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HomeMy WebLinkAboutContract 48204 CITY ftk&AFRV CONTRAU M01 CITY OF FORT WORTH, TEXAS STANDARD AGREEMENT FOR PROFESSIONAL SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality (the "CITY"), and Dannenbaum Engineering Corporation authorized to do business in Texas, an independent contractor ("Consultant"), for a PROJECT generally described as: As-Built / Record Drawing Support. Article I Scope of Services (1) Consultant hereby agrees to perform as an independent contractor the services set forth in the Scope of Services attached hereto as Attachment "A". These services shall be performed in connection with As-Built/ Record Drawing Support. (2) Additional services, if any, will be requested in writing by the City. City shall not pay for any work performed by Consultant or its subconsultants, subcontractors and/or suppliers that has not been ordered in writing. It is specifically agreed that Consultant shall not be compensated for any alleged additional work resulting from oral orders of any person. Article II Compensation Consultant shall be compensated in accordance with the Fee Schedule shown in Attachment "B". Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment "A". However the total fee paid by the City shall not exceed a total of $95,000.00 unless the City and the Consultant mutually agree upon a fee amount for additional services and amend this Agreement accordingly. The Consultant shall provide monthly invoices to the City. Payment for services rendered shall be due within thirty (30) days of the uncontested performance of the particular services so ordered and receipt by City of Consultant's invoice for payment of same. Acceptance by Consultant of said payment shall operate as and shall release the City from all claims or liabilities under this Agreement for anything related to, done, or furnished in connection with the services for which payment is made, including any act or omission of the City in connection with such services. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:9/24/2014 � �" Page 1 of 8 4�-� Article III Term Unless terminated pursuant to the terms herein, this Agreement shall be for a term of 365 Days, beginning upon the date of its execution, or until the completion of the subject matter contemplated herein, whichever occurs first. Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor, and not as an officer, agent, servant, or employee of the City. Consultant shall have exclusive control of and the exclusive right to control the details of its work to be performed hereunder and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondent superior shall not apply as between City and Consultant, its officers, agents, employees, contractors, and subcontractors, and nothing herein shall be construed as creating a partnership or joint venture between City and Consultant. Article V Professional Competence and Indemnification (1) Work performed by Consultant shall comply in all aspects with all applicable local, state and federal laws and with all applicable rules and regulations promulgated by the local, state and national boards, bureaus and agencies. Approval by the City shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its officers, agents, employees, contractors and subcontractors for the accuracy and competency of its services performed hereunder. (2) In accordance with Texas Local Government Code Section 271.904, the Consultant shall indemnify, hold harmless, and defend the City against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the Consultant or Consultant's agent, consultant under contract, or another entity over which the Consultant's exercises control. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:9/24/2014 Page 2 of 8 Article VI Insurance (1) Consultant shall not commence work under this Agreement until it has obtained all insurance required under this Article and the City has approved such insurance, nor shall Consultant allow any subcontractor to commence work on its subcontract until all similar insurance of the subcontractor has been so obtained and approval given by the City; provided, however, Consultant may elect to add any subconsultant as an additional insured under its liability policies. Commercial General Liability $1,000,000 each occurrence $1,000,000 aggregate Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the Project. Worker's Compensation Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee (2) Additional Insurance Requirements a. Except for employer's liability insurance coverage under Consultant's worker's compensation insurance policy, the City, its officers, employees and servants shall be endorsed as an additional insured on Consultant's insurance policies. b. Certificates of insurance shall be delivered to the Water Department, Attention: Robert C. Sauceda, P.E., 311 W. 10th Street, Fort Worth, TX 76102, prior to commencement of work. c. Any failure on part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirements specified herein. d. Each insurance policy shall be endorsed to provide the City a minimum thirty days notice of cancellation, non-renewal, and/or material change in policy terms or coverage. A ten days notice shall be acceptable in the event of non-payment of premium. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:9/24/2014 Page 3 of 8 e. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of A: VII or equivalent measure of financial strength and solvency. f. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. The City must approve in writing any alternative coverage. g. Workers' compensation insurance policy(s) covering employees employed on the Project shall be endorsed with a waiver of subrogation providing rights of recovery in favor of the City. h. City shall not be responsible for the direct payment of insurance premium costs for Consultant's insurance. i. Consultant's insurance policies shall each be endorsed to provide that such insurance is primary protection and any self-funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. j. In the course of the Agreement, Consultant shall report, in a timely manner, to City's officially designated contract administrator any known loss occurrence which could give rise to a liability claim or lawsuit or which could result in a property loss. k. Consultant's liability shall not be limited to the specified amounts of insurance required herein. I. Upon the request of City, Consultant shall provide complete copies of all insurance policies required by these Agreement documents. Article VII Transfer or Assignment City and Consultant each bind themselves, and their lawful successors and assigns, to this Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without prior written consent of the City. Article VIII Termination of Contract (1) City may terminate this Agreement for its convenience on 30 days' written notice. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:9/24/2014 Page 4 of 8 Either the City or the Consultant for cause may terminate this Agreement if either Party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with 5 days of written notice and diligently complete the correction thereafter (2) If City chooses to terminate this Agreement under Article 8, upon receipt of notice of termination, Consultant shall discontinue services rendered up to the date of such termination and City shall compensate Consultant based upon calculations in Article 2 of this Agreement and Exhibit "B" attached hereto and incorporated herein. (3) All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by the City, its officers, agents, employees, consultants, or contractors, or prepared by Consultant, shall be or become the property of the City, and shall be furnished to the City prior to or at the time such services are completed, or upon termination or expiration of this Agreement. Article IX Right to Audit (1) Consultant agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to this Agreement. Consultant agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontracting consultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such sub-consultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all sub- consultant facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any sub-consultant reasonable advance notice of intended audit. (3) Consultant and sub-consultants agree to photocopy such documents as may be requested by the City. The City agrees to reimburse Consultant for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:9/24/2014 Page 5 of 8 Article X Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Consultant acknowledges the MBE and SBE goals established for this Agreement and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Consultant may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. Article XI Observe and Comply Consultant shall at all times observe and comply with all federal, state, and local laws and regulations and with all City ordinances and regulations which in any way affect this Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article XII Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. Article XIII Contract Construction The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed City of Fort Worth,Texas Standard Agreement for Professionai Services Revision Date:9/24/2014 Page 6 of 8 and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. Article XIV Severability The provisions of this Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of this Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of this Agreement to other persons or circumstances shall not be affected thereby and this Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. Article XV Notices Notices to be provided hereunder shall be sufficient if forwarded to the other Party by hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below: City of Fort Worth Attn: Robert C. Sauceda, P. E., Water Department 311 W.10th Street Fort Worth, Texas 76102 Consultant: Dannenbaum Engineering Corporation Attn: Douglas E Guinn, P. E. Article XVI Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of this Agreement City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:9/24/2014 Page 7 of 8 Article XVII Counterparts This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. Executed and effective this the p��"(��day &55 22 2016. BY: BY: CITY OF FORT WORTH ENGINEER Dannenbaum Engineering Corporation Jesus J. Chapa Assistant City Manager Wayn G. Ahrens, P. E. � Principal Date: �' l g Date: APPROVAL RECOMMENDED: By: Christopher Harder, P. E. Acting Assistant Director, Water Department APPROVED AS TO FORM AND LEGALITY M&C No.: C —27908 By: M&C Date: September 13, 2016 Douglas W. Black ,�t Senior Assistant City Attorney �L S 2416 ATTEST: 0 g © o ary J. ety er o� City Se ary City of Fort Worth,Texas �)IFFICOAL RECORD Standard Agreement for Professional Services Revision Date:9/24/2014 �R(f UCRETAR U Page 8 of 8 ATTACHMENT A SERVICES FOR AS-BUILTIRECORD DRAWING SUPPORT CITY PROJECT NO.:100258 ATTACHMENT A Scope for Documentation Related Services for Water and/or Sanitary Sewer Improvements SERVICES FOR AS-BUILT/RECORD DRAWING SUPPORT CITY PROJECT NO.: 100258 The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. WORK TO BE PERFORMED Task 1. Management and Record Keeping Task 2. Inventory Task 4: Record Drawing Task 5: Quality Check and Delivery TASK 1. MANAGEMENT AND RECORD KEEPING ENGINEER shall ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER shall manage change, ■ communicate effectively, ■ coordinate internally and externally as needed, and ■ proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team • Lead, manage and direct design team activities • Ensure quality control is practiced in performance of the work • Communicate internally among team members • Task and allocate team resources 1.2. Communications and Reporting • Attend a pre-project kickoff meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and ensure economical execution of the contract to meet City requirements. • Coordinate with City Project Manager, Jim Deeter. City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 1 of 4 ATTACHMENT A DESIGN SERVICES FOR AS•BUILTIRECORD DRAWING SUPPORT CITY PROJECT NO.:100258 • Maintain a project specific check list for each project—mark specific tasks with the status of each element required to complete the as-built process. • Prepare and submit monthly progress reports to the Record Drawing Submittal Team. • Prepare invoices and submit monthly in the format requested by the CITY. • Prepare monthly update project status. • Complete Monthly MMBE Report Form and Final Summary Payment Report Form at the end of the project ASSUMPTIONS • Contract term is one year. • 12 MWBE reports will be prepared • 3 formal meetings, as needed, with city staff • 12 monthly water department progress reports will be prepared DELIVERABLES A. Meeting summaries with action items B. Monthly invoices C. Monthly progress reports D. Monthly M/WBE Report Form and Final Summary Payment Report Form E. Plan Checklists TASK 2. INVENTORY City shall provide the following: 1. Project numbers 2. Name of City's project manager 3. Paper redlines 4. Original CAD and PDF Files 5. Electronic GPS points for the redlines TASK 4. RECORD DRAWING On a per-project basis, the typical procedure will consist of the following: City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 2 of 4 ATTACHMENT A DESIGN SERVICES FOR AS-BUILT/RECORD DRAWING SUPPORT CITY PROJECT NO.:100258 1. Provided electronic files exist, any changes that resulted during construction will be drawn on the specific construction plan sheets where such changes occur. Changes will be clouded and noted. The entire set will be stamped "record drawing" with appropriate language noting that available records and field verification were used. 2. Record drawing sheets that do not require modification will be stamped "record drawing." 3. Record drawing sheets that do require modification will be incorporated from the provided electronic (PDF, DWG) files that have been modified and incorporated into the record file set. TASK 5. QUALITY CHECK AND DELIVERY 1. Once the record drawings are complete, a final check will be made between the GIS file, the mylar's, PDF's, DWF's, and construction records to confirm that the revisions shown reflect the as-built conditions. 2. For each construction project, Dannenbaum will deliver: a. DWF files stamped "record drawing" b. PDF files stamped "record drawing" c. Return of all construction records. d. Record drawing routing sheet for each project. 4. For the overall project, Dannenbaum will deliver the above items on a CD and Flashdrive. Mylar drawings will also be provided. ASSUMPTIONS • Construction notes, product submittals, and change orders have been filed for each project. ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existing Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Negotiation of easements or property acquisition including temporary right-of-entries. • Services related to development of the CITY's project financing and/or budget. City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 3 of 4 ATTACHMENT A DESIGN SERVICES FOR AS•BUILTIRECORD DRAWING SUPPORT CITY PROJECT NO.:100258 • Services related to disputes over pre-qualification, bid protests, bid rejection and re- bidding of the contract for construction. • Construction management and inspection services • Periodic site visits during construction phase • Design phase public meetings • Performance of materials testing or specialty testing services. • Services necessary due to the default of the Contractor. • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement and inspection after final completion. • Services related to submitting for permits (ie.TxDOT, railroad, etc...) • Services related to Subsurface Utility Engineering Levels A, B, C or D • Services related to Survey Construction Staking • Services related to acquiring real property including but not limited to easements, right- of-way, and/or temporary right-of-entries. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Construction Shop drawing review, samples and other submittals submitted by the contractor. • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 4 of 4 ATTACHMENT B DESIGN FEE COST SUMMARY Design Services for As-Built/Record Drawing Support City Project No. 100258 Lump Sum Project I. Compensation A. The ENGINEER shall be compensated a total lump sum fee of $95,000.00 as summarized in Exhibit B-1 — Engineer Invoice and Attachment B — Design Fee Cost Summary. The total lump sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials, supplies, and equipment necessary to deliver the services. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1 and, Progress Reports as required in item Ill. of this Attachment B. B. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. C. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the City of Fort Worth Water Department, monthly progress. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 1 of 3 B-1 ATTACHMENT B DESIGN FEE COST SUMMARY IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount % Prime Consultant Dannenbaum Record Drawings and Project $85,500.00 90 Engineering Corp. Management Proposed SBE Sub-Consultants Salcedo Group, Inc. Record Drawings $9,500.00 I 10 Non-SBE Consultants TOTAL $95,000.00 100% Project Number & Name Total Fee MBE/SBE Fee MBE/SBE Project No. 100258 $95,000.00 $9,500.00 10% As-Built/Record Drawing Support City SBE Goal = 10% Consultant Committed Goal = 10% City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 2 of 3 B-2 EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across work types and work phases. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 3 of 3 B-3 Exhibit B-1 Professional Services Payment Request Project Manager: JamesA(Jim)Deeter,PE Summary Project: As-Built/Record Drawing Support Contract iNt ocK City Project#: 1100258 City Sec Number: Consultant Instructions: Fillin green cells including Invoice Number,from and To Dates and the Included worksheets. Company Name: Dannenbaum Engineering Corporation When your invoice is complete,save and close,start Buzz—and Add your invoice to the Consultant(older within Project's folder. Consultant's PM: Douglas E.(Doug)C,wnn,PE email: Fd. n. cam Vendor IrIVOIce#: Office Address: 6100 Western Place,Suite 402,F_o_rtWorth,TX 76107 Payment Request#: Telephone: (617)763-6863 From Date: Fax: (617)377-2956 To Date: Invoice Date: Remit Address:13100 West Alabama St,Houston,TX 77098 Agreement Agreement Amendment Amountto Completed Percent ($)Invoiced Current Remaining Sheet FAC and Work Type Description Amount Amount Date Amount Completed Previously Invoice Balance Water invoice Water 1 $47,500.00 $47,500.00 $47,500.00 Sewer invoice Sewer I $47.500.00 $47,SMOC $47,500.00 Totals This Payment Request $95.000.00 $95.00090 $95.000.00 Overall Percentage Complete: Exhibit B-1 Professional Services Payment Request Project Manager: James A(Jim)Dealer,PE Project: As-BuilURecord Drawing Support Contract City Project M 100258 Work Type Desc: Water Consultant Instructions: FIA/C: City Sec Number: Fill In green cells Including Percent Complete and Invoiced Previously Quanhies Purchase Order: d When your Invoke is complete,save and close,start Buaaam and Add your invoice to the Consultant folder within Project's folder. Company Name: Dannenbaum Engineering Corpora6w, Consultant's PM: Douglas E.(Doug)Guinn,PE email: doug.guinn@dmnenbaum.com Vendor Invoice M Office Address: 6100 Western Place,suite 402,Fort worth,TX 76107 Payment Request M Telephone: (617)763-8683 From Date: Fax: (817)3n-2956 To Date: Invoice Date: Remit Address: 3168 West Alabama Sc,Houston,TX 77098 Pay Items Agreement Agreement Amendment Amendment Amount to Completed Percent ($)Invoiced Current Remaining Description Amount Number Amount Date Amount Completed Previously Invoice Balance 56001 0602501 As-BuiltSupport $47,600.00 $47.5MOC $47,500.00 Totals This Unit: S47.500.0o S47.e00.00 S47.e00.00 Submitted by: Overall Percentage Complete: Exhibit B-1 Professional Services Payment Request Prolecthlanager. Ja—A(Jim)Deeter,PE Project: As-Built/Record Drawing Support Contract City Project#: 100258 Work Type Desc: Sewer Consultantlnstrucuons: F/AIC: City Sec Number: Fill In green cells including Percent Complete and Invoiced Previously Quanilles Purchase Order: _ -,? Whenyourinvoice is complete,save andclose,start Bum—ant[Add yourinvoice to the Consultant folder Mthin Prolect's folder Company Name: D—baumFn¢aeenngCorporation Consultant's PM: Douglas E.(Doug)cuim.PE email: doug.gurnn@dannenbaum.com Vendor invoice If: Office Address: 6100we:tem Place,Suae402,Fortworth,TX76107 Payment Request#: Telephone: (817)763-8883 From Date: Fax: (817)377-2956 To Date: Invoice Date: Remit Address: 3100 West Alabama St,Houston,TX 77098 Pay Items Agreement Agreement Amendment Amendment Amountto Completed Percent ($)Invoiced Current Remaining Description Amount Number Amount Date Amount Completed Previously Invoice Balance 560010702501 As-BURS.plpod $47,500.00 $47,500.00 $47,500.00 Totals This Unit: 947,500.00 847.500.00 $42500.00 Submitted by: Overall Percentage Complete: M&C Review Page 1 of 2 official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA F°R' IVoRm COUNCIL ACTION: Approved on 9/13/2016 REFERENCE ** 60ASBUILTSUPP- DATE: 9/13/2016 NO.: C-27908 LOG NAME: DANNENBAUM CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of a Professional Services Agreement with Dannenbaum Engineering Corporation, in the Amount of$95,000.00 for As-Built/Record Drawing Support (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize execution of a Professional Services Agreement with Dannenbaum Engineering Corporation, in the amount of$95,000.00 for As-Built/Record Drawing Support with the option to renew up to two additional terms. DISCUSSION: This Mayor and Council Communication is to authorize the preparation/completion of as-built/record drawings for various Water Department pipeline projects. As-built record drawings for Water Department pipeline projects were previously prepared by the Transportation and Public Works Department (TPW). However, due to reduction in work force, TPW no longer provides this service. The proposed scope of work consists of coordination with City Staff and the design engineer, modifying plans to reflect actual installation, submitting record drawings with required attachments and providing GIS assistance when necessary. Dannenbaum Engineering Corporation proposes to provide the necessary services for a lump sum fee of$95,000.00. Staff considers the fee to be fair and reasonable for the scope of services proposed. This Agreement may be renewed for up to two additional years at the City' s option. M/WBE OFFICE: Dannenbaum Engineering Corporation, is in compliance with the City's BDE Ordinance by committing to 10 percent SBE participation. The City's MBE goal on this project is 10 percent. This project is located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the Fiscal Year 2016 Water and Sewer Fund Operating Budget. In addition, the funds will be included in the City Manager's proposed budget for Fiscal Year 2017 for the Water and Sewer Fund. Upon approval of the above recommendations and adoption of the Fiscal Year 2017 budget by the City Council, funds will be available in the Fiscal Year 2017 Water and Sewer Fund Operating Budget, as appropriated. The Water and Sewer Fund has the responsibility to validate the availability of funds prior to an expense being incurred. http://apps.cfwnet.org/council packet/mc review.asp?ID=22731&councildate=9/13/2016 9/14/2016 M&C Review Page 2 of 2 TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: John Carman (8246) Additional Information Contact: Jim Deeter(7803) ATTACHMENTS 60ASBUILTSUPP DANNENBAUM Form 1295.pdf http://apps.cfwnet.org/council packet/me review.asp?ID=22731&councildate=9/13/2016 9/14/2016 C_a)Voy CERTIFICATE OF INTERESTED PARTIES FORM 1295 10f1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2016-90277 Dannenbaum Engineering Company-Fort Worth, LLC Fort Worth,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 07/26/2016 being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. City Project No 100258 As-Built Support Contract (DEC 004949) Nature of interest 4 Name of Interested Parry City,State,Country(place of business) (check applicable) Controlling I Intermediary Guinn, Doug Fort Worth,TX United States X Vowels, Greg Fort Worth,TX United States X Ahrens,Wayne Houston,TX United States X Dannenbaum ,James Houston,TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear,or affirm,u er penalty of perjury,that the above disclosure is true and correct. JENNIFER K MENSCH � J s� My Cwruru�?�n F�irev 07-03.2019 ,i � / �G'-�` Sig ure of authorifed agent of contracting business entity AFFIX NOTARY STAMP/SEAL ABOVE Sworn to and subscribed before me,by the said Wayne G.Ahrens this the 26th day of July 20 16 to certify which,witness my hand and seal of office. Jennifer K.Wuensch Notary Public State of Texas Si ature of officer a0ministering oath Printed name of officer administering oath Title of officer administering oath For, provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277