HomeMy WebLinkAboutContract 47831 `ECEIVEEb
MAY 9� pls CITY SECRETARY
'Q�'FaRr ir„ CONTRACT NO.
THE STATE OF TEXAS
INTERLOCAL AGREEMENT
COUNTY OF TARRANT
This Interlocal Agreement is between Tarrant County, Texas ("COUNTY"),
and the City of Fort Worth ("CITY").
WHEREAS, the CITY is requesting the COUNTY's assistance to:
• Rehabilitate and Resurface Keller Haslet Road located within the
City of Fort Worth from Park Vista Boulevard to the Union Pacific
Railroad (approximately 4,275 linear feet).
• Rehabilitate and Resurface Keller Hicks Road located within the
City of Fort Worth: (1) from Park Vista Boulevard to Katy Road
(approximately 5,155 linear feet); and (2) from IH 35W to Harmon
Road (west) (approximately 2,894 linear feet).
Collectively, hereinafter referred to as the "Project".
WHEREAS, the Interlocal Cooperation Act contained in Chapter 791 of
the Texas Government Code provides legal authority for the parties to enter into
this Agreement; and
WHEREAS, during the performance of the governmental functions and the
payment for the performance of those governmental functions under this
Agreement, the parties will make the performance and payment from current
revenues legally available to that party; and
WHEREAS, the Commissioners Court of the COUNTY and the City
Council of the CITY each make the following findings:
a. This Agreement serves the common interests of both parties;
b. This Agreement will benefit the public;
C. The division of costs fairly compensates both parties to this
Agreement; and
d. The CITY and the COUNTY have authorized their representative to
sign this Agreement.
NOW, THEREFORE, the COUNTY and the CITY agree as follows:
rOFFICIAL,REC®R®SECRETAIRY
TERMS AND CONDITIONS
1. COUNTY RESPONSIBILITY
The COUNTY will furnish the labor and equipment to assist the
CITY in completing the Project:
• Keller Haslet Road: The COUNTY will reclaim the existing roadbed
materials, compact and shape the recycled materials into a
temporary road surface. The CITY will then remove approximately
3 inches of excess road base material. Following the removal
activities, the COUNTY will stabilize the exposed subgrade,
regrade, shape, and prime the roadbed, place two inches of asphalt
base, place two inches of asphalt surface, backfill the pavement
edges and clean the project jobsite.
• Keller Hicks Road (1): The COUNTY will reclaim the existing
roadbed materials, compact and shape the recycled materials into
a temporary road surface. The CITY will then remove
approximately 3 inches of excess road base material. Following the
removal activities, the COUNTY will stabilize the exposed
subgrade, regrade, shape, and prime the roadbed, place two
inches of asphalt base, place two inches of asphalt surface, backfill
the pavement edges and clean the project jobsite.
• Keller Hicks Road (2): The COUNTY will reclaim the existing
roadbed materials, remove approximately 3 inches of excess road
base material, stabilize the exposed subgrade, regrade, shape, and
prime the roadbed, place two inches of asphalt base, place two
inches of asphalt surface, backfill the pavement edges and clean
the project jobsite.
1.1 The COUNTY will furnish and pay for one half of the actual cost of the
materials, including any delivery or freight cost for the Keller Hicks
Road (2) portion of the project.
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1.2 The COUNTY will be responsible for all traffic control required for the
Keller Hicks Road (2) portion of the project. This responsibility
includes all advance notices, signage, barricades, pilot vehicles, and
flagmen necessary to control traffic in and around the construction
site.
1.3The COUNTY will be responsible for providing the permanent striping
required.for the Keller Hicks Road (2) portion of the project.
2. CITY RESPONSIBILITY
2.1 CITY will provide up to $834,988 for material cost and related
expenses for the Project as follows:
a) CITY will furnish and pay for the actual cost of the materials,
including any delivery or freight cost, for the Project (excluding one
half of the materials for Keller Hicks Road (2)). The CITY will
provide the COUNTY with a purchase order and will be billed
directly by the material supplier. The COUNTY may accumulate
and bill the CITY for incidental material cost not supplied by the
CITY at the completion of this Project. (Estimated Material Cost not
to exceed: $638,787).
b) CITY will pay one-half of the COUNTY'S fuel cost incurred for
the Project. The COUNTY will invoice the CITY for one-half of the
cost of the fuel consumed for construction purposes at the
completion of the Project. If the COUNTY has begun work on the
Project but the work has not been completed at the termination of
this Agreement, the CITY is still obligated to pay its share of the
COUNTY's fuel cost incurred for the Project up to the date of
termination of this Agreement. (Estimated Fuel Cost not to exceed
$16,774).
c) CITY will be responsible for arranging or reimbursing the County
for all traffic control required for the Project (except for Keller Hicks
(2)). This responsibility includes all advance notices, signage,
barricades, pilot vehicles, and flagmen necessary to control traffic
in and around the construction site. Traffic control measures will be
billed at the actual labor cost plus 10% for use of the traffic control
devices (Estimated Cost up to $73,508).
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d) CITY will reimburse the COUNTY for temporary tabs and
permanent striping. (Estimated Cost up to $1,504).
e) CITY will be responsible for and provide removal (milling) of the
excess road base materials from Keller Haslet Road and Keller
Hicks Road (1). (Estimated Cost up to $51,135).
D CITY will be responsible for and provide portable temporary
message boards to supplement traffic control as needed.
(Estimated Cost up to $48,000).
g) CITY will reimburse the COUNTY for actual cost of any overtime
hours the CITY requires the COUNTY to provide watering the
roadway for dust control after regular work hours. (Estimated Cost
up to $5,280).
2.2 CITY will adjust all utilities, manholes and valve boxes necessary to
construct any and all parts of this Project.
2.3 CITY will furnish all rights of way, plan specifications, engineering
drawings, survey, and laboratory testing required for construction of any
and all parts of this Project.
2.4 CITY will furnish a dump site within close proximity to the Project
for the COUNTY to dump all spoils and waste materials generated during
construction of this Project.
2.5 CITY will provide the COUNTY with a hydrant meter and all water
necessary for construction of any and all parts of the Project at no cost to
the COUNTY.
2.6 If a Storm Water Pollution Prevention Plan is required, the CITY will
be responsible for the design and development of the Plan. CITY will pay
for all cost (including subcontractor materials, labor and equipment)
associated with the implementation and maintenance of the Plan.
3. PROCEDURES DURING PROJECT
COUNTY retains the right to inspect and reject all materials provided for this
Project.
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If the CITY has a complaint regarding the construction of the project, the CITY
must complain in writing to the COUNTY no later than 30 days of the date of
project completion. Upon expiration of 30 days after project completion, the
CITY will be solely responsible for maintenance and repairs of the Project.
4. NO WAIVER OF IMMUNITY
This Agreement does not waive COUNTY rights under a legal theory of
sovereign immunity. This Agreement does not waive CITY rights under a legal
theory of sovereign or governmental immunity.
5. OPTIONAL SERVICES
5.1 The CITY may elect to sub-contract material removal to a milling
contractor to expedite construction, improve safety, and lessen
delays and inconvenience to the public. The CITY will provide the
COUNTY with a purchase order for this service and will be billed
directly by the service provider.
5.2 If requested by the CITY, the COUNTY will apply permanent
striping coordinated through the Transportation Department.
Application of striping by the COUNTY is limited to Project
roadways. If the CITY desires permanent striping applied to any
roadways or portions of roadways not covered by this Agreement,
the CITY will need to enter into a separate agreement with the
COUNTY for the provision of those services.
6. TIME PERIOD FOR COMPLETION
The CITY will give the COUNTY notice to proceed at the appropriate time.
However, the COUNTY is under no duty to commence construction at any
particular time. There is no deadline for completion of the Project.
7. THIRD PARTY
The parties do not enter into this Agreement to protect any specific third party.
The intent of this Agreement excludes the idea of a suit by a third party
beneficiary. The parties to this Agreement do not consent to the waiver of
sovereign immunity under Texas law to the extent any party may have immunity
under Texas law.
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8. JOINT VENTURE & AGENCY
The relationship between the parties to this Agreement does not create a
partnership or joint venture between the parties. This Agreement does not
appoint any party as agent for the other party.
9. EFFECTIVE DATE
This Agreement becomes effective when signed by the last party whose signing
makes the Agreement fully executed.
10. TERMINATION OF AGREEMENT
This Agreement will automatically terminate upon completion of the Project or
one year from the date of this agreement, whichever occurs first. This
Agreement may be renewed prior to its expiration upon the mutual consent of the
parties in writing.
11. DISCLOSURE
The CITY acknowledges that it is a "governmental entity" and not a "business
entity" as those terms are defined in Tex. Gov't Code § 2252.908, and therefore,
no disclosure of interested parties pursuant to Tex. Gov't Code Section 2252.908
is required.
I
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TARRANT COUNTY, TEXAS CITY OF FORT WORTH
PC
B. Glen Whitley Jesus J. Chapa
COUNTYJUDGE ASSISTANT CITY MANAGER
Date: Date:
Gary Fick9s Douglas' . Wiersig, P.E.
COMMISSIONER, PRECINCT 3 DIRECTOR, T/PW DEPART ENT
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Attest: Attest:.
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I61Score fayl-J 'AS
APPRO DTO FORM* APPROVED AS TO FORM AND LEGALITY
w+c- C - 2}*lz
Criminal District Attor ce* Douglas W7131ack
Assistant City Attorney
* By law, the Criminal District Attorney's
Office may only approve contracts for its
clients. We reviewed this document as to
form from our client's legal
perspective. Other parties may not rely on
this approval. Instead those parties should
seek contract review from independent
counsel.
OFRECORD
CITY SECRETARY
FT.WORTH,TX
7
Approval of a Project for an Interlocal Agreement Between
Tarrant County,Texas and City of Fort Worth
Tarrant County, Texas, acting by and through the Tarrant County Commissioners Court, has
been advised of the following described Project involving the construction, improvement, or repair of a
building, road or other facility. In accordance with Texas Government Code § 791.014, Tarrant County
hereby gives its specific written approval for the Project prior to the Project beginning. The Project
information is as follows:
PROJECT and LOCATION:
• Rehabilitate and Resurface Keller Haslet Road from Park Vista Boulevard to the
Union Pacific Railroad (approximately 4,275 linear feet) located within the City of
Fort Worth and Tarrant County Commissioner Precinct#3.
• Rehabilitate and Resurface Keller Hicks Road from (1) from Park Vista Boulevard
to Katy Road (approximately 5,155 linear feet); and (2) from IH 35W to Harmon
Road (west) (approximately 2,894 linear feet) located within the City of Fort
Worth and Tarrant County Commissioner Precinct #3.
The local governments that have requested the Project and with whom the Interlocal Agreement
is by and between are Tarrant County, Texas, and the City of Fort Worth, Texas.
By vote on the date below, the Tarrant County Commissioners Court has approved the Project
identified above and authorized execution of this document by the presiding officer of the Tarrant
County Commissioners Court.
Date: Mom ablu
By: Mf�V—''IA�
Presiding Officer of the
Tarrant County Commissioners Cou
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTTII
COUNCIL ACTION: Approved on 5/10/2016
REFERENCE ** 20INTERLOCAL AGREEMENT
DATE: 5/10/2016 NO.: C-27712 LOG NAME: KELLER HICKS & KELLER
HASLET ROAD
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of an Interlocal Agreement with Tarrant County for Rehabilitation of
Keller Haslet Road from Park Vista Boulevard to the Union Pacific Railroad, Keller Hicks
Road from Park Vista Boulevard to Katy Road and Keller Hicks Road from IH-35W to
Harmon Road with City Participation in the Amount of$834,988.00 (COUNCIL DISTRICT
7)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of an Interlocal Agreement with Tarrant County for rehabilitation of Keller Haslet
Road from Park Vista Boulevard to the Union Pacific Railroad, Keller Hicks Road from Park Vista Boulevard
to Katy Road and Keller Hicks Road from IH-35W to Harmon Road with City participation in the amount of
$834,988.00 which includes furnishing necessary materials, traffic control and other incidentals; and
2. Authorize transfer of funds from the Contract Street Maintenance Project(P00020) and the Street
Maintenance Project(P00022) to the Interlocal Agreement for Keller Haslet Project.
DISCUSSION:
In the Fiscal Year 2016 General Capital Projects Program, various types of street maintenance techniques
are grouped into specific contract packages, including Interlocal Agreements with other governmental
entities.
Tarrant County has agreed to enter into an Interlocal Agreement for the rehabilitation of Keller Haslet Road
from Park Vista Boulevard to the Union Pacific Railroad, Keller Hicks Road from Park Vista Boulevard to
Katy Road and Keller Hicks Road from IH-35W to Harmon Road with City participation in the amount of
$834,988.00 (City Project No. 100320).
Description Amount
Design $ 0.00
Construction Material,Traffic Control and Incidentals $834,988.00
Project Management/Inspection/Contingencies, Etc. $ 0.00
Total Project Budget $834,988.00
Construction for this project is to start approximately June, 2016 with a completion date of approximately July,
2016.
Upon completion of the project there is no anticipated impact on the operating fund. Funding is available in
the General Capital Projects Fund.
Keller Hicks Road and Keller Haslet Road are through City streets with main access to freeways and major
arterial streets being within unincorporated Tarrant County. Under the Agreement, Tarrant County will
provide all necessary labor and equipment to perform this work and the City agrees to pay for the cost of
materials, traffic controls and other incidentals. Additionally, the City agrees to closing the road to through
traffic for the duration of the project or as deemed necessary by Tarrant County.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=22212&councildate=5/10/2016 5/26/2016
M&C Review Page 2 of 2
This project is located in COUNCIL DISTRICT 7, Mapsco 9W, 21 F and 22M.
This contract will be with a governmental entity, state agency or public institution of higher education: Tarrant
County.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as appropriated, of
the General Capital Projects Fund.
Description 11
Appropriations to Pending ProjectsIF Remaining
Date --][—Assigned to Date Balance
20 Contract Street
Maintenance Programmable $11,703,900.00 $1,676,448.00 $10,027,452.00
Project--General Capital
Projects Fund
22 Street Maintenance $ 750,000.00 $ 750,000.00 $ 0.00
TO
Fund Department Account Project Program Activity Budget Reference# Amount j
ID I ID I Year (Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I ID Year Chartfield 2
301001 0200431 5610510 100376 006280 2016 $750,000.00
301001 _ 0200431 5610510 100320 006280 2016 $84,988.00
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Douglas Wiersig (7801)
Additional Information Contact:
Richard Martinez (7914)
Riad Nusrallah (2729)
ATTACHMENTS
Map ILA Keller Haslet Rd. Keller Hicks.pdf
http://apps.cf\vnet.org/council_packet/mc_review.asp?ID=22212&councildate=5/10/2016 5/26/2016