HomeMy WebLinkAboutContract 41881-A4 CITY SECR€TAW
CONTRACT NO.
�162016
,nj0Tf%W R NDMENT TO TIBURON RECORDS MANAGEMENT SYSTEM MASTER SUPPORT
enyt*VRY AGREEMENT
THIS AMENDMENT ("Amendment") to the Master Support Agreement is entered into
by and between the City of Fort Worth, Texas (the "City"), with its primary place of business at
1000 Throckmorton, Fort Worth, Texas 76102, and Tiburon, Inc. (a TriTech Software Systems
Company), a California corporation having its primary place of business at 9477 Waples Street,
Ste. 100, San Diego,California 92121 ("Tiburon").
WHEREAS, Tiburon and the City are parties to a Master Support Agreement dated June
15, 2011, related to Software Support and Maintenance Services and known as City Secretary
Contract Number 41881, as amended and enhanced(the"Agreement");and
WHEREAS,the Agreement provides for an initial term of three years with two additional
one year options to renew; and
WHEREAS, the parties have utilized all the Renewal Terms as provided in the original
Agreement; however, Tiburon and the City desire to further extend the Agreement for additional
Renewal Terms on the same terms and conditions of the Agreement;
NOW, THEREFORE, in consideration of the mutual promises, covenants, and
agreements stated herein, and for other good and valuable consideration,the sufficiency of which
is hereby acknowledged,the parties agree as follows:
1. That the term of the Agreement shall be renewed for a twelve (12) month period
effective June 15, 2016, through June 14, 2017. The City shall have the option to renew this
Agreement for three additional one year terms (each a "Renewal Term"). The City shall notify
Tiburon not less than sixty(60)days prior to the expiration of each term of its desire to renew;
2. That Tiburon will be paid a total of$190,641.00 for the Annual Support Fees for
services performed in accordance with the list of Covered Applications set forth in Attachment A to
this Amendment;
3. That Attachment A ("Covered Applications"), attached to this Amendment, hereby
supersedes and replaces Exhibit 2 of the Agreement;
4. That all other terms of the Agreement will remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made, executed and delivered this
Amendment as stated herein.
CITY OF FORT WORTH TIBURON,INC.
Valerie R.Washington Printed Name Blake Clark
Assistant City Manager Title Chief Financial Officer
Date: V(1(411(4 Date: May 25, 2016
Page 1 of 3 OFFICIAL RECORD
City of Fort Worth
Amendment to City Secretary Contract Number 41881 CITY SECRETARY
FT. WORTH, TX
APPROVAL RECOMMENDED:
By:
Chief Joel F. Fitzgerald
Chief of Police
Date: 6
ATTEST: v o
now 70
By..,
-�kuv 8�=
Mary Kayser
City Secretary
VAS
APPROVED AS TO FORM AND LEGALITY:
By:
_ /7/-,—A :� I —i
Jessica Sang+ ng
Assistant Ci Attorney II
Form 1295 Certification No. Zn I CO
CONTRACT AUTHORIZATION:
M&C: C- - 117143
Date Approved:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 2 of 3
City of Fort Worth
Amendment to City Secretary Contract Number 41881
ATTACHMENT A
To
Master Support Agreement Amendment
COVERED APPLICATIONS
This Exhibit is attached to the Amendment of and becomes part of the Master Support Agreement, dated June 15,
2011, between the Client and Tiburon and known as City Secretary Contract Number 41881, as amended and
enhanced(herein referred to as the"Agreement"). Capitalized terms used herein shall have the definitions set forth in
the Agreement, unless otherwise defined herein. In the event of conflict between the terms and conditions set forth
herein and those set forth in the Agreement,the terms and conditions set forth in the Agreement shall prevail.
Tiburon will provide the Basic Support described in Section 2.1 (Basic Support) of the Agreement for the software
applications identified in the table below. The annual fee for such support shall be as set forth in the table below.
Such support will commence upon the beginning of the new support term of June 15,2016.
CLIENT# - M1288-16
Software Support and Maintenance Renewal Term —6/15/16 to 6/14/17
Covered Make, Model, Serial Number of Maintenance Period Annual Fee
Application Authorized Server
Period Start Date Stop Date
RMS CHRMS01 -MT: 8202 E46, 12 Mo 6/15/16 6/14/17 $156,672
SN: 068A26R, EI13:000435
CHRMS02- MT: 8202 E46,
SN: 068A27R, EI13:000435
CHRMSHMC MT:7042 CR6,
SN: 1070FCC, EID: 000435
CopLogic Web based online reporting system 12 Mo 6/15/16 6/14/17 $8,505
Level II 12 Mo 6/15/16 6/14/17 $25,464
DBA Support
TOTAL $190,641
Authorized Site
350 West Belknap Street
Fort Worth, TX 76102
Page 3 of 3
City of Fort Worth
Amendment to City Secretary Contract Number 41881
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, June 14, 2016 REFERENCE NO.:
LOG NAME: 35TIBURONRMS
SUBJECT:
Authorize Execution of an Extension to the Current Maintenance and Support Agreement with Tiburon,
Inc., in an Annual Amount of$190,641.00 for the Police Department's Records Management System (All
Council Districts)
RECOMMENDATION:
It is recommended that the City Council authorize execution of an extension to the current Maintenance
and Support Agreement with Tiburon, Inc., in an annual amount of$190,641.00 for the Police
Department's records management system.
DISCUSSION:
On May 7, 2004, the City of Fort Worth (City) entered into a Software Licensing Agreement with Tiburon
Inc., (Tiburon) for the implementation of a Records Management System (RMS) for the Police Department
(Department). In 2009, the City added a Warrant Tracking Module that moved the current warrant system
from an antiquated mainframe and improved the return time on wanted person's information and warrant
confirmations. In 2010, the City added DBA II support which gave the department more support and
monitoring of the RMS servers and database. In 2014, the City added Incident Page field and Geo file
load changes for Council District and Fire District data. In 2015, the City added a TIPS/LiveScan Interface
to allow mugshots taken in the jail to be passed on to the Department of Public Safety and added
WebTIPS Armband Option to include the booking name on the wrist band provided at the jail.
Tiburon provides basic maintenance and support for the Department's RMS applications including the
RMS system, Warrant Module, Coplogic (online reporting), DBA Support (Level II), Geo references for
Council and Fire districts, TIPS/LiveScan Interface, WebTIPS Armband Option, and all other modules
purchased by the Department and supported by Tiburon in the current software version. The current
support agreement will expire June 14, 2016, and approval of this action will allow for an extension to the
current maintenance and support agreement. The cost for annual maintenance and support is
$190,641.00 and may increase annually in an amount not to exceed 5%. If necessary, the Department
will also make software modifications as a result of state or federal regulations.
The RMS system is proprietary to Tiburon, who is the sole provider of maintenance and support for RMS.
M/WBE —A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Purchasing Division and approved by the MM/BE Office, in accordance with the BDE Ordinance, because
the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER—An administrative change order or increase may be made by the
City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long
as sufficient funds have been appropriated.
AGREEMENT TERMS —This agreement shall begin on June 15, 2016, and expire on June 14, 2017.
Logname: 35TIBURONRMS Page 142
RENEWAL OPTIONS —The Agreement may be renewed for up to three (3) additional one-year terms at
the City's option. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that the funds are available in the current operating budget, as
appropriated, of the General Fund.
FUND IDENTIFIERS (FIDs):
TO
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfield 2
FROM
Fund Department ccoun Project Program ctivity Budget Reference # Amount
ID ID Year Chartfield 2
L101001 0351301 15330201 1 0190,641.001
CERTIFICATIONS:
Submitted for City Manager's Office by: Valerie Washington (6199)
Originating Department Head: Joel Fitzgerald (4140)
Additional Information Contact: Lorraine Leonard (4695)
ATTACHMENTS
1. Approved.MWBE.Tiburon 5 16 16 1 Departmental Waiver Reguest.pdf (CFW Internal)
2. Funding Verification.Pd (CFW Internal)
3. IT Approval.pdf (CFW Internal)
4. Tiburon City Sole Justification.pdf (CFW Internal)
5. Tiburon HB1295.pdf (Public)
6. Tiburon SAM.pdf (CFW Internal)
7. Tiburon Sole Letter.pdf (CFW Internal)
8. Tiburon.City Sole Signed by Purchasing.pdf (CFW Internal)
Logname: 35TIBURONRMS Page 2 of 2
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 I there are no Interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-55165
Tiburon,Inc.
San Diego,CA United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 0511312016
being filed.
City of Fort Worth Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
Ft.Worth
2016 Support Renewal
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
5 Check only if there is NO Interested Party.
X
6 AFFIDAVIT i swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE SEE ATTACHED
Sworn to and subscribed before me,by the said this the day of
20 , i ness my hand and seal of office.
Signature of officer adrninistering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.1021
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE§ 1189
A notary public or other officer completing this certificate verifies only the identity of the Individual who signed the
document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document.
State of California )
County of San Diego j
On May 13,2016 before me, Sean William Raburn
Date Here Insert Name and Title of the Officer
personally appeared Blake Clark
Name(s)of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same In
his/her/their authorized capacity(ies),and that by his/her/their signature(s)on the instrument the person(s),
or the entity upon behalf of which the person(s)acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph
is true and corre
SEAN WILLIAM RABURN a WITNESS my hart d o ficial seal.
Commission#2114740
Notary Public.California
San Diego County Signature
M Comm.Ex Tres un 9,2018 ignature of Notary Public
Place Notary Seal Above
OPTIONAL
Though this section is optional, completing this information can deter alteration of the document or
fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document: Ft•worts,TX-Certoflnterested Parties Document Date:
Number of Pages: Signer(s) Other Than Named Above:
Capacity(les)Claimed by Signer(s)
Signer's Name: Signer's Name:
.]Corporate Officer — Title(s): 0 Corporate Officer — Title(s): I
aril Partner — ❑Limited ❑General ❑Partner — ❑Limited ❑General
A Individual ❑Attorney in Fact ❑Individual ❑Attorney in Fact
❑Trustee ❑Guardian or Conservator ❑Trustee ❑Guardian or Conservator
❑Other: ❑ Other:
Signer Is Representing: Signer Is Representing:
wyp
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