HomeMy WebLinkAboutContract 26335 A F QL1�A
10-31-00
CITY SECRETARY
A 11 .02 CONTRACT NO.
TEXAS DEPARTMENT OF HEALTH
1100 WEST 49TH STREET
AUSTIN, TEXAS 78756-3199
STATE OF TEXAS TDH Document No.7560005286 2001
COUNTY OF TRAVIS CONTRACT CHANGE NOTICE NO. L2
The Texas Department of Health, hereinafter referred to as RECEIVING AGENCY, did heretofore enter into a contract in writing with
FORT WORTH DEPARTMENT OF PUBLIC HEALTH hereinafter referred to as PERFORMING AGENCY. The parties thereto
now desire to amend such contract attachment(s) as follows:
SUMMARY OF TRANSACTION:
ATT. NO. 03: TEXAS DIABETES PROGRAM -DAEC
All terms and conditions not hereby amended remain in full force and effect.
EXECUTED IN DUPLICATE ORIGINALS ON THE DATES SHOWN.
CITY OF FORT WORTH
Authorized Contracting Entity (type above if different
from PERFORMING AGENCY) for and in behalf of:
PERFORMING AGENCY: RECEIVING AGENCY:
FORT WOR EPARTMENT OF PUBLIC HEALTH TEXAS DEPARTMENT OF HEALTH
By: By:
ts/ignature of pers uthorized to sign contracts) (Signature o erson authorized to sign contracts)
Libby Watson, Assistant City Manager Sidney P. Shelton, Chief
Bureau of Financial Services
(Name and Title) (Name and Title)
Date: October 17, 2000 Date: to �iji• ,' p d
RECOMMENDED:
ATTEST BY
By. C'C--
(PffZFORMING AGENCY ctor, if different
from person authorized to sign contract)
SB GMD-Rev.3/99
ROVED TO FOR� cni.1R•v:
Contract Authoriwation
t, ,scant t Attorney go " D®
Date
QF`'ICIAL WORD
Cover Page 1 My 5ECG115 W R tl
Go, SH,M.
DETAILS OF ATTACHMENTS
Att/ TDH Term Financial Assistance Direct Total Amount
Amd Program/ Assistance (TDH Share)
No. ID Begin End Source of Amount
Funds*
01 BRLHO 09/01/00 08/31/01 93.991 40,000.00 0.00 40,000.00
02 BRLHO/INNOV 07/01/00 08/31/01 State 168,849.00 0.00 168,849.00
03 1 DIAB/DAEC 09/01/00 08/31/01 State 100,000.00 0.00 100,000.00
TDH Document No.7560005286 2001 Totals $308,849.00 $0.00 $308,849.00
Chane No. 02
*Federal funds are indicated by a number from the Catalog of Federal Domestic Assistance (CFDA), if applicable. REFER TO
BUDGET SECTION OF ANY ZERO AMOUNT ATTACHMENT FOR DETAILS.
Cover Page 2
DOCUMENT NO. 7560005286 -01
ATTACHMENT NO. 03
PERFORMING AGENCY: FORT WORTH DEPARTMENT OF PUBLIC HEALTH
RECEIVING AGENCY PROGRAM: TEXAS DIABETES PROGRAM
TERM: September 01, 2000 THRU: August 31, 2001
SECTION I. SCOPE OF WORK:
PERFORMING AGENCY shall design, implement and evaluate a Diabetes Awareness and
Education in the Community (DAEC) Project. The DAEC project will target Hispanic
Americans, African Americans, the elderly and other groups at risk for developing Type 2
Diabetes.
PERFORMING AGENCY shall comply with all applicable federal and state laws, rules,
regulations, standards, and guidelines in effect on the beginning date of this contract Attachment
unless amended. PERFORMING AGENCY shall develop the following products:
• an assessment of PERFORMING AGENCY'S capacity to design and implement a DAEC
project;
• a community-wide environmental scan; and
• a plan of action for local enhancement of the DAEC project during the term of this contract
Attachment.
PERFORMING AGENCY is responsible for designing , implementing, and evaluating the DAEC
project. PERFORMING AGENCY shall meet the following objectives through the DAEC
project and shall provide evidence that the DAEC project is meeting the following objectives:
• implement staffing patterns with qualified staff designated to the DAEC project;
• reach consensus between PERFORMING AGENCY and the community on community-
wide priorities that describe population-based objectives; achieve compatibility with the
Healthy Communities 2000 Model Standards;
• increase PERFORMING AGENCY'S credibility within the community, and establish a
"specific efforts and accomplishments" (SEA) performance system;
• identify and recruit program champions within the organizational structure and the
community;
• change significant systems in PERFORMING AGENCY'S organizational structure and its
efforts in the community to improve organizational capacity and performance;
• increase staff development within the organizational structure and in the community;
• improve PERFORMING AGENCY'S infrastructure and performance;
• increase access to health care and education services from baseline; and
• achieve established workload measures by reaching the negotiated number of persons to
be served through this contract Attachment through awareness activities.
ATTACHMENT - Page 1
PERFORMING AGEISTCY'S DAEC project shall provide evidence that PERFORMING
AGENCY is meeting end-of-project outcome objectives:
• increase visibility of the DAEC to at least 15% of the target population; and
• increase the community's understanding of diabetes by at least 10% from baseline.
All activities shall be performed in accordance with RECEIVING AGENCY'S Program guidelines
as set out in the Request for Proposal (RFP) issued March 6, 2000, and with PERFORMING
AGENCY'S objectives, activities work plan, detailed budget and revisions, if any, as adopted by
RECEIVING AGENCY Program and transmitted in writing to PERFORMING AGENCY. These
documents are incorporated by reference and made a part of this contract Attachment.
PERFORMING AGENCY shall comply with the following:
• Chapter 103 of the Health and Safety Code;
• Healthy People 2000, National Health Promotion and Disease Prevention Objectives. U.S.
Department of Health and Human Services, September, 1990;
• RECEIVING AGENCY'S Quality Care: Client Services Standards for Public Health and
Community Clinics. Texas Department of Health, revised June 1997; and
• Diabetes Today. A Course on How to Build Skills to Plan and Implement Community Based
Programs for Persons with Diabetes. U.S. Department of Health and Human Services,
December 1993.
Within thirty (30) days of receipt of an amended standard(s) or guideline(s), PERFORMING
AGENCY shall inform RECEIVING AGENCY Program, in writing, if it will not continue
performance under this Attachment in compliance with the amended standard(s) or guideline(s).
RECEIVING AGENCY may terminate the Attachment immediately or within a reasonable period
of time as determined by RECEIVING AGENCY.
PERFORMANCE MEASURES
The following performance measure(s) will be used to assess, in part, PERFORMING
AGENCY'S effectiveness in providing the services described in this contract Attachment, without
waiving the enforceability of any of the other terms of the contract.
Number of printed articles - 36
Number of radio spots - 6
Number of television spots - 2
Number of media exposures - 240,000
Number of community changes - 42
The numbers above indicate the minimum for each performance measure. This value is subject to
change upon written agreement between RECEIVING AGENCY and PERFORMING AGENCY.
PERFORMING AGENCY shall submit monthly programmatic reports within fifteen (15) days
after the end of each month that are prepared in the format approved by RECEIVING AGENCY
Program. PERFORMING AGENCY shall also submit quarterly programmatic reports within
fifteen (15) days after the end of each quarter that are prepared in the format approved by
RECEIVING AGENCY Program.
ATTACHMENT - Page 2
SECTION II. SPECIAL, PROVISIONS:
PERFORMING AGENCY shall include the following credit on all printed, audio or visual
materials developed as part of this program: "Funding provided by the Diabetes Program, Texas
Department of Health."
PERFORMING AGENCY shall immediately notify RECEIVING AGENCY Program Director,
Diabetes Program, of any changes in project activities or staff.
ATTACHMENT - Page 3
/ 0
SECTION III. BUDGET:
PERSONNEL $43,040.00
FRINGE BENEFITS 10,760.00
TRAVEL 4,780.00
EQUIPMENT 0.00
SUPPLIES 500.00
CONTRACTUAL 0.00
OTHER 29,165.00
TOTAL DIRECT CHARGES $88,245.00
INDIRECT CHARGES 11,755.00
TOTAL $100,000.00
Total reimbursements will not exceed $ 100,000.00.
Financial status reports are due the 30th of December, 30th of March, 30th of June, and the 30th
of November.
The indirect cost shown above is based upon an approved indirect cost rate on file at the
RECEIVING AGENCY. Indirect charges to this contract may not exceed the amount shown
above, except by prior written approval of RECEIVING AGENCY.
ATTACHMENT - Page 4
City of Fort Worth, Texas
"Clear And Council communicalflon
DATE REFERENCE NUMBER LOG NAME PAGE
5/16/00 **C-18004 1 50THIRD 1 of 2
SUBJECT APPROPRIATION ORDINANCE AND GRANT CONTRACT WITH THE TEXAS
DEPARTMENT OF HEALTH AND THE TEXAS DIABETES PROGRAM/COUNCIL FOR
A DIABETES AWARENESS AND EDUCATION IN THE COMMUNITY GRANT FOR
THE THIRD YEAR FROM SEPTEMBER 1, 2000 TO AUGUST 31, 2001
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to apply for, and if offered, accept and execute a grant contract with the
Texas Department of Health (TDH) and the Texas Diabetes Program/Council (TDP/C) for $100,000
to be used to increase diabetes awareness and education at the community level; and
2. Adopt the attached appropriation ordinance increasing appropriation's and estimated receipts by
$100,000 in the Grants Fund; and
3. Apply indirect cost at a rate of 27.31%, which represents the rate that was budgeted during the last
fiscal year of this grant proposal, and is the agreed upon rate currently being applied to the grant.
An increase to the indirect cost would significantly impair the possible refunding of this grant.
DISCUSSION:
Diabetes is an epidemic and a public health crisis in Texas. It is estimated that the population in Texas
with diabetes is 6.5%. Diabetes impacts minorities disproportionately, with 11.4% of African-Americans
and 9.3% of Hispanics suffering from the disease (Texas Diabetes Fact Sheet, 1997).
In 1998, the City's Public Health Department Community Needs Assessment showed that the
prevalence of diabetes in Fort Worth was 8.8%. In order to address the prevalence of diabetes, the
TDH and the TDP/C offer the Diabetes Awareness and Education in the Community (DAEC) grant.
The primary objective of the DAEC grant is to increase diabetes awareness through education and
prevention-oriented programs.
The Public Health Department was one of 10 programs selected by the state for the first two years of
the DAEC grant from FY1998-2000, and is applying for the third year continuation of this program. On
June 9, 1998 (M&C C-16822), the FY1998-1999 grant was approved, and on July 27, 1999
(M&C C-17554,) the FY1999-2000 grant was approved.
`. -The Public Health Department has used several different strategies in the past two years to raise
awareness in the community. These included community and corporate health fairs, presentations to
concerned citizens and neighborhood organizations and media campaigns which included radio,
television-and print.
a e.
, ti
City of Fort Worth, Texas
"111jor and council Communication
DATE REFERENCE NUMBER LOG NAME PAGE
5/16/00 **C-18004 50THIRD 2 of 2
SUBJECT APPROPRIATION ORDINANCE AND GRANT CONTRACT WITH THE TEXAS
DEPARTMENT OF HEALTH AND THE TEXAS DIABETES PROGRAM/COUNCIL FOR
A DIABETES AWARENESS AND EDUCATION IN THE COMMUNITY GRANT FOR
THE THIRD YEAR FROM SEPTEMBER 1, 2000 TO AUGUST 31, 2001
The Public Health Department plans to continue these strategies in the following year with the addition
of the following: educating staff at day-care centers, elementary schools and nursing homes on
healthier meal options; educating doctors on the importance of teaching their diabetic patients about life
long self-management and developing community groups that will assist in disseminating diabetes
awareness.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon acceptance of the grant contract and adoption of the attached
appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the
Grants Fund.
LW:j
Submitted for City Manager's FUND ACCOUNTI CENTER I AMOUNT CITY SECRETARY
Office by: (to)
GR76 451923 050301652000 $100,000.00 APPROVED
Libby Watson 6183 GR76 5)various 050301652010 $100,000.00 CITY COUNCIL
Originating Department Head:
Letha Aycock 7201 (from) MAY X�16 2000
Additional Information Contact: .1c1
Letha Aycock 7201
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