HomeMy WebLinkAboutOrdinance 22296-06-2016 ORDINANCE NO.22296-06-2016
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE INFORMATION SYSTEMS CAPITAL PROJECTS
FUND IN THE AMOUNT OF$366,500.00,FROM AVAILABLE FUNDS,FOR THE
INFORMATION TECHNOLOGY SOLUTIONS DEPARTMENT TO PURCHASE
EQUIPMENT, SOFTWARE, AND SERVICES; PROVIDING FOR A
SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2015-2016 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Information Systems Capital Projects Fund in the amount of $366,500.00, from available funds, for the
Information Technology Solutions Department to purchase equipment, software,and services.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or
void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative. of Ordinance No. 21873-09-2015 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions
of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Maleshia fvmer,Assis ity Attorney Ki&ry J.Kay Se retary
ADOPTED AND EFFECTIVE: June 28, 2016
Ordinance No.22296-06-2016
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 6/28/2016 - Ordinance No. 22295-06-2016 &22296-W
2016
DATE: Tuesday, June 28, 2016 REFERENCE NO.: **C-27793
LOG NAME: 04TRANSFER FUNDS INFORMATION SYSTEMS TO CAPITAL PROJECTS
SUBJECT:
Authorize Transfer of$366,500.00 from the Information Systems Fund to the Information Systems Capital
Projects Fund for Purchase of Equipment, Software, Maintenance, Facilities and Services and Adopt
Appropriation Ordinances (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt a supplemental appropriation ordinance increasing appropriations in the Information Technology
Systems Fund in the amount of$366,500.00 and decreasing the unaudited, unreserved, undesignated
Information Technology Systems Fund balance by the same amount;
2. Authorize the transfer of funds to the Information Systems Capital Projects Fund; and
3. Adopt the attached ordinance increasing, estimated receipts and appropriations in the Information
Systems Capital Projects Fund in the amount of$366,500.00, from available funds, for the Information
Technology Solutions Department to purchase equipment, software and services.
DISCUSSION:
Pursuant to the City Council's direction to become more technology enabled, IT Solutions has been
building a multi-year Information Technology Capital Plan. The scope of the technology plan will
encompass improving the City's software and equipment. Due to increased spending scrutiny and
improved planning, the department realized a savings in Fiscal Year 2015 of operational expenses in the
amount of$366,500.00.
The purpose of this M&C is to transfer$366,500.00 in available funds from the department's operating
fund to the Information Systems Capital Project Fund for capital expenditures in support of software,
equipment and infrastructure for technology related projects.
Dark Fiber Cisco Network Equipment $284,500.00
Microsoft Database Software Licenses $ 60,000.00
IS Large Format Plotter 15,000.00
Refurbish Public Safety Radio Tower —F$-7,000.00
Total: $366,500.00
Note that the most significant planned expenditure is for dark fiber Cisco network equipment. On
November 3, 2015 (M&C C-27520), the City Council approved a 13-year contract with Zayo Group, LLC,
to provide a City network with a lower cost and greater redundancy. While Zayo is responsible for most of
Logname: 04TRANSFER FUNDS INFORMATION SYSTEMS TO CAPITAL PROJECTS Page 1 of 2
the related capital infrastructure, it was determined that approximately $700,000.00 will be needed over
the next three years to address greater than anticipated distances between the network and existing
facilities, as well as to purchase the optics necessary to enable its use. The estimated annual operating
savings of$1.5 million upon buildout of this infrastructure more than offsets these one-time capital
costs. Of the $700,000.00, the $284,500.00 will defray Fiscal Year 2016 costs and the remaining costs
will be included in future budgets.
Approvals and contracts for specific projects will be completed in accordance with City policy and
procedures.
This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of the
attached appropriation ordinances, funds will be available in the Current Year Capital Budget, as
appropriated, of the Information Systems Capital Projects Fund.
FUND IDENTIFIERS (FIDs):
TO
Fund Department Account Project ProgramActivity Budget Reference # Amount
ID ID Year Chartfield 2
1 60105 0046030 4990000 2016 $366,500.00
3 60106 0046030 5750010 P00038 2016 $366,500.00
3 60106 0046030 4960105 P00038 2016 366,500.00
FROM
Fund Departmentccoun Project Program ctivity Budget Reference # Amount
ID ID Year Chartfield 2
60105 0046030 15900011 1 1 2016 1 0366,500.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Kevin Gunn (2015)
Steve Streiffert (2221)
Additional Information Contact: Marilyn Marvin (6689)
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