HomeMy WebLinkAboutContract 46258-A1 •
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''ONTRACT NO
14 AMENDMENT No . 1
G CC�CtSOP
EfAR TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and Freese &
Nichols, Inc. , (ENGINEER) made and entered into City Secretary
Contract No. 46258, (the CONTRACT) which was authorized by M&C
C-27124 on the 9th day of December, 2014 in the amount of
$1, 650,000 . 00; and
WHEREAS, the CONTRACT involves engineering services for
the following project:
Northside II 48-inch Water Main, Phase II from
Heritage Trace Parkway to Longhorn Road; and
WHEREAS, it has become necessary to execute Amendment
No. 1 to the CONTRACT to include an increased scope of work and
revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal dated
February 08, 2016 a copy of which is attached hereto and
incorporated herein. The cost to City for the additional design
services to be performed by Engineer totals $180,593 . 00 .
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be
an amount of $1, 830,593 . 00
OFFICIAL RECORD
CITY SECRETARY
Page -1- FT,WORTH,TX
3 .
All other provisions of the Contract, which are not
expressly amended herein, shall remain in full force and
effect.
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED: ENGINEER
City of Fort Worth Freese & Nichols, Inc.
Jesus J. Chapa Russell Gibson, P.E .
Assistant City Manager Vice President 2
DATE: ? ''f✓ —��p DATE: ✓O
APPR�OVVAL RECOMMENDED:
C /�rW -
Chris Harder, P.E.
Interim Assistant Director, Water Department
APPROVED AS TO FORM AND LEGALITY: M&C: C-27813
W'� Date: June 28 , 2016
Douglas W. Black l24 t `. -7-ml
Senior Assistant City Attorney [[.•DD `H+
ATTEST:
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yser
City Secretary ��
EOFFICIALRECORDETARYH,TX
Page -2-
Innvative
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aLS Outstanding
4055 International Plaza,Suite 200 Fort Worth,Texas 76109 • 817-735-7300 • fax 817-735-7492 www freese.com
February 8,2016
Roberto Sauceda,P.E.
Project Manager
City of Fort Worth,Water Department
311 W.10"'Street
Fort Worth,TX 76102-6311
Re:Contract Amendment for Pavement Reconstruction for Old Decatur Road from McLeroy Boulevard
to Bailey Boswell Road,Archaeological Survey,and Design of Re-alignment through the Williamson
Dickie's Property.
Dear Mr.Sauceda:
Per the City's request we propose the following scope and fee for additional services as part of the
Northside II Transmission Main.These services included design pavement replacement of 1.5 mile
segment of Old Decatur Road,an archaeological survey,and the design of re-alignment through the
Williamson Dickie's Property.
As part of an agreement with the City of Saginaw,a 1.5 mile segment of Old Decatur Road from McLeroy
Boulevard to Bailey Boswell Road will be removed and reconstructed to allow the City of Fort Worth to
Install the new 48"water line along Old Decatur Road through Saginaw.The roadway construction will
be included In the construction package for the water line construction. Attached is the scope and fee
for this design of Old Decatur Road.
FNI is proposing an Archaeological Survey for the stream crossings at and near Big Fossil Creek. The
Texas Historical Commission requested that an Archaeological Survey be done for the project in the
attached letter dated June 3, 2015. FNI's sub-consultant AR Consultants, Inc.will perform the
Archaeological Survey.
The alignment for Heritage Trace Parkway was adjusted from the previous Master Thoroughfare Plan
(MTP)in the meeting on December 2,2014.FNI designed the water line along the new alignment for
Heritage Trace Parkway.On January 12,2016 Williamson-Dickie asked if the alignment for the water
main and future Heritage Trace Parkway could be adjusted to the south to follow the previous MTP.
Attached is the scope and fee to survey and design the re-alignment to follow the previous MTP.
A summary of the additional costs are shown in the table below.
Item Fee
Design for Old Decatur Road $148,039
Archaeological Survey $4,090
Survey and Design for Alignment Change at the $28,464
Williamson-Dickle's property
Total $180,593
Contract Amendment for Pavement Reconstruction for Old Decatur Road from r I . 6
McLeroy Boulevard to Bailey Boswell Road,Archaeological Survey,and Design of Re-alignment through
the Williamson Dickie's Property
February 8, 2016
Page 2 of 2
We appreciate the opportunity to provide these services on this project and look forward to continuing
our partnership. If you have any questions,please call me at(817)735-7300.
Sincerely,
Original Contract $1,650,000.00
Amendment No. 1 $ 180,593.00
Revised Contract Amount $1,830,593.00
Aseibson, P.E6.
Vice President
Attachments
Attachment A—Scope of Services
Level of Effort Spreadsheet
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 6/28/2016
DATE: Tuesday, June 28, 2016 REFERENCE NO.: **C-27813
LOG NAME: 60NSIl48WPH2A1-FNI
SUBJECT:
Authorize Execution of Amendment No. 1 to City Secretary Contract No. 46258 with Freese & Nichols, Inc.,
in the Amount of$180,593.00 for a Total Revised Contract in the Amount of$1,830,593.00 for the New
Northside II 48-Inch Water Main, Phase II from Heritage Trace Parkway to Longhorn Road with
Expenditures to be Reimbursed from Proceeds of Future Debt and Provide for Additional Project
Management and Inspection Costs for a Revised Design Phase Amount of$1,893,593.00 (COUNCIL
DISTRICTS 2 and 7)
RECOMMENDATION:
It is recommended that the City Council authorize execution of Amendment No. 1 to City Secretary
Contract No. 46258 with Freese & Nichols, Inc., in the Amount of$180,593.00 for a Total Revised
Contract in the amount of$1,830,593.00 for the New Northside II 48-Inch Water Main, Phase II from
Heritage Trace Parkway to Longhorn Road, with expenditures to be reimbursed from proceeds of future
debt.
DISCUSSION:
On December 9, 2014, (M&C C-27124) the City Council authorized an engineering agreement with Freese
& Nichols, Inc., in the amount of$1,650,000.00 for Engineering and Design Services for Northside 1148-
Inch Water Main, Phase II from Heritage Trace Parkway to Longhorn Road.
Amendment No. 1 will provide for the following:
. Design for the reconstruction of Old Decatur Road from McLeroy Boulevard to Bailey Boswell Road.
. Additional coordination with Oncor Electric, City of Saginaw, Texas Department of Transportation
and other Franchise Utilities.
. Additional service during construction.
. Additional traffic control plans.
Freese and Nichols, Inc., proposes to provide the additional services for a lump sum fee of$180,593.00.
In addition to the amendment amount, $63,000.00 is required for project management, utility coordination,
and inspection.
This project will have no impact on the Water Department's operating budget.
This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund.
Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation
authority authorized under the Direct Purchase Note (DPN) Program will be used to provide interim
financing for this project until debt is issued. To the extent resources other than the Water and Sewer
portfolio are used to provide interim financing, the Water and Sewer Fund will be charged interest that is
Logname: 60NSII48WPH2A1-FNI Page I of 3
equivalent to the overall rate of return being earned by the City portfolio (currently approximately one
percent annually). Should the City's portfolio not support the liquidity needed to provide an interim short-
term financing source, another funding source will be required, which could mean issuance of securities
under the DPN Program or earlier issuance of Water and Sewer revenue bonds than is currently planned.
Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and
Sewer portfolio and the City's portfolio in accordance with the Reimbursement Resolution for the entire
Northside II 48-inch Water Main, Phase II Improvement Project that is on today's agenda.
The City Council adopted the Water Department's Fiscal Year 2016-2020 Five-Year Capital Improvement
Plan on February 2, 2016 (M&C G-18662). This City Council adopted plan includes this specific project,
with funding identified through the DPN program to be reimbursed with future revenue bonds. In
accordance with the provisions of the Financial Management Policy Statements, Staff anticipates
presenting revenue supported debt issuances to the City Council for consideration within the next three
years. This debt must be issued within approximately three years to provide reimbursement for these
expenses. If that does not occur, the costs will no longer be reimbursable by issuing tax-exempt debt and
the funding source will have to be made whole through other budgetary methods. The adopted resolution
does not obligate the City to sell bonds, but preserves the ability to reimburse the City from tax-exempt
bond proceeds.
M/WBE OFFICE: Freese & Nichols, Inc., is in compliance with the City's BDE Ordinance by committing to
five percent SBE participation on this Amendment No. 1. The City's goal on this Amendment is five
percent.
This project is located in COUNCIL DISTRICTS 2 and 7.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that the appropriation is available as directed by M&C G-18375 in the
Water/Sewer DPN Fund for the Northside II 48-inch Water Main, Phase 2, Part 2 Improvement Project
and that upon approval of the above recommendation funds will be as depicted in the table below by fund:
Fund Existing Additional Future Project Total*
Appropriations Appropriations Appropriations
Water/Sewer $14,644,800.00 $0.00 $21,987,911.00 $36,632,711.00
DPN Fund 56005
Water & Sewer
Bond 2015A $1,680,500.00 $0.00 $0.00 $1,680,500.00
56007
Water Capital $21,605.00 $0.00 $0.00 $21,605.00
Fund 59601**
Project Total $16,346,905.00 $0.00 $21,987,911.00 $38,334,816.00
* Numbers rounded for presentation purposes.
** includes funding from M&C L-15915
FUND IDENTIFIERS (FIDs):
TO
Fund Department ccoun Project Program ctivity Budget Reference # moun
IID ID Year (Chartfield 2) _
FROM
Logname: 60NSII48WPH2AI-FNI Page 2 of 3
Fund Department ccountl Project Program ctivity Budget Reference # Amount
ID ID Year Chartfield Z
560051 0600430 15330500 1 CO2304 I C01733 1 2016 1180,593.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: John Carman (8246)
Additional Information Contact: Roberto C Sauceda (2387)
ATTACHMENTS
1. 60NS1148WP2 MAP.pdf (Public)
2. 60NSII48WPH2A1-FNI 1295 Form.pdf (Public)
3. CO2304 Project Budget Summary.JPG (CFW Internal)
4. FNI Compliance.pdf (CFW Internal)
5. Freese Nichols SAM SEARCH.pdf (CFW Internal)
Logname: 60NSII48WPH2AI-FNI Page 3 of 3