HomeMy WebLinkAboutContract 26497 CITY SECRETARY 11
CONTRACT NO.
TXU
OCT 2
4
MEMORANDUM OF UNDERSTANDING
City of Fort Worth Parks and
TXU Electric Community Services Department
Mr. Carlos DeLaTorre Ms. Libby Watson
115 W 7th Street 4200 South Freeway,Suite 2200
Fort Worth, Texas 76102 Fort Worth, Texas 76115
This Memorandum of Understanding ("Memorandum") is between TXU Electric & Gas
("=')and the City of Fort Worth Parks and Community Services Department("Participant")and
covers the terms, conditions, and responsibilities related to Participant's participation in the
Neighborhood Blitz Component of TXU's e-Wiserm Residential Low-Income Program("Program").
This Memorandum shall become effective when the second authorized representative executes it and
shall terminate on November 1, 2001.
Participant agrees to serve 1,000 housing units as set forth in the Neighborhood Blitz
Component of TXU's e-WiseTm Low-Income Program, and the attached Program Summary. TXU
agrees to pay equipment, residential performance fees described below, supervisory labor, bond
premium, and training costs related to that Program of up to $147,000.00,and the Participant agrees
to administer the program in accordance with Program requirements, hire installers, market the
program,and identify the housing units for program participation. Participant will provide the above
services with an in-kind contribution of up to $90,600.00. The above amount includes salaries,
supplies and equipment(computers,telephones,pagers and office space)of administrative and field
staff based on the percentage of time it is estimated they will be providing services for the Program.
Equipment costs include the monthly rental fees related to(7)cellular phones for Participant's use
during the Program. Participant will pay all charges for airtime usage associated with those cellular
phones and all other charges related to those phones. TXU and Participant must agree on the person
hired to be responsible for the inventory of materials, supplies and distribution in addition to other
duties related to this position. TXU may make a recommendation for termination of that person
based on poor performance. TXU and Participant must agree on the termination. TXU or the
Participant has the right to terminate this Memorandum/Contract at anytime with a thirty(30)days
notification.
TXU will purchase and deliver to a central location designated by Participant up to 4,000
compact fluorescent light bulbs ("CFLs"), 1,000 showerheads, 2,000 faucet aerators, required
education materials, forms,and tools needed for measure installation. Participant will return, at its
expense,any unused equipment and/or materials to TXU in undamaged condition. Participant agrees
that the cost of any lost, stolen, or damaged equipment not installed in a participating housing unit
will be deducted from the amount paid to the Participant for services. All marketing materials must
be approved by TXU. Participant agrees to purchase a bond to cover the cost of any such lost,stolen
or damaged material and/or equipment. TXU agrees to reimburse the PE Aiaipfflo*orup
to the amount of$4,000.00. i�f Q�C�i�,� RECORD
CITY SEC Haly
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The Participant will provide, for each housing unit, the TXU account number or the TXU
master metered account number,the date of installation of measures pursuant to the Neighborhood
Blitz Component of TXU's e-Wise Low-Income Program, the quantity and type of measures
installed, and the signed and completed Customer Agreement. For not less than ten percent of the
Customer Agreements, a properly completed Quality Control Questionnaire will also be provided
to TXU. By the tenth day of each month,Participant will provide the requested information for each
unit that was completed during the previous month. Participant will provide the information
contained in the basic energy education materials associated with the program to the occupants of
each housing unit. Participant will be reimbursed$28.00 for the installation of four(4) CFLs and
one(1) showerhead. Participant agrees to install a maximum of 4,000 CFLs and 1,000 showerheads.
Payment is also contingent upon the Customer Agreement being filled out properly, the Quality
Control Questionnaires being properly completed for at least ten percent of the Customer
Agreements, and inventory reconciling with shipments and installation amounts on the Customer
Agreement.
Each party agrees to and shall, to the extent permitted by the laws and Constitution of the
State of Texas, defend, indemnify and hold harmless the other party, and that indemnified party's
parent company and all related or affiliated companies, and all officers, directors, shareholders,
associates, employees, servants and agents of each, from and against all claims, losses, expenses,
damages, demands,judgments, causes of action, or suits, including those for personal injury, death
or property damage to any person or entity("CLAIMS"),which arise out of or incident to or relate
in any way to, directly or indirectly, this Memorandum, or the work, services or materials to be
performed or supplied thereunder, or to any activities of any member of Participant while on any
premises involved in the Neighborhood Blitz Component of TXU's e-Wise Residential Low-Income
Program, to the extent such CLAIMS are attributable to the negligent act or omission, or other fault
of any nature, of the indemnifying party, its employees, agents or subcontractors.
The parties have signed this Memorandum acknowledging their agreement to its provisions.
TXU Electric City of Fort`W"orth Parks and
Com ity Services Department
Carlos DeLaTorre Libby Wa son
District Manager Assistant City Manager
Date: — Date:
roved as to form and legality:
Assist City Attorney City ecre
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Contract Authorization J FF( J��L �� G„PD
WAP - Implemented Neighborhood Blitz Program Summary
Program Overview
• Start at any time after June 1, 2000- - runs through November 1, 2001
• Payment for installations only (e.g., $28 for every unit - 4 CFLs and 1 showerhead).
• Install 4,000 CFLs and 1,000 showerheads in appropriate locations.
Goal is not a specific number of visits, but the number of CFLs and water savers to be installed.
Proposed Staffing
• Services provided by individual trained agency installer(s)working with customers.
• TXU will train and certify installers as needed.
• Agency controls number of staff, salary, hours worked per week, other duties, etc.
Eligibility/Target Market
• Families living in low-income neighborhoods.
• Families not served by weatherization or CEAP where possible.
• Eligibility determined by residence in target neighborhood.
Marketing by Agency
• TXU must approve all marketing materials prior to use.
• Telemarket visits.
• Cold call visits may be the most common marketing approach.
Key Agreements
• Agency responsible for safe-keeping tools and materials (i.e., inventory)
• Agreement on contract person, answerable to TXU.
• TXU can cancel program immediately.
• TXU Manager can check inventory, forms, and agreements at any time.
• Job descriptions hold staff responsible for lost or stolen tools and materials.
• TXU approval of Agency bond covering lost, stolen, or damaged equipment.
Requirements for Payment
• A summary of individual customer agreements comprising the unit payment is requested on
will be included with each payment invoice.
• Customer agreement filled out correctly.
• At least 10% of customer agreements accompanied by Quality Control Questionnaire
properly filled out by contract person.
• Inventory reconciles with shipments and installation amounts on customer agreement.
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City of Fort Worth, Texas
"rigor And coundl Communication
DATE REFERENCE NUMBER LOG NAMEPAGE
1/9/01 C-18426 80ELECTRIC 1 of 2
SUBJECT ADOPT APPROPRIATION ORDINANCE AND EXECUTE CONTRACT WITH TXU
ELECTRIC FOR THE E-WISE PROGRAM THROUGH NOVEMBER 1, 2001
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute a contract with TXU Electric for administration of the a-Wise
Low-Income Program from the date of contract execution through November 1, 2001; and
2. Authorize the acceptance of administrative performance fees paid by TXU Electric in an amount of
up to $147,000; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
General Fund up to $147,000 from increased revenues upon receipt of funds from TXU Electric;
and
4. Waive indirect costs since no General Fund salaries are involved.
DISCUSSION:
On April 20, 1999 (M&C C-17386), the City Council approved authorizing the City Manager to execute a
contract with TXU Electric for administration of the a-Wise program from April 1, 1999, to March 31,
2000.
The objective of this program is to acquire cost-effective services and energy savings through
investments in energy-efficient technologies and practices in these customers' homes. All applicants
selected for participation in this program (50% must meet the Federal Poverty Income Guidelines) will
receive the following basic services:
Basic Energy Education
How to read their electric bill; and
Evaluating and selecting*energy efficient appliances; and
Compact fluorescent light technology; and
Home energy efficiency.
Basic Energy Saving Measures
Installation of low-flow shower heads and faucet aerators at no cost; and
Installation of four (4) compact fluorescent lights at no cost.
On August 17, 2000, TXU Electric notified the City that they wished to renew the contract through
November 1, 2001. This extension proposes to continue providing Demand Side Management (DSM)
services to TXU Electric's low-income residents through a neighborhood blitz approach.
City of Fort Worth, Texas
"actor and coun"'I Communication
DATE REFERENCE NUMBER I LOG NAME I PAGE
1/9/01 C-18426 80ELECTRIC 2 of 2
SUBJECT ADOPT APPROPRIATION ORDINANCE AND EXECUTE CONTRACT WITH TXU
ELECTRIC FOR THE E-WISE PROGRAM THROUGH NOVEMBER 1, 2001
The projected goal is the installation of at least 4,000 compact fluorescent light bulbs (CFLs), 1,000
showerheads, 2,000 faucet aerators and the distribution of education materials to 3,500 homes. To
date 11,018 CFLs and 2,191 showerheads have been installed in 1,729 homes. The City will be
reimbursed $28 for each installation of four CFLs and one showerhead.
Funds received from administering this program will be used to complete the Neighborhood Resources
Development remodeling projects at four community centers, upgrade a Client Tracking Program (and
related equipment) mandated by the Texas Department of Housing and Community Affairs, and assist
in the replacement of two older vans for departmental use and other related programs.
In addition to their regular duties, the Parks and Community Services Department staff will administer
and market the program in accordance with the program guidelines and identify the households that will
participate. The program will be marketed through newspaper ads, brochures, flyers and public
presentations at the Neighborhood Resources Development Program (NRDP) centers, workshops and
community meetings. Residents of Tarrant County who already receive assistance through the NRDP,
are eligible based on the Federal Poverty Income Guidelines, and will be invited to participate in the
program.
This program serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the General Fund. The Parks and Community Services Department will be responsible
for the administration of this contract and the collection and deposit of revenues generated by the
agreement.
LW:k
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to) -
GG01 451903 0800500 $147,000.00 OVE
Libby Watson 6183 GG01 Various 0800500 $147,000.00ly�^M^`COUt����
Originating Department Head:
Richard Zavala 5704 (from) JAN 9 2001
Additional Information Contact: �W`t.��`A"-.Lj
city secretary of the
Richard Zavala 5704 city of Fort Worth,Tex"
Adopted Ordinance Pio, —IN-13