HomeMy WebLinkAboutResolution 4643-06-2016 A Resolution
NO. 4643-06-2016
APPROVING AN AMENDED BUDGET FOR
FORT WORTH PUBLIC IMPROVEMENT DISTRICT NO. 6
(PARK GLEN PID)
FOR FISCAL YEAR 2015-2016
WHEREAS, pursuant to Resolution No. 2453 the City Council created the Fort Worth Public
Improvement District No. 6 (the "Park Glen PID") on September 29, 1998; and
WHEREAS, in accordance with Chapter 372 of the Texas Local Government Code, on
September 15, 2015 the City Council approved a budget for the 2015-2016 fiscal year and a five-year
service plan for the Park Glen PID pursuant to M&C BH-333; and
WHEREAS, pursuant to City Secretary Contract No. 47116, the City has contracted with
FirstServices Residential, Inc., to manage the day-to-day administration of the Park Glen PID for the
2015-2016 fiscal year; and
WHEREAS, in accordance with Section 372.013(a) of the Texas Local Government Code, the
City has assigned to FirstServices Residential, Inc., the responsibility for preparing the annual budget
and five-year service plan for the Park Glen PID; and
WHEREAS, in accordance with the City's Policy and Guidelines for Public Improvement
Districts ("PIDs"), adopted by the City Council pursuant to Resolution No. 3711-02-2009, City staff
annually conducts mid-year reviews of all PID budgets to ensure that actual PID expenditures
correspond with budgeted expenses; and
WHEREAS, in consultation with FirstServices Residential, Inc., regarding actual PID
expenditures and necessary programs and services required to date, City staff recommends that the City
Council approve an amended budget for the Park Glen PID for the 2015-2016 fiscal year;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FORT WORTH, TEXAS THAT:
1. The following amended budget for the Park Glen PID is hereby approved for the
remainder of the 2015-2016 fiscal year:
ORT WORT
REVENUES FY15/16
PID Assessments 1,260,061
City Payment In-Lieu of Services 174,043
Interest Income 50
Use of Fund Balance 424,750
Total Revenues $ 1,858,904
EXPENSES
Management Fee $ 109,753
Water $ 210,000
Utilities $ 17,489
Landscape/Tree Maintenance $ 636,886
Fence Maintenance $ 564,319
Holiday Lighting $ 17,375
Security Enhancements $ 140,000
Communications/Newsletters 8,500
Public Events $ 30,000
Capital Improvements $ 75,000
Insurance $ 22,300
Annual Review 2,081
City Administration Fee $ 25,201
Total Expenses $ 1,858,904
2. This Resolution shall take effect immediately following its adoption.
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Mary J. Kai r, ity,Secretary � °�4
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City of Fort Worth
Revised-Five Year Service Plan
Public Improvement Distrct No.6-Park Glen
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20
REVENUES Budget Budget Budget Budget Budget
PID Assessments 1,260,061 1,229,144 1,229,144 1,229,144 1,229,144
City Payment In-Lieu of Services 174,043 174,043 174,043 174,043 174,043
Interest Income 50 50 50 50 50
Use of Fund Balance 424,750 - - - -
Total Revenues $1,858,904 $1,403,237 $1,403,237 $1,403,237 $1,403,237
EXPENSES
Management Fee 109,753 109,753 109,753 109,753 109,753
Water 210,000 210,000 210,000 210,000 210,000
Utilities 17,489 17,489 17,489 17,489 17,489
Landscape/Tree Maintenance 636,886 599,886 601,886 599,866 599,866
Fence Maintenance 564,319 216,020 214,020 216,020 216,020
Holiday Lighting 17,375 17,125 17,125 17,125 17,125
Security Enhancements 140,000 140,000 140,000 140,000 140,000
Communications/Newsletters 8,500 4,000 4,000 4,000 4,000
Public Events 30,000 30,000 30,000 30,000 30,000
Capital Improvements 75,000 10,000 10,000 10,000 10,000
Insurance 22,300 22,300 22,300 22,300 22,300
Annual Review 2,081 2,081 2,081 2,081 2,081
City Administration Fee 25,201 24,583 24,583 24,583 24,583
Total Expenses $1,858,904 $1,403,237 $1,403,237 $1,403,217 $1,403,217
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COPYRIGHT 2014 CITY OF FORT WORTH. UNAUTHORIZED REPRODUCTION IS A VIOLATION OF APPLICABLE LAWS. THIS
PRODUCT IS FOR INFORMATIONAL PURPOSES AND MAY NOT HAVE BEEN PREPARED FOR OR BE SUITABLE FOR LEGAL,
ENGINEERING, OR SURVEYING PURPOSES.IT DOES NOT REPRESENTAN ON-THE-GROUND SURVEYAND PRESENTS
ONLY THE APPROXIMATE RELATIVE LOCATION OF PROPERTY BOUNDARIES. THE CITY OF FORT WORTH ASSUMES
ND RESPONSIBILITY FOR THE ACCURACY OF SAID DATA.
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 6/28/2016 Resolution No. 4643-06-2016
DATE: Tuesday, June 28, 2016 REFERENCE NO.: **G-18768
LOG NAME: 13FMS PID6MIDYEARFY16
SUBJECT:
Adopt Resolution Approving the Revised Fiscal Year 2015-2016 Budget and Service Plan for Public
Improvement District No. 6 Park Glen (COUNCIL DISTRICT 4)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the use of fund balance in the Fort Worth Public Improvement District No. 6 - Park Glen Fund
in the amount of$204,750.00 for additional expenses incurred in the operation of the PID; and
2. Adopt attached resolution approving the revised Fiscal Year 2015-2016 Budget and Five Year Service
Plan for Public Improvement District No. 6 - Park Glen, increasing appropriations for Fiscal Year 2016 by
$204,750.00, and decreasing the Fort Worth Public Improvement District No. 6 - Park Glen Fund
unaudited, unassigned fund balance by the same amount.
DISCUSSION:
The City of Fort Worth administers the City's Public Improvement Districts (PIDs), in accordance with
Chapter 372 of the Texas Local Government Code. The City Policy and Guidelines provides for Staff to
conduct a mid-year review of the annual budget of all PIDs and recommend adjustments as needed so the
actual expenditures correspond with budgeted expenses.
The City contracts with FirstServices Residential Inc., (FSR) to manage the Park Glen PID. Park Glen has
identified the need to increase the beautification efforts throughout the District by increasing the Fence
Maintenance and Holiday Lighting budgets. As stated by the Park Glen citizens advisory board, numerous
fences in the District are in a state of disrepair and require replacement. FSR has also identified an
unexpected charge in Fiscal Year 2016 for services in Fiscal Year 2015 to the Communications
(Newsletter) budget that requires an increase in appropriations in order to maintain compliance with City
policies regarding annual meeting notification.
According to the City's Policy and Guidelines for Public Improvement Districts, reserves should be
maintained to cover the first three months for the fiscal year, approximately 25 percent of assessments,
until tax receipts are received. Furthermore, reserves should not exceed 75 percent of average yearly
assessments at any time. At the beginning of the fiscal year, prior year unspent assessments for PID 6
were estimated at $898,937.00, or 74.6 percent of the most recent three-year average assessment rate.
These unspent revenues from prior years will be utilized to fund the additional expenses in the current
fiscal year. Staff recommends increasing appropriations to avoid breaching the 75 percent cap, while also
funding needed repairs and expenses in the District.
Logname: 13FMS PID6MIDYEARFYI6 Page 1 of 2
Line Items to be Approved Previously ly Recommended Mid- Amended FY16
Adjusted ____ Budget Item Year Adjustment Budget Item
Fence Maintenance $364,319.00 F $200,000.00 $564,319.00
F mmunications $4,000.00 $4,500.00 $8,500.00
ewsletter)
Holiday Lighting F $17,125.00 F— $250.00 $17,375.00
rtal Budget 1,654,154.00 $204,750.00 $1,858,904.00 penses
Staff recommends an increase of$200,000.00 in the Fence Maintenance line item; an increase of
$4,500.00 in the Communications (Newsletter) line item, and an increase of$250.00 in the Holiday
Lighting line item for a total increase of$204,750.00. Upon approval, the total budgeted expenses for
Fiscal Year 2016 will be $1,858,904.00. This increase in expenses will be offset by a corresponding
decrease in the unaudited, unassigned fund balance for the Fort Worth Public Improvement District No. 6 -
Park Glen Fund. The revised Budget and Five Year Service Plan will take effect upon approval.
The Park Glen PID is located in COUNCIL DISTRICT 4.
This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that, upon approval of the above recommendations and adoption of the
attached resolution, funds will be available in the Fiscal Year 2016 operating budget of the Forth Worth
Public Improvement District No. 6 - Park Glen Fund. The Financial Management Services Department has
the responsibility to validate the availability of funds prior to an expenditure being made.
FUND IDENTIFIERS (FIDs):
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2
FD_28506 0190413 5330201 $204,750.00
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2
1 28506 0190413 4990000 $204,750.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact: David Reitz (7807)
Logname: 13FMS PID6MIDYEARFYI6 Page 2 of 2