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HomeMy WebLinkAboutContract 26235 CITY SECRETARY i>/ INTERLOCAL CONTRACT CONTRACT NO. � p �1 FOR UPGRADING EMERGENCY TELECOMMUNICATIOiNS EQUIPMENT THE STATE OF TEXAS 5 5 COUNTY OF TARRANT § KNOW ALL BY THESE PRESENTS: This Iterlocal Contract and Agreement is made and entered into this c7 day of 2000 by and between the City of Fort Worth, Texas acting by and through its City Manager, hereinafter referred to as " City" and the Tarrant County 9-1-1 Emergency Assistance District, hereinafter referred to as "District", acting by and through its governing body. WITNESSETH: WHEREAS. the Texas State Legislature has authorized the formulation of interlocal cooperating agreements between and among governmental entities; and WHEREAS, this Interlocal Contract is made under the authority granted by and pursuant to Chapter 791 of the Texas Government Code; and WHEREAS, residents of Tarrant County specifically including residents of the City of Fort Worth, Texas pay a monthly fee in conjunction with their residential and cellular telephone bills related to the provision of 9-1-1 emergency service; and WHEREAS, the money collected from such monthly fee is forwarded to the DISTRICT to assure that persons throughout Tarrant County, Texas have access to and receive 9-1-1 emergency services, and WHEREAS, the DISTRICT fulfills its purpose by, among other things, assisting municipalities defray the expense associated with the purchase, installation and operation of equipment needed to provided 9-1-1 emergency services to persons throughout Tarrant County, Texas; and WHEREAS, the CITY's current Nortel PBX option 61 (`PBX") equipment, which is equipment that is beim utilized in 9-1-1 calltaking operations is option 61 and needs to be upgraded to option 61c; and WHEREAS, DISTRICT desires to replace the CITY's current PBX equipment to Nortel PBX Option 61 c; and WHEREAS, the governing bodies of each entity find that the project or undertaking is necessary for the benefit of the public and that each party has legal authority to Interlocal Contract—Page 1 'TV_�f`NP1 °PON provide the governmental function which is the subject matter of this contract; and WHEREAS, the governing bodies further find that the performance of this contract is in the common interest of all parties, and that the division of costs fairly compensates the performing party for the services of functions performed under this Interlocal Contract; and WHEREAS, the parties, in paying for the performance of governmental functions or in performing such governmental functions, shall make payments therefore only from current revenues legally available to such party; NOW THEREFORE, FOR IN CONSIDERATION of the mutual promises and agreements contained herein, the parties do hereby agrees as follows: I. DISTRICT consents to the CITY purchase and installation of PBX equipment identified in Exhibit "A" attached hereto and incorporated herein, to be used in conjunction with the CITY's provision of 9-1-1 emergency service from its existing PSAP and a new site in Fort Worth, Texas in accordance with this Contract. II. CITY agrees to purchase and install such PBX equipment at the locations stated. CITY shall be responsible for ordering, receipt, storage, installation and operation of the telecommunications equipment. CITY further agrees to report any damage to, problem with or malfunction of the telecommunications equipment to DISTRICT as soon as is reasonably possible after discovery thereof. The CITY shall be responsible for the risk of loss, theft, destruction of or damage to the telecommunications equipment during delivery, storage, installation and operation of the equipment during its servable life. M. DISTRICT's RESPONSIBILITIES The DISTRICT has allocated funds to cover costs of upgrade of the PBX/ACD currently serving the primary 9-1-1 answering point located at 3000 W. Bolt Street for the CITY at an estimated cost of $113,909.00 allocated from FY2001 budget and such sum will be paid upon receipt from the CITY of an invoice from its vendor together with a letter from the CITY certifying that the equipment has been received and installed and is operating to the CITY's satisfaction. PEM DEB Interlocal Contract—Page 2 ' � j P9 � o IV. TERM Prior to the CITY ordering and receiving the equipment covered hereby this Contract may be canceled by either party hereto on ninety days notice to the other party. This Contract may not be canceled after the CITY orders and receives the equipment covered hereby, otherwise it shall automatically terminate upon the satisfactory receipt and installment of the equipment listed above, and the payments provided for herein made by the DISTRICT. VI. IMMUNITY It is expressly understood and agreed that in the execution of this Contract, no party waives nor shall be deemed hereby to waive any immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers and functions. VII. SUCCESSORS AND ASSIGNS CITY and DISTRICT each bind themselves, their successors, executors, administrators and assigns to the other party to this Contract. Neither CITY nor DISTRICT will assign, sublet, subcontract or transfer any interest in this Contract without the written consent of the other party. No assignment, delegation of duties or subcontract under this Contract will be effective without the written consent of the other party. VIII. VENUE The parties to this Contract agree and covenant that this Contract will be enforceable in Fort Worth, Texas; and that if legal action is necessary to enforce this Contract, exclusive venue will lie in Tarrant County, Texas. IX. REMEDIES No right or remedy granted herein or reserved to the parties is exclusive of any other right or remedy herein by law or equity provided or permitted; but each shall be cumulative of every other right or remedy given hereunder. No covenant or condition of this Contract may be waived without consent of the parties. Forbearance or indulgence by any party shall not constitute a waiver of any covenant or condition to be performed pursuant to this Contract. RECOO RD Interlocal Contract—Page 3 X. SEVERABILITY If any of the terms, sections, subsections, sentences, clauses, phrases, provisions, covenants. conditions or any other part of this Contract are for any reason held to be invalid, void or unenforceable, the remainder of the terms, sections, subsections, sentences, clauses, phrases, provisions, covenants, conditions or any other part of this Contract shall remain in full force and effect and shall in no way be affected, impaired or invalidated. Xi. APPLICABLE LAW This Agreement is entered into subject to the City Charter and Ordinances of the CITY, as they may be amended from time to time, and is subject to and is to be construed, governed and enforced under all applicable State of Texas and Federal law. Situs of this Agreement is agreed to be "Tarrant County, Texas, for all purposes including performance and execution. XII. ENTIRE AGREEMENT. This Contract embodies the complete agreement of the parties hereto superseding all oral or written previous and contemporary agreements between the parties relating to matters herein; and except as otherwise provided herein, cannot be modified without written agreement of the parties. XIII. NON-WAIVER It is further agreed that one or more instances of forbearance by CITY or DISTRICT in the exercise of its rights herein. shall in no way constitute a waiver thereof. XIV. AUTHORIZATION The undersigned officers and/or agents are properly authorized to execute this Contract on behalf of the parties hereto and each party hereby certifies to the other that any necessary resolutions or actions extending such authority have been duly passed and are now in full force and effect. EXECUTED on the date first written above. 0��Q��G�L I �GQ� Interlocal Contract— Paget ATTEST: TARRANT COUNTY 9-1-1 DISTRICT BY: HN W. MUNN Executive Director ATTEST: CITY OF FORT WORTH, TEXAS n _ BY: G��1 City Secretary ROBERT TERRELL City Manager APPROVED AS TO FORM: contract Authorization me BY: C✓�`�' -tir�cv��..- /q 5,5,:run t City Atto ney KKNA H(CUD ��IN, �'EE �Em�G)�/V Interlocal Contract—Page 5 Z000 LO M rl- co CO oC rn N O ' O 000 ' N (D � 3 v WH`d to N Ll) CO N O r to C7 •{ "x � c Z N IL EA 60} EA EA Q ` C f9 `C V N .. O O 03 > N O O 'O ~. 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O Y > a) C t O Q a) O LL p r` dj 4i C. r _ aoi m mo 03 o o LL U LL > Z 0 -� O cu E a N µ 4 zo M o 3w co : o U)O ¢ O o O N co N M 'sY LN N = C a) Q �. U) N C3 m a) C O c0 L U U .O U U U U U U U dQ O D O c a, > .�• O C C CL 'A N C 'C ' O E E o cu O a) LL Cs=� O O O O O O O • O r N c0 M N m a) a) U E Li C Jci O +Ag C,.�.- r N O CD ti O ti C �1 cn @ Co '.t��^'Jsll �- M e- r' O O U a cn ll ��}��, City of Fort Worth, Texas "Civor And council communication DATE REFERENCE NUMBERLOG NAME PAGE 9/5/00 **C-18212 04TELECOM 1 of 2 SUBJECT INTERLOCAL AGREEMENT WITH TARRANT COUNTY 9-1-1 DISTRICT FOR FUNDING THE PURCHASE OF EMERGENCY TELECOMMUNICATIONS EQUIPMENT RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager to enter into an interlocal agreement with Tarrant County 9-1-1 Emergency Assistance District (District) for the District to fund $113,909.00 in telecommunications equipment upgrades in the City's Public Safety Communications Center; and 2. Adopt the attached appropriation ordinance increasing by $113,909.00 the estimated receipts and appropriations in the Information Systems Fund from available revenue; and 3. Authorize the purchase of equipment and installation services from Southwestern Bell Telephone to upgrade an existing Nortel Private Branch Exchange (PBX) from option 61 to option 61 C at a cost not to exceed $113,909 and utilizing State of Texas Catalogue Purchasing Procedures for the Information Technology Solutions Department. DISCUSSION: Part of the ongoing Public Safety Dispatch and Mobile Data Communications System project involves upgrading the telephone communications equipment located at the Bolt Street Communications Facility used in 9-1-1 call-taking operations. On December 7, 1999 (M&C C-17766), the City Council approved equipment acquisitions and upgrades for the backup public safety answering point located in the tunnel between City Hall and the Public Safety Building. The upgrade to the Bolt Street facility's existing PBX system will make it identical to the equipment now in the backup center. This will standardize features and training requirements between the primary and backup facilities. The District has agreed to fund the $113,909 cost of the telecommunications equipment upgrade for the Bolt Street Communications Facility, just as the District funded the $465,000..cost of the PBX upgrade and equipment acquisition for the backup center in December 1999. The City will purchase the required equipment and installation services and manage the installation process. Upon completion of the project, the City will invoice the District and receive reimbursement for the full cost of the equipment. Under Section 271.083 of the Texas Local Government Code, a local government satisfies otherwise applicable competitive bidding requirements when it makes a purchase through the State of Texas Catalogue purchasing procedures established by Section 2157.061 of the Texas Government Code. The City will comply with those provisions for the purchase agreement authorized by this Mayor and Council Communication. City of Fort Worth, Texas "611joir and council communication DATE REFERENCE NUMBER LOG NAME PAGE 9/5/00 **C-18212 04TELECOM 2 of 2 SUBJECT INTERLOCAL AGREEMENT WITH TARRANT COUNTY 9-1-1 DISTRICT FOR FUNDING THE PURCHASE OF EMERGENCY TELECOMMUNICATIONS EQUIPMENT FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that upon approval of the above 'recommendations, funds will be available in the current operating budget, as appropriated, of the Information Systems Fund. The Information Technology Solutions Department is responsible for the collection of revenues due under this interlocal agreement. CB:l Submitted for City Manager's FUND ACCOUNTI CENTER I AMOUNT CITY SECRETARY Office by: (to) P168 488100 0047000 $113,909.00 i�►PPRQ�E� Charles Boswell 8511 P168 541390 0047000 $113,909.00 ClT y COUNCIL Originating Department Head: SEP 5 2000 Shirley Sanger 8450 (from) P168 541390 0047000 $113,909.00 Additional Information Contact: City gecrobuy of the City of Fort woi*.Texas Shirley Sanger 8450 Adopted Ordinance No. 4