HomeMy WebLinkAboutOrdinance 22345-08-2016 ORDINANCE NO.22345-08-2016
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE GRANTS FUND IN THE AMOUNT OF $36,101.67
SUBJECT TO RECEIPT OF AN EXECUTED CONTRACT FROM THE TEXAS
COMMISSION ON ENVIRONMENTAL QUALITY, FOR THE OPERATION OF
LOCAL AIR POLLUTION PARTICULATE EMISSION MONITORING SITES;
PROVIDING FOR A SEVERABH,ITY CLAUSE; MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN
CONFLICT HEREWITH;AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2015-2016 in the
Budget of the City Manager,there shall also be increased estimated receipts and appropriations in the Grants
Fund in the amount of$36,101.67 subject to receipt of an executed contract from the Texas Commission on
Environmental Quality,for the operation of local air pollution particulate emission monitoring sites.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or
void for any reason by a court of competent jurisdiction, such decision,opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 21873-09-2015 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions
of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
-,J/ A:�77—
Arthur Bashor,Assistant City Attorney Mary J. Kior,dity S tary
ADOPTED AND EFFECTIVE: August 9,2016
Ordinance No.22345-08-2016
Page 1 of 1
CITY OF FORT WORTH-PM2.5 TCEQ CONTRACT NUMBER 582-15-50040
AMENDMENT#3
AMENDMENT NUMBER 3
The Texas Commission on Environmental Quality (TCEQ) and the City of Fort Worth
(City) agree to amend Contract No. 582-15-50040 to revise the Scope of Work, extend
the term of the contract to August 31, 2017 by exercising the second of three, one-year,
renewals and increase the total compensation possible under the contract to include
funding for fiscal year (FY) 2017. The City will continue to operate and maintain two
continuous air monitoring stations (CAMS 0310 and CAMS oo61) in Fort Worth and
Arlington,Texas.
1. TCEQ and the City agree that the total compensation possible under this contract
is increased as follows:
The Original Contract Amount(FY15) $ 36,1o1.67
Contract Amendment No. 1 (FY16) $ 36,1o1.67
Contract Amendment No. 2 (FY15) $ 0.00
Contract Amendment No. 3 (FY17) $ �6.1ol.67
The Total Contract Amount $ 1o8,305.01
2. The Maximum Amount of the Contract is increased to $1o8,305.01.
3. The revised Scope of Work is incorporated here as Attachment A.
4. TCEQ has approved the Cost Budget Sheet, hereby included in its entirety by
Attachment B of this Amendment.
5. The TCEQ has included the IDC Form as Attachment C of this Amendment.
6. The Term of Contract is extended to August 31, 2017.
All other conditions and requirements of Contract Number 582-15-50040 remain
unchanged.
Texas Commission on City of Fort Worth
Environmental Quality
By: By:
Authorized Signature Authorized Signature
Ramiro Garcia,Jr.
Printed Name Printed Name
Deputy Director,
Office of Compliance and Enforcement
Title Title
Date Date
1of13
CITY OF FORT WORTH-PM2.5 TCEQ CONTRACT NUMBER 582-15-50040
AMENDMENT#$
ATTACHMENT A
SCOPE OF WORK
I. FACTS/PURPOSE
The Performing Party will operate and maintain two continuous ambient
monitoring stations (CAMS) in Arlington and Fort Worth, Texas in accordance
with the effective TCEQ quality assurance project plans (QAPPs) pertaining to the
State or Local Air Monitoring Stations (SLAMS) network and the Particulate
Matter Of 2.5 Micrometers or Less (PM2.5) program, equipment standard
operating procedures (SOPs), and the Preventive Maintenance Instructions
(PMI)Manual. Documentation is available upon request.
Station location:
CAMS 0310 — Haws Athletic Center, 600 1/2 Congress Street, Fort Worth,
Texas
CAMS oo61 —Arlington Municipal Airport, 5504 S. Collins Street,Arlington,
Texas
These stations are subject to relocation upon property owner request. In the
event of site relocation, the Performing Party will be notified 3o days prior to
relocation and will operate the site at the new location.
Equipment at CAMS 0310 includes one PM2.5 federal reference method (PM2.5
FRM) sampler and one PM2.5 tapered element oscillating monitor(PM2.5 TEOM)
monitor.
Equipment at CAMS oo61 includes one PM2.5 TEOM monitor.
The Performing Party will operate any additional or relocated ambient air
equipment at the currently established or new monitoring stations as needed or
agreed upon by both parties.
H. TCEQ RESPONSIBILITIES/DESIGNATION OF STAFF
A. Provide all air monitoring equipment, parts, audit equipment, and equipment
related supplies for the proper operation of the air monitoring stations.
B. Provide all site maintenance equipment (i.e., lawnmower, edge trimmer).
C. Provide shipping labels upon request for the Performing Party to ship air
monitoring equipment, parts, audit equipment, and equipment related
supplies to the TCEQ.
D. Provide Performing Party staff with individual virtual private network(VPN)
access accounts to check the site status remotely by the TCEQ's internal status
report webpage during the term of the contract.
E. Provide training for equipment operations and other activities designed to
increase technical capabilities required to support this agreement upon
request by the Performing Party.
F. Provide technical support related to equipment at the site by phone, email, or
on-site visit.
2Of13
CITY OF FORT WORTH-PM2.5 TCEQ CoNTRAcr NUMBER 582-15-50040
AMENDMENT#3
G. Conduct annual air monitoring station field assessments.
H. Designation of staff
• Travis Timm (512) 239-1705 is the Contract Administrator and point of
contact for this contract. Other TCEQ staff will be available in his absence.
• Max Hernandez (512) 239-0461 is the Contract Manager.
III. CONTRACTOR RESPONSIBILITIES
A. Provide one primary and one backup site operator. These site operators must
be electrical/mechanical grade technicians capable of operating and
performing light maintenance on meteorological hardware and electronic
monitoring equipment. One operator must be present during all TCEQ
assessments or site visits.
B. Provide staff proficient in the use of digital volt meters and personal
computers.
C. Operate the equipment according to established applicable SOPS, PMIs,
QAPPs, and any guidance supplied by the TCEQ Contract Administrator.
This documentation is available upon request, and may be revised from time
to time.
D. Monitor the site status remotely through the agency's internal status report
webpage using the TCEQ-provided VPN access. Ensure individual VPN
access accounts remain active. If VPN access is lost, it is the Performing
Party's responsibility to alert the TCEQ Contract Administrator upon
discovery.
E. Possess and utilize the information, practical knowledge, techniques, and
skills to comply with federal and state air monitoring rules, including those
listed in the effective Code of Federal Regulations.
F. Communicate effectively with TCEQ technical staff to troubleshoot
malfunctioning equipment. Performing Parry must provide personnel with a
minimum of six months experience with ambient air monitoring equipment.
G. Make travel arrangements and cover expenses associated with the requested
training and meetings.
H. Designate a Project Representative who will receive directions from TCEQ,
manage the work being performed, and act on behalf of the Performing Parry
as an authorized representative.
I. If an equipment failure requires a site visit by the operator, visit the site the
same day if feasible,but no later than the next business day in order to
minimize data loss.
J. Communicate all equipment malfunctions or failures to TCEQ in writing the
same day as discovered. Include symptoms or cause of failure and contact
name of the person immediately available to troubleshoot with Monitoring
Division staff.
K. Provide a physical shipping address for replacement equipment, parts, and
supplies.
L. Ensure the deliverables listed in Table V.1 are performed and delivered on
time. Document completion of the deliverables in the manner listed in Table
V.1.
3of13
CITY of FORT WORTH-PM2.5 TCEQ CoNTRACr NUMBER 582-15-50040
AMENDMENT#3
M. Inform the TCEQ Contract Administrator in writing within 24 hours after
any continuous monitor fails to collect data for more than 48 continuous
hours and when two consecutive non-continuous samples are missed or
invalid.
N. Submit quarterly invoices to the TCEQ Contract Administrator and the
Contract Manager listed in Table V.1, within one calendar month after the
end of the quarter. Late submittal of invoices will be noted and documented
in the end of the year evaluation that may determine the continuation of this
contract. Invoices must include a detailed breakdown of all expenditures.
Any inappropriate expenditure, including items not related to the project,
will result in the invoice being rejected.
O. Submit a completed Release of Claims form with the final invoice within one
calendar month of termination of the Contract.
P. Upon request by TCEQ, provide guided tours of the monitoring sites to local
school districts or governing agencies, not to exceed four hours per quarter.
Q. Upon request, promptly respond to site and contractual information requests
from the TCEQ Contract Administrator.
R. Transitional Services: Given the nature and importance of the services
requested under this contract, TCEQ must maintain uninterrupted services.
The Performing Party shall provide services as needed to assist in the smooth
transition of a replacement Performing Party. Transitional services include,
but are not limited to:
• the Performing Party will provide one week of training to the future
Performing Party;
• the Performing Party will provide reports, maps, property site contact
information, keys, equipment, and other TCEQ property to any future
Performing Party upon execution of said future contract;
• the Performing Party will report to any future Performing Party any
pending problems being investigated or for which equipment repair is
incomplete;
• upon request by TCEQ,the Performing Party will provide to any future
Performing Party access to site trailers,buildings, utilities, or other
locked areas;
• the Performing Party will notify the TCEQ Contract Administrator in
writing when the transition of services is complete; and
• at all times, the Performing Party will provide complete cooperation,
courtesy, civility, and professionalism when providing transitional
services and communicating with any future Performing Party staff.
IV. DESCRIPTION OF DELIVERABLES
The Performing Party must operate and maintain the air monitoring stations
according to TCEQ effective QAPPs, SOPs, and PMIs.These are available upon
request.
V. SCHEDULE OF DELIVERABLES
The Performing Party must provide the following deliverables to TCEQ in
accordance with the schedule in Table V.1.
4of13
CITY of FORT WORTH—PM2.5 TCEQ CONTRACT NUMBER 582-15-50040
AMENDMENT#3
Table V.i: Contract Deliverables
Deliverable Applicable Respective Tasks and Submit to:
Equipment Timeframes
Data Collection PM2,5 FRM, • Collect and monitor continuous LEADS via VPN or
PM2.5TEOM ambient air data and operate non- through the on-site
continuous samplers according to data logger
applicable SOPs and the EPA
Monitoring Schedule.
. Review continuous data in Leading
Environmental Analysis and
Display System (LEADS) daily to
ensure sampler function.
Document this review in the
electronic site operator logbook on
the day it occurs.
Sample PM2,5 FRM • Package and ship all collected PM2,5 DRI
Collection and FRM filters following the provided http://eafs.dri.edu/
Shipping shipping schedule.
• Submit electronic sample files to
the analytical contractor on same
day as filter shipment.
Equipment PM2.5 FRM, • Respond to equipment failures or Contract
Failure PM2.5TEOM malfunctions by visiting the site on Administrator and
Response the same day if feasible, but no TCEQ
later than the next business day. Implementation
Notify TCEQ in writing within one Team
business day of problem
resolution. LEADS via VPN
• Document site visits in the
electronic operator logbook on the
same day the visit occurs for sites
with access and within two
business days for sites without
access.
Equipment PM2,5 FRM, • Report equipment failures or TCEQ
Failure and PM2.5TEOM malfunctions in writing the same Implementation
Sample Loss day as discovered. Include Team and Contract
Report symptoms or cause of failure and Administrator
contact information for the
Performing Party personnel
immediately available to
troubleshoot.
• Report in writing within one
business day if any continuous
monitor fails to collect data for
more than 48 consecutive hours or
when two consecutive non-
continuous samples are missed or
invalid.
• Provide a physical shipping address
for replacement equipment, parts,
and supplies.
5 063
CITY OF FORT WORTH-PM2.5 TCEQ CONTRACT NUMBER 582-15-550040
AMENDMENT#3
Deliverable Applicable Respective Tasks and Submit to:
Equipment Timeframes
Monthly PM2.5 FRM, • Perform verification monthly within pm @tceq.texas.aov
Verification and PM2.5 TEOM first five business days of the
Report month.
• Submit verification report within
two business days of completion of
verification.
• Submit all failing verification
reports.
. The current monthly verification
form can be found at
http://rhone4/cgi-
bin worksheet docs.121.
Seasonal PM2.5 FRM, . Perform quarterly audit within first pm@tceq.texas.gov
Quarter Audit PM2.5 TEOM five business days of seasonal
and Report quarter.
• Submit audit report within two
business days of completion of
audit.
• Seasonal quarters are defined as:
• December - February
• March - May
• June - August
• September - November
. Submit audits performed due to
instrument repair, modification, or
replacements within five business
days of completion of passing
calibration.
• Submit all failing audits to the
TCEQ.
. The current quarterly audit report
form can be found at
http://rhone4/cgi-
bin worksheet docs. I.
Preventive PM2,5 FRM, Execute the following: LEADS via VPN
Maintenance PM2,5 TEOM • 40-030, Cleaning the R&P Air
Instruction Screens, a minimum of every 30
(PMI) days
Completion • 40-30a, Cleaning the Very Sharp
Cut Cyclone, a minimum of every
30 days
. 40-30b, Cleaning the 15` Stage and
Inlet, a minimum of every 30 days
• 40-180, 2025 Battery
Replacement, a minimum of every
six months and at battery failure
• 41-30, TEOM Air Condition Filter, a
minimum of every 30 days
• 41-030a, TEOM PM2.5 SCC Adapter
Cleaning, a minimum of every 30
days or at motor failure
6Of13
Crff OF FORT WORTH-PM2.5 TCEQ CoNTRAcr NUMBER 582-15-50040
AMENDMENT#3
Deliverable Applicable Respective Tasks and Submit to:
Equipment Timeframes
. 41-030b, TEOM Sample Inlet
Cleaning, a minimum of every 30
days
• 41-180, TEOM In-Line Auxiliary
Filter Change, a minimum of every
six months
• 41-180a, TEOM Air Conditioner
Cleaning, a minimum of every six
months
. Any future PMIs developed for this
equipment with TCEQ notification
. After PMI completion:
Document PMIs in the site
electronic operator log and within
two business days where site
access to electronic logs is not
available.
Site Activities PM2.5 FRM, . Document all site activities in the LEADS via VPN
Documentation PM2.5TEOM, electronic operator log before
shelter leaving the site where access to
electronic logs is available.
. Document all site activities in the
electronic operator log within two
business days where site access to
electronic logs is not available.
Audit and PM2.5 FRM, . Submit completed pre-audit TCEQ Data Quality
Assessment PM2.5TEOM questionnaires within ten business Team and Contract
Assistance days of audit notification. Administrator
. Assist TCEQ staff or EPA auditors
on-site during all TCEQ audits and
assessments.
. Reply in writing to all TCEQ written
requests for audit responses within
one calendar month of the request.
Site shelter . Maintain site free of vegetation LEADS via VPN
Maintenance higher than six inches and trash or
debris.
. Ensure site remains locked and
secure when staff are not on-site.
• Obtain written approval from TCEQ
to change the site lock or
combination.
. Obtain vegetation control
equipment from TCEQ.
7 of13
CrrX OF FORT WORTH-PM2.5 TCEQ CoNTRAcr NUMBER 582-15-50040
AMENDMENT#3
Deliverable Applicable Respective Tasks and Submit to:
Equipment Timeframes
Invoice and PM2.5 FRM, • Submit quarterly invoices within Contract
Re/ease of PM2.5 TEOM one calendar month after close of Administrator
Claims fiscal quarter except for March 1-
Submission 31, which must be submitted by Contract Manager
April 30. Fiscal quarters are
defined the same as seasonal
quarters.
• Submit completed Re/ease of
Claims form with final Contract
invoice.
Data PM2.5 FRM, • Track and submit data Contract
Completeness PM2.5 TEOM completeness reports with the Administrator
quarterly invoices within one
calendar month after close of fiscal
quarter. Fiscal quarters are
defined the same as seasonal
quarters.
• Include description of how data
completeness was determined.
Inventory PM2.5 FRM, • Notify the Contract Administrator Contract
Management PM2.5TEOM within two business days of Administrator
and Reports equipment replacements.
• Return inoperable equipment to
the TCEQ within five business days
of replacement.
• Upon request, promptly assist the
Contract Administrator with
maintaining inventory control and
with Inventory Management
Database (IMD) data requests.
. Track and submit inventory reports
with the quarterly invoices within
one calendar month after close of
fiscal quarter. Fiscal quarters are
defined the same as seasonal
quarters.
Initial PM2.5 FRM, • Provide a statement of competency Contract
Demonstration PM2.5 in all program/project quality Administrator
of Capability TEOM, met assurance documents.
(IDC) • Within six months after the
effective date of this contract,
submit completed IDC forms and
supporting documentation to the
TCEQ Contract Administrator for all
equipment and all current
operators. Ensure all site operators
demonstrate passing IDCs.
. If an operator is hired after the
effective date of this contract,
submit completed IDC form within
six months of the operator's hire
8Of13
CITY of FORT WORTH-PM2.5 TCEQ CoNTRACr NUMBER 582-15-50040
AMENDMENT#$
Deliverable Applicable Respective Tasks and Submit to:
Equipment Timeframes
date. Ensure the operator
demonstrates a passing IDC.
• Complete all IDCs using Form 1:
IDC Documentation Form, provided
in Attachment C, and make the
completed forms and any
supporting documentation
available upon request.
EPA- Environmental Protection Agency
FRM -federal reference method
PM2.5- particulate matter of 2.5 micrometers or less in diameter
met- meteorological equipment with sensors to measure wind speed, wind direction, and temperature
TEOM -tapered element oscillating monitor
TCEQ -Texas Commission on Environmental Quality
SOP-standard operating procedure
VPN - virtual private network
VI. ACCEPTANCE CRITERIA
The Performing Party is required to provide the TCEQ at least an 85% monthly
data return from all monitors and samplers. If the 85% data return is not
achieved, assignable cause must be identified within a week after each month
end.Assignable causes may include acts of nature (tornadoes, hurricanes, hail,
etc.),vandalism, or circumstances beyond the control of the Performing Party.
Neglect of the site is not an assignable cause. During this contract period, 85%
valid data capture must be met for each sampler at each site. For each sampler
that does not achieve at least 85%valid data capture during a calendar quarter,
reimbursement to the contractor will be reduced by a ratio of 0.25 divided by the
number of samplers from which TCEQ is receiving data pursuant to this contract.
For example, a reduction of 6.25% or 1/16th if data from one out of four samplers
fail 85%valid data capture for a given calendar quarter. Considerations for the
proposed reduction of payment will consist of evaluation of the Performing
Party's performance of required operating procedures, quality control
procedures, and effective and timely communication of non-compliance issues.
Non-compliance issues include deviation from the documented procedures in the
SOPs, QAPPs, PMIs, and the contract.This price adjustment is cumulative with
all other remedies.
9Of13
CITY OF FORT WORTH-PM2.5 TCEQ CONTRACT NUMBER 582-15-50040
AMENDMENT#3
ATTACHMENT B
FYIL 7 Cost Budget
Cooperative Reimbursement Contract
for State Agencies and Local Governments
1. Budget. Authorized budgeted expenditures for work performed are as follows:
Budget Category Cost for Work to be
Performed
Salary/Wages $ 18,300.65
Fringe Benefits $9,937.47
Travel $0.00
Supplies $ 1,073.00
Equipment $ 0.00
Contractual $ 0.00
Construction $0.00
Other $725.00
Indirect Costs $ 6,065.55
Total $36,101.67
2. Indirect Cost Reimbursable Rate. The reimbursable rate for this Contract is
21.48% of(check one):
® salary and fringe benefits
❑ modified total direct costs
❑ other direct costs base
If other direct cost base, identify:
This rate is less than or equal to(check one):
❑ Predetermined Rate—an audited rate that is not subject to adjustment.
® Negotiated Predetermined Rate—an experienced-based predetermined rate
agreed to by Performing Party and TCEQ.This rate is not subject to adjustment.
❑ Default rate—a standard rate of ten percent of salary/wages may be used in lieu of
determining the actual indirect costs of the service.
3. Other. If Budget Category"Other"is greater than $25,000 or more than 10% of
budget total, identify the main constituents:
10 Of 13
CITY OF FORT WORTH-PM2.5 TCEQ CoNTRAcr NUMBER 582-15-50040
AMENDMENT#3
4. Travel. In order to be reimbursable,travel costs must be specifically authorized in
advance of the travel. Travel costs will be reimbursed only in the amount of actual
costs, up to the maximum allowed by law for employees of the State of Texas at the
time the cost is incurred.
5. Budget Categories. The Budget Categories above have the definitions,
requirements and limitations stated in UGMS. Construction costs are not
reimbursable without prior, specific written authorization from TCEQ.
6. Budget Control.
a. Cumulative transfers equal to or less than io% of the Total Budget.
Performing Parry may transfer amounts between the approved direct cost budget
categories so long as cumulative transfers from direct cost budget categories
during the Contract Period do not exceed ten percent (io%) of the Total Budget
amount. Performing Party must timely submit a Budget Revision Request (BRR)
Form reflecting the revised budget. Upon approval by TCEQ, the BRR will be
incorporated into this Contract as though it is a document revised under General
Term and Condition Section 1.2.The lo%limit does not reset with the approval
of each BRR. It resets when an amendment is signed by the parties reflecting
changes to the budget.
b. Cumulative transfers greater than io% of the Total Budget. TCEQ must
pre-approve in writing all budget revisions that result in the cumulative
transfer from direct cost budget categories of funds greater than io% of the Total
Budget during the Contract Period. The Performing Party must request to amend
the Contract.A contract amendment is required before Performing Party incurs
these costs.
c. Performing Party may not transfer amounts to budget categories containing zero
dollars without TCEQ pre-approval in writing.
7. Invoice Submittal. Unless otherwise stipulated in the Contract, invoices must be
submitted to the individual named in TCEQ Project Representatives and Records
Location at monthly intervals. Final invoices shall be submitted within two (2)
calendar months after completing the Scope of Work activities. TCEQ may
unilaterally extend this deadline by e-mail.
a. All invoices must be submitted in a format that clearly shows how the budget
control requirement is being met.
8. Supporting Records. Performing Party shall submit records and documentation
to TCEQ as appropriate for the review and approval of reimbursing costs. TCEQ
may reject invoices without appropriate supporting documentation. TCEQ has the
right to request additional documentation such as expenses for the invoice period,
year-to-date expenses, projected totals for the year (or applicable contract period),
percent of budget spent to date, and percentage of budget projected to be spent.
Performing Party shall maintain records subject to the terms of this Contract.
9. Indirect Costs. Performing Party's indirect costs will be reimbursed at the
reimbursable rate entered above. If no reimbursable rate is shown above, indirect
ii of 13
CITY OF FORT WORTH-PM2.5 TCEQ CONTRACT NUMBER 582-15-50040
AMENDMENT#3
costs are not reimbursable under this Contract. The reimbursable rate must be less
than or equal to the rate authorized under UGMS. To the extent that the
reimbursable rate is lower than Performing Party's actual indirect costs, Performing
Party is contributing its unreimbursed indirect costs to the successful performance of
this Contract, and waives any right it may have to reimbursement of those costs (if
this Contract requires matching funds, Performing Party may claim its
unreimbursed indirect costs as part or all of its match). Performing Party must fund
all unreimbursed indirect costs from other funds. It is the Performing Party's
responsibility to ensure that unreimbursed indirect costs are not charged to other
projects which do no benefit from them, and that it uses funding sources that may be
properly used to fund its unreimbursed costs.
12 of 13
C=OF FORT WORTH-PM2.5 TCEQ CoNTRAcr NUMBER 582-15-50040
AMENDMENT#3
ATTACHMENT C
Form is IDC Documentation Form
7 AC
TCEQ TCEQ IDC Documentation Form
I.SOP Name:
Current Date of SOP: Date Read:
H.Analysis/Procedure Demonstrated by Experienced Analyst and Date:
III.Analysis/Procedure Performed by Trainee Analyst and Date:
IV.Results of Analysis/Procedure:
Accuracy Required by SOP: Precision Required by SOP:
V. Trainee Analyst: Signature of Experienced Analyst:
Print Name: Print Name:
Signature: Signature:
Employee ID:
VI. Su em isor Name:
Supervisor's Signature: Date:
If more than one IDC was performed,attach all IDC's attempted including separate"TCEQ IDC Documentation
Forms"for each IDC.
13 Of 13
� � y
J�v
4
v
o:
v
Ir LU
y6"oF
o 'soy Haws FRM
WHITE SETTLEMENT --T—FRANKLIN
Z
�,r
co
0
UJ >
a
0 �O
`- a---KANSAS
zLU
LU
DAKOTA �.�°`Q�P (P �Pe� �G�y
Lj
0
ti
9ti o
SITE MAP
l
i'
5TH z
B o
a
PM 2.5 Monitor Station
0 500 1,000 1,500 2,000
PM 2.5 Monitor Station 0O
Feet
City of Fort Worth base map: CITY OF FORT WORTH GIS
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/9/2016 - Ordinance No. 22346-08-2016
DATE: Tuesday, August 9, 2016 REFERENCE NO.: **C-27855
LOG NAME: 23TCEQ PM 2.5 CONTRACT AMEND 3 FY17
SUBJECT:
Authorize Execution of Amendment No. 3 to City Secretary Contract No. 45912, an Intergovernmental
Cooperative Reimbursement Contract with the Texas Commission on Environmental Quality in the Amount
of$36,101.67 for a Total Contract Amount of$108,305.01, for the Operation of Local Air Pollution
Monitors, Apply Indirect Costs at Approved Percentage Rate and Adopt Appropriation Ordinance (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of Amendment No. 3 to City Secretary No. 45912, an Intergovernmental
Cooperative Reimbursement Contract with the Texas Commission on Environmental Quality with an
amount not to exceed $36,101.67 for the contract period of September 1, 2016, through August 31, 2017;
and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund in the amount of$36,107.67, subject to receipt of an executed contract.
DISCUSSION:
The City of Fort Worth operates a comprehensive air quality program under five separate but
related contracts with the Texas Commission on Environmental Quality (TCEQ). This overall
program benefits the City by ensuring that facilities are in compliance with air quality regulations
and by supporting reliable data collection for air pollutants. One of the five contracts, partially
funded by the State of Texas, specifically supports air compliance investigations for over 700
permitted facilities within Fort Worth. Four other contracts, funded by the State of Texas and
federal partners (e.g., United States Environmental Protection Agency) support operations of
different air quality monitoring instruments and related aspects of air monitoring networks. If
executed, this contract will provide for the whole air monitoring network.
This amendment to City Secretary Contract No. 45912 ("Initial Contract") will require the City of Fort Worth
(City) to operate local air pollution monitors to include retrieving the sampling filters and data, sending
filters and data for analysis, and performing regular audit and maintenance activities on the equipment
under the terms of the contract. The contract period will be September 1, 2016, through August 31, 2017,
with a not to exceed amount of$36,101.67 for reimbursement of expenses to the City with the option to
renew the Initial Contract for one additional one-year period upon written consent.
Logname: 23TCEQ PM 2.5 CONTRACT AMEND 3 FYI Page 1 of 2
DOCUMENT M&C No. APPROVAL DATE JAMOUNT
Initial Contract _ C-26930 8/26/2014 $36,101.67
Amendment No. 1 _C-27421_8118/2015 1$36,101.67
Amendment No. 2 C-26930 8/27/2015 $0 (90-day extension)
Amendment No. 3 JPending JPending 1$36,101.67
TOTAL 1$108,305.01
In 1998, the United States Environmental Protection Agency (EPA) revised its measurement
standards for Particulate Matter (PM) emissions in to the atmosphere. Since Fiscal Year 1999-
2000, the Texas Commission on Environmental Quality (TCEQ) has contracted with the City for
operation and maintenance of the monitoring equipment provided by the TCEQ for two PM
Monitoring stations. The location of each station is as follows:
Haws Athletic Center 600 Congress Street 2 Monitors
rlington Municipal Airport 5000 South Collins Street 1 Monitor
The Haws Athletic Center Monitors are located in COUNCIL DISTRICT 2.
This contract will be with a governmental entity, state agency or public institution of higher education:
Texas Commission on Environmental Quality.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as appropriated,
of the Grants Fund. Funds will be reimbursed by grantor after expenditures are made.
FUND IDENTIFIERS (FIDs):
TO
Fund Department Accouni Project ProgramActivity Budget Reference # Amount
ID ID Year Chartfield 2
1 21001 0230424 4341015 G00270 99239 $36,101.6
21001 0230424 VARIOUS G00270 992396 $36101.67
FROM
Fund Department ccoun Project Program ctivity Budget Reference # moon
ID 1A ID Year Chartfeld 2
CERTIFICATIONS:
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Brandon Bennett (6345)
Additional Information Contact: Cody Whittenburg (5455)
Logname: 23TCEQ PM 2.5 CONTRACT AMEND 3 FY 17 Page 2 of 2