HomeMy WebLinkAboutContract 26298 CITY SECRETARY C
CONTRACT NO. 1 yj
AMENDMENT WITH M&C
AMENDMENT NO. 4
STATE OF TEXAS
CITY OF SECRETARY CONTRACT NO. 20565
COUNTY OF TARRANT
WHEREAS, the City of Fort Worth (City) and Freese and Nichols, Inc.
(Engineer) made and entered into City Secretary Contract No. 20565: Integrated Wet
Weather `Wastewater Management Program, (The Contract) which was authorized by
the City Council by M&C C-14401 on the 26th day of July. 1994 ; and
WHEREAS, the Contract involves engineering services for the following
project:
Engineering contract for program management for developing the inte rg ated
Wet Weather Wastewater Program.
WHEREAS, it has become necessary to amend said Contract to include an
increase in scope of work;
Now therefore, City and Engineer, acting herein by and through their duly
authorized representatives, enter into the following agreement, which amends the
Contract.
1.
Article 1, Section 1 of the Contract is amended to include the additional
engineering services specified in M&C C-17274, adopted by the City Council on the
51"�-day of , 2000, and further amplified in the attached Scope of
Services, copies of which are both attached hereto and incorporated herein.
Exhibit A, DESCRIPTION OF PROJECT AND SCHEDULE, Page 1, add the
following to the list of tasks for the continuation of the program:
38. Continuation of SCDP Program
Exhibit A, Page 2, add the following to the schedule:
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Page 1
Event Completion Time
4. Task 38 March 1, 2001
TASK 38 - CONTINUATION OF SMALL CONTRACTOR DEVELOPMENT
PROGRAM (SCDP)
The Small Contractor Development Program is currently in full operation with forty
contractors in the program and twenty-one actively participating. This task would
continue the program efforts and continue to support and ultimately graduate these
contractors. The program will continue to be open only to new contractors sent by
other City Departments. Referred contractors will be evaluated as previously done in
the past for their technical and financial capabilities and determined whether they
would be accepted as participants.
Subtask 38.1 -Business and Financial Evaluation and Assistance
The Engineer shall maintain a database of the local small construction contractors that
are participating in the SCDP. The database shall include firms that provide the
technical trades on public works projects such as those included in the Wastewater
Program and that have either submitted information for review for evaluation or have
already completed the assessment. The database shall provide empirical data on
financial strength, management, bonding, work experience, corporate organization, and
business growth for the firms. The database will be updated quarterly.
The Engineer shall maintain a case management program that responds to qualified
local small construction contractors that request or are recommended by the City to
participate in the SCDP. The Engineer shall provide the following:
• Individual meetings with local small construction contractors (approximately
two hours each).
• A written summary of each meeting with these firms
The Engineer shall assess the technical competence, bidding eligibility, and business
capabilities of individual local small construction contractors that are added as a result
of the preceding activity. The qualification assessment shall be used to help identify
training needs for SCDP firms. Qualification assessments will be done on an as needed
basis. Six assessments are estimated to be completed in this phase.
For those participants that are determined to be qualified for performing contract work
the Engineer will submit to the department a recommendation of bid limit to be used by
the department in its final evaluation and acceptance.
The Engineer will make available to the contractor business resources that will assist
the contractor on the financial aspects of a business. The SCDP will qualify the
contractor for a bonding and working capital limit available through the SCDP. The
bonding availability will coincide with the established bid limit. The Engineer will re-
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evaluate the contractors bid limit upon receipt of new financial information to
determine if the limit should be adjusted. The Engineer will review the contractors
financial statements on a six month regular basis if the contractor does not request it on
a shorter timeframe. A spreadsheet showing the current bid limits of all participants
shall be submitted to the City whenever any changes are performed.
Subtask 38.2 - Technical Assistance
The Engineer shall maintain files on each contractor in the program once they have had
an established bid limit identified by the City. The Engineer will assist the contractor
in evaluating their technical abilities with respect to the type and size of work they
might consider bidding.
The Engineer shall make available contract data pertinent to the bid and award of
contracts advertised by the City. The following information shall be included:
a. Recent bid tabulations for sewer as well as selected waterline and storm
sewer City bid projects.
b. Schedule of estimated project bid dates of upcoming work.
C. Copies of bid advertisements of project notices in the newspaper. The
following information can be FAXED or sent by mail if the contractor
upon request
d. Notification of estimated low bidder on sewer line projects.
The Engineer will review the contractor's personnel and staff upon request and as an
ongoing requirement of participating in the SCDP. The Engineer will recommend
sources for equipment, personnel and other technical and business assistance for
growing the contractors business. The Engineer shall maintain a list of training
programs available to local small construction contractors who wish to participate.
Training subjects shall include successful subcontracting, successful prime contracting,
estimating, bidding, vendor relationships, business financial, and other topics. This
activity, along with the qualification assessment, shall be used to assist local small
construction contractors to acquire the necessary managerial, financial, and successful
project-related skills in order to compete for and complete IWWWMP construction
contracts. This catalogue shall be updated semi-annually.
Subtask 38.3 - Contract Progress Monitoring
The Engineer shall monitor the progress of all contracts currently held by participants
of the SCDP. Regular visits to the job site will be performed to assess the contractors
performance and progress. These site visits will be documented and reported to the
Program Manager.
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Page 3 F.,
The Engineer shall report in writing to the City quarterly. The report shall include
highlights of the Program, number of participating contractors, information on the
success of the contractors, and other information relating to the success or failure of the
Program. In addition, the Engineer will prepare a monthly report. The Engineer will
present the results of the monthly report to the City each month at the regularly
scheduled weekly meeting.
Exhibit D, COMPENSATION, Item A.5, and BUDGETARY AMOUNT, delete the
budget amount table and replace it with the following table:
Basic Engineering Cost Fixed Total
Services Budget Fee Budget
Original Contract Program $ 6,261,634 $ 727,016 $6,988,650
Management Services
Fee Adjustment for Program ($115,376.68) ($115,376.68)
Purchase of Computers Through
City and Outside Support
Sampling and Testing Services
Amendment No. 2 $ 3,152,769 $ 346,251 $ 3,499,020
Amendment No. 3 $ 2,676,577 $ 278,753 $ 2,955,330
Amendment No. 4 $ 326,000 $ 32,600 $ 358,600
Total $12,301,603.32 $1,384,620.00 $13,686,223.32
Exhibit F, TASK BUDGETS, replace the task budget sheet from the original contract
with the revised Exhibit F attached to this amendment.
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All other provisions of the contract, which are not expressly amended herein,
shall remain in full force and effect.
EXECUTED on this the /qAday of OILLI
2000, in Fort Worth, Tarrant County, Texas.
ATTEST:
-f L Glo a Pearson 10- 1?-oD
City Secretary
APPROVAL RECOMMENDED: APPROVE
Dale Fisseler, P.E. Mike 4Yroomer
Director, Water Department Assistant City Manager
Freese and Nichols, Inc.
By:_ YA:�
Name:
/2oBC�T r PENCE
APPROVED AS TO FORM AND LEGALITY: sfS
Contract Authariaion
Date
Gary Steinberger
Assistant City Attorney
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Exhibit F
Amendment No. 4
Task Budgets
The following are the budget allocations for each of the separate tasks as defined in Exhibit B -
Scope of Services as amended. These budget allocations represent the Engineer's estimate for
each task and transfer for allocations between tasks is authorized after notification by Engineer
to the City, providing transfers do not change the total project budget amount. Changes to the
total project budget will be performed through amendments to the Agreement.
Task# Task Title Budget Allocation
1. Project Management $2,078,990.49
2. Small Contractor Development Program $ 488,992.19
3. Financial Planning Assistance $ 69,821.00
4. Policy Assistance $ 65,874.02
5. Quality Control Program $ 49,299.24
6. Regulatory Agency Liaison $ 149,329.06
7. Long-Term Maintenance Program Plan $ 240,095.10
8. Data Management Acquisition $ 244,121.42
9. Public Participation Program $ 179,191.00
10. Develop Long Term Flow Monitoring Standards $ 68,301.55
11. Water Quality Modeling $ 249,574.73
12. Develop SSES Standards $ 219,197,44
13. Effluent Reuse Evaluation $ 177,458.23
14. Siting Study for Alternative Wet Weather and Dry Weather $ 58,923.40
15. Update Flow Criteria $ 454,190.65
16. Update Land Use Data $ 92,867.00
17. Update SNAP Model $ 361,135.13
18. Perform Dynamic Flow Modeling $ 313,598.46
19. Update Wastewater Master Plan $ 348,429.50
20. Design Coordination Services $ 500,437.68
21. Construction Coordination Services $ 62,992.11
22. Post Construction Services $ 61,017.68
23. Update Final 201 Facility Plan $ 169,378.00
24. Program Management (Amendment 2) $1,599,094.31
25. Project Schedule (Amendment 2) $ 157,709.41
26. Small Contractor Development Program (SCDP) (Amend. 2) $ 301,099.13
27. Wastewater Annual Planning Support $ 751,897.52
28. Maintenance Management Supportp $ 56,368.75
29. Program Support Contingency 411,941.50
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Task# Task Title Budget Allocation
30. Program Support Contingency $ 212,613.80
31. Program Management (Amendment 3) $1,267,202.00
32. Regulatory Action Plan (Amendment 3) $ 238,080.00
33. Project Scheduling (Amendment 3) $ 266,974.00
34. Planning Support (Amendment 3) $ 283,074.00
35. SCDP (Amendment 3) $ 770,000.00
36. Program Support Contingency (Amendment 3) $ 130,000.00
37. Program Support Contingency (Amendment 2) $ 178,354.00
38. Continuation of SCDP Program $358,600.00
$13,686,223.32
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City of Fort Worth, Texas
4Vaeor and Council Communication
DATE REFERENCE NUMBER LOG NAME PAGE
9/5/00 C-18223 60W ET 1 of 1
SUBJECT APPROVAL OF AMENDMENT NO. 4 TO THE ENGINEERING AGREEMENT WITH
FREESE AND NICHOLS, INC. FOR THE INTEGRATED WET WEATHER
WASTEWATER MANAGEMENT PROGRAM
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 4 to
City Secretary Contract (No. 20565) with Freese and Nichols, Inc. for the Integrated Wet Weather
Wastewater Management Program, increasing the agreement amount by $358,600.00 to
$13,686,223.32.
DISCUSSION:
On July 26, 1994 (M&C C-14401), the City Council authorized the execution of an engineering
agreement with Freese & Nichols, Inc. to provide engineering services in an effort to comply with the
Environmental Protection Agency Administrative Order (the Order). The Order specified an eight-year
compliance schedule to correct the deficiencies in the wastewater collection system and to eliminate
sanitary sewer overflows. The deadline to comply with the Order is September 30, 2001.
This agreement was previously amended (M&C C-15589, C-15849, and C-17274) to allow for the lease of
office space, and to extend the agreement period.
This amendment will allow the engineer to continue the Small Contractor Development Program until
March 1, 2001. During this period, the engineer will provide technical and bonding assistance to the
program participants to complete the remaining Fort Worth Wastewater Program projects under the
Environmental Protection Agency Administrative Order. At the end of this program, participants will be
able to continue to compete for future Water Department projects.
This project is city-wide.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the
Commercial Paper-Sewer Fund.
MG:I
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
Mike Groomer 6140
DROVED
Originating Department Head: CITY COUNCIL
Dale Fisseler 8207 (from) SEP 5 2000
PS46 531200 070406041014 $358,600.00 e...,yy
Additional Information Contact: hk�l
City Secretary of the
City of Fort Worth,Tax?!.
Dale Fisseler 8207