HomeMy WebLinkAboutOrdinance 22426-09-2016 ORDINANCE NO.22426-09-2016
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS IN
THE EQUIPMENT SERVICES FUND IN THE AMOUNT OF $333,800.00, FROM AVAILABLE
FUNDS, AND DECREASING THE UNAUDITED, UNRESTRICTED NET POSITION IN THE
AMOUNT OF $333,800.00 FOR THE PURPOSE OF FUNDING THE FASTER WEB VERSION
SOFTWARE UPGRADE, DESIGN COSTS FOR IMPROVEMENTS TO THE BRENNAN BODY
SHOP AND UPGRADES TO THE SECURITY SYSTEM AT THE SOUTHSIDE SERVICES
CENTER; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2015-2016 in the Budget of the
City Manager, there shall also be increased estimated receipts and appropriations in the Equipment Services Fund in the
amount of$333,800.00, from available funds, and a decrease in the unaudited, unrestricted net position in the amount of
$333,800.00 for the purpose of funding the FASTER Web Version Software upgrade, design costs for improvements to the
Brennan Body Shop and upgrades to the Security System at the Southside Services Center.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason
by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions,
sections, or parts of sections of this ordinance,which said remaining provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 21873-09-2015 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other
ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are
hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Z5-z�— C�.
Richard McCracken,Assistant City Attorney M afy 1. t�Je ,t ity&lecUtary
ADOPTED AND EFFECTIVE: September 20, 2016
Ordinance No.22426-09-2016
Page 1 of 1
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/20/2016 - Ordinance No. 22426-09-2016 & 22427-09-
2019
DATE: Tuesday, September 20, 2016 REFERENCE NO.: ""G-18822
LOG NAME: 2121FY16 FUNDING FOR CAPITAL PROJECTS
SUBJECT:
Adopt Appropriation Ordinance Increasing Receipts and Appropriations in the Amount of$333,800.00 in
the Equipment Services Fund and Decreasing the Unaudited, Unrestricted Net Position by the Same
Amount to Fund Multiple Capital Projects in Fiscal Year 2016, Authorize Transfer of$333,800.00 from the
Equipment Services Fund to the Equipment Services Capital Projects Fund and Adopt Appropriation
Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
amount of$333,800.00 in the Equipment Services Fund and decreasing the unassigned, unaudited,
unrestricted net position by the same amount; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
amount of$333,800.00 in the Equipment Services Capital Projects Fund from funds transferred from the
Equipment Services Fund for the purpose of funding the FASTER Web Version Software upgrade, the
design costs for improvements to the Brennan Body Shop, and upgrades to the Security System at the
Southside Service Center.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to appropriate and transfer funds from
the Equipment Services Fund to the Equipment Services Capital Projects Fund in order to fund three
additional capital projects in Fiscal Year 2016.
The Equipment Services Fund ended Fiscal Year 2015 with a positive net position of$1,845,151.00. In
FY2016 the budget was adopted with a contribution to net position of$1,291,209.00. Based on the third
quarter forecast, the fund is expected to have a contribution to net position of$1,818,976.00. These
actions are anticipated to maintain a positive net position in the fund going forward. In addition, the
projected FY2016 contribution to net position should bring the fund into compliance with the City's reserve
policies.
During the current fiscal year, several capital projects have been identified as a priority for the Fleet
Division of the Property Management Department. These projects include:
Logname: 2121FY16 FUNDING FOR CAPITAL PROJECTS Pagel of 3
Project Name Project Description Estimated
Cost
FASTER Web Version Software This project includes the purchase of a FASTER Web version $217,800.00
Upgrade software upgrade, a virtual server and temporary staff to help
with data input for the transition. This upgrade will enable staff to
have multiple contacts per asset, multiple standard specification
types for the same asset, auto work order notification emails for
multiple statuses, a plan for equipment acquisition, core tracking
and returns functionality, two-step part transfer audit trail, user-
required validation of meter readings before processing fuel,
close process for asset inventory counts, ability to use P-
card/credit cards, inspections, and track renewals as Scheduled
Actions.
Improvements to Brennan Body Design costs for improvements include paving the parking area $20,000.00
Shop and adding lifts. These improvements will provide body shop
staff with the space and resources needed to repair equipment
currently sent out for repairs resulting in lower costs and
equipment downtime.
Upgraded Security System with This project includes upgraded security system, access controls, $96,000.00
Video Cameras and Electric Gate for video monitoring, and an electric gate for the Southside Service
he Southside Service Center Center. The security system for the Property Management side
of the Southside Service Center is the original system installed
when the facility was built in 1987. The security system requires
occasional maintenance due to its age. There have been several
break-ins through the fencing on the yard, and thefts and
damage to auction and new vehicles. Video cameras placed on
the fuel island would help monitor the auction and new vehicle
staging areas and aid in deterring or capturing future incursions
on camera for possible prosecution. The upgrade from a
padlocked gate to a passcode electric gate to the compound
would allow for better management of who is allowed to enter the
yard within any 24 hour period. This addition will result in fewer
maintenance calls for the building security system, reduced
possibilities of theft and damage to equipment in the compound,
prevention of possible fuel thefts, and higher security for the
facility and equipment in the yard.
TOTAL $333,800.00
This M&C will authorize the appropriation of net position and transfer of funds to the Equipment Services
Capital Projects Fund for execution of the projects mentioned above. The Property Management
Department will continue to monitor the Fiscal Year 2016 performance of this fund and make adjustments,
as needed, to ensure the Equipment Services Fund maintains a positive net position and required
reserves. The Budget Office approves this request. Revenue and expense forecasts must hold for the
Equipment Services Fund to meet reserve requirements.
This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
Logname: 2121 FYI FUNDING FOR CAPITAL PROJECTS Page 2 of 3
attached appropriation ordinances, funds will be available in the current operating and capital budgets of
the Equipment Services Fund. The Property Management Department — Fleet Division has the
responsibility to ensure a contribution to net position in Fiscal Year 2016 sufficient to bring the fund into
compliance with the reserve policies.
FUND IDENTIFIERS (FIDs):
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2
1 60101 0212011 4990000 $333,800.00
1 60101 0212011 5900011 $333,800.00
60201 0212011 4960101 100448 2016 $217,800.00
60201 0212045 4960101 100449 2016 $20,000.00
60201 0212035 4960101 100450 2016 $96,000.00
60201 0212011 100448 2016 $217,800.00
60201 0212045 100449 2016 $20,000.00
)60201 0212035 1 100450 1 2016 1 $96,000.00
FROM
Fund Department ccoun Project Program ctivity Budget Reference # Amount
ID 1A ID Year Chartfield 2
�)601011 0212011 15900011 1 1 0333,800.001
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Steve Cooke (5134)
Additional Information Contact: Wayne Corum (5118)
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