HomeMy WebLinkAboutContract 26290 AMENDMENT NO.
STATE OF TEXAS $ CITY SECRETARY CONTRACT NO. "
(MSC Needed)
COUNTY OF TARRANT $
WHEREAS, the City of Fort Worth (City) and White Rock
Consultants, Inc. , (Engineer) made and entered into City Secretary
Contract No. 23144, (the Contract) which was authorized by the City
Council by M&C C-16216 on the 12th day of June; and
WHEREAS, the Contract involves engineering services for the
following project:
Engineering Contract for the design of Main 195AR Drainage
Area Sanitary Sewer System Rehabilitation and Improvements
Group 7, Contract 4) .
WHEREAS, it has become necessary to execute Amendment No. 1 to
said Contract to include an increased scope of work and revised
maxJ mum fee;
NOW THEREFORE, City and Engineer, acting herein by and through
their duly authorized representatives, enter into the following
agreement, which amends the Contract:
1.
Article I, of the Contract is amended to include the addition-
al engineering services specified in M&C C-18215, adopted by the
City Council on the 5th day of September, 2000 and further
amplified in a proposal letter dated June 26, 2000, copies of which
are both attached hereto and incorporated herein. The cost to City
for the additional services to be performed by Engineer total
$53,667.30
2.
Article III, Section D of the Contract is amended to provide
for an increase in the maximum fee to be paid to Engineer for all
work and services performed under the Contract, as amended, so that
the total fee paid by the City for all work and services shall not
exceed the sum of $935,257.30
-2- OFFICIAL FICOM
3.
All other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
EXECUTED on this the /Wk') day of 2000, in
Fort Worth, Tarrant County, Texas.
ATTEST•
,ontract Authorization
�Glof a Pearson, City Secretary
City Secretary /O - P7-pz) Date
APPROVAL RECOMMENDED: APPROVED:
-A"ZuG
A. Douglas Rademaker, P.E. Mike Groomer
Director, Department of Assistant City Manager
Engineering
White Rock Consultants
Enginee
By:
Name:Rod Th -if, P.E.
Whitmkock Consultants
5601 Bridge Street, Suite 301
Fort Worth, TX 76112
APP OVED AS TO FORM AND LEGALITY:
Gary Steinberger
Assistant City Attorney
City of Fort Worth, Texas
Mayor and Council
Communication
DATE REFERENCE NUMBER LOG NAME PAGE
9/5/00 **C-18215 30WHITEROCK 1 of 2
SUBJECT APPROPRIATION ORDINANCE AND AMENDMENT NO. 1 TO ENGINEERING
AGREEMENT WITH WHITE ROCK CONSULTANTS, INC. FOR M195AR DRAINAGE
AREA SANITARY SEWER EVALUATION STUDY AND SEWER SYSTEM
IMPROVEMENTS (GROUP 7, CONTRACT 4)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to transfer $53,667.30 from the Water and Sewer Operating Fund to the
Sewer Capital Project Fund; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Sewer Capital Project Fund in the amount of $53,667.30 from available funds; and
3. Authorize the City Manager to execute Amendment No. 1 with White Rock Consultants, Inc. in the
amount of $53,667.30 to provide for additional design and survey services, thereby increasing the
contract amount to $935,257.30.
DISCUSSION:
On August 12, 1997 (M&C C-16216), the City Council authorized the City Manager to execute a
contract with White Rock Consultants, Inc. in the amount of $881,590.00 for Main 195AR Drainage
Area Sanitary Sewer Evaluation Study and Sewer System Improvements (Group 7, Contract 4).
This amendment will allow the consultant to provide survey services, legal descriptions and plats to
prepare a master easement document for the replacement of a project sewer lateral located on federal
property on the campus of the Fort Worth Federal Center. The existing 50-year easement for the sewer
lateral across the Federal Center will expire on February 2, 2001. It is therefore necessary to prepare
and execute new easement documents for all the sewer laterals located on the federal property. It is
alm necessary to prepare additional right-of-entry agreements which will provide additional work space
for construction in the rear of residential properties.
In addition, the amendment will provide for the design of an additional 1,000 linear feet of severely
deteriorated sewer pipe located within the project area that connects to project sewer lines. The poor
condition of this pipe was unknown at the time the contract was approved by the City Council.
Staff considers the proposed fee to be fair and reasonable for the additional services to be provided.
I I
City of Fort Worth, Texas
Mayor , and Council
Communication
DATE REFERENCE NUMBER LOG NAME PAGE
9/5/00 **C-18215 30WHITEROCK 2 of 2
SUBJECT APPROPRIATION ORDINANCE AND AMENDMENT NO. 1 TO ENGINEERING
AGREEMENT WITH WHITE ROCK CONSULTANTS, INC. FOR M195AR DRAINAGE
AREA SANITARY SEWER EVALUATION STUDY AND SEWER SYSTEM
IMPROVEMENTS (GROUP 7, CONTRACT 4)
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval and completion of recommendation 1, and adoption of
the attached appropriation ordinance, funds will be available in the current capital budget, as
appropriated, of the Sewer Capital Projects Fund.
MG:I
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
1&2) PS58 472045 070580410080 $53,663.30
Mike Groomer 6140 2) PS58 531200 070580410080 $53,663.30
Originating Department Head:
A. Douglas Rademaker 6157 (from) APPROVED 9-5-00
ORDINANCE NO. 14325
City of Fort Worth, Texas
Mayor and Council
Communication
DATE REFERENCE NUMBER LOG NAME I PAGE
9/5/00 **C-18215 30WHITEROCK 1 3 of 2
SUBJECT APPROPRIATION ORDINANCE AND AMENDMENT NO. 1 TO ENGINEERING
AGREEMENT WITH WHITE ROCK CONSULTANTS, INC. FOR M195AR DRAINAGE
AREA SANITARY SEWER EVALUATION STUDY AND SEWER SYSTEM
IMPROVEMENTS (GROUP 7, CONTRACT 4)
3) PS58 531200 070580410080 1 $53,663.30
1) PE45 538070 1 0709020 $53,663.30
Additional Information Contact:
A. Douglas Rademaker 6157
WHITE
ROCK
CONSULTANTS
JNPILTRATIONtIN1=LOW PROGRAM DEVELOPMENT, MANAGEMENT,AND IMPLEMENTATION
June 26, 2000
Mr. Rakesh Chaubey
City of Fort Worth
Department of Engineering
1000 Throckmorton
Fort Worth, TX 76102
Subject: Contract Amendment No. 1 Design Services
M195AR Drainage Area Rehabilitation and Sewer System Improvements (Group 7, Contract 4)
Sewer Project PS58-070580410080
Part 1 (M-73 & Supplemental Sewers)- DOE#s 1720,1914, 1915, 1916
Part 2 (Lake Como Emergency Repairs) - DOE#2013
Sharondale Sanitary Sewer& Street Replacement Project
Part 6 (M-195AR Small Diameter Sewers)-DOE#s 2609, 2701, 2702, 2703
Part 7 (M-195AR Large Diameter Sewers) - DOE#2758
Dear Mr. Chaubey:
As the design and construction of the wastewater collection system improvements for the M195AR Drainage
Area, Part 1, 2, 6, and 7 contract have proceeded, it has been necessary to revise the scope of the engineering
services provided by White Rock Consultants and Subconsultants . As additional services have been required,
White Rock Consultants and our Subconsultants have proceeded with the work required in order to keep the
project on schedule per the EPA Administrative Order deadline, and the reduce the number of amendments
needed on the project. To the best of our knowledge, this letter summarizes the scope and related costs for the
additional services necessary to complete this contract.
1. Amendment No. 1 includes compensation for the preparation of additional Right-of-Entry and Easement
documents for affected properties in the M-195AR Project Area. The original contract included 200 Right
of Entry documents and five(5) easement documents. A total of 517 Right of Entry documents, five(5)
Permanent Utility Easements and seven (7)Temporary Construction Easements were prepared and
submitted for execution. The additional costs associated with the work are as follows:
F Item No. 1 Preparation of Additional Right of Entry Agreements & Easements By RJN Group
Right of Entry(ROE) Exhibits and Agreements:
Total Number of ROE Agreements Prepared For Parts 1, 2, 6 & 7 517 Ea.
Number of ROEs Included in Original Contract 200 Ea.
Additional ROES beyond Original Contract 317 Ea.
5601 Bridge Street Suite 301 • Fort Worth, Texas 76112 Th1B SFV;C!:S 7f1 J ill.^.(
u CE 8'-, 492 8036 s FAX 18171, 446-1205 • E-MAIL rodthorr.Cconnect.n2t
Mr. Rakesh Chaubey
City of Fort Worth
Department of Engineering
June 26, 2000
Page 2
Permanent& Temporary Construction Easements (TCE)
Total number of Perm Easements Prep for Parts 1, 2, 6, &7, 5 Perm Ea.
Total Number of Perm Easements Included in Original Contract 5 Perm Ea.
Total Number of Temporary Construction Easements (TCEs) prepared for
Part 1, 2, 6, & 7 7 Temp Ea.
Total Number of TCEs Included on Original Contract 0 Temp Ea.
Temporary Construction Easements Beyond Original Contract 7 Temp Ea.
Engineering Fee for Additional ROEs and TCE Preparation by RJN Group
ROEs 317 EA. @ $50.00/ Ea. $15,850.00
Temporary Construction Easements 7 TCEs Ea. @ $100.00/Ea. $700.00.00
Total Subconsultant cost Item No. 1 $16,550.00
Total Item No. 1 sub-total - Subconsultant cost plus 10% $18,205.00
2. Amendment No. 1 includes compensation for the preparation of State Revolving Fund (SRF)
documentation for construction funding requested by DOE. RJN Group prepared most of the documents
for Part 6 and Part 7 in the M-195AR Project Area. White Rock Consultants prepared the SRF
documents for the remaining parts in the M-195AR Project Area that were later assigned to
Dannenbaum, Ned K. Burleson, Transystems, and RJN Group in separate contract agreements. The
additional costs associated with this work are as follows:
Item No. 2 Preparation of SRF Documents for construction funding
RJN Group Direct Labor (8hr X 85/Hr) $680.00
Printing Cost (Specs & 1 Reduced set of Plans Part 1) $300.00
Sub-total RJN Group SRF Preparation Costs $980.00
Sub-Total SRF Document Preparation Subconsultant costs plus 10% $1,078.00
White Rock Consultants SRF Document Preparation (16 hr @ 65/Hr) $1,040.00
Item No. 2 SRF Document Preparation Sub-total $2,118.00
3. Amendment No. 1 includes compensation for design and construction phase services for the relocation
of Sewer Line M-195AR from existing station 49+64 to station 53+81. This work is being included with
the Part 7 construction contract for this project. The replacement and relocation of this 18" diameter
sewer line was necessary because M-195AR had to be lowered and realigned both downstream and
upstream of this location (as part of this design contract and the M-195AR Part 5, a separate contract by
RJN Group). The replacement was necessary to allow for the abandonment of sewer line M195B and
connection to service lines from the Federal Center Property to the north of this project. The additional
costs associated with this work are as follows:
Item No. 3 Replacement& Relocation of Sewer Main M-195AR
M-195AR 18" sewer main, Sta 49+64 to Sta 53+81 417 LF
Mr. Rakesh Chaubey
City of Fort Worth
Department of Engineering
June 26, 2000
Page 3
Fee for additional Engineering Design Services by Subconsultant RJN Group
Direct labor: Engineering Design, Construction Phase Services $4,800.00
Expenses: Reproduction, computer time, mileage $500.00
Sub-Total additional M-195AR design by RJN Group $5,300.00
Total Item No. 3 sub-total - Subconsultant cost plus 10% $5,830.00
4. Amendment No. 1 includes compensation for the redesign of sewer line L-1252 in the M-73 Drainage
Area. The work was done as part of Construction Part 1,Unit 1. During construction of L-1252, problems
were encountered in the existing sewer which would have required point repairs prior to lining the
existing sewer line, as called for in the plans. As the design had to be performed without benefit of
television inspection, the amount and severity of defects, if any, requiring point repairs could not be
specified in the plans. For this reason, a nominal quantity for"Sag adjustment for Pipe Enlargement"
was included in the plans to cover potential point repairs.
However, the defects encountered during construction could not be repaired under the pay item
provided, as they required extensive hand tunneling. Some of the tunneling would have been under an
existing swimming pool. The contractor requested $6,00 each to perform two (2) point repairs. Upon field
review and consultation between RJN Group, the City of Fort Worth, and the contractor, it was decided
to abandon the portion of L-1252 between the two defects, a length of approximately 100 linear feet. The
upstream portion of L-1252 was rerouted to an existing manhole on line segment L-1256. This enabled
the construction of the work to be covered under existing unit prices.
To expedite the construction, RJN prepared a revised plan sheet detailing the work required, and
expedited preparation of a Permanent Sanitary Sewer Easement. The work performed by RJN was
outside the original contract scope of services. The cost incurred to perform the additional work is as
follows.
Item No. 4 Redesign of Sewer Line L-1252 By RJN Group
Engineering Design & Construction Phase Services
Project Manager- 8 hrs @ 96/hr $768.00
Project Engineer- 12 hrs @ $85/hr $1,020.00
Senior CADD Designer- 8 hrs @ $65/hr $520.00
Sub-total Item 4 Subconsultant cost $2,308.00
Total Item No. 4 sub-total - Subconsultant cost plus 10% $2,538.80
5 Amendment No. 1 includes compensation for the survey and design to extend the replacement limits of
L-4112 to the north and west to intercept an existing service line. This is in proximity of the Southwest
Baptist Theological Seminary and will allow the further abandonment of the old M195 interceptor. Garcia
and Associates provided the survey and design as part of the Part 6 Unit 4, DOE #2703 assignment.
Mr. Rakesh Chaubey
City of Fort Worth
Department of Engineering
June 26, 2000
Page 4
Item No. 5 Extension of L -4112 in proximity of SW Baptist Theological Seminary
Engineering Survey and Design by Garcia and Associates
Field surveys 500 LF @ $2.50/LF $1,250.00
Temporary Right-of-Entry Agreements 1 @ $75/Ea $75.00
Design of extension 500 LF @ 4.00/LF $2,000.00
Total Subconsultant costs Item No. 5 $3,325.00
Total Item No. 5 sub-total - Subconsultant cost plus 10% $3,657.50
6. Amendment No. 1 includes compensation for the survey services and legal descriptions and plats to
prepare a master easement document in proximity of the Fort Worth Federal Center and Greenbriar
Park and Recreation Center by Garcia and Associates.
Fort Worth Federal Center Property
The original easement document was executed on February 2, 1951. This document has a 50-year
duration period that expires on February 2, 2001. New easement documents were prepared for all
existing sanitary sewers to remain in service and for all proposed sanitary sewers. The total length of
sanitary sewers that requires new easement documents is 4,373 LF.
Greenbriar Park& Recreation Center
The proposed re-alignment of M-195AR will be located outside of an existing 15' wide easement.
Although easements are generally not required for City owned facilities located on City owned property,
the Water Department has requested a new easement document be prepared in the event that this
property is sold for future development. The total length of sanitary sewers that will require new
easements in this section of the project is 4,117 LF.
Field surveys were required to locate property corners and establish property boundary lines. Property
boundary lines were verified from legal descriptions in recorded deeds. The property boundary was then
used to establish the sanitary sewer horizontal alignments.
Item No. 6 Federal Center and Greenbriar Park survey services, legal descriptions and
} preparation of plats by Garcia and Associates
Field Surveys 8,490 LF @ $2.00/LF $16,980.00
Easement exhibits and Descriptions 8 ea @ $300/Ea $2,400.00
Total Subconsultant costs Item No. 6 $19,380.00
Total Item No. 6 sub-total - Subconsultant cost plus 10% $21,318.00
Mr. Rakesh Chaubey
City of Fort Worth
Department of Engineering
June 26, 2000
Page 5
Contract Amendment Summary
Item No. 1 Preparation of Additional ROEs and TCEs $18,205.00
Item No. 2 SRF Document Preparation $2,118.00
Item No. 3 Replacement/Relocation of M195AR $5,830.00
Item No. 4 Redesign of L-1252 during construction $2,538.80
Item No. 5 Extension of L-4112 on Seminary property $3,657.50
Item No. 6 Federal Center/Green briar Park Master Easement Document $21,318.00
Grand Total Items 1 through 6 Contract Amendment No. 1 $53,667.30
Your attention to this matter is greatly appreciated. Should you have any questions, please do not hesitate to
contact me.
Sincerely,
WHITE ROCK CONSULTANTS
Rod T ornhill, PE
President