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Contract 48115
AECEIVED CITY SECRUAR Y •. AUG 2 42016 CONTRACT NO. l yPFFORT�rW' CITY OF FORT WORTH, TEXAS A Y Sk. EL STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality (the "CITY"), and CDM Smith, Inc., authorized to do business in Texas, (the "ENGINEER"), for a PROJECT generally described as: Twin 96-inch (M-280/M-338) Sanitary Sewer Rehabilitation Improvement. Article I Scope of Services A. The Scope of Services is set forth in Attachment A. Article II Compensation A. The ENGINEER's compensation shall be in the amount of $580,149.00 as set forth in Attachment B. Article III Terms of Payment Payments to the ENGINEER will be made as follows: A. Invoice and Payment (1) The Engineer shall provide the City sufficient documentation, including but not limited to meeting the requirements set forth in Attachment D to this AGREEMENT, to reasonably substantiate the invoices. (2) The ENGINEER will issue monthly invoices for all work performed under this AGREEMENT. Invoices are due and payable within 30 days of receipt. (3) Upon completion of services enumerated in Article I, the final payment of any balance will be due within 30 days of receipt of the final invoice. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 OFFICIAL RECORD Page 1 of 16 CITY SECRETARY FT.WORTH,TX M (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. (5) If the CITY fails to make payment in full to ENGINEER for billings contested in good faith within 60 days of the amount due, the ENGINEER may, after giving 7 days' written notice to CITY, suspend services under this AGREEMENT until paid in full. In the event of suspension of services, the ENGINEER shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. Article IV Obligations of the Engineer Amendments to Article IV, if any, are included in Attachment C. A. General The ENGINEER will serve as the CITY's professional engineering representative under this Agreement, providing professional engineering consultation and advice and furnishing customary services incidental thereto. B. Standard of Care The standard of care applicable to the ENGINEER's services will be the degree of skill and diligence normally employed in the State of Texas by professional engineers or consultants performing the same or similar services at the time such services are performed. C. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 2 of 16 (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of the ENGINEER. D. Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawings of all plans in ink on reproducible mylar sheets and electronic files in .pdf format, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. E. Engineer's Personnel at Construction Site (1) The presence or duties of the ENGINEER's personnel at a construction site, whether as on-site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the Contract Documents and any health or safety precautions required by such construction work. The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment A, the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general, if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with the Contract Documents, nor shall anything in the Contract Documents or the agreement between CITY and ENGINEER be construed as requiring City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 3 of 16 ENGINEER to make exhaustive or continuous on-site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If the ENGINEER makes on-site observation(s) of a deviation from the Contract Documents, the ENGINEER shall inform the CITY. (3) When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services, the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the Contract Documents. F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the ENGINEER makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from the ENGINEER's opinions, analyses, projections, or estimates. G. Construction Progress Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER's knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the Contract Documents; that the final work will be acceptable in all respects; that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there are not other City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 4 of 16 matters at issue between the CITY and the construction contractor that affect the amount that should be paid. H. Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. I. Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accord with the City of Fort Worth Business Diversity Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Engineer acknowledges the MBE and SBE goals established for this contract and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Engineer may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. J. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this contract. ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of five (5) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all subconsultant City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 5 of 16 facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection (3) hereof. CITY shall give subconsultant reasonable advance notice of intended audits. (3) ENGINEER and subconsultant agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. K. INSURANCE (1) ENGINEER'S INSURANCE a. Commercial General Liability — the ENGINEER shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance with a limit of not less than $1,000,000.00 per each occurrence with a $2,000,000.00 aggregate. If such Commercial General Liability insurance contains a general aggregate limit, it shall apply separately to this PROJECT or location. i. The CITY shall be included as an insured under the CGL, using ISO additional insured endorsement or a substitute: providing equivalent coverage, and under the commercial umbrella, if any. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. The Commercial General Liability insurance policy shall have no exclusions by endorsements that would alter or nullify: premises/operations, products/completed operations, contractual, personal injury, or advertizing injury, which are normally contained within the policy, unless the CITY approves such exclusions in writing. ii. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the commercial general liability or commercial umbrella liability insurance maintained in accordance with this agreement. b. Business Auto — the ENGINEER shall maintain business auto liability and, if necessary, commercial umbrella liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of "any auto", including owned, hired, and non-owned autos, when said vehicle is used in the course of the PROJECT. If the engineer owns no vehicles, coverage for hired or non-owned is City of Fort!North,Texas Standard Agreement for Engineering Related Design Servic . Revised Date:9/24/2014 Page 6 of 16 acceptable. i. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by ENGINEER pursuant to this agreement or under any applicable auto physical damage coverage. c. Workers' Compensation —ENGINEER shall maintain workers compensation and employers liability insurance and, if necessary, commercial umbrella liability insurance with a limit of not less than $100,000.00 each accident for bodily injury by accident or $100,000.00 each employee for bodily injury by disease, with $500,000.00 policy limit. i. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by workers compensation and employer's liability or commercial umbrella insurance obtained by ENGINEER pursuant to this agreement. d. Professional Liability — the ENGINEER shall maintain professional liability, a claims-made policy, with a minimum of $1,000,000.00 per claim and aggregate. The policy shall contain a retroactive date prior to the date of the contract or the first date of services to be performed, whichever is earlier. Coverage shall be maintained for a period of 5 years following the completion of the contract. An annual certificate of insurance specifically referencing this project shall be submitted to the CITY for each year following completion of the contract. (2) GENERAL INSURANCE REQUIREMENTS a. Certificates of insurance evidencing that the ENGINEER has obtained all required insurance shall be delivered to the CITY prior to ENGINEER proceeding with the PROJECT. b. Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, as its interests may appear. The term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. c. Certificate(s) of insurance shall document that insurance coverage specified in this agreement are provided under applicable policies documented thereon. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date 9/24/2014 Page 7 of 16 d. Any failure on part of the CITY to request required insurance documentation shall not constitute a waiver of the insurance requirements. e. A minimum of thirty (30) days notice of cancellation or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the respective Department Director (by name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102. f. Insurers for all policies must be authorized to do business in the State of Texas and have a minimum rating of A:V or greater, in the current A.M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. g. Any deductible or self insured retention in excess of $25,000.00 that would change or alter the requirements herein is subject to approval by the CITY in writing, if coverage is not provided on a first-dollar basis. The CITY, at it sole discretion, may consent to alternative coverage maintained through insurance pools or risk retention groups. Dedicated financial resources or letters of credit may also be acceptable to the CITY. h. Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. i. The CITY shall be entitled, upon its request and without incurring expense, to review the ENGINEER's insurance policies including endorsements thereto and, at the CITY's discretion; the ENGINEER may be required to provide proof of insurance premium payments. J. Lines of coverage, other than Professional Liability, underwritten on a claims-made basis, shall contain a retroactive date coincident with or prior to the date of the contractual agreement. The certificate of insurance shall state both the retroactive date and that the coverage is claims-made. k. Coverages, whether written on an occurrence or claims-made basis, shall be maintained without interruption nor restrictive modification or changes from date of commencement of the PROJECT until final payment and termination of any coverage required to be maintained after final payments. I. The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:912412014 Page 8 of 16 m. Sub consultants and subcontractors to/of the ENGINEER shall be required by the ENGINEER to maintain the same or reasonably equivalent insurance coverage as required for the ENGINEER. When sub consultants/subcontractors maintain insurance coverage, ENGINEER shall provide CITY with documentation thereof on a certificate of insurance. L. Independent Consultant The ENGINEER agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. M. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. N. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the CITY may request the ENGINEER to assist in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. O. Permitting Authorities - Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/2412014 Page 9 of 16 amendment to this AGREEMENT. P. Schedule ENGINEER shall manage the PROJECT in accordance with the schedule developed per Attachment D to this AGREEMENT. Article V Obligations of the City Amendments to Article V, if any, are included in Attachment C. A. City-Furnished Data ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B. Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services. The CITY will perform, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY's personnel. C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities, and land, easements, rights- of-way, and access necessary for the ENGINEER's services or PROJECT construction. City of Fort Worm,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 10 of 16 D. Timely Review The CITY will examine the ENGINEER's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the CITY deems appropriate, and render in writing decisions required by the CITY in a timely manner in accordance with the project schedule prepared in accordance with Attachment D. E. Prompt Notice The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. F. Asbestos or Hazardous Substances Release. (1) CITY acknowledges ENGINEER will perform part of the work at CITY's facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that ENGINEER had no prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City, City hereby releases ENGINEER from any damage or liability related to the presence of such materials. (2) The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER's negligence or if ENGINEER brings such hazardous substance, contaminant or asbestos onto the project. G. Contractor Indemnification and Claims The CITY agrees to include in all construction contracts the provisions of Article IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions providing contractor indemnification of the CITY and the ENGINEER for contractor's negligence. H. Contractor Claims and Third-Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain City of Fort!North,Texas Standard Agreement for Engineering Related Design Services Revised Date:912412014 Page 11 of 16 no direct action against the ENGINEER, its officers, employees, and subcontractors, for any claim arising out of, in connection with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER." (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third-party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third-party beneficiary rights under this Agreement. (4) Nothing contained in this section V.H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER. I. CITY's Insurance (1) The CITY may maintain property insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY will ensure that Builders Risk/Installation insurance is maintained at the replacement cost value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. (3) The CITY will specify that the Builders Risk/installation insurance shall be comprehensive in coverage appropriate to the PROJECT risks. J. Litigation Assistance The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ENGINEER, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. K. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. City of Fort Worth,Texas Standard Agreement for Engineering Related Dcsiun Services Revised Date:9/24/2014 Page 12 of 16 Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment C. A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The CITY shall own the final designs, drawings, specifications and documents. C. Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER that prevent ENGINEER's performance of its obligations hereunder. D. Termination (1) This AGREEMENT may be terminated only by the City for convenience on 30 days' written notice. This AGREEMENT may be terminated by either the CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with in 5 days of written notice and diligently complete the correction thereafter. (2) If this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a.) Cost of reproduction of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9124/2014 Page 13 of 16 b.) Out-of-pocket expenses for purchasing electronic data files and other data storage supplies or services, C.) The time requirements for the ENGINEER'S personnel to docurnent the work underway at the time of the CITY'S termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all termination expenses. The CITY'S approval will be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be made. F. Indemnification In accordance with Texas Local Government Code Section 271.904, the ENGINEER shall indemnify, hold harmless, and defend the CITY against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the ENGINEER or ENGINEER's agent, consultant under contract, or another entity over which the ENGINEER exercises control. G. Assignment Neither party shall assign all or any part of this AGREEMENT without the prior written consent of the other party. H. Interpretation Limitations on liability and indemnities in this AGREEMENT are business understandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including negligence, strict or statutory liability, or any other cause of action, except for willful misconduct or gross negligence for limitations of liability and sole negligence for indemnification. Parties mean the CITY and the ENGINEER, and their officers, employees, agents, and subcontractors. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 14 of 16 a I. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. J. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Articles V.F., VI.B., VI.D., VI.F., VI.H., and VI.I. shall survive termination of this AGREEMENT for any cause. K. Observe and Comply ENGINEER shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article VII Attachments, Schedules, and Signatures This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A - Scope of Services Attachment B — Compensation Attachment C -Amendments to Standard Agreement for Engineering Services Attachment D - Project Schedule Attachment E - Location Map City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 15 of 16 Executed and effective this tho- "ay i. , 20/ BY: BY: CITY OF FORT WORTH ENGINEER CDM Smith, Inc. Jay J. Chapa ougla arner, P. E. Assistant City Manager Vice President Date: c? :aai-- / Date: Li.,J '29-y 2011, APPROVAL RECOMMENDED: By: 114 Christopher Harder, P.E. Acting Assistant Director, Water Department APPROVED AS TO FORM AND M&C No.: C.-27873 LEGALITY Qq9,k,, M&C Date: August 16, 2016 By: Douglas W. Black Z�r,# Z,0 tj- f S3 Senior Assistant City Attorney ATTEST: �*O,RT ?b o 0 Cl �O� maky J. r V o City Se et OFFICIAL RECORD CITY SECRETARY City of Fort Worth,Texas FT WORTH TX Standard Agreement for Engineering Related Design Services Revised Date:9/24/2014 Page 16 of 16 ATTACHMENT A DESIGN SERVICES FOR TWIN 90196 INCH M•280IM•338 SANITARY SEWER REHABILITATION CITY PROJECT NO.:01286 ATTACHMENT A Scope for Engineering Design Related Services for Water and/or Sanitary Sewer Improvements DESIGN SERVICES FOR TWIN 90/96 INCH M-280/M-338 SANITARY SEWER REHABILITATION CITY PROJECT NO.: 01286 The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. PROJECT DEFINITION AND BACKGROUND The Fort Worth Water Department's (FWWD's) collection system mains M-280, M-338, M- 338B service the Big Fossil Drainage Basin. M-280 was constructed in early 1960s while M- 338 and M-338B was constructed in 1977. The entire main was inspected by CCTV, sonar and laser in 2009 and 2010 to determine its condition. The results of the inspection revealed locations in which repair or replacement is required due to pipe condition. This project will be a multiple phase project. Each phase and contract renewal will include design services for pipe rehabilitation and /or replacement of pipe segments as identified and Task 2.11 below. Phase I of this project includes the following basic services: 1. Structural rehabilitation of Walker Branch Junction Structure 2. Rehabilitation of approximately 200 LF of the critical pipe segment between station 519+51 and station 534+21 along M-280B near the Riverside Junction Structure that has been identified with a remaining useful life (RUL) of less than 15 years as depicted in Attachment E-1. Additional engineering services are provided related to the following items: 1. Destructive testing of Walker Branch Junction Structure 2. Additional pipeline rehabilitation and/or replacement(exceeding 200 LF) at Riverside 3. Park access plan for Riverside improvements 4. Park conversion easement documents for pipeline improvements at Riverside City of Fort 0:-'orth,Texas Attachment A PMO Release Date:07.23.2012 Page 1 of 19 ATTACHMENT A DESIGN SERVICES FOR TWIN 90196 INCH M-2801M.338 SANITARY SEWER REHABILITATION CITY PROJECT 01286 WORK TO BE PERFORMED Task 1. Design Management Task 2. Conceptual Design Task 3. Preliminary Design Task 4. Final Design Task 5. Bid Phase Services Task 6. Construction Phase Services Task 7. ROW/Easement Services Task 8. Survey and Subsurface Utility Engineering Services Task 9. Plan Submittal Checklists TASK 1. DESIGN MANAGEMENT. ENGINEER shall ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER shall manage change, • communicate effectively, • coordinate internally and externally as needed, and • proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team • Lead, manage and direct design team activities • Ensure quality control is practiced in performance of the work • Communicate internally among team members • Task and allocate team resources 1.2. Communications and Reporting • Attend a pre-design project kickoff/chartering meeting with CITY staff to confirm and clarify scope and schedule, establish protocol and lines of communication, understand CITY objectives, and ensure economical and functional designs that meet CITY requirements • Conduct review meetings with the CITY at the end of each design phase • Prepare invoices and submit monthly in the format requested by the CITY • Prepare and submit monthly progress reports in the format provided by the Water Department. • Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement and according to the City of Fort Worth's Schedule Guidance Document. • Complete Monthly M/WBE/SBE Report Form and Final Summary Payment Report Form at the end of the project City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 2 of 19 ATTACHMENT A DESIGN SERVICES FOR TWIN 90/96 INCH M-2801M-338 SANITARY SEWER REHABILITATION CITY PROJECT 01286 • Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure, and provide and obtain information needed to prepare the design • With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs, and make changes necessary to meet their requirements, as part of the design scope. • Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub-consultants shall carry readily visible information identifying the name of the company and the company representative. ASSUMPTIONS • 24 MWBE/SBE reports will be prepared • Four meetings with city staff • 24 monthly water department progress reports will be prepared • 24 monthly project schedule updates will be prepared DELIVERABLES A. Meeting summaries with action items B. Monthly invoices C. Monthly progress reports D. Baseline design schedule E. Monthly schedule updates with schedule narrative describing any current or anticipated schedule changes F. Monthly MWWBE Report Form and Final Summary Payment Report Form TASK 2. CONCEPTUAL DESIGN (30 PERCENT). The Conceptual Design shall be submitted to CITY per the approved Project Schedule. The purpose of the conceptual design is for the ENGINEER to • Study the project, • Identify and develop alternatives that enhance the system, • Present (through the defined deliverables) these alternatives to the CITY • Recommend the alternatives that successfully addresses the design problem, and • Obtain the CITY's endorsement of this concept. ENGINEER will develop the conceptual design of the infrastructure as follows. City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 3of19 ATTACHMENT A DESIGN SERVICES FOR TWIN 90196 INCH M•2801M•338 SANITARY SEWER REHABILITATION CITY PROJECT 01286 2.1. Data Collection • In addition to data obtained from the CITY, ENGINEER will research proposed improvements in conjunction with any other planned future improvements that may influence the project. • The ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including but not limited to; utilities, agencies (TxDOT and railroads), City Master Plans, and property ownership as available from the Tax Assessor's office. • The data collection efforts will also include conducting special coordination meetings with affected property owners and businesses as necessary to develop sewer design plans. 2.2. Field Investigation • ENGINEER will conduct on-site upstream sewer system reconnaissance at Walker Branch Junction Structure to evaluate the existing sewer main manholes and upstream splitter structures to verify conformance with Record Drawings and discuss concerns, operability and flow management with field operations staff. 2.3. Flow Projection/Capacity Evaluation • ENGINEER will use FWWD's InfoWorks®collection system hydraulic model to evaluate pipe capacity and flow projections for M-280, M-338, and M-338B as it relates to Walker Branch Junction Structure rehabilitation and the pipeline construction and rehabilitation options at Riverside. • ENGINEER will use hydraulic model to develop temporary flow management strategies for cost control measures to construct the proposed improvements. • ENGINEER will evaluate peak flow hydraulics for Walker Branch and identify improvements to collection system to reduce potential collection system overflows. 2.4. Pipeline Rehabilitation Evaluation • ENGINEER will evaluate pipeline rehabilitation/replacement alternatives for the 200 LF critical pipeline segment between station 519+51 and station 534+21 for repair/replacement and provide recommendations for extents of rehabilitation (entire pipe, spot repair, etc.) for each pipeline segment. • Recommendations from the Master Plan and M-280 and M-338 Pipeline Inspection Report will be considered. Pipe replacement alternatives will evaluate alignment options, pipe sizes, (from flow projections), material options, dewatering, flow management, easement and permitting, and flow metering requirements. 2.5. Walker Branch Junction Structure Evaluation • ENGINEER will conduct up to two site visits to evaluate the existing Walker Branch Junction Structure and upstream manholes. Evaluations will consist of non- destructive visual observations only. It is assumed the City will provide access and hatch removal at each of the locations to enable observations. Depending on City of Fort Worth,Texas Attachment A PMO Release Date:06.1.2014 Page 4 of 19 ATTACHMENT A DESIGN SERVICES FOR TWIN 90/96 INCH M-2801M•338 SANITARY SEWER REHABILITATION CITY PROJECT 01288 observed conditions of the structure additional petrographic tests may be required and the scope is included under the additional services. • Establish structural design criteria and determine primary structural rehabilitation systems. • Evaluate rehabilitation alternatives for Walker Branch Junction Structure including siting, sizing, easement and permitting, flow management, and operation and maintenance flexibility requirements. • Engineering calculations for the analysis of existing junction structures and design of one newjunction structure as an alternate to rehabilitation. 2.6. Geotechnical Investigations • ENGINEER shall advise the CITY of test borings and other subsurface investigations that may be needed for the project. If the CITY determines that such borings or investigations are needed, then the ENGINEER shall work with the geotechnical subconsultant to draw up specifications for such testing program. • Soil investigations, including field and laboratory tests, borings, related engineering analysis and recommendations for determining soil conditions will be made. In addition to the above investigations, borings and appropriate field and laboratory analysis will be made at reasonable intervals along the project alignment for the Contractor's use in determining soil conditions for preparing bids and a Trench Safety Plan. • ENGINEER will perform geotechnical investigation at Walker Branch Junction Structure and along critical pipe segment between station 519+51 and station 534+21 along M280B. A minimum of three borings for the pipeline segment within the trench zone of the existing pipelines and just outside of the trench will be drilled to review the original trench design. A minimum of three borings will be drilled for Walker Branch Junction Structure. Borings will extend to a depth of 10-ft below the pipe invert and junction structure. • Groundwater elevations will be measured during the first encounter and at the completion of drilling. If monitoring wells are recommended for long term monitoring of seasonal groundwater level variations, the boring hole will be encased, and secured to prevent a safety hazard. • Geotechnical testing will include penetrometer strength profiling, sieve analyses, Atterberg Limits, LA Abrasion and/or slake durability, jar slake, brazilian tensile, unconfined compression, direct shear, C-U triaxial with Pore Pressure measurements, consolidation, permeability, soil resistivity, pH, organic content, moisture content, and unit weight. • ENGINEER will reference any available geotechnical information performed for M- 280, M-338, M-338B and Junction Boxes. • ENGINEER will prepare a Preliminary Geotechnical Investigation Report and will include preliminary recommendations for design and construction of various pipeline rehabilitation or replacement alternatives. Construction considerations related to City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 5 of 19 ATTACHMENT DESIGN SERVICES FOR TWIN 90196 INCH M-2801M-338 SANITARY SEWER REHABILITATION CITY PROJECT 01286 excavation, dewatering, corrosivity to buried materials and concrete, trench shoring and tunneling will also be included in the report. 2.7. Pipeline Structural Inspection • Engineer will perform pipeline structural inspection of M280 and M338 pipelines to validate the pipe design for each construction phase of the pipelines (M280, M280A, M28013, M338, M338A, and M33813). A total of six structural cores will be drilled. 2.8. Opinion of Probable Construction Cost • ENGINEER will prepare 15% level opinion of probable construction cost for proposed improvements. Cost evaluation will include pipeline repair or replacement,junction box rehab, bypass pumping, etc. to provide final recommendation for cost effective approach for proposed improvements. 2.9. Preliminary Engineering Report • ENGINEER will prepare a Preliminary Engineering Report (PER) summarizing the results of the tasks listed above identifying the following: - Pipeline rehabilitation/replacement recommendations - Conceptual layouts for proposed junction box rehabilitation - Standard details for proposed pipeline improvements - Temporary flow management strategies - Opinion of probable construction cost - Prioritized construction schedule - Construction delivery method - List of required permits and easements 2.10 Pipeline Rehabilitation Prioritization • ENGINEER will use existing data and identify remaining useful life (RUL) of M280 and M338 to prioritize pipeline segment repair. A workshop will be conducted with departments (operations, maintenance, engineering, etc.) to develop consensus on which factors will be included in the prioritization. Some factors to consider are pipe age, pipe material, street/traffic type, proximity to critical facilities, critical crossings (highways, creeks, SDs, etc.), maintenance history, geology, ICAP ratings, and others. The prioritization will then be done by segment (MH to MH) and will be used to implement the rehabilitation of M280 and M338 and see which rehabilitation alternative(s) can be applicable to each segment or group of segments. 2.11. Quality Assurance/Quality Control • ENGINEER will conduct quality reviews consistent with the CDM Smith Quality Management System. 2.12 Design Submittal Review Meeting City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 6 of 19 ATTACHMENT A DESIGN SERVICES FOR TWIN 90196 INCH M-2801M-338 SANITARY SEWER REHABILITATION CITY PROJECT 01286 ENGINEER will conduct design review meeting with the City to review their comments. The meeting will also present an opportunity for questions and answers to address issues associated with the project. ASSUMPTIONS • Six geotechnical borings are expected for this Project. • Ten copies of the PER (30% design) will be delivered. Report shall be letter sized and comb-bound with a clear plastic cover. Drawings will be 11 x1 7 size fold outs bound in the report • PDF of PER will be uploaded to the designated project folder in Buzzsaw • DWF files created from design CAD drawings will be uploaded to the designated project folder in Buzzsaw • ENGINEER shall prepare the meeting minutes of the PER Review meeting and revise the report, if needed. • ENGINEER shall not proceed with Preliminary Design activities without obtaining written approval by the CITY of the Conceptual Design Package. • FWWD Staff will provide access to pipeline easement, manholes, and Junction Boxes for field investigation. • ENGINEER will provide personnel and equipment for field inspection. • FWWD will provide InfoWorks®modeling file and database for collection system as it relates to M-280, M-388, and M-338B including all collectors and mains that tie into M-280, M-338, and M-338B. DELIVERABLES A. Preliminary Engineering Report B. Opinion of Probably Construction Cost (OPCC) C. Meeting minutes City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 7 of 19 ATTACHMENT A DESIGN SERVICES FOR TWIN 90/96 INCH M-2801M-338 SANITARY SEWER REHABILITATION CITY PROJECT 01286 TASK 3. PRELIMINARY DESIGN (60 PERCENT). Preliminary plans and specifications shall be submitted to CITY per the approved Project Schedule. ENGINEER will develop the preliminary design of the infrastructure as follows. 3.1. Development of Preliminary Design Drawings and Specifications shall include the following: • Cover Sheet • A Proiect Control Sheet, showing all Control Points, used or set while gathering data. Generally on a scale of not less than 1:400. The following information shall be indicated for each Control Point: Identified (existing City Monument#8901, PK Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on City Datum only; descriptive location (i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). • Overall Proiect easement layout sheet(s) with property owner information. • Overall project sanitary sewer layout sheets. The water layout sheet shall identify the proposed water main improvement/existing water mains in the vicinity and all water appurtenances along with pressure plane boundaries, water tanks, pump stations, valves, and fire hydrants. The sewer layout sheet shall identify the proposed sewer main improvement/existing sewer mains and all sewer appurtenances in the vicinity. • Overall sanitary sewer abandonment sheet. • Coordinates on all P.C.'s, P.T.'s, P.l.'s, manholes, valves, mainline fittings, etc., in the same coordinate system as the Control Points. • Bench marks per 1,000 ft of plan/profile sheet—two or more. • Bearings given on all proposed centerlines, or baselines. • Station equations relating utilities to paving, when appropriate. • Plan and profile sheets which show the following: proposed sanitary sewer plan/profile and recommended pipe size, manholes, existing utilities and utility easements, and all pertinent information needed to construct the project. Legal description (Lot Nos., Block Nos., and Addition Names) along with property ownership shall be provided on the plan view. • The ENGINEER will prepare standard and special detail sheets for sewer rehabilitation or replacement that are not already included in the D-section of the CITY's specifications. These may include connection details between various parts of the project, tunneling details, boring and jacking details, details unique to the construction of the project, and trenchless details. 3.3. Constructability Review • Prior to the 60 percent review meeting with the CITY, the ENGINEER shall schedule and attend a project site visit with the CITY Project Manager and Construction City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 8 of 19 ATTACHMENT A DESIGN SERVICES FOR TWIN 90196 INCH M-2801M-338 SANITARY SEWER REHABILITATION CITY PROJECT 01286 personnel to walk the project. The ENGINEER shall summarize the CITY's comments from the field visit and submit this information to the CITY in writing. 3.4. Utility Clearance • The ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, private utilities and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project. ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. • The ENGINEER shall upload individual DWF files for each plan sheet of the approved preliminary plan set to the designated project folder in Buzzsaw for forwarding to all utility companies which have facilities within the limits of the project. The DWF files should be created directly from the CAD files as opposed to PDF files. 3.5. Tree Permit • ENGINEER will prepare documents and permit applications, as necessary, for tree removal to construct the Project. 3.6. Traffic Control Plan • If required for the project, ENGINEER will develop a traffic control plan utilizing standard traffic reroute configurations posted as "Typicals" on the CITY's Buzzsaw website. The typicals need not be sealed individually, if included in the sealed contract documents. • Develop supplemental traffic control drawings as needed for review and approval by the Traffic Division of the Transportation and Public Works Department. These drawings shall be sealed by a professional engineer registered in the State of Texas. 3.7. Quality Assurance/Quality Control • ENGINEER will conduct quality reviews consistent with the CDM Smith Quality Management System. 3.8. Design Submittal Review Meeting • ENGINEER will conduct design review meeting with the City to review their comments. The meeting will also present an opportunity for questions and answers to address issues associated with the project. ASSUMPTIONS • Six borings at an average bore depth of 25 feet each will be provided. • Traffic Control "Typicals"will be utilized to the extent possible. It is assumed an additional zero project specific traffic control sheets will be developed. • Two sets of 11x17 size plans will be delivered for the Constructability Review. City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 9 of 19 ATTACHMENT A DESIGN SERVICES FOR TWIN 90196 INCH M•2801M•338 SANITARY SEWER REHABILITATION CITY PROJECT 01286 • Ten sets of 11 x1 7 size plans will be delivered for the Preliminary Design (60% design). • Two sets of specifications will be delivered for the Preliminary Design (60% design). • DWF files created from design CAD drawings will be uploaded to the designated project folder in Buzzsaw. • The CITY's front end and technical specifications will be used. The ENGINEER shall supplement the technical specifications if needed. • PDF and DWG drawings will be delivered for Utility Clearance. • ENGINEER shall not proceed with Final Design activities without written approval by the CITY of the Preliminary Design plans. DELIVERABLES A. Preliminary Design drawings and specifications B. Utility Clearance drawings C. Traffic Control Plan D. Estimates of opinion of probable construction cost (OPCC) E. Data Base listing names and addresses of residents and businesses affected by the project. TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS (100 PERCENT). Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as follows: • For projects that disturb an area greater than one (1) acre, the Contractor will be responsible for preparing and submitting the Storm Water Pollution Prevention Plan (SWPPP) with appropriate regulatory agencies. The Engineer will prepare the iSWM Construction Plan according to the current CITY iSWM Criteria Manual for Site Development and Construction which will be incorporated into the SWPPP by the contractor. • Draft Final plans (90%) and specifications shall be submitted to CITY per the approved Project Schedule. • Following a 90% construction plan review meeting with the CITY, the ENGINEER shall submit Construction Documents (100%) to the CITY per the approved Project Schedule. Each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in State of Texas. • The ENGINEER shall submit a final design estimate of probable construction cost with both the 90% and 100% design packages. This estimate shall use ONLY standard CITY bid items. City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 10 of 19 ATTACHMENT A DESIGN SERVICES FOR TWIN 90196 INCH M-2801M-338 SANITARY SEWER REHABILITATION CITY PROJECT 01286 • ENGINEER will conduct quality reviews consistent with the CDM Smith Quality Management System. • ENGINEER will conduct design review meeting with the City to review their comments. The meeting will also present an opportunity for questions and answers to address issues associated with the project. ASSUMPTIONS • Four sets of 11 x1 7 size drawings and one set of 22x34 size drawings and two specifications will be delivered for the 90% Design package. • A DWF and PDF file for the 90% Design will be created from design CAD drawings and will be uploaded to the project folder in Buzzsaw. • Four sets of 11x17 size drawings and two specifications will be delivered for the 100% Design package. • A DWF file for the 100% Design will be created from design CAD drawings and will be uploaded to the project folder in Buzzsaw. • Engineer to provide estimated final sheet list (cover/index, general notes, control point location, easement layout, SUE plan sheets, no. of plan/profiles, special detail sheets, etc.) DELIVERABLES A. 90% construction plans and specifications. B. 100% construction plans and specifications. C. Detailed estimates of probable construction costs including summaries of bid items and quantities using the CITY's standard bid items and format. D. Original cover mylar for the signatures of authorized CITY officials. TASK 5. BID PHASE SERVICES. ENGINEER will support the bid phase of the project as follows. 5.1. Bid Support • The ENGINEER shall upload all plans and contract documents onto Buzzsaw for access to potential bidders. a. Contract documents shall be uploaded in a .PDF file. b. Unit Price Proposal documents are to be created utilizing CFW Bidtools only and combined in a specified spreadsheet workbook, Bid Proposal Worksheet Template, and will be populated and configured so that all pages are complete and the Summary Worksheet(s) in the workbook detail and automatically summarize the totals from the inserted Unit Price Proposal document worksheets. An excel, .xIs, of the Bid Proposal worksheet shall be provided for use by bidders. City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 11 of 19 ATTACHMENT A DESIGN SERVICES FOR TWIN 90196 INCH M•2801M•338 SANITARY SEWER REHABILITATION CITY PROJECT 01286 C. Plan Sets are to be uploaded to Buzzsaw in two formats, .pdf and .dwf files. The .pdf will consist of one file of the entire plan set. The .dwf will consist of individual files, one for each plan sheet, and will be numbered and named in a manner similar to that of the plan set index. • The ENGINEER shall sell contract documents and maintain a plan holders list on Buzzsaw from documents sold and from Contractor's uploaded Plan Holder Registrations in Buzzsaw. • The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information. The procedures shall include a log of all significant bidders questions and requests and the response thereto. The log shall be housed and maintained in the project's Buzzsaw folder titled Request for Information. The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidders questions and requests, in the form of addenda. The ENGINEER shall upload all approved addenda onto Buzzsaw and mail addenda to all plan holders. • Attend the prebid conference in support of the CITY. • Assist the CITY in determining the qualifications and acceptability of prospective contractors, subcontractors, and suppliers. • When substitution prior to award of contracts is allowed in the contract documents, the ENGINEER will advise the CITY as to the acceptability of alternate materials and equipment proposed by bidders. • Attend the bid opening in support of the CITY. • Tabulate and review all bids received for the construction project, assist the CITY in evaluating bids, and recommend award of the contract. A copy of the Bid Tabulation and the CFW Data Spreadsheet created utilizing CFW Bidtools only are to be uploaded into the project's Bid Results folder on Buzzsaw. • Incorporate all addenda into the contract documents and issue conformed sets. 5.2 Final Design Drawings • Final Design Drawings shall be submitted in both Adobe Acrobat PDF format (version 6.0 or higher) format and DWF format. Each PDF and DWF file shall be created from the original CAD drawing files and shall contain all associated sheets of the particular plan set. Singular PDF and DWF files for each sheet of a plan set will not be accepted. Both PDF and DWF files shall be uploaded to the project's Final Drawing folder in Buzzsaw. ASSUMPTIONS • The project will be bid only once and awarded to one contractor. • 10 sets of full size construction documents will be sold to and made available on Buzzsaw for plan holders and/or given to plan viewing rooms. • 8 sets of 2204 size drawings plans and 8 specifications (conformed, if applicable) will be delivered to the CITY. City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 12 of 19 ATTACHMENT A DESIGN SERVICES FOR TWIN 90196 INCH M-2801M-338 SANITARY SEWER REHABILITATION CITY PROJECT 01286 • PDF, DWF and DWG files will be uploaded to Buzzsaw. DELIVERABLES A. Addenda B. Bid tabulations C. CFW Data Spreadsheet D. Recommendation of award E. Construction documents (conformed, if applicable) TASK 6. CONSTRUCTION PHASE SERVICES. ENGINEER will support the construction phase of the project as follows. 6.1 Construction Support • The ENGINEER shall attend the preconstruction conference. • After the pre-construction conference, the ENGINEER shall provide project exhibits and attend public meeting to help explain the proposed project to residents. The CITY shall select a suitable location and mail the invitation letters to the affected customers. • The ENGINEER shall visit the project site at requested intervals as construction proceeds to observe and report on progress. Assume 3 site visits, 2 hours each. • As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, review change orders, and make recommendations as to the acceptability of the work. • ENGINEER shall review shop drawing submittals. • The ENGINEER shall attend the "Final' project walk through and assist with preparation of final punch list 6.2 Record Drawings • The ENGINEER shall prepare Record Drawings from information provided by the CITY depicting any changes made to the Final Drawings during construction. The following information shall be provided by the CITY: • As-Built Survey • Red-Line Markups from Contractor • Red-Line Markups from City Inspector • Copies of Approved Change Orders • Approved Substitutions • The ENGINEER shall modify the Final Drawings electronically and shall place a stamp on the plans indicating that they represent Record Drawings of the project as constructed. The stamp shall be signed and dated by the ENGINEER and shall be City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 13 of 19 ATTACHMENT A DESIGN SERVICES FOR TWIN 90196 INCH M-2801M-338 SANITARY SEWER REHABILITATION CITY PROJECT 01286 placed on each plan sheet, whether there are any revisions on the sheet or not. Each sheet shall clearly indicate all changes which apply to that sheet by clouding and numbering, or other suitable means. • The following disclaimer shall be included with the Record Drawing stamp: • "These Record Drawings were prepared using information provided by others and represent the as constructed conditions to the extent that documented changes were provided for recording. The ENGINEER assumes no liability for undocumented changes and certifies only that the documented changes are accurately depicted on these drawings." • The ENGINEER shall submit a set of sealed Final Drawings, modified and stamped as Record Drawings, on mylar for record storage. The ENGINEER may keep copies of the information provided by the CITY for their files, but all original red-lined drawings shall be returned to the CITY with the mylars. • Record Drawings shall also be submitted in both Adobe Acrobat PDF format (version 6.0 or higher) format and DWF format. There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set. Each PDF and DWF file shall contain all associated sheets of the particular plan set. Singular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: I. TPW file name example — "W-1956_rec47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_rec" designating the file is of a record drawing plan set, "47" shall be the total number of sheets in this file. Example: W-0053_rec3.pdf and K-0320_org5.pdf Il. Water and Sewer file name example — "X-35667_rec36.pdf" where "X- 35667' is the assigned file number obtained from the CITY, "_rec" designating the file is of a record drawing plan set, "36" shall be the total number of sheets in this file. Example: X-12755_rec18.pdf Both PDF and DWF files shall be uploaded to the project's Record Drawings folder in Buzzsaw. ASSUMPTIONS • The CITY will perform construction inspection and construction administration services • ENGINEER will attend 3 site visits at 2-hours each • ENGINEER will attend one final inspection walkthrough City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 14 of 19 ATTACHMENT A DESIGN SERVICES FOR TWIN 90196 INCH M•2801M•338 SANITARY SEWER REHABILITATION CITY PROJECT 01286 • 10 RFI's are assumed • 2 Change Orders are assumed • One copy of full size (22"x34") mylars will be delivered to the CITY DELIVERABLES A. Public meeting exhibits B. Response to Contractor's Request for Information C. Review of Change Orders D. Review of shop drawings E. Final Punch List items F. Record Drawings on Mylar TASK 7. ROW/EASEMENT SERVICES. ENGINEER will support and perform activities related to ROW and land as outlined below, per scoping direction and guidance from the CITY's Project Manager. 7.1. Right-of-Way Research • The ENGINEER shall determine rights-of-way, easements needs for construction of the project. Required temporary and permanent easements will be identified based on available information and recommendations will be made for approval by the CITY. 7.2. Right-of-Way/Easement Preparation and Submittal. • The ENGINEER shall prepare documents to be used to obtain right-of-way and permanent and/or temporary easements required to construct the improvements. • The ENGINEER shall submit the right-of-way and/or easement documents to CITY PM for real property acquisition. • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. • Engineer will meet with City and landowners and other agencies to discuss permits, mitigation bank, and easement requirements for construction of the project. 7.3. Temporary Right of Entry Preparation and Submittal • Prior to construction, the ENGINEER shall prepare and submit Temporary Right of Entry documents for landowners to CITY PM for real property acquisition. It is assumed that letters will only be required for land owners adjacent to temporary construction easements or who are directly affected by the project and no easement is required to enter their property. • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 15 of 19 ATTACHMENT A DESIGN SERVICES FOR TWIN 90196 INCH M-2801M-338 SANITARY SEWER REHABILITATION CITY PROJECT 01286 ASSUMPTIONS • One Easements or right-of-way documents will be necessary. • One Temporary right-of-entry documents will be necessary. • Right-of-Way research and mapping includes review of property/right-of-way records based on current internet based Tarrant Appraisal District (TAD) information available at the start of the project and available on-ground property information (i.e. iron rods, fences, stakes, etc.). It does not include effort for chain of title research, parent track research, additional research for easements not included in the TAD, right-of-way takings, easement vacations and abandonments, right-of-way vacations, and street closures. DELIVERABLES A. Easement exhibits and meets and bounds provided on CITY forms. B. Temporary Right of Entry Letters TASK 8. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES ENGINEER will provide survey support as follows. 8.1. Design Survey • ENGINEER will perform field survey and staking around Walker Branch Junction Structure and at the critical pipe segment between the Riverside Junction Structure and parshall flumes within the pipe segment station 519+51 and 534+21 along M280B. Field survey will collect existing topographic elevations and site features along pipeline improvement and easement plus 200-ft on either side of the alignment, and in surrounding vicinity of proposed project site. • ENGINEER will stake locations selected for geotechnical borings and pipe structural borings and establish coordinates and ground elevations for each location. • ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of buried utilities, structures, trees (measure caliper, identify overall canopy, and have qualified arborist identify species of trees), and other features relevant to the final plan sheets. Existing drainage at intersections will be verified by field surveys. Spot elevations will be shown on intersection layouts with cross slope to fit intersecting grade lines. • The minimum survey information to be provided on the plans shall include the following: • A Project Control Sheet, showing ALL Control Points, used or set while gathering data. Generally on a scale of not less than 1:400: • The following information about each Control Point; City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 16 of 19 ATTACHMENT A DESIGN SERVICES FOR TWIN 90196 INCH M-2801M338 SANITARY SEWER REHABILITATION CITY PROJECT 01286 A. Identified (Existing. CITY Monument#8901, PK Nail, 5/8" Iron Rod) B. X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on CITY Datum only. C. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). • Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same coordinate system, as the Control. • No less than two horizontal bench marks, per line or location. • Bearings given on all proposed centerlines, or baselines. • Station equations relating utilities to paving, when appropriate. 8.2. Temporary Right of Entry Preparation and Submittal • Prior to entering property, the ENGINEER shall prepare and submit Temporary Right of Entry for landowners to CITY PM. • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. ASSUMPTIONS • Topographic survey at intersection will include no more than 100 ft. in each direction. • City will provide standard templates for Temporary Right of Entry documentation. DELIVERABLES A. Copies of field survey data and notes signed and sealed by a licensed surveyor. B. Drawing of the project layout with dimensions and coordinate list. C. Stakes for geotechnical borings. TASK 9. PLAN SUBMITTAL CHECKLISTS - OMITTED ADDITIONAL SERVICES TO THE BASIC SCOPE OF SERVICES Additional Services to the Basic Scope of Services—CITY and ENGINEER agree that the following services are tasks that have been identified as potential requirements beyond the Basic Scope of Services described in the tasks above. ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 17 of 19 ATTACHMENT A DESIGN SERVICES FOR TWIN 90196 INCH M-2801M-338 SANITARY SEWER REHABILITATION CITY PROJECT 01286 • Walker Branch Structure Destructive Testing— if the structural inspection from Task 2.5 requires additional testing of the structure, ENGINEER will conduct destructive concrete testing where the condition assessment identifies such needs. It is anticipated that concrete cores will be obtained at the exterior surfaces of the junction box (up to 3 cores) for petrographic analysis to determine the extent of carbonation in the concrete and the extent of surface deterioration caused by apparent exposure to hydrogen sulfide gases. • Additional Pipeline Rehabilitation/Replacement at Riverside— if the recommendations from Task 2.4 above includes rehabilitation and/or replacement of M- 280B exceeding the original 20OLF section as defined above, ENGINEER will perform preliminary design and final design of pipeline rehabilitation and/or replacement between station 519+51 and station 534+21 but not to exceed 1,500LF. ENGINEER will perform additional design topographic and boundary survey for the selected pipeline segment:. • Park Conversion Easement— ENGINEER will prepare park conversion easement documents, if necessary for the project, for the additional pipeline easement needed along M-280B between station 519+51 and station 534+21 for the additional pipeline rehabilitation and/or replacement work. ADDITIONAL SERVICES NOT INCLUDED IN THE BASIC SCOPE OF SERVICES • Additional Services not included in the Basic Scope of Services — CITY and ENGINEER agree that the following services are beyond the Basic Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Negotiation of easements or property acquisition including temporary right-of-entries. • Services related to development of the CITY's project financing and/or budget. • Services related to disputes over pre-qualification, bid protests, bid rejection and re- bidding of the contract for construction. • Construction management and inspection services • Additional periodic site visits during construction phase • Design phase public meetings • Performance of materials testing or specialty testing services • Services necessary due to the default of the Contractor • Services related to damages caused by fire, flood, earthquake or other acts of God • Services related to warranty claims, enforcement and inspection after final completion City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 18 of 19 ATTACHMENT A DESIGN SERVICES FOR TWIN 90196 INCH M-2801M-338 SANITARY SEWER REHABILITATION CITY PROJECT 01286 • Services related to submitting for permits (ie.TxDOT, railroad, etc...) • Services related to Subsurface Utility Engineering Levels A, B, C or D • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY • Performance of miscellaneous and supplemental services related to the project as requested by the CITY City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 19 of 19 ATTACHMENT B COMPENSATION Design Services for TWIN 90/96 INCH M-280/M-338 SANITARY SEWER REHABILITATION City Project No. 01286 Lump Sum Project I. Compensation A. The ENGINEER shall be compensated a total lump sum fee of $580,149.00 as summarized in Exhibit B-1 — Engineer Invoice and Section IV— Summary of Total Project Fees. The total lump sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials, supplies, and equipment necessary to deliver the services. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in item III. of this Attachment B, and Schedule as required in Attachment D to this Agreement. B. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Document. C. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. D. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Water Department monthly progress reports and schedules in the format required by the City. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 1 of 3 B-1 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount °lo Prime Consultant CDM Smith inc. Design $416,057 71.7% Proposed MBE/SBE Sub-Consultants Jaster Quintinilla Structural Design $50,874 8.8% BDS Technologies Surveying $89,218 15.4% Gorondonna & Geotechnical $24,000 4.1% Associates Non-MBE/SBE Consultants TOTAL 580149 100% Project Number& Name Total Fee MBE/SBE Fee MBE/SBE $580 149 $164,092 28.3% City MBE/SBE Goal = 15% Consultant Committed Goal = 15 % City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 2 of 3 B-2 EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across work types and work phases. 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M&C Review Page 1 of 2 U Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FOR�r- ORT COUNCIL ACTION: Approved on 8/16/2016 DATE: 8/16/2016 REFERENCE NO.: **C-27873 LOG NAME: 60T96SSR-CDM CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of an Engineering Agreement with CDM Smith, Inc., in the Amount of $580,149.00 for the Twin 96-inch (M-280/M-338) Sanitary Sewer Rehabilitation Improvement Project Located in Gateway Park and for the Walker Branch Junction Structure Sanitary Sewer Rehabilitation Improvement East of Precinct Line Road, Provide for Staff Costs, Property Acquisition, Utility Coordination for a Design Phase Amount of $750,000.00 (COUNCIL DISTRICT 4) RECOMMENDATION: It is recommended that the City Council authorize execution of an Engineering Agreement with CDM Smith, Inc., in the amount of$580,149.00 for the Twin 96-inch (M-2801M-338) Sanitary Sewer Rehabilitation Improvement Project Located in Gateway Park and for the Walker Branch Junction Structure sanitary sewer rehabilitation improvement east of Precinct Line Road. DISCUSSION: This Mayor and Council Communication is to authorize the preparation of plans and specifications for the Twin 96-inch (M-280/M-338) Sanitary Sewer Rehabilitation Improvement project located in Gateway Park and east of Precinct Line Road. Inspection of the mains by closed circuit television, sonar and laser revealed that segments of both mains are severely deteriorated and must be rehabilitated or replaced. The proposed scope of services for design includes field investigation, flow projection /capacity evaluation, pipeline and junction structure rehabilitation/replacement evaluation, geotechnical investigation, easement acquisition and construction assistance. This project is part of a plan to ultimately rehabilitate both mains beginning with the most severely deteriorated areas. CDM Smith, Inc., proposes to perform the necessary design services for a lump sum fee of $580,149.00. Staff considers the fee to be fair and reasonable for the scope of services proposed. In addition to the contract amount, $169,851.00 is required for project management, real property acquisition, utility coordination and inspection. Engineering for the Twin 96-inch (M-280/M-338) and Walker Branch Junction Structure Sanitary Sewer Rehabilitation Improvement project is one component of the overall project that includes project management, easement acquisition, utility coordination, material testing, inspection, construction and contingencies. The overall project budget is$6,606,400.00. This project is part of the Water Department's Sanitary Sewer Over Flow Initiative Program. Design is expected to start in August 2016 and be completed by October 2018. Construction is anticipated to commence in January 2018 and estimated to be completed by February 2019. This project will have no impact on the Water Department's Operating Budget when complete. M/WBE OFFICE: CDM Smith, Inc., is in compliance with City's BDE Ordinance by committing to 28 percent SBE participation. The City's SBE goal on this project is 15 percent. The project is located in COUNCIL DISTRICT 5, Mapsco 64X and 67R. http://apps.cfwnet.org/council_packet/mc review.asp?ID=22592&councildate=8/16/2016 8/17/2016 �M&C Review Page 2 of 2 1 FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that the appropriation is available in the current capital budget as appropriated in the Water/Sewer Bond 2016 Fund. FUND EXISTING ADDITIONAL FUTURE PROJECT APPROPRIATIONS APPROPRIATIONS APPROPRIATIONS TOTAL* Water/Sewer DPN Fund $0.00 $0.00 $4,004,157.00 $4,004,157.00 56007 Water/Sewer Bond 2016 $750,000.00 $0.00 $0.00 $750,000.00 Fund 56005 Sewer Capital Fund $1,852,243.00 $0.00 $0.00 $1,852,243.00 59607 Project $2,602,243.00 $0.00 $4,004,157.00 $6,606,400.00 Total I F *Numbers rounded for presentation purposes. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 56005 0700430 5330500 C01286 C01730 1-2016 $580,149.00 Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: John Carman (8246) Additional Information Contact: Walter Norwood (5026) ATTACHMENTS 1295 Form-COFW 01286.pdf Map 60T96SSR CDIVI 2.pdf Map 60T96SSR CDM.pdf http://apps.cfwnet.org/council_packet/mc review.asp?ID=22592&councildate=8/16/2016 8/17/2016