HomeMy WebLinkAboutContract 26444 CITY
CON RACTE p Y
CONTRACT
Between
CITY OF .FORT WORTH
and
.corn ENTERTAINMENT INC.
PROJECT: DEM01-02:AV
For '
PRODUCTION OF ANIMATED VIDEO
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DEPARTMENT OF ENVIRONMENTAL MANAGEMENT"
NOVEMBER, 2000
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CONTRACT FOR THE CREATION OF AN ANIMATED VIDEO FOR AN EARLY
CHILDHOOD ENVIRONMENTAL BEHAVIOR PROGRAM
This agreement is entered into by and between the City of Fort Worth, Texas, a home-
rule municipal corporation situated in Tarrant and Denton Counties, Texas, hereinafter called
"the City", acting herein through Charles Boswell, its duly authorized Assistant City Manager,
and .com Entertainment, Inc., hereinafter called "Contractor".
In consideration of the mutual promises and benefits of this contract, the City and
Contractor agree as follows:
1.
TERM
Contractor agrees to begin work on the project within thirty days from the date of the
Notice to Proceed, and to complete all of the work listed in the Project Schedule "Attachment
A" by April 16, 2001.
2.
SCOPE OF CONTRACTOR'S SERVICES
A. Contractor shall perform in a good and professional manner the services listed in this
contract, and those identified in the City's request for proposal dated October 6, 2000,
in the manner in which Contractor responded to the City's request for proposal received
by the City on October 26, 2000. Both the City's request for proposal and the
Contractor's responses are attached hereto as exhibits and incorporated into this
contract as if fully set forth herein. Any conflict between such documents and the main
body of this contract shall be governed by the terms of the main body of this contract.
B. Contractor shall provide all the labor, materials, and equipment necessary for an
animated video for use in educating elementary school-aged children about proper
waste management behavior. Contractor shall develop a six- to eight- minute animated
video using City of Fort Worth owned properties "CAPTAIN CRUD", and the
Cruddies characters. The Contractor shall also create storyboards, backgrounds,
artwork and graphics. The final video shall include music, sound effects, and
professional voices.
C. Contractor shall procure all releases and license agreements for any paid or non-paid
talent, music, lyrics, or images needed or used, to create and produce the animated
video contracted for herein, allowing for unlimited use by the City and any of the
City's assigns.
Page 1
09111 D. Contractor acknowledges and agrees that the City will own all rights to the designs,
script, artwork, raw and edited video and web material created under this contract.
Contractor further acknowledges and agrees that the City shall own all rights to all
creative material and effort which is not addressed or otherwise protected by any
licensing agreements, including but not limited to the designs, script, artwork, raw and
edited video, audio, music and lyrics, and web material, created and produced under
this contract.
3.
SCOPE OF CITY SERVICES
The City agrees to perform the following services:
A. Designation of a City representative to provide timely direction to the Contractor, to
render decisions affecting the City, and to accompany Contractor as needed.
B. Provision of the script and original artwork of characters to be animated.
C. Review of all finished products provided by the Contractor before the release or
implementation of any material developed.
D. Issuance of any approval or denial in writing, within 10 days of receipt by the
Department of Environmental Management.
4.
SUBCONTRACTORS
If Contractor desires to subcontract any service or services listed under Section 2
"Scope of Contractor's Services" of this Agreement, Contractor agrees to obtain the City's
written acceptance of such subcontractor(s) before allowing such subcontractor(s) to
perform such service or services. Failure of the Contractor to obtain the City's written
acceptance of any and all of the Contractor's subcontractors used in the performance of
this agreement is grounds for automatic termination. In addition, Contractor acknowledges
that the City may, at the City's own discretion, perform on-site audits of all proposed
subcontractor's facilities in order to determine acceptability.
5.
COMPENSATION
A. In consideration for the work performed by Contractor under this contract, the City
shall pay Contractor a sum not to exceed $35,095.00 according to the project schedule
and payment schedule attached hereto. The City is responsible for notifying Contractor
of any questions concerning an invoice, and shall not be required to pay Contractor
until such questions have been resolved.
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B. Periodically during the performance of this contract, the Contractor's Project Manager
shall inform the City's representatives of his/her best estimate of the expenses incurred
to that time. In the event that the estimate approximates the "not to exceed" price,
Contractor shall prepare to cease its operations unless and until the contract is amended
and an authorized representative of the City directs Contractor to perform additional
work.
C. Contractor shall receive no compensation for delays or hindrances to the work, except
when direct and unavoidable extra cost to Contractor was caused by the City's failure
to provide information, if any, which it is required to do. When extra compensation is
claimed, a written statement thereof shall be presented to the City.
6.
INSURANCE
The Contractor certifies it has, at a minimum, current insurance coverage as detailed
below and will maintain it throughout the terms of this contract. Prior to commencing work,
the Contractor shall deliver to Fort Worth certificates documenting this coverage. The City
may elect to have the Contractor submit its entire policy for inspection.
Contractor also certifies that if it uses a subcontractor in the performance of this
agreement that each subcontractor shall have, at a minimum, current insurance coverage as
detailed below and will maintain it throughout the terms of this contract or such subcontractor
shall be covered under Contractor's insurance.
A. Automobile Liability Insurance - $1,000,000.00 per accident
B. Worker's Compensation Insurance - Statutory limits, plus employer's liability at
a minimum of $1,000,000.00 each accident; $1,000,000.00 disease - policy
limit; and $1,000,000.00 disease - each employee.
C. The following shall pertain to all applicable policies of insurance listed above:
1. Additional Insured Endorsement: "The City of Fort Worth, its officers,
agents, employees, representatives, and volunteers are added as
additional insureds as respects operations and activities of, or on behalf
of the named insured, performed under contract with the City of Fort
Worth." Reasonably equivalent terms may be acceptable at the sole
discretion of the City of Fort Worth.
2. Subcontractors shall be covered under the Contractor's insurance policies
r or they shall provide their own insurance coverage; and, in the latter
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A091k case, documentation of coverage shall be submitted to the Contractor
prior to the commencement of work and the Contractor shall deliver such
to the City.
3. Prior to commencing work under the contract, the Contractor shall
deliver to the City of Fort Worth insurance certificate(s) documenting the
insurance required and terms and clauses required.
4. Each insurance policy required by this agreement shall contain the
following clauses: "This insurance shall not be canceled, limited in
scope or coverage, or non-renewed until after thirty (30) days prior
written notice has been given to the Director of Environmental
Management, City of Fort Worth, 1000 Throckmorton, Fort Worth,
Texas 76102."
5. The insurers for all policies must be approved to do business in the State
of Texas and be currently rated in terms of financial strength and
solvency to the satisfaction of the Director of Risk Management for the
City of Fort Worth. The City's standard is an A. M. Best Key rating
A:VII.
6. The deductible or self-insured retention (SIR) affecting the coverage
required shall be acceptable to the Risk Manager of the City of Fort
Worth; and, in lieu of traditional insurance, alternative coverage
maintained through insurance pools or risk relations groups must be also
approved."
7.
INDEMNIFICATION
GENERAL INDEMNIFICATION. CONTRACTOR DOES HEREBY RELEASE,
INDEMNIFY, REIMBURSE, DEFEND, AND HOLD HARMLESS THE CITY,
ITS OFFICERS, AGENTS, EMPLOYEES AND VOLUNTEERS, FROM AND
AGAINST ANY AND ALL LIABILITY, CLAIMS, SUITS, DEMANDS, OR
CAUSES OF ACTIONS WHICH MAY ARISE DUE TO ANY LOSS OR
DAMAGE TO PERSONAL PROPERTY, OR PERSONAL INJURY, AND/OR
DEATH OCCURRING AS A CONSEQUENCE OF THE PERFORMANCE OF
THIS CONTRACT, WHEN SUCH INJURIES, DEATH, OR DAMAGES ARE
CAUSED BY THE SOLE NEGLIGENCE OF CONTRACTOR, ITS OFFICERS,
AGENTS, OR EMPLOYEES, OR THE JOINT . NEGLIGENCE OF
CONTRACTOR, ITS OFFICERS, AGENTS, OR EMPLOYEES, AND ANY
OTHER PERSON OR ENTITY.
on,
Page 4
A01h, A. The obligations of the Contractor under this Section 7 shall include, but not be limited
to, the burden and expense of defending all claims, suits and administrative proceedings
(with counsel reasonably approved by the City), even if such claims, suits or
proceedings are groundless, false, or fraudulent, and conducting all negotiations of any
description, and paying and discharging, when and as the same become due, any and all
judgments, penalties or other sums due against such indemnified persons.
B. Upon learning of a claim, lawsuit, or other liability that Contractor is required
hereunder to indemnify, the City shall provide Contractor with reasonably timely notice
of same.
C. The obligations of the Contractor under this Section shall survive the expiration of this
contract and the discharge of all other obligations owed by the parties to each other
hereunder.
D. In all of its contracts with subcontractors for the performance of any work under this
contract, Contractor shall require the subcontractors to indemnify the City in a manner
consistent with this Section .
8.
WARRANTY
AOW Contractor warrants that it will perform all services under this Contract in a safe,
efficient and lawful manner using industry accepted practices, and in full compliance with all
applicable state and federal laws governing its activities and is under no restraint or order
which would prohibit performance of services under this Contract.
9.
LICENSES AND PERMITS
Contractor certifies that on the day work is to commence under this contract, and
during the duration of the contract, it shall have and maintain current valid and appropriate
federal and state licenses and permits necessary for the provision of services under this
contract.
Contractor also certifies that if it uses any subcontractor in the performance of this
agreement, that such subcontractor shall have and maintain current valid and appropriate
federal and state licenses and permits necessary for the provision of services under this
contract.
10.
TERMINATION
Agb' A. The City may terminate this contract without cause with giving 30 days written notice
to Contractor, provided that such termination shall be without prejudice to any other
Page 5
0016, remedy the City may have. In the event of termination, any work in progress will
continue to completion unless specified otherwise in the notice of termination.
B. If the City terminates this contract under Paragraph A in this section, the City shall pay
contractor for all services performed prior to the termination notice.
C. All completed or partially completed original documents prepared under this contract
shall become the property of the City when the contract is terminated, and may be used
by the City in any manner it desires; provided, however, that the Contractor shall not
be liable for the use of such documents for any purpose other than as described when
requested.
D. In the event either party defaults in the performance of any of its obligations under this
contract, misrepresents to the other a material fact, or fails to notify the other party of
any material fact which would affect the party's performance of its obligations
hereunder, the non-defaulting party shall have a right to terminate this contract upon
giving the defaulting party written notice describing the breach or omission in
reasonable detail. The defaulting party shall have a thirty (30) day period commencing
upon the date of notice of default in which to affect a cure. If the defaulting party fails
to affect a cure within the aforesaid thirty (30) day period, or if the default cannot be
cured, the contract shall terminate as of the date provided in the notice of default.
0011 11.
DEFAULT
A. Contractor shall not be deemed to be in default because of any failure to perform under
this contract, if the failure arises from causes beyond the control and without the fault
or negligence of Contractor. Such causes shall include acts of God, acts of the public
enemy, acts of Government, in either its sovereign or contractual capacity, fires, flood,
epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe
weather.
B. If the failure to perform is caused by the failure of a subcontractor of Contractor to
perform, and if such failure was beyond the control of both the Contractor and the
subcontractor, without their fault or negligence, Contractor shall not be deemed to be in
default unless the subcontracted supplies or services were reasonably obtainable from
other sources.
C. Alternatively, if at any time during the term of this contract the work of Contractor
fails to meet the specifications of the contract documents, the City may notify
Contractor of the deficiency in writing. Failure of Contractor to correct such
deficiency and complete the work required under this contract to the satisfaction of the
City within ten days after written notification shall result in termination of this contract.
Page 6
A0101 Contractor shall pay all costs and attorneys' fees incurred by the City in the
enforcement of any provision of this contract.
D. The remedies provided for herein are in addition to any other remedies available to the
City elsewhere in this contract.
12.
RIGHT TO AUDIT
A. The City shall, until the expiration of five (5) years after final payment under this
contract, have access to and the right to examine any directly pertinent books,
documents, papers and records of Contractor involving transactions related to this
contract. Contractor shall give the City access during normal working hours to all
necessary Contractor facilities in order to conduct audits in compliance with the
provisions of this paragraph. The City shall give Contractor reasonable advance notice
of intended audits.
B. Contractor shall include in all its subcontracts hereunder a provision to the effect that
the subcontractor shall give the City, until the expiration of five (5) years after final
payment under the subcontract, access to and the right to examine any directly pertinent
books, documents, papers and records of such subcontractor involving transactions to
Alp" the subcontract, and further, that the City shall have access during normal working
hours to all appropriate work space, in order to conduct audits in compliance with the
provisions of this paragraph. The City shall give subcontractor reasonable advance
notice of intended audits.
13.
INDEPENDENT CONTRACTOR
Contractor shall perform work under this contract as an independent contractor and not
as an agent or employee of the City. The City shall not be considered the employer, co-
employer or joint employer of the officers, employees or agents of Contractor. Contractor
shall have the sole control, supervision, direction and responsibility over its officers,
employees and agents and shall have the sole responsibility for determining the manner and
means of providing the work described in this contract, except as outlined in this contract or as
otherwise required by federal, state, county or municipal law, regulation or rule.
14.
NON-DISCRIMINATION
A. During the performance of this contract, Contractor agrees not to discriminate against
any employee or applicant for employment because of race, religion, color, sex or
national origin, except where religion, sex or national origin is a bona fide occupational
Aa' qualification reasonably necessary to the normal operation of the Contractor.
Page 7
�.. Contractor agrees to post in conspicuous places, available to employees and applicants
for employment, notices setting forth the provisions of the non-discrimination clause.
B. Contractor also agrees that, in all solicitations or advertisements for employees placed
by or on behalf of this contract, Contractor is an equal opportunity employer.
C. Notices, advertisements, and solicitations placed in accordance with federal law, rule or
regulation shall be deemed sufficient for the purpose of meeting the requirements of
this section.
15.
GOVERNING LAW
The City and Contractor agree that the validity and construction of this contract shall be
governed by the laws of the State of Texas, except where preempted by federal law.
16.
RIGHTS AND REMEDIES NOT WAIVED
In no event shall the making by the City of any payment to Contractor constitute or be
construed as a waiver by the City of any breach of covenant, or any default which may then
exist, on the part of Contractor, and the making of any such payment by the City while any
such breach or default exists shall in no way impair or prejudice any right or remedy available
to the City with respect to such breach or default. Any waiver by either party of any provision
or condition of the contract shall not be construed or decreed to be a waiver of any other
provision or condition of this Contract, nor a waiver of a subsequent breach of the same
provision or condition, unless such waiver be expressed in writing by the party to be bound.
17.
ENTIRETY
This contract, the contract documents and any other documents incorporated by
reference herein contain all the terms and conditions agreed to by the City and Contractor, and
no other contracts, oral or otherwise, regarding the subject matter of this contract or any part
thereof shall have any validity or bind any of the parties hereto.
18.
ASSIGNMENT
The City and Contractor bind themselves and any successors and assigns to this
contract. Contractor shall not assign, sublet, or transfer its interest in this contract without
written consent of the City. Nothing herein shall be construed as creating any personal
liability on the part of any officer or agent of the City, nor shall it be construed as giving any
rights or benefits hereunder to anyone other than the City and Contractor.
Page 8
19.
NOTICE
Notices required to be made under this contract shall be sent to the following persons at
the following addresses; provided, however, that each party reserves the right to change its
designated person for notice, upon written notice to the other party of such change:
If to the City:
Written notice shall be sent to:
Brian Boerner, Director
Department of Environmental Management
1000 Throckmorton
Fort Worth, Texas 76102
Questions should be directed to:
Name: Dot Kent
Department of Environmental Management
1000 Throckmorton
Fort Worth, Texas 76102
Telephone: (817) 871- 8596; FAX: (817) 871-6359
If to Contractor:
Name of Company: com Entertainment, Inc.
Name of Contact Person: Chris Cash
Address: P.O. Box 12734, Dallas, TX 75225
Telephone: (817) 294-0706 FAX: (661) 761-8723
20.
VENUE
Should any action, real or asserted, at law or in equity, arise out of the terms and
conditions of this contract, venue for said action shall be in Tarrant County, Texas.
Page 9
21.
SEVERABILITY
The provisions of this contract are severable. If for any reason any one or more of the
provisions contained herein are held to be invalid, illegal or unenforceable in any respect, such
invalidity, illegality or unenforceability shall neither affect nor impair any other provision of
this contract; and, this contract shall remain in effect and be construed as if the invalid, illegal
or unenforceable provision or provisions, had never been contained in the contract.
22.
MODIFICATION
No modification of the contract shall be binding on Contractor or the City unless set out
in writing and signed by both parties.
This agreement has been executed by the parties in Tarrant County, Texas
City of Fort Worth .com Entertainment, Inc.
Contractor
Charles Boswell, Assistant City Manager resident a-Uia
APPROVED AS TO FORM WITNESS:
l
Kevin W. Kapit /
Assistant City Attorney Name: ky,S ( QS
Title:
ATTEST: CORPORATE SEAL:
_
Gloria earson, City Secretary
V7.20001129
Contract Authorization
/ -,Q / (M Page 10
Date
i
3.0 PROPOSAL DOCUMENTS
3.1 PROPOSAL DOCUMENT CHECK LIST
All Proposal Documents, including this Check List, must be completed in full and submitted in
the order requested and placed in a sealed envelope to be considered as a responsive
submittal.
Proposal Documents Initial if Included
1. PROPOSAL DOCUMENT CHECK LIST
2. ACKNOWLEDGE REQUEST FOR PROPOSAL ADDENDA
3. MINORITY and WOMEN BUSINESS ENTERPRISES No do um d
4. BONDS
5. PROPOSAL SUMMARY
6. CREATIVE DESCRIPTION
7. TECHNOLOGY DESCRIPTION
8. COST
9. PROJECT SCHEDULE
10. SCHEDULE OF PAYMENTS No Docum n d
11. CONTRACTOR'S QUALIFICATIONS
12. EXPERIENCE RECORD
13. VENDOR'S COMPLIANCE TO STATE LAW
14. INSURANCE CERTIFICATES
I understand that all of these items are required for prop _ t be considered responsive.
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Company
3-1
3.2 ACKNOWLEDGEMENT OF RECEIPT OF REQUEST FOR PROPOSAL
ADDENDUM(A)
3.2.1 Check if applicable
The undersigned acknowledges the receipt of the following addendum(a) to the Request
for Proposal, and has attached; dye da following this page. (Add lines if necessary).
Addendum Number 1
(date received)
Addendum Number 2
(date received)
Addendum Number 3
(date received)
3.2.2 Check if applicable
The undersigned acknowledges the receipt of no addenda to the Request for Proposal.
CONTRACTOR:
BY:
Company Name (print or type name of signatory)
Address (Signature)
City, State,Zip Title(print or type)
3-2
OCT- 23-00 16= 30 FROM C FTW ENV MGM'I DEPT
I0®617®716359 PAGE 2/
Fo&TWqKFH
ADDENDUM #1
TO: Interested Bidders
FROM: Dot Kent, Public Education Specialist
Department of Environmental Management
DATE: October 23, 2000
RE: Addendum #1
Proposal Package: Early Childhood Environmental Behavior
Program, Fort Worth,Texas (DEMO 1-02:AV).
Questions and Responses
Genera!Comments,•
• the question and comment period is formally OVFR.
• Proposals are due on Thursday, October 26, 2000, no `iter than 1:30
p.m. at the City of Fort Worth Purchasing Department, 1000
Throd morto% Fort Worthy Texas 76102,
Questions and Rewonse.w
Question #1: What happens to the cashier's check turned in as a bidder`s
performance bond?
Response *1: If you are not awarded the ccmtract, the cashier's check will be
returned to you by mail_ If you are awarded the contract, the
cashiees check will be returned to you once lite contract is
executed (sicked).
(Only one question was received.)
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FjMR014mWrAL MANAGEMENT oEPAaY'MMT
f..� Tort cnv rw RnaT WArru • %~ ..e_— . ... —
3.3 MINORITY and WOMEN BUSINESS ENTERPRISES (MIWBE)
M/WBE participation is not required for this contract.
3-3
3.4 BONDS
3.4.1 Security Bond
The Contractor shall submit with its proposal a cashier's check or an acceptable bidder's
bond payable to the City of Fort Worth, in an amount of not less than five percent (5%)
of the total of the bid submitted. The bond is subject to forfeit in the event the
successful Contractor fails to execute the contract documents within ten (10) days after
the contract has been awarded.
To be an acceptable surety on the bond, (1) the name of the surety shall be included on
the current U.S. Treasury List of Acceptable Sureties (Circular 870), or (2) the surety
must have capital and surplus equal to ten times the limit of the bond. The surety must
be licensed to do business in the state of Texas. The amount of the bond shall not
exceed the amount shown on the Treasury list or one-tenth (1/10) the total capital and
surplus.
ATTACH CASHIER'S CHECK OR BIDDER'S BOND HERE
3-4
3.5 PROPOSAL SUMMARY
TO THE CITY OF FORT WORTH:
The undersigned hereby proposes to furnish the equipment, labor, materials, and any other
items or services necessary to create an animated video for use in educating
elementary school-aged children about proper waste management behavior.
All of the tasks proposed to complete the scope of work are shown on the Project Schedule
� o0
The total cost for all labor, equipment, and materials is $_{�
The estimated calendar duration for all phases of the project is f�0 The undersigned agrees
to start work within thirty (30) days from the date of the Notice to Proceed. /
All Proposal Documents have been submitted in one sealed envelope. ( addenda to the
Request for Proposal have been received.
This Proposal Summary and the accompanying Proposal Documents are intended to be
complete and will remain valid for sixty (60) days from the date of submittal.
CONTRACTOR SUBMITTING PROPOSAL:
CCIA? �i�17E�7��. �,�lC4 B &intor
✓���
(Company Name) ame of signatory)
(Address) (Signature)
�--� e O-Ae�_ i 224r&7-
(City,State,Zip) Title(print or type)
(Phone) (FAX)
F
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3-5
e
3.6 CREATIVE DESCRIPTION
This is a critical portion of the proposal because creativity and appropriateness for
children must be carefully demonstrated for this project.
A description of the creative process Contractor intends to use for the animated video
shall be submitted with the proposal documents. Videotape, artwork and/or a web
address that shows examples of such creativity should be included with the narrative
description of each of the proposed work tasks. Contractors may propose any methods.
INCLUDE A COPY OF THE CREATIVE DESCRIPTION FOLLOWING THIS PAGE
INCLUDE ANY VIDEOS WITHIN THE PROPOSAL PACKAGE
3-6
Creative Description
The creative process is collaborative. The process of collaboration starts with the client
approved script. The director reads the script and creates a visualization with storyboards.
The storyboards are submitted for review. The client, writer and director discuss the
direction of the program. Ideas are exchanged about backgrounds (settings), "camera"
angles, dialogue, pacing, character interaction, sound effects and music. All the elements
of the program need to be carefully considered to insure their entertainment and
instructional value.
In order to retain the interest of the viewer, the program must be entertaining.
Entertainment for elementary school age children can be achieved through humor and
exaggeration. Super Heroes like Captain CrudT-1 are given life through a deep (operatic)
voice with over simplified annunciation can be intriguing to children. Crudies that move
in an almost unnatural manner can easily be identified as "bad guys" (antagonists). The
animated characters would interact in a real setting (within a photograph), which children
will be able to directly identify with their own environments. When Crudies, in a realistic
setting, are disposed of properly by Captain Crud TM, the children learn how they should
#*Vol dispose of waste through entertainment.
3.7 TECHNOLOGY DESCRIPTION
This is a critical portion of the proposal because the feasibility of the methods for
completing the work must be carefully demonstrated.
A description of the animation technique Contractor intends to use shall be submitted
with the proposal documents. This portion of the proposal should focus on the process
(computer animation, film animation, etc.) not necessarily the specific equipment used to
create the end product. Videotape, artwork and/or a web address that shows examples
of production technology should be included with the narrative description of each of the
proposed work tasks. Contractors may propose any methods.
A Contractor is required, prior to filing a proposal, to inform itself by its own independent
research and investigations, tests, and by such other means as may be necessary, of a
complete knowledge of the conditions which will be encountered during the project. A
Contractor must judge for itself the difficulties of the work and all attending
circumstances affecting the cost of doing the work or the time required for its
completion, and obtain all information required to make an intelligent proposal. No
information given by the City or any representative of the City other than that contained
in the Contract documents and officially promulgated addenda thereto, shall be binding
upon the City. Contractors submitting proposals shall rely exclusively and solely upon
their own estimates, investigation, research, tests and other data necessary for full and
complete information upon which the proposal is to be based. It is mutually agreed that
the submission of a proposal is prima-facie evidence that the Contractor has made the
investigations, examinations, and tests herein required. Claims for additional
compensation due to variations between conditions actually encountered in the project
and as indicated in the Contract Documents will not be allowed.
INCLUDE A COPY OF THE TECHNOLOGY DESCRIPTION FOLLOWING THIS PAGE
INCLUDE ANY VIDEOS WITHIN THE PROPOSAL PACKAGE
3-7
flol� Technology Description
Characters to be animated are drawn in outline on paper in key positions. Once the
outline drawings are inked, the "cel" is scanned into the computer. The pixel based (each
pixel defined) graphic is converted to a vector based (mathematically defined) graphic.
The image is then colored and broken into logically (elbow to wrist, shoulder to elbow,
etc.) moveable pieces.
The backgrounds will be created through film photography. The photos will be scanned
into the computer and broken, in relationship to the animated characters, into foreground
and background segments.
The background and foreground elements are pulled into an animation program. The
separate pieces of the character in key positions are also pulled into the animation
program for manipulation. It is very important to record dialogue of the characters to aid
in movement and actions of the character and the pacing of the scene; therefore, the
recorded dialogue is also imported into the application.
At this point, the character is animated to interact with its environment and other
animated characters. This process is accomplished through the use of key frame (key
position) and in-between (movement across stage) animation. Upon completion of the
animation for each scene, the scenes are edited together with sound effects, a music bed
(if necessary) and titles to create the program. When the program is completed, the
computer files are then dumped to video.
3.8 COST
Contractor shall provide a price for each task of the creative and technology methods
proposed for this project. At least those tasks shown in the following list must be
included. The Contractor may wish to include additional tasks as appropriate depending
on the complexity of the technology proposed. A cost estimate for each task associated
with a subcontractor or disadvantaged business must be provided.
No compensation shall be paid to Contractor for the cost of obtaining and maintaining
insurance or bonds, as required herein, as these are considered subsidiary to the cost
of services provided.
3.8.1 WORK TASKS:
ITEM COST
Storyboard $
Pre-production $
Additional character drawings $
Original backgrounds $
Other art/graphics $
Production cost per minute $
Talent voice over $
Sound effects $
Music usage fees $
Revisions, if necessary $
Post production $
Master beta tapes (2) $
VHS copies (3) $
3-8
Cost
00", Item Quantity Rate Total
Storyboard 80 25 $2,000.00
Preproduction 152 25 $3,800.00
Additional Character (Turnaround) Drawings 165 15 $2,475.00
Photograph Original Backgrounds 64 15 $960.00
Misc. (Other) Art & Graphics 64 15 $960.00
Voice Over Talent 2 540 $1,080.00
Voice Recording 60 45 $2,700.00
Sound Effects/Foley Recording 74 45 $3,330.00
Music Usage 4 850 $3,400.00
Revisions 40 25 $1,000.00
Revisions 16 15 $240.00
Animation 296 25 $7,400.00
Animation 296 15 $4,440.00
Post Production/Editing 8 150 $1,200.00
Master Beta SP Tapes 2 40 $80.00
VHS (tape) copies 3 10 $30.00
Total $35,095.00
Production Cost per Minute $35,095.00 6 $5,849.17
8 $4,386.88
3.9 PROJECT SCHEDULE
Contractors shall provide a project schedule that includes all tasks for creative and
technology methods selected for use on the project. The project schedule shall include
at least those tasks defined in the preceding section, Work Tasks. Contractors may add
additional tasks as required to complete the project. The completion of each task must
be associated with a project deliverable document. Deliverable documents may be a
report, storyboard, artwork, design, videotape, or an invoice that shows completion of
that task.
The project schedule shall show all tasks in the far left column. The duration of the
tasks shall be plotted horizontally versus time. A time scale for the complete duration of
the project should be shown on paper no larger than 11" high by 17" wide. A separate
Task must be shown for each subcontractor, each separate organization, and each
minority/women business if applicable. The name of the Contractor's company,
subcontractor, organization, minority/women business shall be identified for each task.
The dollar cost for each task should be shown for each duration bar.
During the term of the contract the Contractor shall submit monthly project schedules
showing planned work and actual work accomplished.
INCLUDE A COPY OF THE SCHEDULE FOLLOWING THIS PAGE
BOUND WITHIN THE PROPOSAL PACKAGE
3-9
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3.10 SCHEDULE OF PAYMENTS
Progress Payments will only be made after completion of those tasks and/or subtasks
identified on the Project Schedule.
ITEM PAYMENT SCHEDULE
Storyboard 1st Payment
Pre-production 2nd Payment
Additional character drawings
Original backgrounds
Other art/graphics
Production 3rd Payment
Talent voice over
Sound effects
- Music usage fees
Revisions, if necessary
Post production 4 th Payment
Master beta tapes (2)
VHS copies (3)
3-10
3.11 CONTRACTOR'S QUALIFICATIONS
Contractor shall identify its company name, headquarters and local office by:
address(es), telephone number(s), and FAX number(s).
Contractor shall attach a copy of its current Statement of Qualifications. If
subcontractors are to be utilized on this project, current Statements of Qualifications for
those companies must also be included.
Contractor shall submit a brief resume (one page maximum) of each professional
person who will be assigned to this project. Identify key persons, including the Manager
of this project, by name and title and describe the primary work assigned as well as the
percentage of time each person will devote to this project.
Document Contractor's experience with creating animated videos, especially for
children. If applicable, videotape, artwork, web addresses or brochures should be
included with a narrative description.
INCLUDE A COPY OF THE QUALIFICATIONS FOLLOWING THIS PAGE
BOUND WITHIN THE PROPOSAL PACKAGE
3-11
r Contractor's Qualifications
Company Name: com Entertainment, Inc.
Company Addresses: 8611 Wingate Drive
Dallas, TX 75209
6845 Coldwater Canyon Road
Fort Worth,TX 76132
Company Phone: 214.360.0004
817.294.0706
Company Fax: 214.360.9809
661.761.8723
Statement of Qualification: com Entertainment, Inc. has combined experience of over
30 years in film/video, graphic design, animation, audio
00,11 design and internet technologies which are all
qualifications for this project.
Key Personnel: Dean Weaver, Director& Co-Producer, will spend 100% of
project time on supervising and executing all creative and
technology aspects of this project.
Christopher Cash, Co-Producer, will spend 100% of project
time managing and coordinating communications between
the designated representative of the City of Fort Worth and
.com Entertainment, Inc. Chris will be the key liaison.
Jonathan Lacey, Sound Designer, will spend 42% of project
time recording and sweetening dialogue, sound effects and
music for this project.
Animation Examples: Demonstration of our animation is featured at
http://www.comentertainment.com/demo and can also be
found at htt_p://www.hollypeno.com and
http://www.comentertainment.com
Dean Weaver Resume
Over eleven years experience working in television, film and commercial production.
Wide scope of projects ranging from feature films and television projects like Oliver
Stone's,JFK to PBS's popular children's series, Wishbone. Have experience in hundreds
of TV commercials for clients like, Taco Bueno, Pepsi, HEB, et. al.
Graduate of Texas Christian University's Radio/TV/Film program with a Business
Minor.
8/98 to Present .com Entertainment, Inc.
Principal,Producer and Director
The Adventures of Holly Peno
• Oversee all elements of pre-production to include story line, character development,
script break down and storyboards.
• Direct "camera" positions and movements.
• Supervise casting, voice over and sound effects.
�. • Edit final program.
• Format Flash TM into HTML document.
• Program all coding for"The Holly Peno Shooting Gallery" game functinality.
World's Worst College Party Disasters (Broadway Video)
• Direct "camera" positions and movements.
• Supervise narration placement within program.
• Edit final program.
• Format Flash TI into HTML document.
8/94 to 12/96 Big Feats! Entertainment, Inc.
Lighting Technician
Wishbone
• Design special light effects for actors to carry as candles.
• Daily duties on lighting show.
• Effectively tilled in lighting director(Gaffer) two-four days a week during the second
season.
• Integral part of daily set operations.
0001, Chris Cash Resume
8/98 to Present .com Entertainment, Inc. www.comentertainment.com
Principal and Producer
• Project Manager- Contracted by Hewlett Packard to manage Web based marketing
projects including:
Develop E-Services Partner Division portal objectives, from a business
development perspective, which included collaborative and community building
processes. Editing content; graphics, text, multimedia
Manage a team of 6 to successfully populate the Partner Solutions Showcase with
100 HP Partner success stories in 6 months.
• Organize Tradeshow booth and materials; subsequent leads.
• Part of team that developed a partner portal which tracked equipment program, CoOp
dollars and MDF, automate press release process.
• Web site design and development for 12 small business clients. Handled all aspects of
managing the project from Design, animation, and marketing.
• Specialized in designing E- Commerce catalogs for merchants with the Yahoo! Store
system.
• Sit on board of.com Entertainment, Inc.: identify, nurture, and produce digital media
content. Successfully licensed first IP and built portfolio of clients.
• Effectively multitasked network administrative duties with those of Web site and e-
commerce development.
3/98 to 8/98 Unicom Communications www.unicom.net
Account Manager
Project managed web development solutions 45 simultaneous accounts between three
different internal departments: Sales, programming, and hosting.
Developed functional specifications for e-commerce templates that included tiered
pricing and features for secured order forms and catalog layout.
5/96 to 3/98 NetSales www.netsales.net
Senior Account Manager
Aggressively increased monthly revenues for this telesales startup company to
$250,000/mo within 1 year; by way of Electronic Commerce\Electronic Software
Distribution.
Researched and developed market/sales plan and sales tracking method for several
different markets.
Created and managed online marketing campaigns linked to commerce links that doubled
company earnings every 6 weeks.
Negotiated contracts for over 300 companies in the first year.
Initiated and manifested a distributor model whereas Ne[.Sales was a commerce backbone
for 37 online stores.
Jonathan Lacey
Jonathan Lacey has been working in the music industry for 17+years. After spending ten years in New
York City as a musician, vocalist(Giant/Warner Brothers Recording Artist), songwriter(MCA Publishing)
and studio technician(Chung King,The Record Plan, Sweetfish Recording Studio, Blackwing Studio-
London),Jonathan moved to Dallas,Texas. Since being back in Dallas,he has developed his skills as a
recording engineer with the following equipment and software:
Computer
Board: ASUSTeK Computer INC. P3C-2000 REV I.xx
Bus Clock: 133 megahertz
600 megahertz Intel Pentium III
256 Megabytes Installed Memory
128 Megabyte Module Size -2 Installed
Adaptec AHA-2940U/AHA-2940UW PCI SCSI Controller
MATSHITA CD-R CW-7502(8x) [CD-ROM drive]
Generic floppy disk drive (3.5")
IBM DDRS-34560W (4.56 GB) [Hard drive]
WDIGTL WDE9150 ULTRA2(9.14 GB) [Hard drive]
SyQuest ezflyer 230MB(extemal SCSI)
Echo Layla(audio card)
Matrox Millennium G400 DualHead Max(16 meg video card)
Emu ESi-32 Sampler
Emu Proteus 2000 Synthesizer
Software
Twelve Tone Sys. Cakewalk Pro Audio 9.3
Sonic Foundry,Acid LOA
Sonic Foundry, Sound Forge 4.5c
Sonic Foundry, CD Architect 4.Of
Steinberg,ReCycle! 1.7
Steinberg, Wave Lab 2.02
Antares,Autotune v1.1
Opcode fusion, Vocoder v 1.2
Opcode fusion,Free Filter v1.0
Sonic Foundry,Acoustic Mirror
Spectral Design/Steinberg,Magneto v 1.1
Steinberg, FreeFilter v 1.0
TC, native Reverb v1.5
TimeWorks, Reverb 4080L v 1.101
TimeWorks,Delay 6022 v 1.101
Timeworks, Mastering EQ- Version 1.003
TimeWorks, Phaser Mode188 v 1.004
Twelve Tone Sys, Cakewalk,Audio FX1 &FX2 v1.0
Waves,MaxxBass v2.35
Telos Systems, Audioactive Production Studio 1.5.4
(MP3 compression)
Fraunhofer MP3 codec v1.063 optimized
(additions by Radium)
Gadget Labs, WaveZip v 1.12
3.12 EXPERIENCE RECORD
Contractor shall submit a report that reflects the experience of the firm and its individual
employees and officers in work of both the same nature and magnitude as that of this
project. Such experience must be on projects that were completed not more than five
(5) years prior to the date that the proposals are due. The report shall include project
title and year completed plus the project cost and the name, title, address, and phone
number of principal person for whom the project was accomplished.
INCLUDE A COPY OF THE REPORT FOLLOWING THIS PAGE
BOUND WITHIN THE PROPOSAL PACKAGE
3-12
Experience Record
Summary: .com Entertainment is particularly suited for this project because of it's project
management experience surrounding animation and entertainment projects for the Web,
TV, and Film, based on the following production:
• Broadway Interactive: contact- Neil McGinness, (212) 603-0632 VP Business
Development, 1619 Broadway Ninth F1. NY, NY 10019. Completion date- 09/99
Cost: $10,081. Developed 4 minute animatic project for Broadway Video, producers
of Saturday Night Live. Produced from storyboard to FlashTM file.
• .com Entertainment, Inc: production costs in excess of$100,000. Produced and
directed original concept "The Adventures of Holly Peno" a web-based streaming
cartoon as syndicated content for Internet distribution.
• Hewlett-Packard Co.: contact- Dan Cox- 10500 PruneRidge Dr. Cupertino CA 408-
447-1116 Project manager over 1200 strategic partners of HP as well as 8
subcontractors to develop and produce www.hppartners.com, www.hpbestweb.com . Cost:
$65,000. completion date 11/99
• Wishbone. contact- Rick Duffield- Executive Producer, 3206 Dublin Road, Parker,
Texas 75002. Cost: $48,000 Completion date- 12/96 TV production crew.
• Walker Texas Ranger. contact-Johnny Smith- 972-488-2242. Cost: $25,000
Completion date- 08/00 TV production crew.
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3.14 VENDOR'S COMPLIANCE TO STATE LAW
Article 601g of Vernon's Texas Civil Statues (1985) applies to the award of contracts to
non-resident contractors (out-of-state contractors whose corporate offices or principal
place of business are outside of the State of Texas) who are required to bid projects for
k construction, improvements, supplies or services in Texas at an amount lower than the
lowest Texas resident contractors would be required to under bid a non-resident
contractor in order to obtain a comparable contract in the state in which the non-
resident's principal place of business is located. The appropriate blanks in Section A
below must be filled out by all out-of-state or non-resident contractors in order for their
proposal to meet specifications. The failure of out-of-state or non-resident contractors
to do so will automatically disqualify that contractor. Resident contractors must check
the box in Section B below.
A. Nonresident contractors in (give state), our principal place of
business, are required to be percent lower than resident
contractors by state law. A copy of the statute is attached.
Non-resident contractors in (give state), our principal place of
business, are NOT required to underbid resident contractors.
A
B. Our principal place of business or corporate offices are in the State of Texas.
s �
(Check this box if statement B is true)
CONTRACTOR SUBMITTING PROPOSAL:
Csr�r L''NT6iC9�fin/irr -,-7; /�lG. BY: �/qAl- - ��� Vaal
(Company Name) print or type name of signatory)
(Address) (Signature)
(City, State, Zip) Title(print or type)
3-14
3.15 INSURANCE CERTIFICATES
3.15.1 FOR PURPOSES OF THIS PROPOSAL, PLEASE ATTACH A COPY OF YOUR
CURRENT INSURANCE CERTIFICATE(S) FOLLOWING THIS PAGE AND BOUND
WITHIN THE PROPOSAL PACKAGE.
3.15.2 The successful Contractor will be required by the contract to have insurance coverage
as detailed below. Prior to commencing work, the Contractor shall deliver to Fort Worth
certificates documenting this coverage. The City may elect to have the Contractor
submit its entire policy for inspection.
"A. Automobile Liability Insurance - $1,000,000 per accident
"B Worker's Compensation - Statutory limits for Worker's Compensation plus
employer's liability at a minimum of $1,000,000 each accident; $1,000,000
disease - policy limit; and $1,000,000 disease-each employee.
"C. The following shall pertain to all applicable policies of insurance listed above:
91. Additional Insured Clause: "The City of Fort Worth, its officers, agents,
employees, representatives, and volunteers are added as additional
insureds as respects operations and activities of, or on behalf of the
named insured, performed under contract with the City of Fort Worth." An
equivalent clause may be acceptable in the discretion of the City of Fort
Worth.
"2. Subcontractors shall be covered under the Contractor's insurance
policies or they shall provide their own insurance coverage; and, in the
latter case, documentation of coverage shall be submitted to the
Contractor prior to the commencement of work and the Contractor shall
deliver such to the City.
"3. Prior to commencing work under the contract, the Contractor shall deliver
to the City of Fort Worth insurance certificate(s) documenting the
insurance required and terms and clauses required.
"4. Each insurance policy required by this agreement shall contain the
following clauses: "This insurance shall not be canceled, limited in scope
or coverage, or non-renewed until after thirty (30) days prior written
notice has been given to the Director of Environmental Management, City
of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102."
3-15
"5. The insurers for all policies must be approved to do business in the State
of Texas and be currently rated in terms of financial strength and
solvency to the satisfaction of the Director of Risk Management for the
City of Fort Worth.
"6. The deductible or self-insured retention (SIR) affecting the coverage
required shall be acceptable to the Risk Manager of the City of Fort
Worth; and, in lieu of traditional insurance, alternative coverage
maintained through insurance pools or risk relations groups must be also
approved."
3-16
Data- 10/26/00 Sime: 10:35 AM Ro: .Com 0 16617618723 972-419-7555 Page: 002-003
ACORDTM CERTIFICATE OF LIABILITY INSURANCE DATE09WODNY)
10/26/2000
PRODUCER (972)419-7500 FAX (972)419-7555 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Sleeper Sewell & Corpany ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR
22 Merit Dr. , Suite 600 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
las, TX 75251-3294
INSURERS AFFORDING COVERAGE
INSURED .comEntertainment, Inc. INSURER Hartford, The
8611 Wingate Dr. INSURER B.
Dallas, TX 75209 INSURER
INSURFR R
INSURER E
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING
ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 15 SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
NSR POLICY EFFECTIVE POLICY EXPIRATION
LTR TYPE OF INSURANCE POLICY NUMBER DATE OVIAIDDIYYI DATE(INMADIYY) LIMITS
GENERAL LIABILITY TBD 10/26/2000 10/26/2001 FAC-11 OCCURRENCE $ 1,000,001
X C UMMERUAL CENERAL LIABILITY FIRE DAMAGE(.Any one fire) $ 300,0(11
CLAIMS MADE X OCCUR MED EXP(Anyone person) $ 10,O(N
A PERSONAL&ADV INJURY L 1,WO,001
G.FNFRAI A(.%rRFGATF S 2,WO,001
GENL AGGREGATE LIMIT APPLES PER: PRODUCTS-COMPKIP AGG $ 1,ON,00)
POLE PRD LOC
JL_CC I
AUTOMOBILELIAeIUTY TBD 10/26/2000 10/26/2001 GCMBINED SINGLE LINT
ANY AUTO (Eo eowdenl) $ 1,000,001
ALL;.WYNED AUTOS BODILY NJUR
£CFIEUULED ATO (Per person) S
A X FIRED AUTOS BMILY NJUMv
jom�_( NUN4"ImmUAUIUS (PerecadeM) s
PROPEtTYDAMAGE S
(Per scddffM
GARAGE LUIBILITV AUTO ONLY-EA ACCIDENT S
ANY AUTO OTHER THAN EA ACC i
AUTO ONLY. AGG $
EXCESS LIABILITY EK'N OCCURRENCE S
000IR CII AIMS MADF AGGRFGATF S
s
DEDUCTIBLE i
RETENTION 5 f
WORKERS COMPENSATION AND TBD 10/26/2000 10/26/2001 X TORY UMIT8 0TH-
WORKERS
A EMPLOYERS'LIABILITY E.L.EACH ACCICENT $ 1,0m,,001
E.L.DISEASE-EA EMPLOYEE L 1,000,"
E.L.DISEASE-POLICYLIMIT $ 1,000,004
Busin
OTIIFRess Personal TBD 10/26/2000 10/26/2001 Bus Pers Property $5,00(
A Property, Repl Cost Deductible $25(
DESCRIPTION OF OPERATION5ILDCATION&VEHICLESEXCLUSONS ADDED BY EIACRSEMENTISPECIAL PROVISIONS
ADDITIONAL INSURED ON LIABILITY: THE CITY OF FORT WORTH, ITS OFFICERS, AGENTS, EMPLOYEES, REPRESENTA-
TIVES, AND VOLUNTEERS AS RESPECTS OPERATIONS AND ACTIVITIES OF, OR ON BEHALF OF THE NAMED INSURED,
PERFORMED UNDER CONTRACT WITH THE CITY OF FORT WORTH. 30 DAYS NOTICE TO DIRECTOR OF ENVIRONMENTAL
MANAGEMENT, CITY OF FORT WORTH
CERTIFICATE HOLDER X ADDITIONAL INSURED;INSURER LETTER A CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF,THE ISSUING COMPANY HALL ENDEAVOR TO MAIL
30 DAYS WRITTEN NOTICE TO THE CER TIFICATE HOLDER NAMED TO THE LEFT,
City of Fort Worth, Texas
"ayor and council cononsuni cation
DATE REFERENCE NUMBER LOG NAME PAGE
11/21/00 C-18362 52VIDEO 1 of 1
SUBJECT AWARD OF CONTRACT TO .COM ENTERTAINMENT, INC. FOR THE PRODUCTION
OF AN ANIMATED EDUCATIONAL VIDEO
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to enter into a contract with .COM
ENTERTAINMENT, INC. for the production of an animated video at a total cost not to exceed $35,095.
DISCUSSION:
On July 18, 2000 (M&C C-18150), the City Council authorized a grant application to the North Central
Texas Council of Governments for an Early Childhood Behavior Program. The grant was awarded to
the City, and it focuses on educating children ages five through ten about waste reduction, recycling,
and proper disposal of household hazardous waste and trash. The primary component of this project is
an animated educational video featuring "Captain Crud" and the °Cruddies". This video will be
distributed to elementary schools in the Fort Worth Independent School District and those school
districts serving the participating cities of the Environmental Collection Center.
A Request for Proposal was advertised on October 12 and 19, 2000 in the Commercial Recorder. Only
one response was received from .COM ENTERTAINMENT, INC. on October 26, 2000. Staff evaluation
of this proposal found the work plan and price structure to be reasonable. The contract not to exceed
amount has been set at $35,095. The contract will end August 31, 2001.
A waiver of the M/WBE requirement was approved by the M/WBE Office because the purchase of
goods is from a source where subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that the funds are available in the current operating budget, as
appropriated, of the Grants Fund.
CB:k
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
Charles Boswell 8511 APPROVEDCITY COUNCIL
Originating Department Head:
Brian Boerner 8079 (from) NOV 21 2a
GR76 539120 052203654010 $35,095.00 `''))
Additional Information Contact: /&, t,�r..
City Secretary r t:r F
Brian Boerner 8079
City of Fort Woret:,