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Home My WebLink AboutResolution 4669-08-2016 A Resolution NO. 4669-08-2016 APPROVING AN AMENDED BUDGET AND FIVE YEAR SERVICE PLAN FOR FORT WORTH PUBLIC IMPROVEMENT DISTRICT NO. 8 (CAMP BOWIE PID) FOR FISCAL YEAR 2015-2016 WHEREAS, pursuant to Resolution No. 3697-12-2008 the City Council reestablished the Fort Worth Public Improvement District No. 8 (the "Camp Bowie PID") on December 16,2008; and WHEREAS, in accordance with Chapter 372 of the Texas Local Government Code, on September 15, 2015 the City Council approved a budget for the 2015-2016 fiscal year and a five-year service plan for the Camp Bowie PID pursuant to M&C BH-335; and WHEREAS, pursuant to City Secretary Contract No. 47114, the City has contracted with the Camp Bowie District, Inc. ("CBD")to manage the day-to-day administration of the Camp Bowie PID for the 2015-2016 fiscal year; and WHEREAS, in accordance with Section 372.013(a) of the Texas Local Government Code, the City has assigned to CBD the responsibility for preparing the annual budget and five-year service plan for the Camp Bowie PID; and WHEREAS, in accordance with the City's Policy and Guidelines for Public Improvement Districts ("PIDs"), adopted by the City Council pursuant to Resolution No. 3711-02-2009, City staff annually conducts mid-year reviews of all PID budgets to ensure that actual PID expenditures correspond with budgeted expenses; and WHEREAS, in consultation with CBD regarding actual PID expenditures and necessary programs and services required to date, City staff recommends that the City Council approve an amended budget for the Camp Bowie PID for the 2015-2016 fiscal year; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,TEXAS THAT: 1. The Budget and Five Year Service Plan for the Camp Bowie PID is hereby amended and approved for the remainder of the 2015-2016 fiscal year in accordance with Exhibit"A"which is attached hereto. 2. This Resolution shall take effect immediately following its adoption. Adopted this 30`x'day of August 2016. ;�N�9 pc,.o-� Cr4DR T 40 0 ATTEST: � 6- q Y By: 9�� ( ��¢�ao a°o a 4 ar s , ity Secretary aaa4°O� L-r--'j , rr ORT WORT City of Fort worth Five Year Service Plan-Revised Public Improvement District No.8-Camp Bowie FY15116 FY16/17 FY17/18 FY18119 FY19120 REVENUES PID Assessments $410,685 $420,000 $425,000 $430,000 $435,000 COFW Payment in lieu of Services 39,761 39,761 39,761 39,761 39,761 Budget Revenues $450,446 $459,761 $464,761 $469,761 $474,761 Use of Fund Balance - - 8,000 - 5,200 Total Revenues $450,446 $459,761 $472,761 $469,761 $479,961 EXPENSES Management Fee(Admin.) 82,137 84,000 85,000 86,000 87,000 Water 19,500 20,000 22,000 24,000 26,000 Utilities 5,500 3,500 4,000 4,500 5,000 Landscape Management Fee 39,000 39,000 39,000 39,000 39,000 Median/ROW Mowing 57,761 47,261 47,261 47,261 47,261 Landscape Maintenance 80,000 75,000 85,000 95,000 105,000 Beautification 110,000 90,000 90,000 70,000 70,000 Capital Improvements - - - - - Marketing 12,000 75,000 75,000 75,000 75,000 Insurance 6,500 5,000 5,000 5,000 5,000 Annual Review(Audit) 12,000 12,000 12,000 12,000 12,000 City Administrative Fee 8,200 8,400 8,500 8,600 8,700 Budget Expenses 432,598 459,161 472,761 466,361 479,961 Contribution to Fund Balance 17,848 600 - 3,400 - Total Expenses $450,446 $459,761 $472,761 $469,761 $479,961 Exhibit "A" AN AMENDED BUDGET FOR FORT WORTH PUBLIC IMPROVEMENT DISTRICT NO. 8 (CAMP BOWIE PID) FOR FISCAL YEAR 2015-2016 REVENUES FY15/16 PID Assessments $ 410,685 COFW Payment in lieu of Services $ 39,761 Total Revenues $ 450,446 EXPENSES Management Fee(Admin.) $ 82,137 Water $ 19,500 Utilities $ 5,500 Landscape Management Fee $ 39,000 Median/ROW Mowing $ 57,761 Landscape Maintenance $ 80,000 Beautification $ 110,000 Capital Improvements $ 0 Marketing $ 12,000 Insurance $ 6,500 Annual Review(Audit) $ 12,000 City Administrative Fee $ 8,200 Budget Expenses $ 432,598 Contribution to Fund Balance $ 17,848 Total Expenses $ 450,446 O-RT W�ORT� FORTWORTH" Camp Bowie Public Improvement District 0, N CD 7 rS y• IL F �'��d�iV�f, 8 C D 9 CD 3 377 i 1 •' V '�; l t J 83 - _ m, !' WHITE SETTLEMENT v, ' rv�. .•j 183 � .� , i r I Z• O I i �� l7 t N ;, �/ �';. it Q•• �AiVsn.ar t�-- 1 k'7�� , ]J1r� a` i r� �Pq y 1 �snlwv a r ¢ p Pv ' i# ��` a`. „ ? LANCASTER: WESTP -INT �,- r_ �h3 :. :y �O IH`30 ti , 8U Ju tWEST 183 _ 1 y,.. .a fit:.._ #" ,P "J�'.! a ',� day> 3�f•• i-`- F'RA:. :! '?, ��, 9'�A'J_i Y�44�4• +{ �1 Jr{k .' ' PA' 4RiTV .✓ t S r 1 L •.,, CAMP BOWIE ` ly wP ,I err+ ht6Tt t �y Ms - 80 -- t?#' r >"�t :M1IP3+14§1'llg-0,'F>xf"r5a r't•l+£t, •� r � ;,,�T ./J �, � P G �� r, r i, pclr- 4yr r.t 1 A°t', SNDYd79cw•. �yy/ Sg r"`t. t ,�r 1. r i s„^ •��k� t3} .- �r U;P / •�. v '�� t rr n�t7 krt2",�e�1� k�t � r ro'`� h r - ; 1 y L.�� .�` )L31K ,6-� i Oj.� hS,..ct\ 1 S,�Z f� '§^1'k' Zr r � `_^'�M• 1. f li� 1 IF- r BERRY _ 377 IT- ELI LU; , . .4 LEGEND fa `� PID 8 — CAMP BOWIE N IH'20 $ 0 0.5 1 2 Miles O� 1 Prepared on: August 19, 2014 r 21. k :I COPYRIGHT 2014 CITY OF FORT WORTH. UNAUTHORIZED REPRODUCTION IS A VIOLATION OF APPLICABLE LAWS. THIS PRODUCT IS FOR INFORMATIONAL PURPOSES AND MAY NOT HAVE BEEN PREPARED FOR OR BE SUITABLE FOR LEGAL, ENGINEERING, OR SURVEYING PURPOSES.IT DOES NOT REPRESENTAN ON-THE-GROUND SURVEYAND PRESENTS ONLY THE APPROXIMATE RELATIVE LOCATION OF PROPERTY BOUNDARIES. THE CITY OF FORT WORTH ASSUMES NO RESPONSIBILITY FOR THE ACCURACY OF SAID DATA. City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 8/30/2016 - Resolution No. 4669-08-2016 DATE: Tuesday, August 30, 2016 REFERENCE NO.: **G-18802 LOG NAME: 13FMS PID8MIDYEARFY16 SUBJECT: Adopt Resolution Approving the Revised Fiscal Year 2015-2016 Budget and Five-Year Service Plan for Public Improvement District No. 8, Camp Bowie (COUNCIL DISTRICTS 3 and 7) RECOMMENDATION: It is recommended that the City Council adopt the attached resolution approving the revised Fiscal Year 2015-2016 Budget and Five-Year Service Plan for Public Improvement District No. 8 - Camp Bowie. DISCUSSION: The City of Fort Worth administers the City's Public Improvement Districts (PIDs), in accordance with Chapter 372 of the Texas Local Government Code. The City Policy and Guidelines provides for Staff to conduct a mid-year review of the annual budget of all PIDs and recommend adjustments as needed so the actual expenditures correspond with budgeted expenses. The City contracts with Camp Bowie District, Inc. (CBD) to manage the Camp Bowie PID. CBD has identified the need to increase the budgeted Median/ROW Mowing and Utilities line items due to an unseasonably warm winter which required additional mowing and electricity for irrigation. Additionally, CBD has requested to shift funds to the Landscape Maintenance line item due to excessive storm damage that resulted in additional costs beyond those budgeted. Finally, CBD is projecting a need for further funding in the Water line item to pay for an unexpected irrigation meter replacement and for a meter contract that was renewed at a higher cost than was previously budgeted. This increase in appropriations will be completely offset by projected end of year savings and a corresponding decrease in budget, in the Beautification line item. Line Items to be Previously Approved Recommended Mid- Amended FY16 Adjusted FY16 Budget Item Year Adjustment Budget Item Water [_ $ 16,000.00 $ 3,500.00 $ 19,500.00 Utilities $ 2,500.00 (� $ 3,000.00 $ 5,500.00 (Median/ROW $ 47,261.00 I $ 10,500.00 $ 57,761.00 Mowing (� (Landscape C $ 77,000.00 $ 3,000.00 I $ 80,000.00 (Maintenance_ _ 13eautification1 $130,000.00 -$20,000.00 $110,000.00 Total Budget $432,598.00 $ 0.00�—�$432,598.00 Expenses Logname: 13FMS PID8MIDYEARFYI6 Page 1 of 2 Staff recommends an increase of$3,500.00 in the Water line item, an increase of$3,000.00 in the Utilities line item, an increase of$10,500.00 in the Median/ROW Mowing line item, a increase of$3,000.00 in the Landscape Maintenance line item and a decrease of$20,000.00 in the Beautification line item for a total net increase of$0.00. All other previously approved line items not mentioned above will remain the same. Upon approval of the above recommendations, the total budgeted expenses for Fiscal Year 2016 will remain $432,598.00. The revised Budget and Five-Year Service Plan will take effect upon approval by City Council. This M&C does not request approval of a contract with a business entity. The Camp Bowie PID is located in COUNCIL DISTRICTS 3 and 7. FISCAL INFORMATION /CERTIFICATION: The Director of Finance certifies that approval of the above recommendation will have no material effect on the City's funds. FUND IDENTIFIERS (FIDs): TO Fund Department ccoun Project Program ctivity Budget Reference # moun ID ID Year Chartfield 2 FROM Fund Department ccoun Project Program ctivity Budget Reference # �mounl ID ID Year Chartfield 2 CERTIFICATIONS: Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Lynda Johnson (6222) Additional Information Contact: David Reitz (7807) Logname: 13FMS PID8MIDYEARFYI6 Page 2 of 2