Paid Affidavit is being given pursuant to and in accordance with Section 53.085 of the Texas Property Code and that the intentional, knowing, or reckless making of a false or misleading statement in this Affidavit constitutes an offense under said Section and is a Class A misdemeanor. Contractor hereby indemnifies and holds harmless Scannell Properties #206, LLC from any and all claims, demand or causes and any costs, expenses, and attorney's fees incurred in connection therewith, arising from or connected with, the statements and representations contained herein." EXECUTED this 1st day of February, 2016 . The Ridgemont Company (Name of Contractor) By: (Officer of the Company) Printed Name: Dixie Hanner Title: Vice-President Notary's Acknowledgment SUBSCRIBED, SWORN TO AND ACKNOWLEDGED before me, the undersigned authority, on this day personally appeared Dixie Hanner who first being duly sworn by me to be the person whose name is subscribed to the foregoing Bills Paid Affidavit, acknowledged that he/she has the authority to make this Bills Paid Affidavit, and further acknowledged to me that he/she executed the same for the purpose and csideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE on this the 1st day of February , 2016. eyx DONNA TURNS a': ;y t Notary Public /I/ u`EOF STATE OF TEXAS Notary Public, State of Texas My Comm.Exp.12/23/2019 My commission expires: 12/23/2019 FORT WORTH ° '°' TRANSPORTATION AND PUBLIC WORKS, CONTRACTOR'S EVALUATION OF CITY 1)PROJECT INFORMATION Date: 3/30/2016 /Name of Contractor Project Name Ridgernont Railhead#3,Lots 1 &2,Block D DOE Inspector Project Manager Kevin Chambers Fred Ehia DOE Number Project D~0, T"wofContract i 7458 O Simple O Routine O Complex 0 water 0 wastewater[] Storm OralnageQ Pavement Jhuttal C.&.ct Amount Final Contract Amowu $526,493.01 1$526,493.01 IQ PERFORMANCE EVALUATION 0-Inadequate 1 -Deficient 2-Standard 3-Good 4-Excellent ELEMENT RATING ELEMENT RATING (0-4) (0-4) INSPECTION EVALUATION PLANS&SPECIFICATIONS 1 Avafiabil'y of r `A 1 Accurac of Plans to Exis' Conditions '- 2 Knowledge of ctor q 12 Clarity&Sufficiency of Details 3 Accuracy of Measured Quantities LA 3 Applicab' ' of Specifications 4 Display Of Professionalism 4 Accuracy of Plan Quantities T.Citizen Complaint Resolution PROJECT MANAGER EVALUATION 6 Performance-Setting up Valve Crews,Labs 1 Knowle a And/Or Problem Resolution ` ADMINISTRATION l 2 Availability of Project Manager 1 Change Order Processing Time 1 3 Communication 2 Timliness of Contractor Payments 4 Resolution of Utility Conflicts T Bid Opening to Pre-Con Meeting Timeframe III)COMMENTS&SIGNATURES COMMENTS Signature Contractor Signature DOE Inspector Signature DOE Inspectot s Supervisor INSPECTOR'S COMMENTS _ TRANSPORTATION AND PUBLIC WORKS ! The City of Fort Worth-1000 Throckmorton Street-Fort Worth,TX 76012-6311 (817)392-7941 -Fax:(817)392-7845 KOFILETECHNOLOGIES April 27, 2016 Mary J. Kayser City Secretary, City of Fort Worth City Hall 1000 Throc kmorton Fort Worth,TX 76102 RE: Preservation of Minutes of City Council Books Dear Mary J. Kayser, This proposal addresses the preservation of 6 of the City of Fort Worth's volumes detailed following. Recommended preservation services include conservation, deacidification, mending, rebinding, archival image capture and processing, microfilm, and LaserFiche integration. Please note that all pricing is good for 90 days from the date of this quote. PROJECT UNDERSTANDING At Kofile Technologies, Inc. (Kofile), each project is unique and deserves special attention. Preservation minimizes chemical and physical deterioration to prolong the existence and useful life of the original format. Oftentimes, this includes preserving and removing the original from public access, and creating a security copy. Preservation can incorporate conservation, treatment, stabilization, preventative care, or digitization—or any maintenance or repair. Kofile performs all services in accordance with the Code of Ethics & Guidelines for Practice of the American Institute for Conservation of Historic & Artistic Works -} (AIC). Kofile was also a 2013 Awardee of a Library of Congress FEDLINK Preservation Services for Library&Archival Collections contract. _ CONDITION ASSESSMENT - Due to their legal and historical value, these records maintain a PERMANENT retention schedule according to Local Schedule GR,Texas State Library and Archives Commission, September 2015, 13 TAC §7.125(a)(1). Each volume contains sheets that are browning due to use, natural aging, and improper storage methods and acidic materials. Deterioration and browning of A historical volume from Titus County, Texas, before and after service. 6300 CEDAR SPRINGS ROAD, DALLAS, TEXAS 75235 P: 214/351.4800 F: 214/ 442.6669 WWW.KOFILE.US the sheets are also the direct results from a history of use, natural aging, lack of environmental controls, and exposure to IJV light. SCOPE OF SERVICES Each volume will receive the following services, as appropriate. A permanent log is created for to record condition, page order, and services/treatments performed. A final quality check references this log. Kofile does not sell, distribute, or grant unauthorized access to County records. (PRV) Preservation • Surface clean sheets to remove deposits. This includes dust, soot, airborne particulate, sedimentation, insect detritus, or even biological/mineral contaminants. • Remove and reduce non-archival repairs, residual glues, and fasteners to the furthest extent possible without causing damage to paper and inks. • Mend tears with acid free and reversible materials. Sheets are mended with either Japanese tissue and methyl cellulose adhesive, or archival acrylic-based, acid-free, and reversible heat set tissue such as FilmoplastO. • Deacidify sheets after careful testing. Magnesium oxide deacidifies (or neutralizes) acidic inks and paper by providing an alkaline reserve. Random testing ensures an 8.5 pH with a deviation of no more than ± .5. • Rebind in a custom Disaster Safe County BinderTm to match previous orders. Each is manufactured on a per-book basis and are sized to 1/4" incremental capacities. Index tabs are repaired/replaced as necessary. • A dedication and treatment report is included in the binders. (IM) Imaging . Capture images at a minimum of 300 dpi at 256 gray levels, ensuring the highest quality for poor contrast and readability. Gray-scale ensures optimum resolution for each page. . Images accumulate as Group IV bi-tonal images in a standard TIFF format. Single- page images are stored in .001-.Onn (Page Numbers) extensions. . IMAGE PERFECT is Kofile's proprietary software. It ensures the optimum image quality. When size and density varies, this custom programming ensures image uniformity. Quality Targets establish the baseline digital capture quality of the scanner during scanning. IMAGE PERFECT uses custom image clean up and enhancements such as deskew, despeckle, character repair, and zonal processing. LA . Annotations are supported to allow the electronic addition of Name, Book Type, 3 Volume, and Page on each image to assist in recordkeeping. 0 . Effectiveness and minimum legibility is verified through rigorous and systematic quality control. Each image is sight checked to ensure there are no missing pages, double Z feeds, and to account for "A" pages (added to the original), and certified. _ . The City receives one MASTER COPY (DVD or CD) and one COPY. u W (Mm) Microfilm W . Create disaster recovery back-up]6 mm archival microfilm. j (LF{ LaserFiche Integration . Format, split, and integrate records into LaserFiche. LL QCITY OF FORT WORTH, TX PAGE 2 14 PRESERVATION OF MINUTES OF CITY COUNCIL BOOKS April 27, 2016 PROJECT INVENTORY & PRICE QUOTE This project is presented per the City of Fort Worth's cooperative purchasing (CO-OP) membership. Please reference TXMAS Contract No. TXMAS-13-36010 on the City's P.O. Prices are good for 90 days from the date of this proposal. Page counts are estimates. Billing will occur on actuals. THE CITY OF •• WORTH PRESERVATIONOF OF • BOOKS PAGE RECORDS SERIES TITLE VOLUME COUNT FORMAT LEVEL OF SERVICE PRICE QUOTE Minutes of City Council M3 565 Typed/Loose Leaf I C/IM/MM/LF $2,753.30 Minutes of City Council N3 1.565 Typed/Loose Leaf C/IM/MM/LF % $2,753.30 Minutes of City Council 03 1565 Typed/Loose Leaf C/IM/MM/LF $2,753.30 Minutes of City Council P3 565 Typed/Loose Leaf C/IM/MM/LF $2,753.30 Minutes of City Council Q3 1565 Typed/Loose Leaf C/Inn/MM/LF $2,753.30 Minutes of City Council R3 565 Typed/Loose Leaf C/IM%MM/LF $2,753.30 TOTAL $16,519.80 (6 volumes, 3,390 pages) CITY ACCEPTANCE O We will purchase this project using TXMAS. Please reference TXMAS Contract No. TXMAS-13-36010 on the City's Purchase Order. O We will purchase this project as an open market order. Signature/Title of City Representative Date LA UJ U O J O Z 2 U W H W J LL QCITY OF FORT WORTH, TX PAGE 3 14 PRESERVATION OF MINUTES OF CITY COUNCIL BOOKS April 21, 2016 TXMAS Billing Line Items & Reporting Requirements PROCEDURES TO The Texas Comptroller of Public Accounts (CPA) has new REPORT SALES TO TXMAS regulations regarding all State-issued contracts.To purchase this TXMAS project, the City of Fort Worth must enter the order online on the TxSmartBuy System at "° <www.txsmartbuy.com/>. Please review the attached instructions outlining the new i.oAiaMwo. process (as seen right). The City of Fort Worth's CO-OP Listing per the CPA's website: CO-OP # M2207 Contact Jack Dale, .ack.dale@fortworthtexas. ov Expiration Date 04-NOV-2016 Please note that TXMAS line items are calculated on average costs and are not indicative of the cost of any one item.TXMAS billing line items include: NIGP PART NO. CODE DESCRIPTION OF SERVICE UNIT PRICE QTY. TOTAL PRICE PRV003 96272 Preserve Historical Record Book $2,725.05/ 6 $16,350.30 (Conserve, Rebind, Image, &Microfilm) Book MMC001 91568 Creation of Archival 16 mm Microfilm $0.05/Image 3,390 $169.50 Please let me know if you have any questions. We look forward to serving the City of Fort Worth and working together for the preservation of its public and historical assets. Sincerely, Bob Summers Bob Summers Account Manager bob.summers@kofile.us cec 1A W Q O J O Z u W H W J LL OCITY OF FORT WORTH,TX PAGE 4 14 PRESERVATION OF MINUTES OF CITY COUNCIL BOOKS April 27,2016