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Home My WebLink AboutContract 47840-AD1 / , n 'mg\Nnly CSC NO„ jj"Tjj q D�p`7o fop I ADDENDUM TO CITY SECRETARY CONTRACT NO. 47840 PROFESSIONAL SERVICES AGREEMENT ProperiyRoom.com,Inc. This Addendum amends the PropertyRoom.com, Inc. Agreement entered into by and between the CITY OF FORT WORTH (the "City"), a Texas home-rule municipal corporation, acting by and through its duly authorized Assistant City Manager, and PropertyRoom.com, Inc. ("Agency or Contractor"), a Delaware corporation, acting by and through its duly authorized President and CEO, each individually referred to herein as a "party" and collectively referred to as the "parties". WHEREAS, the parties have previously entered into City of Fort Worth City Secretary Contract No. 47840 (the "Contract"), which was executed on the May 30, 2016 with an effective date of May 11, 2016; and WHEREAS, the Contract provides the City with professional consulting services for the purpose of providing auction services; and WHEREAS, the City and Agency now wish to amend the original Contract to incorporate the additional services that Agency has agreed to provide. NOW, THEREFORE, City and Agency, acting herein by and through their duly authorized representatives, enter into the following agreement to amend the contract as follows: 1. It is the parties' intent to incorporate Exhibit "C" attached hereto into the Contract for auction services. 2. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. Signature Page to Follow OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Executed on this the 13%-day 09w*--, 20� CITY OF FORT WORTH: PROPERTYROOM.COM, INC.: By: By: / "L Valerie Washington An e J. Nash Assistant City Manager CE re nt Date: ql of IV Date: OR ATTEST: 0 70 By: Mary Ka ° City Secretar , APPROVED AS TO FORM AND LEGALITY: B J. By: Guillermo (Will) S. Trevino Assistant City Attorney Contract Authorization: M&C: P-11871 Date Approved: May 10, 2016 1295 Form Certification: 2016-13297 OFFICIAL RECORD Addendum to CSC No.47840 CITY SECRETARY Page 2 of 3 FT. WORTH, TX EXHIBIT "C" Agency agrees to perform the additional services upon written request. Platinum Service. Owner will pay Contractor a "Contractor Commission", "Tow Fees", and "Storage Fees" as described below (1) Contractor Commission. For each item of Property sold at auction, Owner will pay to Contractor a fee equal to 12.5% of the Winning Bid. (2) Tow Fees. For vehicles that can be hauled on a standard vehicle transporter, such as automobiles and light trucks, tow services are provided for free within thirty nautical miles of any Yard. A$10 tow fee applies for every additional 10 nautical miles, or portion thereof, over the first 30 free nautical miles. For over-sized vehicle tows (e.g., cranes, buses, backhoes, etc.) Contractor will seek competitive bids from several haulers and Owner may choose which company to use. In addition, fees for acquiring titles on behalf of Owner, if any, will be borne entirely by Owner. (3) Buyer Fees. Subcontractor will charge fees to Buyers for additional services, such as lot access, vehicle loading assistance, shipping and transportation, and other services. (4) Net Proceeds. "Owner's Net Proceeds" shall mean the amount of the Winning Bid plus Citizen Payments (if any) paid to Owner after deduction and payment of Contractor Commission, Tow Fees (if any), Owner Storage Fees, Citizen Storage Fees, and any other fees for ancillary services requested by Owner, such as title fees, decal removal, etc. Addendum to CSC No.47840 Page 3 of 3 M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA Fo_ TH COUNCIL ACTION: Approved on 5/10/2016 DATE: 5/10/2016 REFERENCE **P-11871 LOG NAME: 13P15-0282 AUCTION NO.: SERVICES - EW POLICE CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Contracts for Auction Services with Lone Star Auctioneers, Inc., and PropertyRoom.com, Inc., for Sales of Wrecked and Abandoned Vehicles, Property and Surplus City Equipment(ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize contracts for auction services with Lone Star Auctioneers, Inc., and PropertyRoom.com, Inc., for sales of wrecked and abandoned vehicles, property and surplus City equipment. DISCUSSION: City departments will use these contracts for live and online auction sales of forfeiture and surplus vehicles, obsolete equipment, surplus office furniture and various surplus items. Lone Star Auctioneers and PropertyRoom.com will be paid by commission from buyers of auctioned items. This is a revenue generating Agreement with auction proceeds credited to the appropriate City fund identifier. During the previous fiscal year the City received a total net revenue of$1,940,000.00 from internet auctions. Of this total, $895,265.00 was from Equipment Services Department vehicle sales, $997,345.00 was from the Police Department and auto impound sales and $47,390.00 was received from other City surplus sales. Estimates for these revenues are included in the City's budget. A Request for Proposals (RFP) 15-0282 was issued on August 19, 2015. The evaluation factors included physical governmental auctioneer experience, electronic governmental auctioneer experience, advertising and sale marketing ability, web based services, project management, qualifications and references and cost. The evaluation panel included representation from the Police Department- Property and Records Management, Asset Forfeiture, Fleet/Auto Pound and the Property Management Department. The evaluation panel compared proposal responses to the evaluation factors, Lone Star Auctioneers, Inc., and PropertyRoom.com, Inc., were the best rated value to the City. PRICE ANALYSIS -The percentages paid to these suppliers remain unchanged compared to percentages awarded in 2009. Overall, percentages being recommended are considered fair and reasonable. BID ADVERTISEMENT-This RFP was advertised in the Fort Worth Star-Telegram on August 19, 2015, August 26, 2015, September 2, 2015, September 9, 2015 and September 16, 2015. Nineteen vendors from the City's database system were solicited, seven responses were received. M/WBE OFFICE—A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/ BE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS—Upon City Council's approval these contracts shall have an initial one year http://apps.cfwnet.org/council_packet/mc review.asp?ID=21870&councildate=5/10/2016 7/9/2016 M&C Review Page 2 of 2 term beginning May 4, 2016 and expiring May 3, 2017. RENEWAL OPTIONS -These contracts may be renewed for four additional one-year terms at the City's option. This action does not require City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. FISCAL INFORMATION/CERTIFICATION: Revenue received from the contracts provided herein will be deposited into the appropriate fund, including but not limited to the General Fund, Sale of Abandoned Property Account which has total estimated revenue in Fiscal Year 2016 of$1,320,599.00 and year-to-date receipts of$4,650.00, Crime Control Prevention District Fund, Sale of Capital Asset Account which has total estimated revenue in Fiscal Year 2016 of$101,988.00 and no year-to-date receipts and State Asset Forfeiture Fund, Sale of Abandoned Property Account which has no estimated revenue in Fiscal Year 2016 and year-to-date receipts of$267,582.00. BQN\15-0282\EW TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 FROM Fund I Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by: Valerie Washington (6192) Originating Department Head: Aaron Bovos (8517) Jack Dale (8357) Additional Information Contact: Eryck Walker(6610) ATTACHMENTS 1295 Forms.pd http://apps.cfwnet.org/council_packet/mc review.asp?ID=21870&councildate=5/10/2016 7/9/2016