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CONTRACT NO
FIRST RENEWAL OF CITY SECRETARY CONTRACT NO. 31681
MANAGEMENT CONTRACT WITH
2 TENNIS.NET,INC.
STATE OF TEXAS
KNOW ALL PERSONS BY THESE PRESENTS:
COUNTY OF TARRANT
This FIRST RENEWAL OF CITY SECRETARY CONTRACT NO. 31681
("RENEWAL AGREEMENT") is made and entered into by and between THE CITY OF FORT
WORTH ("CITY"), a home rule municipal corporation situated in Tarrant, Denton, Parker, and
Wise Counties acting by and through its duly authorized Assistant City Manager, and
2 tennis.net,Inc. ("CONTRACTOR") acting by and through its duly authorized representative
WHEREAS, the CITY and CONTRACTOR, made and entered into City of Fort Worth
City Secretary Contract No. 31681, ("CONTRACT"), which was authorized by the City Council
by M&C C-20641 on the fifth day of April, 2005; and
WHEREAS, the CONTRACT involves Management Services; and
WHEREAS, the initial term of the contract began on April 15, 2005 and ends on April
14, 2008; and
WHEREAS, in M&C C-20641 the City Council authorized two consecutive one-year
renewal terms; and
WHEREAS, CITY and CONTRACTOR wish to renew this CONTRACT.
NOW, THEREFORE, the CITY and the CONTRACTOR agree to renew and extend the
CONTRACT for the first renewal term as follows:
1. All terms and provisions of the original CONTRACT between the CITY and the
CONTRACTOR shall remain in full force and effect except as specifically amended
herein.
First Amendment to Contract No. 3
Page 1 of 2 -
�.
2. Section 3, "TERM," of the CONTRACT is hereby amended to read as follows:
(1) Except as provided for in subparagraph (2) below,this contract is hereby renewed
for a one-year term beginning on April 15, 2008 and ending on April 14, 2009 (the
"renewal term"). The contract may be renewed for an additional one-year term by
mutual agreement between the City and the Contractor. As used herein, the term
"Contract Year" shall mean a period beginning on April 1 of each year and ending on
March 31 of the following year.
(2) During the renewal term, either parry may terminate this contract for any reason
by giving the other party at least six (6) months advance written notice of the intent to
terminate.
IN TNESS WHEREOF, the parties hereto have executed this agreement this �J�h day of
52008.
ATTEST: CITY OF FORT WORTH
City Secretary Carl ma
ityAcg Aistant Manager
APPROVED AS T FORM CONSULTANT:
2 tennis.net, Inc.
By:
Assistant ity Attorn Name: Thomas Buell
Title: President
6629 Crooked Stick Dr.
Fort Worth, Texas76132
M&C: C-20641
First Renewal of Contract No.'316811 ,� � ?JVD
Page 2 of 2 uo � u
COUNCIL ACTION: Approved As Amended on 4/5/2005
DATE: 4/5/2005 REFERENCE NO.: C-20641 LOG NAME: 8081 MCLELAND
CODE: C TYPE: NON-CONSENT PUBLIC HEARING: NO
SUBJECT: Authorization to Execute Contract with 2Tennis.Net Corporation for Management of Operations at
McLeland Tennis Center
RECOMMENDATION:
It is recommended that the City Council:
1) Authorize the City Manager to execute a contract with 2tennis.net Corporation for management of the
operations McLeland Tennis Center; and
2) That the term of the contract be for three years, with options to renew for two additional one year periods by
mutual written consent of both parties.
DISCUSSION:
At the expiration of the previous contract on December 31, 2004, the Parks and Community Services
Department staff assumed operational control of the McLeland Tennis Center. During this interim period, court
lights have been repaired, courts resurfaced and a new alarm system installed.
In January 2005, a Request for Proposal (RFP) was issued to prospective bidders to provide the management
and operation of the McLeland Tennis Center. The RFP was placed in the Commerical Recorder and was
advertised from January 3, 2005 to January 27, 2005; two proposals were received. A Committee consisting of
the City staff, the Youth Sports Council Executive Director and the Fort Worth Independent School District,
Associate Athletic Director, evaluated the proposals. Using the criteria outlined in the RFP staff determined
that 2tennis.net Corporation best met the needs of the City to manage the tennis operations at McLeland
Tennis Center.
The terms of the contract provide for the contractor to assume all personnel costs related to the day-to-day
operations and retain all revenues generated at the facility. A written request and approval must be obtained
from the Parks and Community Services Department Director prior to an increase in court fees. In addition, the
contractor would pay the City $500 or 20% of the annual net revenue, whichever is less, for the first year and
$1,000 per year for the second and third years.
The terms of the contract also require the contractor to provide insurance coverage, keep adequate books and
records, provide tennis lessons, clinics, leagues, summer day camp instruction and tournaments. The City will
be responsible for utilities, replacement and maintenance of nets and windscreens and the external grounds of
the McLeland Tennis Center. The City is also responsible for player credits by the Fort Worth Independent
School District, of up to $4,000 per year.
The McLeland Tennis Center is located in Council District 9 and serves the entire City.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current operating budget, as appropriated, of the
General Fund. The Parks and Community Services Department will be responsible for the collection of funds
due to the City under this contract.
TO Fund/Account/Centers FROM Fund/Account/Centers
GG01 466855 0809081 $500.00 GG01 539120 0808041 $4,000.00
Submitted for City Manager's Office by: Libby Watson (6140)
Originating Department Head: Randle Harwood (871-5704)
Additional Information Contact: Mark Woolsey (871-5714)