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HomeMy WebLinkAboutContract 26466 � z- Cff Y SECRETARY r� CONTRACT NO. SAMMONS COMMUNICATIONS, INC. P.O. BOX 15216 DALLAS, TEXAS 75201 August 25, 1986 Ms. Ruth Ann McKinney Assistant City Manager CITY OF FORT WORTH 1000 Throckmorton Street Fort Worth, TX 76102 Dear Ms. McKinney: The purpose of this letter is to set forth the intent of Sammons of Fort Worth and the City of Fort Worth with regard to a traffic control system within the City of Fort Worth. The intent of the parties is as follows: 1. FREQUENCY REQUIREMENTS a. Sammons will provide one 6-megahertz channel, Channel J, in the forward direction and one 6-megahertz channel, Channel T10, in the reverse direction to the City of Fort Worth for use in controlling and moni- toring traffic signals and other traffic control devices and for other City functions. For traffic signal and traffic control device control and moni- toring, use of these channels will be confined to the following frequencies. Channel J 215. 25 to 218 . 25 megahertz Channel T10 23 . 25 to 26 . 25 megahertz b. The frequencies specified in l.a will be provided on the subscriber system for communication between the cable head at Hub 1 and the various field (on-street) locations and on the Interconnect cable for communica- tion between the cable head at Hub 1 and the Transpor- tation Management Center located in the Police and Courts Building on Throckmorton Street. C. The frequencies specified in l. a and l.b shall not be changed without the written approval of the City of Fort Worth. d. Sammons will provide all necessary translation and conversion of the signals from Channel T10 of the subscriber system to Channel J of the Interconnect cable and from Channel T10 of the Interconnect cable to Channel J of the subscriber system. This will be accomplished at Hub 1. 500 SOUTH ERVAY - DALLAS, TEXAS 75201 (214) 742-9828 Ms. Ruth Ann McKinney August 25, 1986 Page 2 2 . USE OF FREQUENCIES a. It is understood that the majority of the frequencies specified in l.a through l.c will be used for asynchro- nous communication which is cyclical in real time with a one-second cycle time. b. It is understood that the frequencies specified in l.a through l.c will be used primarily for data trans- mission, but that they will also be used for related voice transmission. C. The use of Channels J and T10 as set forth herein will be without cost to the City of Fort Worth for opera- tions or maintenance. d. Sammons will provide and maintain all necessary amplifiers at no cost to the City and their use will be at no cost to the City. 3 . CONNECTION TO SAMMONS ' SYSTEM a. It is understood that Sammons will accommodate connections to both the trunk cables and the distribu- tion (feeder) cables of the subscriber system in order to provide service at the least cost to the City. b. All connections to the Sammons system will be performed by Sammons or its agents. All necessary extensions of the Sammons system will be made by Sammons or its agents; however, by mutual agreement, Sammons may utilize conduit which is owned by the City at no cost to Sammons. C. At locations with wood-pole mounted cabinets, the City will furnish and install the drop conduit on the pole with the control equipment cabinet. At locations with ground mounted, metal-pole mounted or pedestal mounted cabinets, the City will furnish and install a pull box and the drop conduit between the cabinet and the pull box. These may be existing conduits and pull boxes. It is understood that Sammons ' drop cable may share a conduit with City traffic signal and power circuits. These circuits will be fused and the voltage on them will not exceed 120 volts RMS. d. Sammons will terminate each drop inside the control equipment cabinet or other enclosure with an "F" fitting. AdW �. Ms. Ruth Ann McKinney August 25, 1986 Page 3 4 . DROP CHARGES a. The total length of drops will be measured for the purpose of determining drop charges. b. There will be no charge to the City for drops which are 150 feet long or less, except for plant prepara- tion. C. Where drops exceed 150 feet, Sammons shall accommodate the connection at the least cost to the City consistent with good engineering practices, whether by using a longer drop run or extending feeder or trunk. Such decision shall be reviewed and approved by the City prior to performance of the work, and the City shall pay Sammons the cost of such work in excess of the cost of a 150-foot drop. 5. MODEMS a. All modems (modulators/demodulators) required at the terminations to interface the traffic control equipment to Sammons' cable will be furnished and installed by the City or its agent. b. Sammons will have the right to approve and disapprove the specifications for the modems and to reject specific makes and models of modems for any reason during the design stage of the project. C. Sammons will have the right to inspect, at its cost, any and all modems prior to their connections to the Sammons system. 6. MAINTENANCE OF THE SYSTEM a. The City will respond to all traffic control related trouble calls and will diagnose the problem. If the problem is isolated to the Sammons system, the City will notify Sammons. b. Upon receipt of notification from the City as set forth in 6.a, Sammons will respond, as necessary, within a maximum of four hours from receipt of the call . This service will be provided by Sammons 24 hours a day, seven days a week. C. The City will maintain the modems and Sammons will maintain all aspects of the Sammons system. .. Ms. Ruth Ann McKinney August 25, 1986 Page 4 7 . IMPLEMENTATION TIME a. Sammons will cooperate with the City and its contrac- tors in meeting the time schedule for the initial traffic control management system installation as follows: 1) Sammons will furnish the City with an estimate of the cost to the City for connecting the locations referred to in 7.a.2) and 3) below to the system. This estimate shall be sufficiently accurate to enable the City Council to authorize the work. The estimate shall be presented to the City by August 29, 1986. 2) Service will be provided to at least 25 field locations in the southwest quadrant of the City and to the Transportation Management Center by December 31, 1986. The 25 field locations will be selected jointly by the City and Sammons, provided that they must form logical groupings for traffic control purposes and must include at least one school flasher location. 3) Service will be provided to all field locations (approximately 110 additional locations) by May 31, 1987 . This will include approximately 40 school flashers city-wide and approximately 70 signalized intersections in the southwest quadrant of the City. b. Following initial implementation of the system, Sammons will provide service to additional locations as needed within 30 calendar days after receipt of written request from the City for such service and receipt of all necessary approvals and equipment. 8 . MISCELLANEOUS a. No engineering fees will be charged to the City by Sammons for drops of 150 feet or less. b. It is understood that there will be a telephone system operating on the Sammons system for voice communication among the field locations and with the Transportation Management Center and that this telephone system will, at times, be connected to the Southwestern Bell commercial switched telephone system. ..mk� r Ms. Ruth Ann McKinney August 25, 1986 Page 5 C. The City will pay Sammons for the actual documented purchase, replacement and maintenance costs for the following items which are used solely for the City' s benefit. 1) Translators 2) Processors 3) In-line high-pass (reverse blocking) filters 4) Other necessary electronic devices, excluding amplifiers d. For drops exceeding 150 feet, the City will reimburse Sammons the documented actual cost of construction. e. Engineering for all purposes other than drops of 150 feet or less will be reimbursed to Sammons by the City at documented cost; however, no engineering costs will be charged to the City until the engineering time specified in the franchise agreement has been exhausted. f. The City will design the traffic control system so that failures of Sammons ' equipment or network will not be capable of causing intervals to be timed by the signals which are too short to be safe. The City will acknowledge and agree that Sammons is merely a carrier of the information to be transmitted by the City and that the City will indemnify and hold Sammons harmless from any and all claims, liability or causes of action of any kind arising out of the operation of the traffic control system. The City will comply with the requirements of Article 11, Section 7 of the Texas Constitution with regard to the above indemnification of Sammons by the City. g. The City will further agree that, in the event any person makes a claim or objection with any governmental agency or threatens or commences legal action claiming that Sammons is not authorized to provide the service contemplated herein, the City shall have the sole responsibility for defending against such claim, objection or litigation. Sammons agrees, at the City' s request, to cooperate with the City and to execute any and all instruments necessary for such defense. � Ms. Ruth Ann McKinney August 25, 1986 Page 6 h. In the event the City' s use of frequencies causes interference with Sammons ' delivery of service to its subscribers on the consumer cable, the City shall have 30 days to eliminate the interference. If the inter- ference is not corrected within 30 days, the City's transmission shall cease until corrective action is taken. 1. All of the foregoing is subject to the negotiation and execution of a definitive agreement formalizing the above understanding and including such other terms and conditions appropriate to such an agreement. If the foregoing constitutes your understanding of the intent of the parties, please sign both copies where indicated below and return one to me for our files. Sincerely, William B. strange, Jr. Vice President Corporate Development be ACKNOWLEDGED AND AGREED TO: CITY OF FORT WORTH, TEXAS By Title Date