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HomeMy WebLinkAboutContract 47289-A2 CITE'8PCPgyAKy CONTRACT NO. a RECEIVED JUL 292016 MYOFFOREWOR H SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 47289 WHEREAS, the City of Fort Worth ("City") and Lena Home Pope, Inc. (hereafter "Agency") made and entered into City Secretary Contract No.47289("Contract"); WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Community Development Block Grant Program ("CDBG"), Program No. B-15-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.231; WHEREAS, the First Amendment to the Contract revised certain line items in the Budget to reallocate the salary amount in the Budget to include certain employee benefit and insurance line items; WHEREAS, it is the mutual desire of City and Agency to amend the Contract to reduce the number of Unduplicated Clients served by the Program from 125 to 100 which is a 20 percent reduction in clients and which will result in a 20 percent reduction in CDBG funds from $75,000.00 to $60,000.00; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE,City and Agency hereby agree to amend the Contract as follows: I. Section 4.1 Provide CDBG Funds is deleted in its entirety and replaced by the following: "4.1 Provide CDBG Funds. City shall provide up to$60,000.00 of CDBG Funds under the terms and conditions herein." Section 5.3.3 is deleted in its entirety and replaced by the following: "5.3.3 Failure to meet at least 80% of its performance milestones or serve 80 Unduplicated Clients will automatically disqualify Agency for consideration under the City's Request for Proposals for the 2016-2017 Program Year for federal grant funds." The first sentence in Section 17 INSURANCE AND BONDING is deleted and replaced by the following: "Agency will maintain coverage in the form of insurance or bond in the amount of $60,000.00 to insure against loss from the fraud, theft or dishonesty of any Agency's officers, agents,trustees, directors or employees." II. Exhibit"A"—Program Summary and Exhibit"B"—Budget attached to the Contract are hereby replaced with the attached. Exhibit"A"—Program Summary Revised 06/2016 and Exhibit"B" —Budget revised 06/2016. III. OFFICIAL RECORD Amendment No.2 to CSC No.47289 CITY SECRETARY Page 1 Lena Pope Home,Inc.(CDBG) FT. WORTH, TX This amendment is effective as of the Effective Date of the Contract. VI. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLING PAGE] Amendment No.2 to CSC No.47289 Page 2 Lena Pope Home,Inc.(CDBG) ACCEPTED AND AGREED: LEN A POSE HO INC. CITY OF FORT WORTH By: By: C --- Todd A. Landry, CEO Fernando Costa, Assistant City Manager ATTEST: APPROVE AS TO FORM AND y ® LEGALITY: � 8win By: � 8� By:_.. Cify Secr W Asl—istanTCT Atto ney M&C: G-18921 ��XAS Date: August 4, 2015 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment No.2 to CSC No.47289 Page 3 Lena Pope Home,Inc.(CDBG) LENA POPE HOME EXHIBIT "A" Second Opportunity for Success PROGRAM SUMMARY Revised 06/2016 PROGRAM SUMMARY (CDBG) October 1, 2015 to September 30, 2016 $60,000.00 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program will provide counseling to youth ages 13 to 19 years and their families for the purpose of reducing juvenile crime and delinquency. Program services include group life-skill improvement classes and counseling for parents and their children. Upon completion of the group portion of the Program, client progress will be monitored and clients will be provided with follow-up case management. Agency is a Countywide Agency that provides services to Fort Worth and no less than 10% of Non-Fort Worth clients through a Fort Worth program and Non-Fort Worth program. The Program serves Fort Worth clients only, and Agency will submit documentation which verifies that 51% of Program clients are Income Eligible Clients with current household incomes at or below 80% of AMI. Agency will also submit quarterly reports as required through EXHIBIT "A-2"—Reporting Requirements for Countywide Agency Programs. CDBG Funds will be used to pay for a percentage of salaries and fringe benefits for Program employees. The percentage of salaries for Program employees will not exceed the percentage of Fort Worth clients participating in the Program. Agency's office and Program services will be available at 3200 Sanguinet St., Fort Worth, TX 76107, Monday through Friday during regular business hours. Group services and intake will be held Wednesday and Thursday evenings from 6:00 p.m. to 8:00 p.m. Intakes will be scheduled prior to the group classes to be held from 5:00 p.m. to 6:00 p.m. REGULATORY CLASSIFICATION: IDIS Matrix Code(s) and Service Category: 05 Other Public Services National Objective Citation: LMC Low/Mod Limited Clientele 24 CFR 570.208(a)(2) Regulatory Citation(s): 24 CFR 570.201(e) Amendment No.2 to CSC No.47289 Page 4 Lena Pope Home,Inc.(CDBG) PROGRAM GOALS: Minimum Countywide Agency Program Performance Outcome: At least 51% of Fort Worth clients must be Income Eligible Clients. For example, if 800 clients out of 1,000 clients served by the Countywide Agency are from Fort Worth, 408 of those Fort Worth clients must also be Income Eligible Clients. In this example, Agency would be required to furnish City 800 Certification of Income Statements that prove at least 408 of the Fort Worth clients served by the Program are Income Eligible Clients. The 200 Non-Fort Worth clients will be reported in the quarterly reports through EXHIBIT "A-2" — Reporting Requirements for Countywide Agency Programs. Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum of 100 Unduplicated Clients from Fort Worth as shown by the monthly reports on Attachment III. When determining the number of clients which constitutes 51%, HUD regulations require that partial numbers must be rounded up. Amendment No.2 to CSC No.47289 Page 5 Lena Pope Home,Inc.(CDBG) EXHIBIT "B"—BUDGET Revised 06/2016 Account Current Grant Decrease Reybed Greet ADMMMMT1VZ 01OFWA ONLY) Br et et Salaries 1001 FICA 1002 Life Insurance 1003 Health Insurance 1004 Disability Insurance 1005 Unemployment-State 1006 Accounting 1007 TOTAL ADMINISTRATIVE EXPENSES %Administrative Cost PROGRAM PERSONNEL Salaries 2001 55,362 6,167 49,195 FICA 2002 4,235 1,059 3,176 Life Insurance 2003 Health Insurance 2004 11,488 5,575 5913 Unemployment 2005 Worker's Compensation 2006 725 324 401 Retirement 2007 2,564 1 480 1,084 SUPPLIES AND SERVICES Office Supplies 3001 Office Equipment Rental 3002 Postage 3003 Printing 3004 MISCELLANEOUS Construction/Building Materials(only REACH 4001 Contract Labor(City needs copy of contract before 4002 expenses can be reimbursed Craft Supplies 4003 Field Trip Admission Expenses 4004 Other Field'rrip Ex enses if preapproved!?X City) 4005 Food Supplies(City needs copy of contract before 4006 expenses can be reimbursed Teaching Aids 4007 FACILITY AND UTILITIES Telephone 5001 Electric 5002 Gas 5003 Water and Wastewater 5004 Solid Waste Disposal 5005 Rent(City needs copy of lease before expenses can be 5006 reimbursed Custodial Services 5007 Repairs 5008 Cleaning Supplies 5009 LEGAI,FWANCUIL,AND INSURANCE Fideli Bond or Equivalent 6001 Directors and Officers 6002 General Commercial Liability 6003 626 395 231 Contract Accounting 6005 DIRECT ASSISTANCE Childcare Scholarships 7001 Short-term Rent Assistance 7002 Short-term Mortgage Assistance 7003 Short-term Utilities Assistance 7004 TOTAL 1 75 000.00 15,00 .00 60,000.00 Amendment No.2 to CSC No.47289 Page 6 Lena Pope Home,Inc.(CDBG) The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B" —Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make change to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B"—Budget is June 1,2016. SALARY DETAIL Position Name Hourly Rate Annual Hours Percent to Amount to Grant Grant Community Based Service 27.88 2080 9% 5,150 Supervisor Administrative Assistant 17.16 2080 22% 7,925 Family Therapist 27.28 2080 3% 1,510 Family Specialist 20.78 2080 31% 13,460 Family Specialist 22.40 2080 41% 19,034 Family Specialist 19.57 2080 5% 2,116 TOTAL 2-8-0-1-94--5.60 18% 49,195 FRINGE DETAIL Percent of Amount Percent to Amount to Grant Pa yro ll Grant FICA 7.65% 21,491 15% 3,176 Life Insurance Health Insurance 28.74% 86,527 7% 5,913 Unemployment Workers Compensation 1 1.31% 3,652 11% 401 Retirement 5% 14,047 8% 1,084 TOTAL 125,717 8% 10,574 SUPPLIES AND SERVICES Total Budget Percent to Amount to Grant Grant Office Supplies Office Equipment Rental Postage Printing TOTAL I 1 $0 MISCELLANEOUS Total Budget Percent to Amount to Grant Grant Contract Labor Craft Supplies Facility Fees Field Trip Costs Food Supplies Teaching Aids TOTAL $0 Amendment No.2 to CSC No.47289 Page 7 Lena Pope Home,Inc.(CDBG) FACILITY AND UTILITIES Total Budget Percent to Grant Amount to Grant Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent Custodial Services Repairs Cicaning Supplies TOTAL $0 FINANCIAL AND INSURANCE Total Budget Percent to Grant Amount to Grant Fidelity Bond or Equivalent) General Commercial Liability 6,000 4% 231 Directors and Officers Contract Accounting TOTAL 6,000 4% 231 DIRECT ASSISTANCE Total Budget Percent to Grant Amount to Grant Childcare Scholarships Short-Tenn Rent Assistance Short Tenn Mortgage Assistance Short Tenn Utilities Assistance Tenant Based Rental Assistance TOTAL $0 Amendment No.2 to CSC No.47289 Page 8 Lena Pope Home,Inc.(CDBG)