The URL can be used to link to this page

Home My WebLink AboutOrdinance 22314-06-2016 ORDINANCE NO. 22314-06-201`' AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE EQUIPMENT SERVICES FUND IN THE AMOUNT OF $70,000.00, FROM AVAILABLE FUNDS, AND DECREASING THE UNASSIGNED NET POSITION BY THE SAME AMOUNT FOR THE PURPOSE OF FUNDING THE CONSTRUCTION OF A NEW MUNICIPAL VEHICLE MAINTENANCE FACILITY AT THE HOLLY WATER TREATMENT PLANT COMPOUND; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2015-2016 in the Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Equipment Services Fund in the amount of$70,000.00, from available funds, and decreasing the unassigned net position by the same amount for the purpose of funding the Construction of a New Municipal Vehicle Maintenance Facility at the Holly Water Treatment Plant Compound. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: Richard A. McCracken Aary J. er' Assistant City Attorney City See tary ADOPTED AND EFFECTIVE: June 28, 2016 Ordinance No. 22314-06-2016 Page 1 of 1 MUNICIPAL VEHICLE MAINTENANCE FACILITY AT THE HOLLY WATER TREATMENT PLANT COMPOUND [A t. it E • Wa Q � M IJ:g E Ll IA a E J M P m I W 10 � A N e A 5 1 f R L A N U A G T E R 4} e { r. �x 4L G �i PROPOSED CONSTRUCTION SITE x E T r r � r EXISTING i VEHICLE MAINT o FACILITY t �, V•. r �5 N wEHwEr+s 'NFF�aJf.G� JL y � m „y K � 4ti a oe I SR ..] $x7 r r 4 !+A iv I x T = � r � -7p �` �� C 4 n F=.L R �q Fort Worth 660 Feet I City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 6/28/2016 - Ordinance No. 22313-06-2016, 22314-06-2016 & Resolution No. 4663-06-2016 DATE: Tuesday, June 28, 2016 REFERENCE NO.: C-27820 LOG NAME: 21 MUNICIPAL VEHICLE MAINTENANCE FACILITY SUBJECT: Authorize Execution of a Construction Contract with Imperial Construction, Inc., in the Amount of $6,530,625.00, Including an Owner's Construction Contingency Allowance of$455,625.00, 7.5 Percent, for the Construction of a New Municipal Vehicle Maintenance Facility at the Holly Water Treatment Plant Compound, Provide for Administrative Costs in the Amount of$532,304.00 and Authorize Execution of a Contract with Kleinfelder, Inc., in the Amount of$69,889.00 for Materials Testing, for a Total Anticipated Construction Cost of$7,132,818.00, Adopt Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt and Adopt Appropriation Ordinances (2014 BOND PROGRAM) (COUNCIL DISTRICT 9) RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached resolution expressing official Intent to Reimburse expenditures with proceeds of future debt for the Municipal Vehicle Maintenance Facility; 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Equipment Services Fund in the amount of$70,000.00 and decreasing the unassigned net position by the same amount; 3. Authorize the transfer of$400,000.00 from the Sun Country Tank Project to supplement the funding to the Municipal Vehicle Maintenance Facility Project; 4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the amount of$400,000.00 in the Municipal Vehicle Maintenance Facility Project of the Water/Sewer DPN Fund; 5. Authorize execution of a construction contract with Imperial Construction, Inc., in the amount of $6,530,630.00 including an Owner's Construction Contingency allowance of$455,625.00, (7.5 percent of the base bid), for the construction of a new Municipal Vehicle Maintenance Facility at the Holly Water Treatment Plant Compound; and 6. Authorize execution of a contract with Kleinfelder, Inc., in the amount of$69,889.00 for materials testing associated with the construction of a new Municipal Vehicle Maintenance Facility at the Holly Water Treatment Plant Compound. DISCUSSION: A new Municipal Vehicle Maintenance Facility at the Holly Water Treatment Plant Compound was recommended by three different fleet consultants over the past 15 years (2002 Transportation Logname: 21 MUNICIPAL VEHICLE MAINTENANCE FACILITY Page 1 of 4 Consultants, Inc., 2006 Scoping Study and 2010 Mercury Associates). These studies noted that 14-16 large heavy duty bays were needed to meet the maintenance needs of the existing Water Department fleet of 750+ vehicles. The current facility has 11 small bays. Design was funded by the 2014 Bond Program (Mayor and Council Communication (M&C) C-27081) and construction is being funded using the Water/ Sewer DPN Fund and the Equipment Services Fund. The City of Fort Worth issued a Request for Proposals (RFP) and received (11) proposals on January 28, 2016 for construction of the new Municipal Vehicle Maintenance Facility at the Holly Water Treatment Plant Compound. Five of these firms provided the Post Proposal—Pre Award Submittals. These firms were: • Cooper General Contractors • Haydon Building Corp • Imperial Construction, Inc. • Muckleroy & Falls • Thos. S. Byrnes, Ltd. On February 19, 2016, these five complete proposals were reviewed by members of the Water Department, Property Management Department and the M/WBE Office. They were evaluated for best value based on the selection criteria set forth in the Request for Proposals. The selection team recommends that the City enter into negotiations for the construction of this new facility with Imperial Construction, Inc. Selection Criteria Imperial Cooper MFalls Y —Thos Byrne [Haydon Proposed Price — 55� 60 _ 55 53 53 M/WBE ` 5.5 2.0 5.5 5.0 2.0 Proposed Schedule T 10 1_ 10 -1_ 10 F 10 F 0 Reputation/Experience 9 7 8 8 8 Past Relationship with City of 10 5 6 10 5___F-Fort Worth TOTAL 89.5__._ 84.0 .. 84.5 86.0 F68.0 The overall project costs are expected to be as described in table below: Municipal Vehicle Maintenance Facility Totals Architectural & Engineering Design _ $ 704,800.00 Project Management, Survey, Geotechnical, Bid Advertisement, etc. $ 75,200.00 Design Phase Total $ 780,000.00 Construction Contract (Imperial Construction, Inc. including 7.5% of $6,530625.00 the Base Bid as an Owner's Construction Contingency Allowance) ' (Materials Testing (Kleinfelder, Inc.) $ 69,889.00 Project Administration Cost: Site Utilities, IT, Security, Project $ 532,304.00 Management, Contingency, FFE, Etc. Construction Phase Total $7,132,818.00 Logname: 21MUNICIPAL VEHICLE MAINTENANCE FACILITY Page 2 of 4 .--Project Total___ 1$7,9'12,818.001 In accordance with the Chapter 7, Article III, Section 7-47, Section 109.2.1 of the City Code, Building Permit Fees are waived for this project. This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund. Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation authority authorized under the Direct Purchase Note (DPN) Program will be used to provide interim financing for this project until debt is issued. To the extent resources other than the Water and Sewer portfolio are used to provide interim financing, the Water and Sewer Fund will be charged interest that is equivalent to the overall rate of return being earned by the City portfolio (currently approximately one-percent annually). Should the City's portfolio not support the liquidity needed to provide an interim short-term financing source, another funding source will be required, which could mean issuance of securities under the DPN Program or earlier issuance of Water and Sewer revenue bonds than is currently planned. Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement Resolution. The City Council adopted the Water Department's Fiscal Year 2016 - 2020 Five-Year Capital Improvement Plan on February 2, 2016 (M&C G-18662). This City Council adopted plan includes this specific project, with funding identified through the DPN Program to be reimbursed with future revenue bonds. In accordance with the provisions of the Financial Management Policy Statements, Staff anticipates presenting revenue-supported debt issuances to the City Council for consideration within the next three years. This debt must be issued within approximately three years to provide reimbursement for these expenses. If that does not occur, the costs will no longer be reimbursable by issuing tax-exempt debt and the funding source will have to be made whole through other budgetary methods. Adoption of the attached Reimbursement Resolution does not obligate the City to sell bonds, but preserves the ability to reimburse the City from tax-exempt bond proceeds FUNDING SOURCES - Project Funding is coming from multiple sources. The design was paid for through the 2014 Bond Program. The construction will be funded through the Water/ Sewer DPN Fund and the Equipment Services Fund. M/WBE OFFICE - Imperial Construction, Inc., is in compliance with the City's Business Diversity Enterprise (BDE) Ordinance by committing to 16 percent MBE participation on the base bid. The City's MBE goal on the base bid contract is 11 percent. The new Municipal Vehicle Maintenance Facility at the Holly Water Treatment Plant Compound is located in COUNCIL DISTRICT 9. FISCAL Ii•IFORMA T lOii / CERTIFICATION: The Director of Finance certifies that the appropriation for this project is available as directed by M&C G- 18375 in the Water/Sewer DPN Fund Programmable Project No. P00004 for the Municipal Vehicle Maintenance Facility Project. Upon approval of the above recommendations and adoption of the attached reimbursement resolution and appropriation ordinances, funds will be available in the current capital budgets as appropriated, of the Water/Sewer DPN Fund and Equipment Services Fund. Logname: 21 MUNICIPAL VEHICLE MAINTENANCE FACILITY Page 3 of 4 FUND IDENTIFIERS (FIDs): TO Fund Department Account Project ProgramActivity Budget Reference # Amount ID ID Year Chartfield Z &4 56005 0600430 4905420 CO2422 C00780 2016 $200,000.0 0 56005 0600430 5740010 CO2422 C00780 2016 $200,000.00 3&4 56005 070043 4905420 CO2422 C00780 2016 200 000.0 56005 0700430 5740010 CO2422 C00780 2016 200,000.0 60101 0212030 59000111 1 $70,000.00 60201 0210420 4960101 CO2422 C00780 2016 $70,000.0 60201 0210420 CO2422 C00780 2016 $70,000.0 FROM Fund Department Accouni Project Program Activity Budget Reference # Amount ID ID Year Chartfield 2 3 56005 0600430 5740010 CO2659 C01880 2016 $400,000. 0 56005 0600430 5740010 CO2422 C00780 2016 $3,265,312.5 5 56005 0700430 5740010 CO2422 C00780 2016 $3,265,312.5 56005 0600430 5330102 CO2422 C00780 2016 $34,944.0 56005 0700430 5330102 CO2422 C00780 2016 $34,945.0 CERTIFICATIONS: Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Steve Cooke (5118) Additional Information Contact: Brian Glass (8088) Logname: 21MLNICIPAL VEHICLE MAINTENANCE FACILITY Page 4 of 4