HomeMy WebLinkAboutOrdinance 22427-09-2016 ORDINANCE NO. 22427-09-2016
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE EQUIPMENT SERVICES CAPITAL
PROJECTS FUND IN THE AMOUNT OF $333,800.00, FROM AVAILABLE
FUNDS TRANSFERRED FROM THE EQUIPMENT SERVICES FUND,
FOR THE PURPOSE OF FUNDING THE FASTER WEB VERSION
SOFTWARE UPGRADE, DESIGN COSTS FOR IMPROVEMENTS TO
THE BRENNAN BODY SHOP AND UPGRADES TO THE SECURITY
SYSTEM AT THE SOUTHSIDE SERVICES CENTER; PROVIDING FOR
A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL
ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT
WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2015-
2016 in the Budget of the City Manager, there shall also be increased estimated receipts and
appropriations in the Equipment Services Capital Projects Fund in the amount of $333,800.00,
from available funds transferred from the Equipment Services Fund, for the purpose of funding the
FASTER Web Version Software upgrade, design costs for improvements to the Brennan Body
Shop and upgrades to the Security System at the Southside Services Center as reflected in the
following chart:
Project Name Estimated 1I
Cost �
FASTER Web Version Software Upgrade $217,800;
Improvements to Brennan Body Shop j $20,
Upgraded Security System with Video Cameras and $96,000
Electric Gate for the Southside Service Center —
Total $333,800
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid,
inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or
judgment shall in no way impair the remaining portions, sections, or parts of sections of this
ordinance, which said remaining provisions shall be and remain in full force and effect.
Ordinance No.2242709-2016
Page 1 of 2
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 21873-09-2015 and all other ordinances
and appropriations amending the same except in those instances where the provisions of this
ordinance are in direct conflict with such other ordinances and appropriations, in which instance
said conflicting provisions of said prior ordinances and appropriations are hereby expressly
repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Richard McCracken, Assistant City Attorney aryy r, Secretary
ADOPTED AND EFFECTIVE: September 20, 2016
Ordinance No.22427-09-2016
Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/20/2016 - Ordinance No. 22426-09-2016 & 22427-09-
2019
DATE: Tuesday, September 20, 2016 REFERENCE NO.: **G-18822
LOG NAME: 2121 FY16 FUNDING FOR CAPITAL PROJECTS
SUBJECT:
Adopt Appropriation Ordinance Increasing Receipts and Appropriations in the Amount of$333,800.00 in
the Equipment Services Fund and Decreasing the Unaudited, Unrestricted Net Position by the Same
Amount to Fund Multiple Capital Projects in Fiscal Year 2016, Authorize Transfer of$333,800.00 from the
Equipment Services Fund to the Equipment Services Capital Projects Fund and Adopt Appropriation
Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
amount of$333,800.00 in the Equipment Services Fund and decreasing the unassigned, unaudited,
unrestricted net position by the same amount; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
amount of$333,800.00 in the Equipment Services Capital Projects Fund from funds transferred from the
Equipment Services Fund for the purpose of funding the FASTER Web Version Software upgrade, the
design costs for improvements to the Brennan Body Shop, and upgrades to the Security System at the
Southside Service Center.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to appropriate and transfer funds from
the Equipment Services Fund to the Equipment Services Capital Projects Fund in order to fund three
additional capital projects in Fiscal Year 2016.
The Equipment Services Fund ended Fiscal Year 2015 with a positive net position of$1,845,151.00. In
FY2016 the budget was adopted with a contribution to net position of$1,291,209.00. Based on the third
quarter forecast, the fund is expected to have a contribution to net position of$1,818,976.00. These
actions are anticipated to maintain a positive net position in the fund going forward. In addition, the
projected FY2016 contribution to net position should bring the fund into compliance with the City's reserve
policies.
During the current fiscal year, several capital projects have been identified as a priority for the Fleet
Division of the Property Management Department. These projects include:
Logname: 2121 FY 16 FUNDING FOR CAPITAL PROJECTS Page I of 3
Project Name ! Project Description Estimated
J P
cost —
(FASTER Web Version— ..Soft-ware-- This project includes the purchase of a FASTER Web version_—. (-$217,800.00
Upgrade software upgrade, a virtual server and temporary staff to help ! j
jwith data input for the transition. This upgrade will enable staff to
1have multiple contacts per asset, multiple standard specification I
I Itypes for the same asset, auto work order notification emails for
!multiple statuses, a plan for equipment acquisition, core tracking i
i !and returns functionality, two-step part transfer audit trail, user-
Irequired validation of meter readings before processing fuel,
close process for asset inventory counts, ability to use P-
bard/credit cards, inspections, and track renewals as Scheduled
!Actions.
Improvements to Brennan Body !Design costs for improvements include paving the parking area $20,000.00
Shop and adding lifts. These improvements will provide body shop
i staff with the space and resources needed to repair equipment
Pcurrently sent out for repairs resulting in lower costs and
!equipment downtime.
Upgraded Security System with This project includes upgraded security system, access controls, $96,000.00
Video Cameras and Electric Gate for video monitoring, and an electric gate for the Southside Service
he Southside Service Center Center. The security system for the Property Management side
of the Southside Service Center is the original system installed
when the facility was built in 1987. The security system requires i
occasional maintenance due to its age. There have been several !
break-ins through the fencing on the yard, and thefts and
!damage to auction and new vehicles. Video cameras placed on
I the fuel island would help monitor the auction and new vehicle
!staging areas and aid in deterring or capturing future incursions
;on camera for possible prosecution. The upgrade from a
jpadlocked gate to a passcode electric gate to the compound
!would allow for better management of who is allowed to enter the
f !yard within any 24 hour period. This addition will result in fewer
!maintenance calls for the building security system, reduced
1possibilities of theft and damage to equipment in the compound,
!prevention of possible fuel thefts, and higher security for the
!facility and equipment in the yard.
TOTAL $333,800.00
This M&C will authorize the appropriation of net position and transfer of funds to the Equipment Services
Capital Projects Fund for execution of the projects mentioned above. The Property Management
Department will continue to monitor the Fiscal Year 2016 performance of this fund and make adjustments,
as needed, to ensure the Equipment Services Fund maintains a positive net position and required
reserves. The Budget Office approves this request. Revenue and expense forecasts must hold for the
Equipment Services Fund to meet reserve requirements.
This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
Logname: 212IFY16 FUNDING FOR CAPITAL PROJECTS Page 2 of 3
attached appropriation ordinances, funds will be available in the current operating and capital budgets of
the Equipment Services Fund. The Property Management Department— Fleet Division has the
responsibility to ensure a contribution to net position in Fiscal Year 2016 sufficient to bring the fund into
compliance with the reserve policies.
FUND IDENTIFIERS (FIDs):
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2
1 60101 0212011 4990000 $333,800.00
1 60101 0212011 5900011 $333,800.00
60201 0212011 4960101 100448 2016 $217,800.00
60201 0212045 4960101 100449 2016 $20,000.00
60201 0212035 4960101 100450 2016 $96,000.00
60201 0212011 100448 2016 $217,800.00
60201 0212045 100449 2016 $20,000.00
)60201 0212035 100450 2016 $96,000.00
FROM
Fund Department ccoun Project Program ctivity Budget Reference # Amount
ID 1A ID Year Chartfield 2
�)601011 0212011 15900011 $333,800.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Steve Cooke (5134)
Additional Information Contact: Wayne Corum (5118)
Logname: 2121 FY 16 FUNDING FOR CAPITAL PROJECTS Page 3 of 3