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HomeMy WebLinkAboutContract 47246-A1 CSC NO. ` 1 q- —A AMENDMENT NO. 1 TO CITY SECRETARY CONTRACT NO. 47246 PROFESSIONAL SERVICES AGREEMENT Archive Digitalization Services This Amendment is made and entered into by and between the CITY OF FORT WORTH (the "City"), a Texas home-rule municipal corporation, acting by and through its duly authorized Assistant City Manager, and Backstage Library Works, Inc. ("Contractor"), a Utah corporation, acting by and through its duly authorized Controller, each individually referred to herein as a"party" and collectively referred to as the"parties". WHEREAS, the parties have previously entered into City of Fort Worth City Secretary Contract No. 47246 (the "Contract"), which was executed on the November 18, 2015 with an effective date of November 1, 2015; and WHEREAS, the Contract provides the City with professional consulting services for archive digitization services; and WHEREAS, the City and Contractor now wish to amend the original Contract to incorporate the additional services that Contractor has agreed to provide. NOW, THEREFORE, City and Contractor, acting herein by and through their duly authorized representatives, enter into the following agreement to amend the contract as follows: 1. Exhibit`B"of the Contract is replaced with the attached Exhibit"B". 2. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. Signature Page to Follow �` 2016 OFFICIAL RECORD CITY SECRETARY GlC`lS �A FT. WORTH, TX C Executed on this the ��ay of om._ t . 20 CITY OF FORT WORTH: BACKSTAGE LIBRARY WORKS: By:7F �t By: — Fernando Costa Rvvanktvntti Assistant City Manager Controller Date: C'/Z� ate: ATT'ES ` V $� By: Maryr City Se Lary - ,_ ��. APPROVED AS 'A0 FOR"'I AND LEGALITY: By: Guillermo (Will) S. Trevino Assistant Citv Attorney Contract Authorization: M&C: None Required 1295 Form Certification: None Required ,Amendment No. I to CSC No.47246 OFFICIAL RECORD Pape 2 of 3 CITY SECRETARY FT. WORTH, TX testackggeLiARARY Backstage Library Works Price Ranges for Digitization & Metadata Services 2016-2017 Pricing Addendurn to RFP 15 0242 Archive Digitization for City of Fort Worth Genealogy, History Archives of the Public Library May 20, 2016- Backstage general price list addendum for the RFP 15-0242.The materials description and prices listed are being given to provide a base line. It is assumed new collections will fall loosely in one of these categories, but if they do not, custom pricing may apply. ,Category&description Price Range, STANDARD CONDITION Materials described as'standard condition'are expected to be in good to very goad condition.and Textual Standard Loose Documents Material types may include:manuscript collections,personal papers,city records, photographs, post cards, printed documents,printed program,newsletters,pamphlets Digitization @ 300 ppi -600 ppi 24 bit color or 8 bit grayscale TIFF scanner ready-sturdy, free of enclosures, lay flat captured as hand placed on copyboard without glass <8.5"x 11" per page $0.55 -$0.75 8.5"x 11"to 18"x 24" per page $0.80-$1.25 Textual Standard Loose Documents Material types may include:manuscript collections,personal papers,city records,post cards, printed documents,printed program,newsletters, pamphlets Digitization @ 300 ppi-600 ppi 24 bit color or 8 bit grayscale TIFF scanner ready-sturdy, free of enclosures, lay flat captured as hand placed on copyboard and flattened with glass < 8.5"x 11" per page $0.65-$0.85 8.5"x 11"to 18"x 24" per page $0.70-$1.35 Textual Standard Bound Documents Material types may include:diaries,telephone directories,journals,catalogs, magazines, programs,serials,monographs Digitization @ 300 ppi -600 ppi 24 bit color or 8 bit grayscale TIFF Scanner ready-sturdy binding, lays open to 180 degrees. Good binding, sufficient inner margin and consistent page edge Captured as bound using a 180 degree book cradle with glass with manual page turning < 8.5"x 11" per page $0.50 -$0.75 8.5"x 11"to 18"x 24" per page $0.60 -$1.20 Textual Standard Bound Documents Material types may include:diaries,telephone directories,journals,catalogs, magazines, programs,serials, monographs Digitization @ 300 ppi -600 ppi 24 bit color or 8 bit grayscale TIFF Scanner ready-fragile binding, requires binding be supported at 120 degrees. Captured as bound using a 120 degree book cradle with glass with manual page turning capture one page at a time < 8.5"x 11" per page $1.00-$1.75 8.5"x 11"to 18"x 24" per page $1.25 -$2.00 Textual Standard Oversized Documents Material types may include:maps, blue prints,drawings,art work, posters Digitization @ 300 ppi -600 ppi 24 bit color or 8 bit grayscale TIFF scanner ready-sturdy, free of enclosures, lay flat captured as hand placed on copyboard and flattened with glass Captured in multiple sections and digitally stitched using Photoshop to one image > 18"x 24"- in two sections per image $10.00 -$25.00 > 18"x 24"- in four sections per image $25.00 -$90.00 Photographic Film-standard materials Material types include:up to 4"x S" negatives/color transparencies, 35mm mounted B&W or color Digitization @ 1200 ppi -24 bit color or 8 bit grayscale TIFF scanner ready-sturdy, free of enclosures, lay flat captured as hand placed on light box per image $1.95 -$2.50 Microform standard materials Scanner ready- polyester, free of splices,sufficient leader/trailer, contains technical targets, one Reel deal scanning-scan reel in its entirety, automated image processing, image review Basic file naming,TIFF delivery without page level QA or metadata collection, image review only 16mm polyester per reel $160.00 -$225.00 35mm polyester per reel $160.00 - $225.00 Microform standard materials Scanner ready- polyester,free of splices, sufficient leader/trailer, contains technical targets, one Reel deal scanning-scan reel in its entirety, automated image processing with adjustments TIFF delivery with page level QA inspection and metadata collection for file naming 16mm polyester per page $0.25 -$0.65 35mm polyester per page $0.25-$0.45 Standard Digitization Includes Automated image processing 50% split of bound scans Included cropping outside page edge Included deskew to less than 2% Included rotate for right read Included File naming basic: title, ID, box or folder plus sequential counter Included Derivative file Jpeg or Jpeg 2000 access image Included file per page $0.04 Technical metadata TIFF header metadata Included Media Charges HD write fee per drive $25.00 per drive Special Handling Per hour- based on need and prior written approval $45.00-$55.00 Optional Digital add-ons Image level cropping $0.05 -$0.10 Page level basic metadata $0.15 -$0.25 Custom or batch Image processing Custom pricing Enhanced Descriptive metadata Custom pricing METS/ALTO xml Custom pricing Article segmenting Custom pricing CONTENTdm collection build Custom pricing Microfilm services Preservation microfilming custom pricing Microfilm duplication $45.00- $60.00 per reel Microfilm repair $5.00-$45.00 per reel Delivery Media, Packing and shipping Deliver files on portable 1 terabyte hard drives $100.00 per drive TBD Pack client materials $15.00 per box TBD Ship hard drive or materials via commercial vendor at cost Metadata Basic metadata collection for various materials: $3.00 -$10.00 per item Slide Mount Data: $.25 -$1.50 per slide (transcribed from the slide itself) TEI creation (item-level): $10.00 -$30.00 per item EAD conversion: $18.00-$40.00 per item (levels to be determined) Addition of subject headings: $2.00 -$8.00 per item Addition of classification (Dewey or LC): $1.50 -$4.00 per item Transcription of handwritten text: $2.00-$5.00 per 1,000 characters (offshore partner) Note: Final unit prices for metadata services will be confirmed with a sample Pricing Conditions and other Provisions: 1. All prices are in US dollars. 2. Unit prices are firm. The final invoice will reflect the actual number of items processed. 3. Unless stated otherwise, pricing is valid 90 days. 4. Unless otherwise stated, Backstage Library Works will apply 100% Quality Assurance to the master files. 5. If in the course of digitization, Backstage Library Works determines that the sample (or other information given by the Library) does not accurately reflect the actual composition of the collection, the pricing will be re-negotiated. 6. Project will be placed on hold and the client will be contacted immediately, if agreed upon specifications cannot be met or material is in danger of getting damaged in the chosen approach. 7. Preferred payment plan: 100% upon delivery. Terms are net 30 days. Interest may be charged on past due accounts. Payment plans may be negotiated. 8. When materials are shipped or delivered to Backstage Library Works, we will require a packing list and a statement of the items' values for insurance purposes. Backstage Library Works has liability insurance with a$1,000,000 limit per occurrence. If collection exceeds this amount a statement of value will be required &we will provide a quote for extra insurance coverage of materials insured at higher rates. 9. All responsibility for copyright belongs to the client. All products created under the terms of this proposal are the property of the client and no copies will be made without the written permission from the client. 10. There is a planned 60-day acceptance of delivered files. Backstage Library Works will retain the images for 60 days from delivery and then permanently delete them. We request an e-mail notification of receipt of images and acceptance of images, but if we do not hear from you will assume acceptance after 60 days. 11. All prices are based on scanning material in its entirety. Scanning partial items will add cost.