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Home My WebLink AboutOrdinance 9110 ,r ORDINANCE NO. ~~\O AN ORDINANCE APPROPRIATING FROM THE UNRESERVED FUND BAL- ANCE OF THE GENERAL FUND THE SUM OF $126,044, $44,856 OF WHICH IS TO BE TRANSFERRED TO ACCOUNT NO. 13-20-00, AND $81,188 OF WHICH IS TO BE TRANSFERRED TO ACCOUNT NO. 13-30-00, FOR THE PURPOSE OF FUNDING ADDITIONAL POSITIONS IN THE CITY'S FINANCE DEPARTMENT; PROVIDING FOR A SEVERA- BILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS SECTION 1. That in addition to those amounts allocated to the various City departments for the Fiscal Year 1984 in Ordinance No. 8886 and in the Budget of the City Manager, there shall also be appropriated from the Unreserved Fund Balance of the General Fund of the City of Fort Worth the sum of $126,044, of which $44,856 shall be transfer- red to Finance Department, Accounting Division Account No. 13-20-00, and of which $81,188 shall be transferred to Finance Department, Purchasing Division Account No. 13-30-00, for the purpose of funding additional positions in each of those divisions, and also for the purpose of reimbursing those divisions for $39,140 in expenses for hiring temporary personnel to perform the positions' duties on an interim basis. SECTION 2. That this Ordinance shall be cumulative of all provisions of ordinances and of the Code of the City of Fort Worth, Texas (1964), as amended, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event conflicting provisions of such ordinances and such Code are hereby repealed. SECTION 3. It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitu- r. .. . ~ `' tional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 4. The City Secretary of the City of Fort Worth is hereby directed to engross and enroll this ordinance by copying the caption in the minutes of the City Council and by filing this ordinance in the ordinance records of the City. SECTION 5. That this ordinance shall take effect and be in full force and effect from and after its passage, and it is so ordained. APPROVED AS TO FORM AND LEGALITY: . ~/~./ • ~ ~s ,ity Attorney Date: $'/ 3~ / 85~ ~- ADOPT ED : .S~%? 9' ~,P y~ -.~_ EFFECTIVE: S~a f 8yC lu -2- ,~' _.. (;elY rviANAGER L' ~ , '~~ ~~~~y ~o~' J~'~~D°~ ~®~°th, ~~.~~~ A4.;~u N1'tNri-2 rkAiv;rultrnr+oN~PUBLtC WORK) V'll tl.~{i lL1/ ®~ IUL~ ~®~LiV~LL.~~(V ~./®~~ tlitL~~~LII.~{ill~~® U IL PUkGHAJING-1 ,...+cpNN EI: 1, FINANCE P. DATE REFERENCE SUBJECT Supplemental Appropriation for ~ PAGE NUMBER Finance Department Personnel Additions 5-29-84 G-6008 in Accounts Payable and Purchasing for Background In response to Council directives, the Purchasing and Accounts Payable pro- cedures have been tightened to ensure legal compliance, obtain the best possible prices for commodities-, and get payment to vendors within terms after all documents have been received. Purchasing Effective October 1, there was a major change in the City's procurement pro- cedures All City commodity purchases must be issued a purchase order prior to ordering of goods from a vendor. This change was made to ensure that the accounting records were more timely and that purchases conformed to Council policy and state .law, As a result of this change, the workload in Purchasing has quadrupled. Accounts Payable Th.e impact of new purchasing procedures utilizing purchase orders rather than direct department buys- has significantly increased the workload. To determine the staffing levels for Accounts Payable and Purchasing, overage positions and temporary employees have been used during the last six months alone, with. borrowing positions for one week at a time from several departments. The additional positions being used in the two areas are Purchasing (3) (1 ). (2) (:1) Accounts Payable Buyer II Senior Buyer Clerk II Clerk Typist III (1) File Clerk (3) Account Clerk I (2) Norrell Temporaries Each of_ these positions have been phased in on an as-needed basis After this experience, a staffing level is being recommended which we believe is appro- priate to handle- the volume of work and meet the City's objectives. Financing The use of temporaries and overages through April 15 resulted in additional costs to the Finance department of approximately $39,140 Total costs for these positions for the five months remainding in FY 84 is as follows - ~.,.~, GATE REFERENCE bUBJECT Supplemental Appropriation for PAGE 5-29-84 NUMBER Finance Department Personnel Additions G-6008 in Accounts Payable and Purchasing 2 °f 2 Purchasing: Accounts Payable (1) Senior Buyer $ 12,834 (1) File Clerk S 2,750 (3) Buyer II 22;914 (3) Acct Clerk I 12,072 (_2) Clerk II 9,].92 (1) Clerk I 3,500 (1) Clerk Typist III 5,598 Fringe Benefits 5,664 Fringe Benefits 7,580 Supplies & Furniture 1,800 Supplies & Phones 1,200 $25~78h Furniture 1,800 $ 61,118 Recommendation It is recommended. that (1) The City Council authori ze the following positions in the Finance Depart- ment (3) Buyer II (1) File Clerk (1) Senior Buyer (3) Account Clerlc I (2) Clerk II (1) Clerk I (1) Clerk Typist III (2) The City Council adopt t he attached supplemental appropriations ordinance appropriating a total of $126,044 from the General Fund Unreserved Fund Balance, with $44,856 to the Accounting Division, Account No 13-20-00, and $81,188 to the Purch asing Division, Account No. 13-30-00 The General Fund Unreserved F und Balance will be $7,893,464 after this supplemental appropriation RAM vkm Attachment APPROVED ~Y CITY COUNCIL MRY 29 1984 /~ Cite Secretary of the City of ~ ~4B SUBMITTED FOR TWE ~ CITY MANAGER'S ~ OFFICE BY L ff'~ ~~ 7 DISPOSITION BY COUNCIL. PROCESSED BY ~ . - L,. ~ Z y, ~ (~ APPROVED ORIGINATING I . OTHER (DESCRIBE) DEPARTMENT HEAD Ruth Ann McKinney CITY SECRETARI' FOR ADDITIONAL INFORMATION CONTACT Ruth Ann McKinne EXt. 6140 1~~0 iEd Ordinance ~~®, DATE