HomeMy WebLinkAboutContract 45864-A1 "ITY SECRETAW.
. MAY 11 X16
AMENDMENT No.1 CONTRACT No. n - �
09Y OF FORT WORTH
CITY$EGHEfARY TO CITY SECRETARY CONTRACT No. 45864
WHEREAS, the City of Fort Worth (CITY) and VRX, Inc. , (CONSULTANT)
made and entered into City Secretary Contract No. 45864, (the CONTRACT)
which was authorized by M&C C-26907 on the 5th day of August, 2014 in the
amount of $500, 000. 00, which was administratively renewed on August 3,
2015; and
WHEREAS, it has become necessary to execute Amendment No. 1 to
the CONTRACT to provide for revised contract capacity.
NOW THEREFORE, CITY and CONSULTANT, acting herein by and
through their duly authorized representatives, enter into the following
agreement, which amends the CONTRACT:
1.
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Consultant for all work and services
performed under the Contract, as amended, in the amount of $400, 000. 00 so
that the total fee paid by the City for all work and services shall be up
to an amount of $900, 000. 00.
2 .
Attachment B of the CONTRACT is amended to include an administrative
fee to be paid to the Consultant as indicated in the letter dated March
7, 2016 attached hereto.
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date last written by the
City' s designated city manager.
OFFICIAL RECORD
City of Fort Worth CITY SECRETARY
Professional Services Agreement Amendment Template �.�.e ®���' rX
PMO Official Release 8/1/2012
Page 1 of 2
APPROVED:
City of Fort Worth CONSULTANT
VRX, Inc.
Jay Chapa Noelle Ibrahim, P.E.
Assistant City Manager President
DATE: i l C-�' DATE: S( J 16
APPROVAL RECOMMENDED:
Doug Wi sig, P.E.
Director, Transportation & Public Works Department
APPROVED AS TO FORM AND LEGALITY: M&C:
Date :
Douglas W. Black
t 29s# 2�6� �a,3i
Assistant City Attorney
ATTEST:
AzI `
Mary J. Ka /se/
City Secretary
Q 000000O P°
[OFFICIAL RECORD SECRETARYCity of Fort Worth �1��'I.I�I �.�
Professional Services Agreement Amendment Template 9
PMO Official Release 8/1/2012
-_-- _____-
Page 2 of 2
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
101`1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-40031
VRX,Inc.
Plano, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is04/14/2016
being filed.
City of Fort Worth Date Ao Aok�wledged:
LLI ,
g Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the goods or services to be provided under the contract.
45864
Engineering services
4 Nature of interest(check applicable)
Name of Interested Party City,State,Country(place of business)
Controlling Intermediary
Ibrahim, Nawal(Noelle) Plano, TX United States X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
c; Yp"vg., HOLLY BECKA
Notary Public,State of Texas
My Commission Expires _
October 22, 2019
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE ,, / / )/ /
Sworn o and subscribed before me,by the said /�/ L'!( rL(� ,this the !`day of
20 ' ,to certify which,witness my hand and seal of office.
/U P fry
Si ature of off' a dministering oath Printed name of off i er administering oath Title of officer admi ering oath
Forms provided by Texas ics Commission www.ethics.state.N.us Version V1.0.645
Official site of the Oty of Fort Worth,Eexas
CITY COUNCILAGENDA FtTf)RTH
COUNCIL ACTION: Approved on 5/3/2016
REFERENCE** 20INFRA CONST INSP SERV AGMT
DATE: 5/3/2016 NO : C-27694 LOG NAME: VRX AMEND-1 C045864
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. Authorize Amendment No. 1 in the Amount of$400,000.00 to City Secretary Contract No.
45864, a Professional Services Agreement with VRX Inc.,for Construction Inspection
Services to the Transportation and Public Works Department Increasing the Agreement
Amount Up to $900,000.00 Annually (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 1 in the amount of
$400,000.00 to City Secretary Contract No. 45864, a Professional Services Agreement with VRX Inc., for
Construction Inspection Services increasing the Agreement amount up to $900,000.00 annually.
DISCUSSION:
Mayor and Council Communication C-26907 authorized a contract with VRX, Inc., to provide construction
inspection services to the Transportation and Public Works Department. The contracted inspectors have
been assigned to various projects city-wide as an augmentation to City staff in order to accommodate peak
periods of construction. Due to an increased volume of construction activity across the City, it has become
necessary to increase the number of contracted inspectors provided by VRX, Inc., to support the additional
demand for construction inspection services. Typically, fees paid by developers are used to fund these
inspection services. The current contract amount of$500,000.00 annually is no longer sufficient to meet the
needs described above. Staff is recommending an increase of$400,000.00 to the Agreement bringing the
total annual contract amount up to $900,000.00 to allow for additional construction inspection capacity. VRX,
Inc., has requested that it be allowed to charge an administrative fee of$5.00 per invoice to compensate for
the increased volume of invoices generated under the City's billing requirements. Staff concurs with this
administrative fee, which will be charged as a part of the contract amount and is not in addition to it.
Additional funding for the construction inspection services for City construction projects will be provided
through the funding sourced appropriated to individual projects. For the 2014 Bond Program, available
resources within the General Fund will be used to provide interim financing for the expenditures associated
with these projects until debt is issued. Once debt associated with the projects are sold, bond proceeds will
reimburse the General fund, in accordance with the statement expressing official intent to reimburse that was
adopted as part of the ordinance canvassing the bond election (Ordinance No. 21241-05-2014).
M/WBE OFFICE: The M/WBE Office in conjunction with the Transportation and Public Works Department
has determined compliance with the City's Business Diversity Enterprise Ordinance by the inclusion of a SBE
Prime on this project. VRX, Inc., is a certified SBE firm.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that the funds are available on a project by project basis in the current capital
budgets, as appropriated, of the various Capital Improvement Program Funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID ( Year ( (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2)
Submitted for City Manager's Office by_ Jay Chapa (5804)
Originating Department Head: Douglas Wiersig (7801)
Additional Information Contact: Roy Teal (7958)
ATTACHMENTS
VRX-City of Fort Worth 1295-Contract 45864.pdf