HomeMy WebLinkAboutContract 48019 CITY SECS
RECEIVED CONTR,MCT IMO. q
&L 2 52016 CITY OF FORT WORTH, TEXAS
C CcrSMV1 STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality
-fthe "CITY"), and Data Transfer Solutions, LLC authorized to do business in Texas, an
independent contractor ("Consultant'), for a PROJECT generally described as: Pavement
Analysis Data Collection and Rating.
Article I
Scope of Services
(1) Consultant hereby agrees to perform as an independent contractor the services set
forth in the Scope of Services attached hereto as Attachment "A". These services
shall be performed in connection with Pavement Analysis Data Collection and Rating.
(2) Additional services, if any, will be requested in writing by the City. City shall not pay
for any work performed by Consultant or its subconsultants, subcontractors and/or
suppliers that has not been ordered in writing. It is specifically agreed that
Consultant shall not be compensated for any alleged additional work resulting from
oral orders of any person.
Article II
Compensation
Consultant shall be compensated in accordance with the Fee Schedule shown in
Attachment "B". Payment shall be considered full compensation for all labor, materials,
supplies, and equipment necessary to complete the services described in Attachment "A".
However the total fee paid by the City shall not exceed a total of one million six hundred
thousand thirteen eight hundred forty ($1,613,840.00) dollars unless the City and the
Consultant mutually agree upon a fee amount for additional services and amend this
Agreement accordingly.
The Consultant shall provide monthly invoices to the City. Payment for services rendered
shall be due within thirty (30) days of the uncontested performance of the particular
services so ordered and receipt by City of Consultant's invoice for payment of same.
Acceptance by Consultant of said payment shall operate as and shall release the City from
all claims or liabilities under this Agreement for anything related to, done, or furnished in
connection with the services for which payment is made, including any act or omission of
the City in connection with such services.
city of Fort Worth,Texas
Standard Agreement for Professional Services OFFICIAL RECORD
Revision Date:9/24/2014
Page 1 of 8 CITY SECRETARY
FT. WORTH, TX
Article III
Term
Unless terminated pursuant to the terms herein, this Agreement shall be for a term of twenty
four (24) months, beginning upon the date of its execution, or until the completion of the
subject matter contemplated herein, whichever occurs first.
Article IV
Independent Contractor
Consultant shall operate hereunder as an independent contractor, and not as an officer,
agent, servant, or employee of the City. Consultant shall have exclusive control of and the
exclusive right to control the details of its work to be performed hereunder and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
agents, employees, contractors and subcontractors. The doctrine of respondent superior
shall not apply as between City and Consultant, its officers, agents, employees, contractors,
and subcontractors, and nothing herein shall be construed as creating a partnership or joint
venture between City and Consultant.
Article V
Professional Competence and Indemnification
(1) Work performed by Consultant shall comply in all aspects with all applicable local,
state and federal laws and with all applicable rules and regulations promulgated by
the local, state and national boards, bureaus and agencies. Approval by the City
shall not constitute or be deemed to be a release of the responsibility and liability of
Consultant or its officers, agents, employees, contractors and subcontractors for the
accuracy and competency of its services performed hereunder.
(2) In accordance with Texas Local Government Code Section 271.904, the
Consultant shall indemnify, hold harmless, and defend the City against
liability for any damage caused by or resulting from an act of negligence,
intentional tort, intellectual property infringement, or failure to pay a
subcontractor or supplier committed by the Consultant or Consultant's agent,
consultant under contract, or another entity over which the Consultant's
exercises control.
City of Fort Worth,Texas
Standard Agreement for Professional Services
Revision Date:9/24/2014
Page 2 of 8
Article VI
Insurance
(1) Consultant shall not commence work under this Agreement until it has obtained all
insurance required under this Article and the City has approved such insurance, nor
shall Consultant allow any subcontractor to commence work on its subcontract until
all similar insurance of the subcontractor has been so obtained and approval given
by the City; provided, however, Consultant may elect to add any subconsultant as
an additional insured under its liability policies.
Commercial General Liability
$1,000,000 each occurrence
$1,000,000 aggregate
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits of
coverage if written on a split limits basis). Coverage shall be
on any vehicle used in the course of the Project.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
(2) Additional Insurance Requirements
a. Except for employer's liability insurance coverage under Consultant's worker's
compensation insurance policy, the City, its officers, employees and servants shall
be endorsed as an additional insured on Consultant's insurance policies.
b. Certificates of insurance shall be delivered to the Transportation and Public Works
Department, Attention: Richard E. Martinez, 1000 Throckmorton Street, Fort
Worth, TX 76102, prior to commencement of work.
c. Any failure on part of the City to request required insurance documentation shall
not constitute a waiver of the insurance requirements specified herein.
d. Each insurance policy shall be endorsed to provide the City a minimum thirty days
notice of cancellation, non-renewal, and/or material change in policy terms or
coverage. A ten days notice shall be acceptable in the event of non-payment of
premium.
City of Fort Worth,Texas
Standard Agreement for Professional Services
Revision Date:9/24/2014
Page 3 of 8
e. Insurers must be authorized to do business in the State of Texas and have a
current A.M. Best rating of A: VII or equivalent measure of financial strength and
solvency.
f. Other than worker's compensation insurance, in lieu of traditional insurance, City
may consider alternative coverage or risk treatment measures through insurance
pools or risk retention groups. The City must approve in writing any alternative
coverage.
g. Workers' compensation insurance policy(s) covering employees employed on the
Project shall be endorsed with a waiver of subrogation providing rights of recovery
in favor of the City.
h. City shall not be responsible for the direct payment of insurance premium costs
for Consultant's insurance.
i. Consultant's insurance policies shall each be endorsed to provide that such
insurance is primary protection and any self-funded or commercial coverage
maintained by City shall not be called upon to contribute to loss recovery.
j. In the course of the Agreement, Consultant shall report, in a timely manner, to
City's officially designated contract administrator any known loss occurrence which
could give rise to a liability claim or lawsuit or which could result in a property loss.
k. Consultant's liability shall not be limited to the specified amounts of insurance
required herein.
I. Upon the request of City, Consultant shall provide complete copies of all
insurance policies required by these Agreement documents.
Article VII
Transfer or Assignment
City and Consultant each bind themselves, and their lawful successors and assigns, to this
Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet or transfer
any interest in this Agreement without prior written consent of the City.
Article VIII
Termination of Contract
(1) City may terminate this Agreement for its convenience on 30 days' written notice.
Either the City or the Consultant for cause may terminate this Agreement if either
Party fails substantially to perform through no fault of the other and does not
City of Fort Worth,Texas
Standard Agreement for Professional Services
Revision Date:9/24/2014
Page 4 of 8
commence correction of such nonperformance with 5 days of written notice and
diligently complete the correction thereafter
(2) If City chooses to terminate this Agreement under Article 8, upon receipt of notice of
termination, Consultant shall discontinue services rendered up to the date of such
termination and City shall compensate Consultant based upon calculations in Article
2 of this Agreement and Exhibit "B" attached hereto and incorporated herein.
(3) All reports, whether partial or complete, prepared under this Agreement, including
any original drawings or documents, whether furnished by the City, its officers,
agents, employees, consultants, or contractors, or prepared by Consultant, shall be
or become the property of the City, and shall be furnished to the City prior to or at
the time such services are completed, or upon termination or expiration of this
Agreement.
Article IX
Right to Audit
(1) Consultant agrees that the City shall, until the expiration of three (3) years after final
payment under this Agreement, have access to and the right to examine any directly
pertinent books, documents, papers and records of Consultant involving transactions
relating to this Agreement. Consultant agrees that the City shall have access during
normal working hours to all necessary facilities and shall be provided adequate and
appropriate workspace in order to conduct audits in compliance with the provisions of
this section. City shall give Consultant reasonable advance notice of intended audits.
(2) Consultant further agrees to include in all its subcontracts hereunder, a provision to
the effect that the subcontracting consultant agrees that the City shall, until the
expiration of three (3) years after final payment under the subcontract, have access
to and the right to examine any directly pertinent books, documents, papers and
records of such sub-consultant, involving transactions to the subcontract, and
further, that City shall have access during normal working hours to all sub-
consultant facilities, and shall be provided adequate and appropriate work space in
order to conduct audits in compliance with the provisions of this article. City shall
give Consultant and any sub-consultant reasonable advance notice of intended
audit.
(3) Consultant and sub-consultants agree to photocopy such documents as may be
requested by the City. The City agrees to reimburse Consultant for the cost of copies
at the rate published in the Texas Administrative Code in effect as of the time copying
is performed.
City of Fort Worth,Texas
Standard Agreement for Professional Services
Revision Date:9/24/2014
Page 5 of 8
Article X
Minority Business and Small Business Enterprise (MBE)(SBE) Participation
In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011,
as amended, the City has goals for the participation of minority business enterprises and/or
small business enterprises in City contracts. Consultant acknowledges the MBE and SBE
goals established for this Agreement and its accepted written commitment to MBE and SBE
participation. Any misrepresentation of facts (other than a negligent misrepresentation)
and/or the commission of fraud by the Consultant may result in the termination of this
Agreement and debarment from participating in City contracts for a period of time of not less
than three (3) years.
Article XI
Observe and Comply
Consultant shall at all times observe and comply with all federal, state, and local laws and
regulations and with all City ordinances and regulations which in any way affect this
Agreement and the work hereunder, and shall observe and comply with all orders, laws
ordinances and regulations which may exist or may be enacted later by governing bodies
having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance
thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City
and all of its officers, agents and employees from and against all claims or liability arising out
of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its
employees.
Form 1295 Certification No. 1i0t6 -AW`w
Article XII
Venue and Jurisdiction
If any action, whether real or asserted, at law or in equity, arises on the basis of any
provision of this Agreement, venue for such action shall lie in state courts located in
Tarrant County, Texas or the United States District Court for the Northern District of Texas
- Fort Worth Division. This Agreement shall be construed in accordance with the laws of
the State of Texas.
Article XIII
Contract Construction
The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed
City of Fort Worth,Texas
Standard Agreement for Professional Services
Revision Date:9/24/2014
Page 6 of 8
and revised this Agreement and that the normal rule of construction to the effect that any
ambiguities are to be resolved against the drafting party must not be employed in the
interpretation of this Agreement or any amendments or exhibits hereto.
Article XIV
Severability
The provisions of this Agreement are severable, and if any word, phrase, clause,
sentence, paragraph, section or other part of this Agreement or the application thereof to
any person or circumstance shall ever be held by any court of competent jurisdiction to be
invalid or unconstitutional for any reason, the remainder of this Agreement and the
application of such word, phrase, clause, sentence, paragraph, section, or other part of this
Agreement to other persons or circumstances shall not be affected thereby and this
Agreement shall be construed as if such invalid or unconstitutional portion had never been
contained therein.
Article XV
Notices
Notices to be provided hereunder shall be sufficient if forwarded to the other Party by
hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage
prepaid, to the address of the other Party shown below:
City of Fort Worth
Attn: Transportation and Public Works Department
1000 Throckmorton Street
Fort Worth, Texas 76102
Consultant:
Data Transfer Solutions, LLC
Attn: A. M. `Trey' Fragala, III, AICP, PMP
3680 Avalon Park Blvd., Suite 200
Orlando, FL 32828
Article XVI
Headings
The headings contained herein are for the convenience in reference and are not intended
to define or limit the scope of any provision of this Agreement
City of Fort Worth,Texas
Standard Agreement for Professional Services
Revision Date:9/24/2014
Page 7 of 8
Article XVII
Counterparts
This Agreement may be executed in one or more counterparts and each counterpart shall,
for all purposes, be deemed an original, but all such counterparts shall together constitute
but one and the same instrument.
Executed and effective this the-)&4--day off , 20/
BY: BY:
CITY OF FORT WORTH ENGINEER
DATA TRANSFER SOLUTIONS, LLC
G
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Jay Chapa A. M. `Trey' Fragala, III, AICP, PMP
Assistant City Manager Chief Operating Officer
Date: S Date: 07.21.2016
APPROVAL RECOMMENDED:
B Y: ( J �_a
Doug . Wiersig, Ph.D., P
Director, Transportation & Public Works
APPROVED AS TO FORM AND LEGALITY M&C No.: G— Z� 9!q
By: M&C Date: la�
Assistant City Attorney
ATTEST: ®�C �
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ary J. K 9' r 100%
City Secret °
)111 AS
City of Fort Worth,Texas
Standard Agreement for Professional Services
Revision Date:9/24/2014 OFFICIAL RECORD
Page 8 of 8
CITY SECRETARY
F WORTH, TX
"ATTACHMENT A"
City of Ft. Worth, TX
Asset Extraction
Data Dictionary
Prepared by:
Data Transfer solutions
February 9, 2016
Updated:
July 8, 2016
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City of Ft. Worth, TX- Asset Data Dictionary
2
Data Transfer Solutions (DTS) utilizes a fleet of Mobile Asset Collection (MAC) vehicles
to drive all identified roads and collect sequential georeferenced pictures and GPS
data. The pictures and GPS data are used to extract the location, attributes, and
images of any assets along the roads indicated by the City of Fort Worth staff. This
document provides information about the potential attributes extracted for each asset
attribute. DTS can customize the attribute extraction process for each asset so the
data corresponds to any historical information or existing asset inventories that your
organization already maintains. Attributes in bold have been identified by the City of
Fort Worth as placeholders for future attribute population.
DTS' MAC vehicles are outfitted with high-defintion cameras. These vehicles collect
imagery along both directions of a roadway network, thereby ensuring a complete
network coverage and collection of all assets located within the right-of-way network.
The final deliverable will be a geodatabase containing all asset locations and
attributes. An image of each asset will also be provided.
Please feel free to contact us with any questions or clarifications you may need.
CO duams
City of Ft. Worth, TX- Asset Data Dictionary
3
Sign Attributes (Point Feature)
• AssetID
• X,Y Location
• Sign type (MUTCD code)
• MUTCD Type
• Regulatory
• Warning
• Guide
• Bike
• School
• Recreational
• Emergency
• Other
• Sign Text
• Photo Image link
• Physical Condition Rating
• Good: sign has minor to no visual defects with good reflectivity, not
faded, straight/upright, legible, no graffiti = sign that may need
replacement after 5 or more years
• Fair: sign has minor to no visual defects with good reflectivity, not
faded, straight/upright, legible, no graffiti = sign that may need
replacement after 5 or more years
• Poor: sign has many visual defects with poor reflectivity faded, bent or
pushed over (sign panel or post), heavy graffiti; obstructed; not visible
or legible = sign needs immediate replacement
• Location (Street Name asset located on)
• Comments
• Background Color
• Legend Color
• Mounting Height to bottom of sign
• Horizontal Clearance from edge of sign to face of curb
• Sign Face Direction
• Meets Standards - Yes/No
o Width Greater than 30"/Angle meets federal guidelines
• Support Height
• Support Condition
• Support Base Type
• Support structure type
o Wood Pole
o Bridge
• U-Channel
• Utility Pole
• Mast Arm
• Pipe
• Steel Square
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City of Ft. Worth, TX- Asset Data Dictionary
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• Street Light
• Traffic Signal
o 41
o 42
o Other
• Install Date
• ITSM Number
• Material Type
• Diamond Grade
• Engineer Grade
• High Intensity Prismatic
• Replace Date
• Retroreflectivity Value
• Plan
• Owner
• _Maintained By
i
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City of Ft. Worth, TX-- Asset Data Dictionary
5
Traffic Signal Attributes (Point Feature)
• AssetID
• X,Y Location
• Photo Image link
• Location (Street Name asset located on)
• Physical Condition Rating
• Good
• Fair
• Poor
• Mount Type
• Mast Arm
• Span Wire
• 14 Ft Standard
• Hybrid
• Other
• Class
• Traffic Signal
• Flasher
• Warning
• Other
• Comments
• Detection Type
• Radar
• Camera
• Loops
• Count Type
• 1sec_Count
• 3Sec_Count
• 4Sec_Count
• 5Sec_Count
• Controller Type
o 170
o 270
• Cabinet Type
o NEMA
0 332
0 336
0 352
o Slave
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City of Ft. Worth, TX- Asset Data Dictionary
6
• Conflict Monitor
0 210
0 2018
o MMU
• Preemption Type
0 7-11
0 722
• Preemption Quantity
• Railroad Preemption
• Service Type
• Overhead
• Underground
• CommunicationType
• 3G Modem
• 4G Modem
• Radio
• Fiber
• Voice Modem
• None
• PTZ Camera
• Yes
• No
• GPS Clock
• Yes
• No
• Head Size
0 12
0 8
• Bulb Type
o LED
o Incandescent
• SL_LED_Quanity
• SL_NonLED_Quanity
• Battery_Backup
• Yes
• No
• RegularPed_Count
• CountDownPed_Count
• PB_APS_Count
• PB_Reg_Count
• Clearance
• ADA_Compliant
• Full
• Partial
• None
• Attachments
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City of Ft. Worth, TX- Asset Data Dictionary
7
• Install Date
• Owner
• Maintained By
i
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City of Ft. Worth, TX- Asset Data Dictionary
8
Curb and Gutter Attributes (Line Feature)
• AssetID
• Location (Line representing curb location)
• Location (Street Name asset located on)
• Photo Image link
• Physical Condition Rating
• Excellent = like new condition
• Good = no visible cracking or deficiencies
• Fair = minor cracking/concrete breakage with no change in elevation
• Poor = major cracking/concrete breakage visible, change in elevation,
rubble
• Color
o None
o Yellow
o Red
• Green
• Other
• Type
• Height (only in Quiet Zone)
• Subsidence (Yes/No)
• Subsidence Percentage
0 10%
0 20%
0 30%
0 40%+
• Street Segment ID
• Side of Street
o Odd
o Even
• Comments
• Install Date
• Owned By
• Maintained By
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City of Ft. Worth, TX- Asset Data Dictionary
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City of Ft. Worth, TX- Asset Data Dictionary
10
Bar Ditch Attributes (Line Feature)
• AssetID
• X,Y Location
• Location (Street Name asset located on)
• Photo Image link
• Length (in feet)
• Comments
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City of Ft. Worth, 'TX- Asset Data Dictionary
11
Sidewalk Attributes (Line Feature)
• AssetID
• Location (Line representing sidewalk location)
• Location (Street Name asset located on)
• Photo Image link
• Physical Condition Rating
• Good = sidewalk is level with no uprooting or cracking
• Fair = sidewalk has minimal uprooting or cracking
• Poor = sidewalk has major uprooting or cracking and poses a hazard
to pedestrians
• Material
• Asphalt
• Concrete
• Brick
• Other
• Width
• Street Segment ID
• Direction
• Comments
• SECT_NO_PMA - Keep for transition
• Citizen_REQ_ID - Keep for transition
• Contract
• Documents
• CPN - Keep for Transition
• DOE - Keep for Transition
• TPW Procedure - keep for transition
• RPT_Date - Keep for Transition
• Cross_Slope
• Cross_Slope_Date
• Install Date
• ADA Compliant
• Owner
• Managed By
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City of Ft. Worth, TX- Asset Data Dictionary
12
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City of Ft. Worth, TX- Asset Data Dictionary
13
Sidewalk Ramp Attributes (Point Feature)
• AssetID
• X,Y Location
• Location (Street Name asset located on)
• Photo Image link
• Physical Condition Rating
• Good = ramp is level with no uprooting or cracking
• Fair = ramp has minimal uprooting or cracking
• Poor = ramp has major uprooting or cracking and poses a hazard to
pedestrians
• Ramp Type
o Perpendicular
o Diagonal
o Other
• Landing Area (Yes/No)
• Detectable Warning (Yes/No)
• Placement
o Corner
o Median
o Island
o Mid-block
o Other
• Street Segment ID
• Direction
• Comments
• Ramp Slope
• SECT_NO_PMA
• Citizen_REQ_ID
• Document
• CPN — Keep for transition
• DOE — Keep for transition
• TPW Procedure — Keep for transition
• RPT_DATE — Keep for transition
• Contract
• Install Date
• Owned By
• Managed By
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City of Ft. Worth, TX- Asset Data Dictionary
14
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City of Ft. Worth, TX- Asset Data Dictionary
15
Pavement Striping Attributes (Line Feature)
• AssetID
• X,Y Location
• Location (Street Name asset located on)
• Photo Image link
• Type
• Continuous Left
• Double Yellow
• Hash White
• Hash Yellow
• Solid White
• Solid Yellow
• Stop Bar
• White Skip
• White Diagonal
• Yellow Skip
• Yellow Diagonal
• Other
• Striping Color
• White
• Yellow
• Red
• Green
• Blue
• Other
• Physical Condition Rating
• Good
• Fair
• Poor
• Raised Pavement Markers (Yes/No)
• Width
• Length
• Comments
• Material Type
• Buttons
• Extruded thermos
• Hot Tape
• Cold Tape
• Paint
• Gum
• Button Size
• Button Type
• Ceramic
• Reflective
• Install Date
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City of Ft. Worth, TX- Asset Data Dictionary
16
• Owner
• Maintained By
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City of Ft. Worth, TX- Asset Data Dictionary
17
Pavement Symbols Attributes (Point Feature)
• AssetID
• X,Y Location
• Location (Street Name asset located on)
• Photo Image link
• Type
• Left Arrow
• Right Arrow
• Straight Arrow
• ONLY
• SCHOOL
• XING
• STOP
• AHEAD
• BUS
• Left-thru Arrow
• Right-thru Arrow
• Bike Icon
• BIKE
• ENDS
• LANE
• Bike Diamond
• Bike Arrow
• Merge Left Arrow
• Merge Right Arrow
• Speed Hump Arrow
• Speed Hump Block
• SLOW
• Left/Right Arrow
• Unknown
• Marking Color
• White
• Yellow
• Green
• Other
• Physical Condition Rating
• Good
• Fair
• Poor
• Raised Pavement Markers (Yes/No)
• Comments
• Material Type
• Install Date
• Owner
• Maintained By
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City of • Data Dictionary
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City of Ft. Worth, TX- Asset Data Dictionary
19
Street Lights Attributes (Point Feature)
• AssetID
• X,Y Location
• Photo Image link
• Location (Street Name asset located on)
• Physical Condition Rating
o Good
o Fair
o Poor
• Comments
• Street Light Support Type
o Wood Pole
o Steel Round
o Decorative
o Bridge
o U-Channel
o Traffic Signal
0 41
0 42
o Other
• Luminary Height
• Base
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City of Ft. Worth, TX- Asset Data Dictionary
20
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Asset Attribute Clarification
• Each asset will be geographically referenced to the local State Plane coordinate
system.
• Each asset will have an image associated with it which can be hyperlinked
using a unique attribute field provided.
• The features will be imported into separate feature classes within a file
geodatabase.
• The final deliverable will consist of a geodatabase containing each feature class
and the corresponding asset images.
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j/� CONTRACT PRICING WORKSHEET Contract Date
■� For Catalog&Price Sheet Type Purchases HP07-13 € 5/26/2016
g YP No.- Prepared:
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
Buying City of Ft.Worth,Texas Contractor: :Data Transfer Solutions,LLC(DTS)
Agency:
Contact ;Richard Martinez Prepared .Bart Williamson
Person: By:
Phone: ;(817)392-7914 Phone: :210-481-5333
Fa:: Fax: :407-382-5420
Email: :Richard.Martinez @fortworthtexas.gov Email: :bwilliamsonc dtsgis.com
Catalog/Price Sheet
Name: "ATTACHMENT B"
General Description
of Product: IF
A.Catalog/Price Sheet Items being purchased-Itemize Below-Attach Additional Sheet If Necessary
Quan Description Unit Pr Total
16 €Verify City Street Network(Hours) 80€ 1280
3300 ;Mobile Image Data Collection(Centerline Miles) 100: 330000
3300 Pavement Condition Rating-based on type,severity and extent of distress(Centerline Miles) 100: 330000
3300 Traffic Sign Inventory(MUTCD,Location and Condition)(Centerline Miles) 60 19800
3300 ;Signals(Type and Location)(Centerline Miles) 30:: 99000
3300 :Curb and GutterBar Ditches(Type,Location and Condition C&G only)(Centerline Miles) 20 66000
3300 :Sidewalk Inventory(Type,Location and Condition)(Centerline Miles) 40 132000
3300 :Ramp Inventory(Type,Location and Condition)(Centerline Miles) 20 6600
3300 :Pavement Striping Inventory(Type,Location and Condition)(Centerline Miles) 40 132000
3300 :Pavement Marking Inventory(Type,Location and Condition)(Centerline Miles) 20 66000
3964 €Street Light Inventory(Type,and Location)(Centerline Miles) 40 158560
1 :Final Pavement Condition Report,Decision Tree Setup and Budget Modeling(3 models) 35000: 35000
Total From Other Sheets,If Any
Subtotal A: 1613840
D.Unpublished Options,Accessory or Service items-Itemize Below—Attach Additional Sheet If Necessary -
(Note.Unpolished Items are arty which were not submitted and priced in contractor's bid.)
Quan Description Unit Pr Total
0
0
Total From Other Sheets,If Any:
Subtotal B:
Check:Total cost of Unpublished Options(B)cannot exceed 25%of the total of o
the Base Unit Price plus Published Options A+B . For this transaction the percentage is: 0/
C.Other Allowances,Discounts,Trade-Ins,Freight,Make Ready or Miscellaneous Charges
Subtotal C:
�eiivery Date: D..TOtal.Purchase'Price (A+B+C): 161384
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA Fo TH
COUNCIL ACTION: Approved on 6/28/2016
REFERENCE 20TPW DATA COLLECTION &
DATE: 6/28/2016 NO.: C-27819 LOG NAME: ASSET MANAGEMENT
PROJECT
CODE: C TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: Authorize Execution of a One-Year Contract with Data Transfer Solutions, LLC, in the
Amount of$1,613,840.00 Using a Cooperative Contract for the Transportation and Public
Works Department for the Collection of Infrastructure Data and Conditions of the City's
Infrastructure Networks (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a one-year contract with Data
Transfer Solutions, LLC, in the amount of$1,613,840.00 using the Houston-Galveston Area Council
(H-GAC) Contract No. HP07-13 for the Data Collection and Asset Management Project to collect
infrastructure data and conditions that will be used to assess the City's infrastructure networks -
streets, traffic and stormwater.
DISCUSSION:
This Mayor and Council Communication is to authorize a one-year contract with Data Transfer
Solutions, LLC, using the Houston-Galveston Area Council (H-GAC) Contract No. HP07-13 for data
collection that will be used to inventory and assess the condition of the City's street, traffic, and
stormwater infrastructure. Through this asset assessment, system wide maintenance applications
and programs can be effectively developed and prioritized such that limited financial resources will be
strategically programmed. The inventory and condition assessment will provide information to
identify gaps in maintenance activities and in-turn provide recommendations for future funding
resources. Information such as the following will be collected as part of this work effort:
•Verify the current city street network
•Video image data of street, traffic and stormwater infrastructure
• Pavement condition rating-based on type, severity and extent of distress
•Traffic sign inventory
•Traffic Signals-type and location
• Curb and gutter/Bar Ditches-type, location, and condition curb and gutter only
• Sidewalk and ramp inventory-type, location, and condition
• Pavement marking inventory-type, location, and condition
• Street light inventory-type, location, and condition.
Data collection is anticipated to commence on July 6, 2016 and is estimated to be completed by
December 30, 2016.
There will be an annual impact on the operating budget in the amount of$199,702.00 to support the
continued inventory of assets and maintenance of the software system.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item or
service under a Cooperative Purchasing Agreement satisfies any state law requiring that the local
government seek competitive bids for purchase of the item or service. H-GAC contracts were
competitively bid to increase and simplify the purchasing power of government entities.
http://apps.cfwnet.org/council_packetlmc_review.asp?ID=22483&councildate=6/28/2016 7/21/2016
M&C Review Pace 2 of 2
ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by
the City Manager in the amount up to $50,000.00 and does not require specific City Council approval
as long as sufficient funds have been appropriated.
M/WBE OFFICE-A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the department and approved by the M/WBE Office, in accordance with the BDE Ordinance, because
the purchase of goods or services from source(s)where subcontracting or supplier opportunities are
negligible.
AGREEMENT TERMS- Upon City Council approval, the Agreement shall begin upon execution and
expire one year thereafter. There will be no renewal options.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as
appropriated, of the General Capital Projects Fund, the Street Improvement Residual CO's Fund and
the Stormwater Capital Projects Fund.
I IF Data Collection and Asset Management Projects Current Budget Encumbrances Budget
and Actuals I Remainin
General Capital Projects Fund 30100 $1,150,000.00 $1,150,000..001 $0.00
Street Improvement Residual CO's Fund(39412) $ 448,840.00 $ 448,840.00 $0.00
Stormwater Capital Projects Fund 52002 $ 15,000.00 $ 15,000.00 $0.00
Totals $1,613,840.00 $1 613 840.00 $0.00
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
30100 020E431 5330500 100427 CAPEXP 2016 $1,150,000.0
39412 020E431 5330500 100428 CAPEXP 2016 $448,840.00
52002 020E410 5330500 100429 CAPEXP 2016 $15,000.00
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Douglas Wiersig (7801)
Additional Information Contact: Richard Martinez (7914)
ATTACHMENTS
Form 1295 DTS.pdf
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=22489&councildate=6/28/2016 7/21/2016