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HomeMy WebLinkAboutContract 47852 CITY SECRETARY CONTRACT NO. VA5 Z CITY OF FORT WORTH, TEXAS STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality (the "CITY"), and HDR Engineering, Inc., authorized to do business in Texas, (the "ENGINEER"), for a PROJECT generally described as: 2018 Bond Transportation Planning. Article I Scope of Services A. The Scope of Services is set forth in Attachment A. Article II Compensation A. The ENGINEER's compensation shall be in the amount of$850,0000.00 as set forth in Attachment B. Article III Terms of Payment Payments to the ENGINEER will be made as follows: A. Invoice and Payment (1) The Engineer shall provide the City sufficient documentation, including but not limited to meeting the requirements set forth in Attachment D to this AGREEMENT, to reasonably substantiate the invoices. (2) The ENGINEER will issue monthly invoices for all work performed under this AGREEMENT. Invoices are due and payable within 30 days of receipt. (3) Upon completion of services enumerated in Article I, the final payment of any balance will be due within 30 days of receipt of the final invoice. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 1 of 16 (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. (5) If the CITY fails to make payment in full to ENGINEER for billings contested in good faith within 60 days of the amount due, the ENGINEER may, after giving 7 days' written notice to CITY, suspend services under this AGREEMENT until paid in full. In the event of suspension of services, the ENGINEER shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. Article IV Obligations of the Engineer Amendments to Article IV, if any, are included in Attachment C. A. General The ENGINEER will serve as the CITY's professional engineering representative under this Agreement, providing professional engineering consultation and advice and furnishing customary services incidental thereto. B. Standard of Care The standard of care applicable to the ENGINEER's services will be the degree of skill and diligence normally employed in the State of Texas by professional engineers or consultants performing the same or similar services at the time such services are performed. C. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 2 of 16 (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where . observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution. These conditions and costlexecution effects are not the responsibility of the ENGINEER. D. Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawings of all plans on 11"x17" paper sheets and electronic files in .pdf format, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. E. Engineer's Personnel at Construction Site (1) The presence or duties of the ENGINEER's personnel at a construction site, whether as on-site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the Contract Documents and any health, or safety precautions required by such construction work. The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other-entity or'their employees in connection with their work or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment A, the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general, if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with the Contract Documents, nor shall anything in the Contract Documents or the agreement between CITY and ENGINEER be construed as requiring City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 3 of 16 ENGINEER to make exhaustive or continuous on-site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If the ENGINEER makes on-site observation(s) of a deviation from the Contract Documents, the ENGINEER shall inform the CITY. (3) When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services, the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the Contract Documents. F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the ENGINEER makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from the ENGINEER's opinions, analyses, projections, or estimates. G. Construction Progress Payments If required, recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER's knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the Contract Documents; that the final work will be acceptable in all respects; that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 4 of 16 are not other matters at issue between the CITY and the construction contractor that affect the amount that should be paid. H. Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. 1. Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accord with the City of Fort Worth Business Diversity Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Engineer acknowledges the MBE and SBE goals established for this contract and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Engineer may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. J. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this contract. ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsuitant agreements hereunder a provision to the effect that the subconsuitant agrees that the CITY shall, until the expiration of five (5) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsuitant, involving transactions to the subcontract, and,further, that the CITY shall have access during normal working hours to all subconsultant City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 5 of 16 facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection (3) hereof. CITY shall give subconsultant reasonable advance notice of intended audits. (3) ENGINEER and subconsultant agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. K. INSURANCE (1) ENGINEER'S INSURANCE a. Commercial General Liability — the ENGINEER shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance with a limit of not less than $1,000,000.00 per each occurrence with a $2,000,000.00 aggregate. If such Commercial General Liability insurance contains a general aggregate limit, it shall apply separately to this PROJECT or location. i. The CITY shall be included as an insured under the CGL, using ISO additional insured endorsement or a substitute providing equivalent coverage, and under the commercial umbrella, if any. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. The Commercial General Liability insurance policy shall have no exclusions by endorsements that would alter or nullify: premises/operations, products/completed operations, contractual, personal injury, or advertizing injury, which are normally contained within the policy, unless the CITY approves such exclusions in writing. ii. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these-damages are covered by the commercial general liability or commercial umbrella liability insurance maintained in accordance with this agreement. b. Business Auto — the ENGINEER shall maintain business auto liability and, if necessary, commercial umbrella liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of "any auto", including owned, hired, and non-owned autos, when said vehicle is used in the course of the PROJECT. If the engineer owns no vehicles, coverage for hired or non-owned is city of Port Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 6 of 16 acceptable. i. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by ENGINEER pursuant to this agreement or under any applicable auto physical damage coverage. c. Workers' Compensation --ENGINEER shall maintain workers compensation and employers liability insurance and, if necessary, commercial umbrella liability insurance with a limit of not less than $100,000.00 each accident for bodily injury by accident or $100,000.00 each employee for bodily injury by disease, with $500,000.00 policy limit. i. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by workers compensation and employer's liability or commercial umbrella insurance obtained by ENGINEER pursuant to this agreement. d. Professional Liability — the ENGINEER shall maintain professional liability, a claims-made policy, with a minimum of $1,000,000.00 per claim and aggregate. The policy shall contain a retroactive date prior to the date of the contract or the first date of services to be performed, whichever is earlier. Coverage shall be maintained for a period of 5 years following the completion of the contract. An annual certificate of insurance specifically referencing this project shall be submitted to the CITY for each year following completion of the contract. (2) GENERAL INSURANCE REQUIREMENTS a. Certificates of insurance evidencing that the ENGINEER has obtained all required insurance shall be delivered to the CITY prior to ENGINEER proceeding with the PROJECT. b. Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, as its interests may appear. The term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. c. Certificate(s) of insurance shall document that insurance coverage specified in this agreement are provided under applicable policies documented thereon. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 7 of 16 d. Any failure on part of the CITY to request required insurance documentation shall not constitute a waiver of the insurance requirements. e. A minimum of thirty (30) day notice of cancellation in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the respective Department Director (by name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102. f. Insurers for all policies must be authorized to do business in the State of Texas and have a minimum rating of A:V or greater, in the current A.M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. g. Any deductible or self insured retention in excess of $100,000.00 that would change or alter the requirements herein is subject to approval by the CITY in writing, if coverage is not provided on a first-dollar basis. The CITY, at it sole discretion, may consent to alternative coverage maintained through insurance pools or risk retention groups. Dedicated financial resources or letters of credit may also be acceptable to the CITY. h. Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. i. The CITY shall be entitled, upon its request and without incurring expense, to review the ENGINEER's insurance policies including endorsements thereto and, at the CITY's discretion; the ENGINEER may be required to provide proof of insurance premium payments. j. Lines of coverage, other than Professional Liability, underwritten on a claims-made basis, shall contain a retroactive date coincident with or prior to the date of the contractual agreement. The certificate of insurance shall state both the retroactive date and that the coverage is claims-made. k. Coverages, whether written on an occurrence or claims-made basis, shall be maintained without interruption nor restrictive modification or changes from date of commencement of the PROJECT until final payment and termination of any coverage required to be maintained after final payments. I. The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 8 of 16 m. Sub consultants and subcontractors to/of the ENGINEER shall be required by the ENGINEER to maintain the same or reasonably equivalent insurance coverage as required for the ENGINEER. When sub consultants/subcontractors maintain insurance coverage, ENGINEER shall provide CITY with documentation thereof on a certificate of insurance. L. Independent Consultant The ENGINEER agrees to perform ail services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. M. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. N. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the CITY may request the ENGINEER to assist in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. O. Permitting Authorities - Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 9 of 16 amendment to this AGREEMENT. P. Schedule ENGINEER shall manage the PROJECT in accordance with the schedule developed per Attachment D to this AGREEMENT. Article V Obligations of the City Amendments to Article V, if any, are included in Attachment C. A. City-Furnished Data ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B. Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services. The CITY will perform, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY's personnel. C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights- of-way, and,access necessary for the ENGINEER's services or PROJECT construction. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 10 of 16 D. Timely Review The CITY will examine the ENGINEER's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the CITY deems appropriate; and render in writing decisions required by the CITY in a timely manner in accordance with the project schedule prepared in accordance with Attachment D. E. Prompt Notice The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. F. Asbestos or Hazardous Substances Release. (1) CITY acknowledges ENGINEER will perform part of the work at CITY's facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that ENGINEER had no prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City, City hereby releases ENGINEER from any damage or liability related to the presence of such materials. (2) The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER's negligence or if ENGINEER brings such hazardous substance, contaminant or asbestos onto the project. G. Contractor Indemnification and Claims The CITY agrees to include in all construction contracts the provisions of Article IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions providing contractor indemnification of the CITY and the ENGINEER for contractor's negligence. H. Contractor Claims and Third-Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain City of Port Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 11 of 16 no direct action against the ENGINEER, its officers, employees, and subcontractors, for any claim arising out of, in connection with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER." (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third-party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third-party beneficiary rights under this Agreement. (4) Nothing contained in this section V.H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER. 1. CITY's Insurance (1) The CITY may maintain property insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY will ensure that Builders Risk/Installation insurance is maintained at the replacement cost value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. (3) The CITY will specify that the Builders Risk/Installation insurance shall be comprehensive in coverage appropriate to the PROJECT risks. J. Litigation Assistance The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ENGINEER, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. K. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 12 of 16 Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment C. A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The CITY shall own the final designs, drawings, specifications and documents. C. Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the -ENGINEER that prevent ENGINEER's performance of its obligations hereunder. D. Termination (1) This AGREEMENT may be terminated only by the City for convenience on 30 days' written notice. This AGREEMENT may be terminated by either the CITY or the ENGINEER fo'r cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with in 5 days of written notice and diligently complete the correction thereafter. (2) If this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a.) Cost of reproduction of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 13 of 16 b.) Out-of-pocket expenses for purchasing electronic data files and other data storage supplies or services; C.) The time requirements for the ENGINEER'S personnel to document the work underway at the time of the CITY'S termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all termination expenses. The CITY'S approval will be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be made. F. Indemnification In accordance with Texas Local Government Code Section 271.904, the ENGINEER shalt indemnify, hold harmless, and defend the CITY against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the ENGINEER or ENGINEER's agent, consultant under contract, or another entity over which the ENGINEER exercises control. G. Assignment Neither party shall assign all or any part of this AGREEMENT without the prior written consent of the other party. H. Interpretation Limitations on liability and indemnities in this AGREEMENT are business understandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including negligence, strict or statutory liability, or any other cause of action, except for willful misconduct or gross negligence for limitations of liability and sole negligence for indemnification. Parties mean the CITY and the ENGINEER, and their officers, employees, agents, and subcontractors. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 14 of 16 I. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. J. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Articles V.F., VI.B., VI.D., VI.F., VI.H., and VI.I. shall survive termination of this AGREEMENT for any cause. K. Observe and Comply ENGINEER shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Form 1295 Certification No. Article VII Attachments, Schedules, and Signatures This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A- Scope of Services Attachment B — Compensation Attachment C -Amendments to Standard Agreement for Engineering Services Attachment D - N/A Schedule to be provided for Work Orders Attachment E - N/A City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 15 of 16 Executed and effective this the day o 1q, 2016. BY: BY: CITY OF FORT WORTH ENGINEER HDR ENGINEERING, INC. Jesus J. Chapa uca A. Bathurst, P.E. Assistant City Manager ice President, Managing Principal Date: 7 ra'�v / Date: 'S i ' APPROVAL RECOMMENDED: By: a !.J Douglasof.Wiersig, RE, Director, Transportation and Pubr Works APPROVED AS TO FORM AND M&C No.: G— 2IT'3 3 LEGALITY uyc�& M&C Date: Z �6 By: as W. Black Assistant City Attorney ATTEST: r Poo AaJ. ay r> g City Se _ �o City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 16 of 16 OFFICIAL RECORD CITY SECRETARY FT. WORTH,TX ATTACHMENT "A" TRANSPORTATION PLANNING FOR 2018 BOND PROGRAM CITY PROJECT NO. 100384 Scope for Engineering Services The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE The objective of this project is to perform transportation planning and initial project evaluation services to assist the CITY with formulating a list of recommended transportation projects for the anticipated 2018 Bond Program. These services will include evaluation of the transportation system and land use patterns city-wide, identification of candidate projects, preparation of high level schematic layouts, evaluation of feasibility and benefits, estimates of total project costs, and preliminary recommendations for prioritization of potential projects. WORK TO BE PERFORMED Task 1. Project Management Task 2. Data Collection Task 3. Project Identification Task 4. Project Evaluation Task 5. Preliminary Prioritization Task 6. Project Summary Report Task 7. Additional Services This Professional Services Agreement will be implemented through issuance of written Task Order authorizations by the CITY'S Project Manager, Michael Owen, P.E., or his successor. CONSULTANT shall submit a scope of services, fee summary and delivery schedule for individual Task Orders prior to initiating work under the terms of this Agreement. The following tasks outline the general scope of work to be performed by the CONSULTANT under the terms of this Agreement. TASK 1. PROJECT MANAGEMENT. ENGINEER will manage the work outlined in this scope to utilize the ENGINEER's and CITY's time and resources efficiently and effectively. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessa y-to-rrrat�e-pr on the work. OFFICIAL RECORD City Aorth,Texas Attachment CITY SECRETARY PMO 1oRelease Date:07.23.2012 FT. WORTH, Ty 1.1. Managing the Team • Lead, manage and direct team activities • Verify quality control is practiced in performance of the work • Communicate internally among team members • Task and allocate team resources 1.2. Communications and Reporting • Attend a project kickoff/chartering meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and verify economical and functional designs that meet CITY requirements • Conduct and document biweekly project meetings with CITY Project Manager • Conduct review meetings with the CITY at the end of each task phase • Prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the CITY. • Prepare and submit monthly progress reports in the format provided by the respective CITY Department. • Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement and according to the City of Fort Worth's Schedule Guidance Document. • Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project • Coordinate with other agencies and entities as necessary for the planning of proposed infrastructure, and provide and obtain information needed to prepare the project documents. • With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs, and make changes necessary to meet their requirements, as part of the design scope. • Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub-consultants shall carry readily visible information identifying the name of the company and the company representative. ASSUMPTIONS • CITY will provide the following: • Buzzsaw access to project team members; • Most recent Schedule Guidance Document; and City of Fort Worth,Texas Attachment A Page 2 of 11 • As-builts and property maps of roadways under consideration. • Available GIS information regarding City utilities. • Consultant will attend the following meetings: • Kick-off meeting • Prioritization process development meeting. • Biweekly progress meeting • Task summary meetings • Monthly City of Fort Worth Infrastructure and Transportation Committee Meetings (present as needed) DELIVERABLES A. Meeting summaries with action items B. Monthly invoices C. Monthly progress reports D. Baseline project schedule if applicable per the City of Fort Worth's Schedule Guidance Document. E. Monthly schedule updates with schedule narrative describing any current or anticipated schedule changes F. Monthly M/WBE Report Form and Final Summary Payment Report Form TASK 2. DATA COLLECTION ENGINEER will collect data and background information for the work outlined in this scope for the purposes of evaluating factors that influence the cost, schedule, need and prioritization of potential transportation improvement projects being considered for funding within the anticipated 2018 Bond Program. In addition to data obtained from the CITY, ENGINEER will research and make efforts to obtain pertinent information to aid in coordination of the transportation planning with future land development activity to the extent practical. 2.1. Planning Documents: Review planning documents including, but not limited to, CITY'S Comprehensive Plan, 2015 Master Thoroughfare Plan (MTP), Land Use Plans, Zoning Maps, Past Bond Programs, Capital Improvement Program and Complete Streets Policy. 2.2. Land Development Activity: Review current and scheduled transportation improvement projects throughout the city, locations of existing land development activity. Identify zones of concentrated land development activity that is anticipated to occur during the period from 2016 through 2023 with the assistance of CITY staff. City of Fort Worth,Texas Attachment A Page 3 of 11 2.3. Preliminary Candidate List: Review current preliminary list of candidate projects and past transportation projects that were not included within previous bond programs. CITY staff will provide this data. 2.4. Existing Utility Investigation & Analysis: ENGINEER will collect data pertaining to the existing utilities within the proposed project area for purposes of understanding potential impacts to cost and schedule. o Utility Locating Services: Calls will be made to both Texas One Call and Lone Star 811 to obtain a listing of companies who may currently have facilities within a project area o Communication with third party utilities: Utility companies understood to exist within a project area will be individually contacted to discuss the potential project and to obtain a single point of contact for preliminary discussions / coordination. o Existing Utility Permits / License Agreements: Obtain copies of all available permits/ license agreements executed by the City for franchise and private utilities (water, sewer, storm drainage, gas, electric, telecom, cable) o Existing City Infrastructure: Obtain available mapping data, system maps and as-builts for city owned / maintained facilities (water, sewer, storm drainage, gas, electric, telecom, cable, ITS) o Franchise and private utility records research: Obtain available system maps, as-builts, plans from those utilities not owned and operated by the City (water, sewer, storm drainage, gas, electric, telecom, cable, ITS) o Existing Utility Easements (for projects where additional land is to be acquired): Research to be performed on existing title / survey / plats / conveyance documents, if available, for information on any potential utility easements which may exist within property to be acquired. Further communication with easement / utility owner to obtain understanding of potential impact. o Site Visits: Field investigation performed to gain a visual understanding and confirm the existence of utilities within the project area. 2.5 Other Data Collection: • Parcel/property boundary data files • Transit plans and bus routes • Safety and crash information from TxDOT and/or other public agencies • Peak hour and daily traffic volumes on existing arterial roadways, including vehicle classification data if available. Data will be collected from CITY, TxDOT, NCTCOG, and other public agencies. • Prior traffic analyses, studies and forecasts for past or on-going projects (including travel demand forecasts from other projects or agencies if available). City of Fort Worth,Texas Attachment A Page 4 of 11 • Currently available environment conditions (floodplain, wetlands, known hazardous material sites as reported by TCEQ or other available data) for candidate project locations. ASSUMPTIONS • CITY staff will assist in the collection of the above items, including providing data from CITY records and computer databases • CITY staff will assist HDR with obtaining data from third parties such as other public agencies. HDR will not purchase data for this project. • HDR will not conduct any field data collection with the exception of site visits and photographs to become familiar with the potential project sites and vicinity • CITY to provide latest peak hour traffic volumes on existing arterial roadways or access to NCTCOG traffic data and model forecasts. • CITY to provide as-built utility maps for candidate project locations if available. • CITY to provide Letter of Map Revisions (LOMR) and Conditional Letter of Map Revisions (CLOMR) that may affect the candidate project locations. • Abandoned or unknown utilities may not be realized during the initial project review and further SUE investigation, up to Level A, would need to be performed prior to construction in an attempt to locate such utilities. • For projects where land acquisition is necessary, copies of title commitments would need to be provided as soon as available to determine / confirm existence of utility easements which may require further coordination. DELIVERABLES A. Summary of data collection B. Electronic files (GIS and/or CAD) files for geographic data (if available) C. List of potential utility companies impacted D. Existing utilities to be overlaid onto schematic drawing. Quality of information will be limited to Level D SUE unless otherwise requested and coordinated with the ENGINEER. E. Schematic layout drawings (11x17 paper copies, pdf and CAD files) TASK 3. PROJECT IDENTIFICATION. ENGINEER will evaluate transportation and traffic demand data, relevant land use information, and current transportation needs to develop a list of candidate projects for consideration by CITY as part of the 2018 Bond planning process. 3.1. Review Existing Projects: City of Fort Worth,Texas Attachment A Page 5 of 11 • Review scope, schedules, estimates and funding of current arterial and intersection improvement projects currently being delivered by CITY under public contract. • Review scope and schedules of current arterial and intersection improvement projects currently being delivered by land development / Community Facility Agreements. 3.2. Review and Evaluate Arterial MTP Network • Perform high level analysis comparing the existing/future traffic demand and capacity for arterial segments and/or intersections identified in the MTP that are not currently programmed for improvements through existing bond programs, CFAs or Impact Fees. This will include a review of the preliminary list of candidate projects provided by the CITY. The evaluation will consider existing, near-term, and long-term conditions. This will assist the team in selecting and ultimately prioritizing the improvement projects. • Existing: The evaluation will include a review of the existing peak hour and daily traffic demand volumes compared to the existing capacity. The existing demand volumes will be based on traffic counts, recent studies, manual re- assignments, and the NCTCOG baseline travel model. The re-assignment and NCTCOG model tools will be necessary for developing volumes on and/or near new MTP roads. The evaluation will include an analysis of the segment capacity for major corridors. It will also include an intersection capacity analysis for up to 20 critical locations. This analysis will consider roundabouts and signalized intersections and will use software programs such as Synchro. The team will also review on-line speed and congestion mapping to identify critical areas of need. • Near-Term: The near-term (5 year) evaluation will include the development of near-term traffic forecasts using a combination of existing volume data, near- term development projections, recent traffic studies, growth rates or interpolation, and NCTCOG's existing (baseline) and 2035 travel models. The segment demand volumes will be compared to the existing segment capacity. Again, intersection level analysis will be completed for up to 20 critical locations (same locations as above). Up to 10 existing NCTCOG model assignment runs (including the no-build) will be completed for the near-term task. • Long-Term: The long-term (20 year) evaluation will include the development of long-term traffic forecasts using a combination of count data, growth rates, land-use projections, traffic studies, and NCTCOG's 2035 travel model. The segment demand volumes will be compared to the segment capacity. Intersection level analysis will be completed for up to 20 critical locations (same locations as above). Up to ten (10) 2035 NCTCOG model assignment runs (including the no-build) will be completed for the long-term task. • In addition to the quantitative traffic demand analysis, the team will also complete the following: • A qualitative review of the key connectivity gaps within the arterial MTP network (for all modes). City of Fort Worth,Texas Attachment A Page 6 of 11 • A review of key locations highlighted by CITY staff, TxDOT, elected officials and the public as current problem locations. • A review of the system level needs and benefits related to different improvement options. This could include a review of the system level reduction in vehicle miles traveled associated with a particular improvement or set of improvements. • A review of truck volumes and truck routes. • A high level review of crash hot spots and crash rates. • Based on the above analysis, the team will identify the most important capacity improvements. This will include: construction of new MTP road segments; improving/widening existing MTP road segments; and improving critical MTP system intersections or other spot locations. • For each potential improvement location, the need for and benefit of the improvement will be documented. This will include both quantitative and qualitative needs and benefits as described above. • Summarize results in a GIS map and summary table. 3.3. Identify Candidate Projects • Review through the 2014 Bond Program arterials as well as those roads within the TIF and CFA as provided by the CITY. Develop a list that prioritizes the arterials. These project will be removed from the MTP list of projects to form the basis of projects to be considered. • Conduct meeting with CITY to review results of Tasks 3.1 and 3.2 with the objective of identifying a list of candidate projects and establishing criteria for further evaluation. The anticipated total funding for candidate projects is estimated to be approximately $350 million. • Summarize results of CITY meeting in a GIS map and table format. ASSUMPTIONS • CITY and ENGINEER will coordinate with NCTCOG to develop model runs for the creation of one Origin-Destination (OD) trip table for the existing model and one OD trip table for the 2035 model. These trip tables will be used by the ENGINEER to conduct the model assignment tests for the base case models (existing and 2035) and up to 9 improvement scenarios. DELIVERABLES A. Summary of Candidate Projects B. Recommendations for Evaluation Process City of Fort Worth,Texas Attachment A Page 7 of 11 C. Electronic files (GIS and/or CAD) files TASK 4. PROJECT EVALUATION. ENGINEER will develop a schematic layout, evaluate right-of-way (ROW) and easement acquisition needs, utility relocation needs, and prepare an opinion of total project cost for each of the candidate projects identified under Task 3 for consideration by CITY as part of the 2018 Bond planning process. 4.1. Schematic Layout: • Prepare schematic drawing (in plan view only) depicting the preliminary horizontal alignment, basic geometric configuration and road section in conformance with the MTP. • Drawing shall include location of utilities and property boundaries to the extent practical based on information collected under Task 2. 4.2. Utility Relocation: • Perform a preliminary evaluation of utility relocation needs based on layout prepared under Task 4.1 • Summarize anticipated utility relocation needs for each project 4.3. ROW/Easements: • Identify the approximate extent of land and easement acquisition needs based on layout prepared under Task 4.1. • Summarize anticipated land and easement acquisition needs in table format, itemized by parcel and corresponding square-foot area. 4.4. Cost Estimate: • Prepare an opinion of probable construction cost, including ROW acquisition and utility relocation, for each candidate project. • Prepare a summary of probable total project cost estimates, including construction, ROW, utilities, engineering design, construction contract administration, City administration and project management, construction inflation and contingency costs. 4.5 Schedule Duration Estimates • Prepare a high-level schedule duration estimate, including ROW acquisition, utility relocation, and any permitting (railroad, USACOE, etc) that have been identified, for each candidate project. • Prepare a summary of schedule duration estimates, including planning, design contract negotiations/ processing, design, utility coordination/relocation, ROW and easement acquisitions, permit processing and acquisition, advertise ment/bidding, construction contract processing, and construction. City of Fort Worth,Texas Attachment A Page 8 of 11 ASSUMPTIONS • CITY to provide Bid Summaries for past construction projects to be used in consideration for developing the opinion of probable construction cost. • City to provide examples of past arterial project schedules and schedule templates to be used in consideration for developing the schedule duration estimates. • Utility estimate to be prepared where dollar figures are based on either direct communication with the utility owner or historical data from previous projects to obtain a cost per unit value. • Development of the land surrounding any proposed roadway project will be evaluated by City's Planning and Development department and potential developers would be required to preserve future Right of Way to be free and clear of any utility encumbrances other than those installed under a platted Public Utility Easement • All exhibits will be prepared in 11"x17" format. DELIVERABLES A. Schematic layout drawings (11x17 paper copies, pdf and CAD files) B. Summary of ROW acquisition needs C. Summary of Utility Relocation Needs D. Probable total project cost estimates E. Probable schedule duration estimates TASK 5. PROJECT PRIORITIZATION. ENGINEER will assist CITY with establishing preliminary prioritization criteria and evaluating projects based on said criteria for candidate projects identified under Task 3 with the intent of establishing a list of transportation improvement projects totaling approximately $350 million for consideration by CITY as part of the 2018 Bond planning process. 5.1. Prioritization Criteria: • Develop a list of recommended criteria for prioritizing candidate projects based on demand/capacity, safety improvements, connectivity, economic development, urban revitalization, cost/benefit and other factors deemed appropriate by the ENGINEER. • Conduct meeting with CITY to establish prioritization criteria and weighting factors. • Document selected criteria based on results of CITY meeting. 5.2. Prioritization Process: City of Fort Worth,Texas Attachment A Page 9 of 11 • Prioritize projects based on criteria approved by CITY per Task 5.1 above. This process will include both qualitative and quantitative analysis. • Demand/Capacity and connectivity will be evaluated using the analysis and outputs developed in Task 3.2. Some additional intersection level analysis using Synchro may be conducted for up to 7 locations. No new model runs are expected to be completed for this task. • Safety analysis will be based on crash rates and highway safety manual methods, including the use of safety performance functions and/or crash modification factors (CMFs). • Economic development and urban revitalization measures will be qualitative unless quantitative data is available from outside sources. • A detailed benefit/cost ratio will not be developed for each project; however a generalized assessment of benefit/cost will be provided using the quantitative information that is available. • Other factors such as truck traffic served, environmental impacts, multimodal considerations, highway/bridge maintenance issues, and other factors will be addressed using available quantitative and/or qualitative data. • Document results of prioritization process and results in written format with appropriate figures and tables. ASSUMPTIONS • Prioritization will include new analysis but will not include the collection of new data beyond that collected previously in the project. • CITY to provide prioritization criteria and weighting factors used in developing the 2014 Bond planning process (if available). DELIVERABLES A. Summary of prioritization criteria B. Summary of prioritization process and results TASK 6. PROJECT SUMMARY REPORT. ENGINEER will prepare a report summarizing the results of the project. Report shall include description of project goals and objectives, processes, findings, data and figures and conclusions/recommendations. TASK 7. ADDITIONAL SERVICES. The following additional services may be provided by the ENGINEER pursuant to authorization by the CITY project manager upon receipt of a scope, schedule and estimated City of Fort Worth,Texas Attachment A Page 10 of 11 fee and issuance of an authorization to proceed. Additional services may include, but are not limited to, the following: • Traffic Data Field Collection • Geotechnical • Surveying • Visualization • Analysis of additional arterials not previously identified • Phase 1 Environmental Site Assessments. • Public Meeting Support City of Fort Worth,Texas Attachment A Page 11 of 11 ATTACHMENT B COMPENSATION Design Services for 2018 Bond Transportation Planning City Project No. 100384 Task Order Project 1. Compensation A. The ENGINEER shall be compensated as detailed in each approved Task Order B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. if. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in item 111. of this Attachment B, and Schedule as required in each approved Task Order(s) to this Agreement. B. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Schedule as required in each approved Task Order. C. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. D. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. III. Progress Reports A.. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 1 of 3 B-1 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount % Prime Consultant HDR, Inc. Project Management and $850,000 Design Services Proposed MBE/SBE Sub-Consultants The Rios Group Subsurface Utility Engineering $85,000 10 and Utility Cost estimating Non-MBE/SBE Consultants N/A TOTAL $850,000 100% Project Number& Name Total Fee MBE/SBE Fee MBE/SBE oda 2018 Bond Transportation Planning $850,000 $85,000 10% City MBE/SBE Goal = 10% Consultant Committed Goal = 10 % City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 2 of 3 B-2 EXHIBIT"B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across work types and work phases. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 3 of 3 B-3 00 O DI C G1 p O ci E O O O ro m m E w v m .0 = U 7 O O L � `o N 3 U V O y � G C j � d C T 'm a o � a U v a c � b v o q R o xo o Q (n c ifq -•'j - U E y .40 3}. LL O j« d Y N N o b O D v O � caOv E CD ma� :<-45_x-- E yj vs r Ld Ig - L N N N C m al v a •c E'�E v ro o +_' IL dl O df OT N c X N CL ! /1 xx N 01 m - m.. K:.::- H tai m co RAW LY 0 E y O N N V O V w0 C a W N N N N n o E N'D E N U F F F h C o ;:, CD C Y � � xxx a`� z cCo>ILLL�= CO333333 0 0� G U o 'ro ro E R am C a a U i ; U� u a, C ZE 0Yzn IL U;xEl m S z z 3 a Y c a a 7 o ao os> E o¢ � o U p a a0+ o o A E=Y S d R h Q 3 O Q h a � mE O 0 61 n ++ y a = ° w E n v tr E¢ w e �0 3 Q d 3 � oo o Ea c ECD > or moi EZ V F o S Ea Quo a o o — .co oon Q V N� C y a a Q O Q�( c E E d N o a O F LL Q 3 a_:;_s4 :t`3 _' [ uj o ur w -0 ---- _ - a O a. ` p o " `�s oxi=z's:3 _ o C a `a a❑ „ O n E'° m'o as u NC •0 .N U a Z 0 C 1>0.' W R G a Nn` �ju)s a EOiou � . O O� oa�-M m owm° o � CL (L j3 �U n. Z U>a U.t-5 LL ATTACHMENT "C" CHANGES AND AMENDMENTS TO STANDARD AGREEMENT Design Services for 2018 Bond Transportation Planning City Project No. 100384 List any changes to the Standard Agreement—None. City of Fort Worth,Texas Attachment C PMO Release pate:05.19.2010 Page 1 of 1 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 5/2412016 - Ordinance No. 22237-05-2016 DATE: Tuesday, May 24, 2016 REFERENCE NO.: **C-27733 LOG NAME: 20ENGINEERING SERVICES AGREEMENT FOR 2018 BOND SUBJECT: Authorize Execution of a Professional Services Agreement with HDR Engineering, Inc., in an Amount Up to $850,000.00 for Transportation Related Engineering Services for the 2018 Bond Planning Process, Provide for Staff Costs and Contingencies for a Base Project Amount of$1,000,000.00 and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the 2018 Bond Program Engineering Study Project of the TPW Gas Lease Projects Fund in the amount of $1,000,000.00 and reduce fund balance in the reserves by the same amount; and 2. Authorize execution of a Professional Services Agreement with HDR Engineering, Inc., in an amount up to $850,000.00 for Engineering Services to evaluate potential arterial transportation improvements for the 2018 Bond planning process. DISCUSSION: The Professional Services Agreement recommended by this Mayor and Council Communication (M&C) will provide assistance to the Transportation and Public Works Department (TPW) to identify, evaluate and prepare cost estimates for potential transportation projects within the arterial and intersection improvement categories for the 2018 Bond. This work effort will result in a prioritized list of recommended transportation improvements based on a structured process of evaluating total costs, scope and benefits. The Agreement provides for this technical work on a task order basis for a fee in the amount of $850,000.00. The consultant will identify key transportation improvements located on the arterial roadway system as defined by the City's Master Thoroughfare Plan. Schematic designs will be prepared for each potential project to assist with identifying utility relocations, right-of-way acquisition and drainage improvements associated with the proposed roadway and intersection improvements. This information will be used to prepare comprehensive cost estimates for project delivery, including inflationary adjustments based on the anticipated year of project delivery. The consultant will also assist City staff with developing a preliminary priority ranking based on several factors such as travel demand, existing capacity, cost, potential funding partnerships, system connectivity, multimodal functions and access to land development/redevelopment areas. Engineering services may include collection of data such as traffic volumes, geotechnical information and land information. This work effort is scheduled to begin upon execution of the Agreement. A summary report will be completed by October 1, 2016. Additional services will be provided throughout the development of the Logname: 20ENGINEERING SERVICES AGREEMENT FOR 2018 BOND Page 1 of 2 2018 Bond Package. This M&C provides funding for the cost of the Professional Services Agreement in the amount of $850,000.00 from Gas Well Revenue and for anticipated Staff time in the amount of$150,000.00. Additional funding for this project in the amount of$300,000.00 will be necessary to complete the layout and cost estimates for 2018 Bond projects, for a total project cost of$1,300,000.00. An amendment for this additional scope and $300,000.00 project funding will be forthcoming via a future M&C anticipated in July 2016. M/WBE OFFICE: HDR Engineering, Inc., is in compliance with the City's BDE Ordinance by committing to 10 percent SBE participation. The City's SBE goal on this project is 10 percent. This project is located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: Upon approval of the recommendations and adoption of the attached appropriation ordinance, the Director of Finance certifies that funds are available in the current capital budgets, as appropriated, of the TPW Gas Lease Projects Fund for this purpose. FUND IDENTIFIERS (FIDs): TO Fund Department Accoun Project Program ctivityj Budget Reference # Amount ID _ ID Year __(q h a rtffii e I d t_ _ [1)39303 0200431 -- 4623004 _ 100384 C03530 $1,000 000.00 _ � 000.00 FROM Fund Department Account Project ProgramActivity Budget Reference # Amount _ ID _ ID_ Year (Chartfield 2 1 39303 0200431 4623004 UNSGAS UN9200 _ 1,000,000.00 r)3-93-03-- 0200431 5330500 100384 C03530 _ � 1,000,000.00 CERTIFICATIONS: Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Douglas Wiersig (7801) Additional Information Contact: Michael Owen (8079) ATTACHMENTS 1. 20ENGINEERING SERVICES AGREEMENT FOR 2018 BOND 39303 AO16.docx (Public) 2. Available Funds in 39303.pdf (CFW Internal) 3. HDR 100384 Compliance Memo.pdf (CFW Internal) 4. HDR Engineering Inc SAM searchResults (28) Pdf (CFW Internal) 5. HDR Inc 1295 Form COFW.pdf (Public) Logname: 20ENGINEERING SERVICES AGREEMENT FOR 2018 BOND Page 2 of 2 CERTIFICATE OF INTERESTED PARTIES �� j 3 J 0- FORM 5 rtFORM95 10f1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2016-53185 HDR, Inc. 17111 Preston Road,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 05/10/2016 being filed. City of Fort Worth Date Acknowle ged: 5 p5 "J 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. CPN 100384 Professional Engineering Services Nature of interest 4 Name of Interested Par ry City,State Country(place of business) (check applicable) Controlling Intermediary HDR,INC., Omaha,NE United States X O'Reilly, Charles Boston, MA United States X Felker, Brent Folsom,CA United States X Keen, Eric Omaha,NE United States X Little, George Omaha, NE United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear,or affirm,under penalty perjury,that the above disclosure is true and correct. Gwen brisich ' !^ ^ Notary Public, State of Texas Expirn::07.30.2018 Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP/SEAL ABOVE r l SworSi to and subscribed before me,by the said ��11V��?'� C 1 V\ Ur��L this the�V day of , 2to certify which,witness my hand and seal of office, Az 4nat of offiadministering oath Printed name of officer administering oath Title of.olficer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.1021