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Home My WebLink AboutContract 26295 CITY SECRETARY CONTRACT NO, -r TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS COMPREHENSIVE ENERGY ASSISTANCE PROGRAM LETTER OF NOTIFICATION: 15 EXHIBIT A - BUDGET CONTRACT NO. 587039 CONTRACTOR: CITY OF FORT WORTH ALLOCATION PERIOD: 01/01/2000 - 12/31/2000 Pursuant to Section 4(A) and 4(B) and Exhibit A Budget of Contract No. 587039, the Texas Department of Housing and Community Affairs notifies CITY OF FORT WORTH that the total amount of funds for the Comprehensive Energy Assistance Program listed below is currently available under the conditions specified in the Contract. Contractor shall not incur costs in excess of the amount which Department has acknowledged by this Letter of Notification as being available to meet Contractor's allowable costs. In consideration of Contractor's satisfactory performance of this contract, Department shall reimburse Contractor for the actual travel costs incurred in the amount of: $1 ,340,593.00 CEAP FUNDS CURRENTLY AVAILABLE $1 ,170.00 TRAINING TRAVEL ALLOWANCE FUNDS CURRENTLY AVAILABLE $1 ,340,593.00 TOTAL ANTICIPATED CEAP FUNDS $1 ,170.00 TOTAL ANTICIPATED TRAINING TRAVEL ALLOWANCE FUNDS BUDGET FOR AVAILABLE ALLOCATIONS BUDGET CATEGORIES FUNDS % ---------------------------- ---------------- ---- Administration $78,817.00 5.27 Case Management $88,301 .00 6.33 Direct Services $1 ,173,474.00 88.40 TOTAL CASH AWARD $1 ,340,592.00 100% Energy Crisis $455,942.00 .00 Co-Payment $223,737.00 .00 Elderly and Disabled $338,995.00 .00 Heating and Cooling Systems $99,273.00 .00 Direct Services Support $55,527.00 5.00 TOTAL DIRECT SERVICES $1 ,173,474.00 100% Contractor's service area consists of the following Texas counties: Tarrant County Room r � +:.. J 0 NOTES: Administrative costs, salaries, fringe benefits, non-training travel, equipment, supplies, audit and office space are limited to 5.27496 of the contract expenditures, excluding Training Travel costs. Case Management costs are limited to 6.328% of the contract expenditures excluding Training Travel costs. Direct Services Support costs are limited to 5.0096 of total Direct Services expenditures. Contractor may adjust dollar amounts within the following components at levels not to exceed 1096 of said components: Energy Crisis (may not exceed 10% of Direct Service Dollars expended) , Co-Payment, Elderly (may not exceed 5096 of Direct Service dollars expended) , Heating/Cooling Systems (may not be less than 1096 of Direct Service dollars expended) , and Direct Services Support may not exceed 5% of Direct Services dollars expended) . Department's prior written approval for purchase or lease of equipment with acquisition cost of $500 and over is required. Approval of this budget does not constitute prior approval. Funds may not be used for the purchase or improvement of land, or the purchase, construction, or permanent improvement of any building or facility. For other than additional funding added to the Allocation Period, Contractor is limited to only one budget revision during the first 6 months of the Allocation Period. A second and final budget revision may be considered by the Department 60 days prior to the end of the Allocation Period. While Contractor may choose to use funds other than "Direct Service Support" to conduct outreach, documentation of outreach is required. Contractor shall provide services under all components in this category. Failure to do so may result in contract termination. Effective Date of Budget: 06/05/2000 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS Signed by Daisy Stiner, Executive Director Cover Sheet Inquiry ID No 13770 Contract Number 587039 Amendment 0 LON 15 Routing No 974074 Contractor 000136 CITY OF FORT WORTH SUPERINTENDANT OF C.S. FORT WORTH 76115 Begin Date 01/01/1997 End Date 12/31/2000 Purpose of Contract: THROUGH THE CEAP PROGRAM ASSIST LOW INCOME PERSONS WITH THE ENERGY CRISIS COMPONENT, HEATING/COOLING COMPONENT, CASE MANAGEMENT COMPONENT, CO PAYMENT COMPONENT AND ELDERLY ASSISTENCE COMPONENT Purpose of Amendment: ADD EMERGENCY FUNDS AND 450 A/C'S 450 UNITS 0 $340 PER UNIT = $1532000 BUDGET: Federal 1 ,340,593.00 Max TDHCA Obl 1341763.00 State .00 ------------ Total 1 ,340,593.00 Local .00 Posted? Press ENTER for contract approval 1 ) view Attachment END) Exit Database: PRO Appl: API 01 User: 039 Aug 7th, 5:36 pm Keymap: DATA ENTRY Mode: Ing E R p}PER y �:�Mu SIGNATURE PAGE Approved As To Form And Legality: ATTEST: �' :Q%, �� G��`• City retary —DO Assistant City torney G- M /D-/D -Qv Contract Aut orization ssistan C ty Manager 11. CNN`1q!y�pN t—�?��6�Y Ra 05 171 H. �a-, I ��. .� .... ...� .... .... ... . • .....v•....•••a.• v , ivl. I M 11U. U11 UI1 UIOU C. U1 City of Fort Worth, Texas 4130for and council col"Municalflon DATE REFERENCE NUMBER 5d NAME PAGE 10/10/00 **G-13036' I 80ENERGY 1 of 2 SUBJECT ADOPTION OF SUPPLEMENTAL APPROPRIATION .ORDINANCE FOR THE COMPREHENSIVE ENERGY ASSISTANCE PROGRAM THROUGH DECEMBER 31, 2000 RECOMMENDATION: It is recommended that the City Council: I. Authorize the City Manager to accept funds in the amount of$602,412 from the Texas Department . of Housing and Community Affairs (TDHCA), increasing the Year 2000 allocation from $739,351 to $1,341,763; and 2. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in the Grants Fund by$602,412; and . 3. Apply indirect cost rates in accordance with the City's Administrative Regulation 3-15, at a rate of 18.66%, which is the most recently approved rate for thin department, and apply the new, approved rate when available. DISCUSSION: On February 22, 2000, (M&C G-12824), the City Council accepted a grant in the amount of $739,351 from'TDHCA for the Year 2000 Comprehensive Energy Assistance Program (CEAP), On July 17, 2000, TDHCA notified the City that it had received additional funds in the amount of $99,131 from unexpended 1998 funds. On July,31, 2000, TDHCA notified the City that it had received additional funds in the amount of $132,626 from unexpended 1999 funds. Due to the excessive high temperatures that most of Texas has been experiencing, the President released additional energy. . assistance emergency funding. As a result, on August 7, 2000, the City received an additional $370,755 cash funding (and 4.50 air conditioners at a cost of $153,000) increasing the Year 2000 total allocation to $1,494,763. The state purchased the air conditioners for the City and reduced the City's allocation by$153,000 for a net allocation of$1,341,763. The CEAP for contract Year 2000. has six components: 1) Energy Crisis, 2) Elderly/Disabled Assistance, 3)Co-Payment Assistance;4) Heating and Cooling Systems, 5) Direct Service Support and . 6) Case Management. The allocation is being made to address the needs of low-to-moderate income house-holds in Tarrant County who are paying a disproportionate amount to meet the needs for heating and cooling. All households at or below 125% of the Federal Poverty Level are afforded access to the program. All applicant households will be determined eligible according to the income guidelines and program procedures. Benefit determinations include the household's income, the household size, the energy.. . consumption and/or the vulnerability of the household and the'availability of funds. The Parks and Community Services Department reviews all applications at the nine City-operated Neighborhood . . Resources Development Program Center.facilities. Payments are made for eligible clients directly to the utility vendors and heating and cooling system repair companies of Tarrant County. ,-12-00 THU 09:38 AM CITY SECRETARY OFFICE FAX NO. 817 871 6196 P. 02 )•tom vc-% City of Fort Worth, Texas "agair and Council Communication DATE REFERENCE NUMBER LOG NAME PAGE 10/10/00 **G-'13036 SOENERGY 2 of 2 SUOJECT ADOPTION OF SUPPLEMENTAL APPROPRIATION ORDINANCE FOR THE COMPREHENSIVE ENERGY ASSISTANCE PROGRAM THROUGH DECEMBER 31, 2000 The administrative cost for Year 2000 is restricted to a rete of 5.27%, Case Management to a rate of 6.33%and Direct Services Support to a rate.of 5%. The remaining funds will be used for Energy Ctisis, Eldedy/Disabled Assistance, Co-Payment Assistance and Heating and Cooling Systems for the duration of the contract. This'program Is located in ALL COUNCIL DISTRICTS. FISCAL INEQ TIONICGERTIFICATION: The Finance Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance. funds will be available in the current operating budget, as appropriated, of the Grants Fund. LW:k submitted for City m mnee2 FUND ACCOUNT CENTER AMOUNT C1' Y SFAMTARY O15aa by: (to) 1)GR76 488195 080200621000 $602,412.00 APPROVED thbyWataan 6183 . 2)GR76 Various . 080200621010 $602,412.00 4�4�t CITY COUNCIL Origimft Dwartamt H"4- 1 14 V tY 3 Richard zavala 3704 (from) 0 C i 10 20M Adcff&nat Lformx0en Contact: yr 4�a Cis,a.Fo:;Fn►ocGa,7axa<► Richard Zavala 5704 •' Adopted Ordinance Vo. 1Y365