HomeMy WebLinkAboutOrdinance 22313-06-2016 ORDINANCE NO.22313-06-2016
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE WATER/SEWER DPN FUND IN THE AMOUNT OF
$400,000.00, FROM AVAILABLE FUNDS, FOR THE PURPOSE OF FUNDING
THE CONSTRUCTION OF A NEW MUNICIPAL VEHICLE MAINTENANCE
FACILITY AT THE HOLLY WATER TREATMENT PLANT COMPOUND;
PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN
CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2015-2016 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Water/Sewer DPN Fund in the amount of$400,000.00, from available funds, for the purpose of funding the
Construction of a New Municipal Vehicle Maintenance Facility at the Holly Water Treatment Plant
Compound.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or
void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of all other ordinances and appropriations amending the same except
in those instances where the provisions of this ordinance are in direct conflict with such other ordinances
and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations
are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Richard A. McCracken Aar;J. ,
Assistant City Attorney City Secretary
ADOPTED AND EFFECTIVE: June 28,2016
Ordinance No. 22313-06-2016
Page 1 of 1
MUNICIPAL VEHICLE MAINTENANCE FACILITY
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 6/28/2016 - Ordinance No. 22313-06-2016, 22314-06-2016
& Resolution No. 4653-06-2016
DATE: Tuesday, June 28, 2016 REFERENCE NO.: C-27820
LOG NAME: 21 MUNICIPAL VEHICLE MAINTENANCE FACILITY
SUBJECT:
Authorize Execution of a Construction Contract with Imperial Construction, Inc., in the Amount of
$6,530,625.00, Including an Owner's Construction Contingency Allowance of$455,625.00, 7.5 Percent, for
the Construction of a New Municipal Vehicle Maintenance Facility at the Holly Water Treatment Plant
Compound, Provide for Administrative Costs in the Amount of$532,304.00 and Authorize Execution of a
Contract with Kleinfelder, Inc., in the Amount of$69,889.00 for Materials Testing, for a Total Anticipated
Construction Cost of$7,132,818.00, Adopt Resolution Expressing Official Intent to Reimburse
Expenditures with Proceeds of Future Debt and Adopt Appropriation Ordinances (2014 BOND PROGRAM)
(COUNCIL DISTRICT 9)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached resolution expressing official Intent to Reimburse expenditures with proceeds of
future debt for the Municipal Vehicle Maintenance Facility;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Equipment Services Fund in the amount of$70,000.00 and decreasing the unassigned net position by the
same amount;
3. Authorize the transfer of$400,000.00 from the Sun Country Tank Project to supplement the funding to
the Municipal Vehicle Maintenance Facility Project;
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
amount of$400,000.00 in the Municipal Vehicle Maintenance Facility Project of the Water/Sewer DPN
Fund;
5. Authorize execution of a construction contract with Imperial Construction, Inc., in the amount of
$6,530,630.00 including an Owner's Construction Contingency allowance of$455,625.00, (7.5 percent of
the base bid), for the construction of a new Municipal Vehicle Maintenance Facility at the Holly Water
Treatment Plant Compound; and
6. Authorize execution of a contract with Kleinfelder, Inc., in the amount of$69,889.00 for materials
testing associated with the construction of a new Municipal Vehicle Maintenance Facility at the Holly
Water Treatment Plant Compound.
DISCUSSION:
A new Municipal Vehicle Maintenance Facility at the Holly Water Treatment Plant Compound was
recommended by three different fleet consultants over the past 15 years (2002 Transportation
Logname: 21 MUNICIPAL VEHICLE MAINTENANCE FACILITY Page I of 4
Consultants, Inc., 2006 Scoping Study and 2010 Mercury Associates). These studies noted that 14-16
large heavy duty bays were needed to meet the maintenance needs of the existing Water Department
fleet of 750+ vehicles. The current facility has 11 small bays.
Design was funded by the 2014 Bond Program (Mayor and Council Communication (M&C) C-27081) and
construction is being funded using the Water/ Sewer DPN Fund and the Equipment Services Fund.
The City of Fort Worth issued a Request for Proposals (RFP) and received (11) proposals on January 28,
2016 for construction of the new Municipal Vehicle Maintenance Facility at the Holly Water Treatment
Plant Compound. Five of these firms provided the Post Proposal—Pre Award Submittals. These firms
were:
• Cooper General Contractors
• Haydon Building Corp
• Imperial Construction, Inc.
• Muckleroy & Falls
• Thos. S. Byrnes, Ltd.
On February 19, 2016, these five complete proposals were reviewed by members of the Water
Department, Property Management Department and the M/WBE Office. They were evaluated for best
value based on the selection criteria set forth in the Request for Proposals. The selection team
recommends that the City enter into negotiations for the construction of this new facility with Imperial
Construction, Inc.
Selection Criteria
[Imperial Cooper M k s y & TByS. • Haydon
Proposed Price 55 F 60 55 1 53 53
M/ BE 5.5 2.0 5.5 F 5.0 F 2.0
Proposed Schedule F_16F-1-01 10 F 10 �—
Reputation/Experience F 9 F 7 8 F8 F 8
Past Relationship with City of 10 I 5 6 10 ( 5
Fort Worth F
TOTAL 89.5 84.0 84.5 86.0 68.0
The overall project costs are expected to be as described in table below:
Municipal Vehicle Maintenance Facility F Totals
Architectural & Engineering Design [$-704,800.00
Project Management, Survey, Geotechnical, Bid Advertisement, etc. $ 75,200.00
Design Phase Total $ 780,000.00
Construction Contract (Imperial Construction, Inc. including 7.5% of [$6,5307625.00
the Base Bid as an Owner's Construction Contingency Allowance)
Materials Testing (Kleinfelder, Inc.) 1$ 69,889.00
Project Administration Cost: Site Utilities, IT, Security, Project $ 532,304.00
Management, Contingency, FFE, Etc.
Construction Phase Total $7,132,818.00
Logname: 21MLTNICIPAL VEHICLE MAINTENANCE FACILITY Page 2 of 4
Project Total 1$7,912,818.00
In accordance with the Chapter 7, Article III, Section 7-47, Section 109.2.1 of the City Code, Building
Permit Fees are waived for this project.
This project is anticipated to be included in a future revenue bond issue for the Water and Sewer
Fund. Available cash within the Water and Sewer portfolio and the City's portfolio along with the
appropriation authority authorized under the Direct Purchase Note (DPN) Program will be used to provide
interim financing for this project until debt is issued. To the extent resources other than the Water and
Sewer portfolio are used to provide interim financing, the Water and Sewer Fund will be charged interest
that is equivalent to the overall rate of return being earned by the City portfolio (currently approximately
one-percent annually). Should the City's portfolio not support the liquidity needed to provide an interim
short-term financing source, another funding source will be required, which could mean issuance of
securities under the DPN Program or earlier issuance of Water and Sewer revenue bonds than is currently
planned. Once debt associated with this project is sold, bond proceeds will be used to reimburse the
Water and Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement
Resolution.
The City Council adopted the Water Department's Fiscal Year 2016 - 2020 Five-Year Capital Improvement
Plan on February 2, 2016 (M&C G-18662). This City Council adopted plan includes this specific project,
with funding identified through the DPN Program to be reimbursed with future revenue bonds. In
accordance with the provisions of the Financial Management Policy Statements, Staff anticipates
presenting revenue-supported debt issuances to the City Council for consideration within the next three
years. This debt must be issued within approximately three years to provide reimbursement for these
expenses. If that does not occur, the costs will no longer be reimbursable by issuing tax-exempt debt and
the funding source will have to be made whole through other budgetary methods. Adoption of the
attached Reimbursement Resolution does not obligate the City to sell bonds, but preserves the ability to
reimburse the City from tax-exempt bond proceeds
FUNDING SOURCES - Project Funding is coming from multiple sources. The design was paid for
through the 2014 Bond Program. The construction will be funded through the Water/Sewer DPN Fund
and the Equipment Services Fund.
M/WBE OFFICE - Imperial Construction, Inc., is in compliance with the City's Business Diversity
Enterprise (BDE) Ordinance by committing to 16 percent MBE participation on the base bid. The City's
MBE goal on the base bid contract is 11 percent.
The new Municipal Vehicle Maintenance Facility at the Holly Water Treatment Plant Compound is located
in COUNCIL DISTRICT 9.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that the appropriation for this project is available as directed by M&C G-
18375 in the Water/Sewer DPN Fund Programmable Project No. P00004 for the Municipal Vehicle
Maintenance Facility Project. Upon approval of the above recommendations and adoption of the attached
reimbursement resolution and appropriation ordinances, funds will be available in the current capital
budgets as appropriated, of the Water/Sewer DPN Fund and Equipment Services Fund.
Logname: 21MUNICIPAL VEHICLE MAINTENANCE FACILITY Page 3 of 4
FUND IDENTIFIERS (FIDs):
TO
"[5epartment Account Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2
&4 56005 0600430 4905420 CO2422 C00780 2016 $200,000.00
56005 0600430 5740010 CO2422 C00780 2016 $200,000.00
3&4 56005 070043 4905420 CO2422 C00780 2016 $200,000.00
56005 0700430 5740010 CO2422 C00780 2016 $200,000.00
60101 0212030 5900011 1 $70,000.0
60201 0210420 4960101 C62422 I C00780 2016 $70,000.0
1602011 0210420 CO2422 C00780 2016 $70,000.00
FROM
Fund Department Account Project Program Activi Budget Reference # Amount
ID ID Year Chartfield 2
56005 0600430 5740010 CO2659 C01880 2016 $400,000.0
56005 0600430 5740010 CO2422 C00780 2016 $3,265,312.50
)560051 0700430 5740010 CO2422 C00780 2016 $3,265,312.5
56005 0600430 5330102 CO2422 C00780 2016 $34,944.0
560051 0700430 53301021 CO2422 C00780 2016 $34,945.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Steve Cooke (5118)
Additional Information Contact: Brian Glass (8088)
Logname: 21 MUNICIPAL VEHICLE MAINTENANCE FACILITY Page 4 of 4