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Home My WebLink AboutContract 45846-A1 CITY SECRETARYI�,� CONTRACT SRO. ,Lp�6 AMENDMENT No. 1 tip 5� TO CITY SECRETARY CONTRACT No. 45846 WHEREAS, the City of Fort Worth (CITY) and Halff Associates, Inc. , (ENGINEER) made and entered into City Secretary Contract No. 45846, (the CONTRACT) which was authorized by M&C C-26834 on the 10th day of June, 2014 in the amount of $850, 000 . 00; and WHEREAS, the CONTRACT involves engineering services for the following project: Risinger Road from Crowley Rd(FM 731) to McCart Avenue, Project No. 02239; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated September 15, 2016, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $110, 000. (See Attached Funding Breakdown Sheet, Page -3-) 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $960, 000. 00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD City of Fort Worth CITY SECRETARY Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 FT.WORTH, TX Page 1 of 3 EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort Worth ENGINEER Halff Associates, Inc. Jesus J. Chapa Ben amin L. Mc hey Assistant City Manager Senior Project Manager DATE: Z�� DATE: 914 APOVAL RECOMMENDED: tj Dougla 9W. Wiersig, P.E Director, Transportation/Public Works Department APPROVED AS TO FORM AND LEGALITY: M&C: C - Z 4 Z r Date: Douglas W. lack �1r� /6� T 5-z 3? Assistant City Attorney ATTEST: ° o o0 Mary ret J. s 000000 City City Se aryC City of Fort Worth OFFICIAL RECORD Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 CITY SECRETARY Page 2 of 3 Ta WORTH,TX FUNDING BREAKDOWN SHEET City Secretary No. 45846 Amendment No. 1 Department FID Amount TPW 34014 0200431 5330500 CO2239 CO2330 2015 14010199 $110, 000 . 00 Total : $110, 000 . 00 City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 3 of 3 in HALFF .11. September 15,2016 AVO 30431 Mr. Leon Wilson,Jr.,P.E. Senior Professional Engineer Transportation and Public Works Department 1000 Throckmorton Street Fort Worth, Texas 76102 Re: Risinger Road from Crowley Road(FM 73 1)to McCart Avenue City Project No. 02239 Dear Mr. Wilson: Please accept this letter proposal for additional engineering services that are necessary to complete the Risinger Road project. Additional scope of work items include engineering design, construction administration, Level "A" SUE, surveying and soil testing for contamination in railroad right-of-way. We are requesting payment for these additional services in the amount of$110,000.00. The original contract amount for this project was $850,000.00. With approval of Engineering Amendment No. 1 the contract amount will increase to $960,000.00. The original SBE fee for this project was $177,551.00 (20.89%). With approval of Engineering Amendment No. 1 the SBE fee will increase to $202,551 (21.10%). If you have any questions,please call me at 817-764-7486. Sincerely, HALFF ASSOCIATES,INC. Benjamin L. McGahey, P.E. Attachments HALFF ASSOCIATES,INC. 4000 FOSSIL CREEK BLVD. TEL (817)847-1422 WWW.HALFF.COM FORT WORTH,TX 7613 7-2 72 0 FAX (817)232-9784 ATTACHMENT B COMPENSATION Work Authorization Design Services for Risinger Road from Crowley Road (FM 731)to McCart Avenue City Project No. 02239 Time and Materials with Rate Schedule Project I. Compensation a. The ENGINEER shall be compensated for personnel time, non-labor expenses,and subcontract expenses in performing services for Task Orders up to$110,000.00 unless amended. CITY and ENGINEER will agree upon compensation for each Task Order prior to starting work. Each Task Order shall be Time and Materials. i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Category Rate for the ENGINEER's team member performing the work and includes all direct salaries,overhead, and profit. Labor Category Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. LABOR CATEGORY *RATE($/HOUR) (2016-2017) QA/QC Principal $338 Project Director $297 Sr. Project Manager $224 Project Manager $180 Project Engineer $140 Sr.Traffic Engineer $269 Traffic Engineer $175 EIT $108 Engineering Intern $69 Sr. CADD $122 GIS/CADD $115 Administrative Assistant $80 Professional Land Surveyor(RPLS) $168 Survey Technician $107 Field Surveyor $65 Senior Geologist $170 Project Geologist $100 *The above rates are valid for a twelve month period commencing on City execution of the contract. All rates are subject to annual adjustment which will be submitted to City for review no later than thirty(30)days prior to such escalation becomes effective. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 1 of 4 B-1 ATTACHMENT B COMPENSATION II. Non-Labor Expenses. Non-labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (Non-labor) include, but are not limited to, mileage, travel and lodging, expenses,mail,supplies, printing and reproduction services,other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts,or other similar taxes. III. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent(10%). IV. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services that the PROJECT cost presented in Article 2 of this Agreement will be exceeded,whether by change in scope of the project, increased costs or other conditions,the ENGINEER shall immediately report such fact to the City and, if so instructed by the City,shall suspend all work hereunder. When any budget has been increased, ENGINEER'S excess costs expended prior to such increase will be allowable to the same extent as is such costs had been incurred after the approved increase. The Engineer shall be paid monthly payments as described in Section II—Method of Payment. V. Method of Payment a. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. b. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. c. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. d. Payment of invoices will be subject to certification by the City that such work has been performed. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 2 of 4 B-2 ATTACHMENT B COMPENSATION VI. Progress Reports. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. VII. A Summary of Task Order fees shall accompany each Task Order. I. Summary of Total Project Fees Firm Primary Responsibility Fee Amount % Prime Consultant Halff Associates, Inc. Design, Bidding & Construction $85,000.00 77.27 Proposed MBE/SBE Sub-Consultants The RIOS Group Subsurface Utility Engineering $25,000.00 22.73 — Level "A" Excavations Non-MBE/SBE Consultants TOTAL $110,000.00 100% Project Number& Name Total Fee MBE/SBE Fee MBE/SBE Risinger Road 100% $110,000.00 $25,000.00 22.73% City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 3 of 4 B-3 �-.I 8iC Re , w Page 1 of 2 Official site of the City of Fort Worth,Texas ' CI Foar WoxtH COUNCIL AGENDA COUNCIL ACTION: Approved on 9/20/2016 REFERENCE ** 20RISINGER DESIGN DATE: 9/20/2016 NO.: C-27925 LOG NAME: AMENDMENT NO1 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Amendment No. 1 to City Secretary Contract No. 45846, an Engineering Agreement, with Halff Associates, Inc., in the Amount of$110,000.00 for a Revised Contract Amount of$960,000.00 for the Design of Risinger Road from Crowley Road to McCart Avenue (2014 BOND PROGRAM) (COUNCIL DISTRICTS 6 and 8) RECOMMENDATION: It is recommended that the City Council authorize the execution of Amendment No. 1 to City Secretary Contract No. 45846, an Engineering Agreement, with Halff Associates, Inc., in the amount of$110,000.00 for the design of Risinger Road from Crowley Road to McCart Avenue, thereby increasing the contract amount to $960,000.00. DISCUSSION: On June 10, 2014 (Mayor and Council Communication (M&C) C-26834), the City Council authorized the execution of an Engineering Agreement with Halff Associates, Inc., in the amount of$850,000.00 for the design of Risinger Road from Crowley Road (FM 731)to McCart Avenue. As the design has progressed, it has become apparent that additional services including subsurface utility exploration, pond survey, right of way staking, and soil testing in Burlington Northern Santa Fe Railroad right of way are necessary to complete the project plan and the proposed Amendment No. 1 provides for these services. Halff Associates, Inc., is to perform the additional design services for task orders not to exceed $110,000.00. Staff considers the fee to be fair and reasonable for the scope of services proposed. Authorizations provided with this M&C will result in no additional annual operating impacts to the Transportation and Public Works Department's operating budget. A portion of this project will include 2014 Bond Funds. Available resources within the General Fund will be used to provide interim financing for these expenses until debt is issued. Once debt associated with this project is sold, bond proceeds will reimburse the General Fund, in accordance with the statement expressing official Intent to Reimburse, that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 21241-05-2014) and the subsequent ordinance authorizing debt in 2016 (Ordinance No. 22216-05-2016). The anticipated construction start date for this project is August 2017 and the anticipated completion date is August 2018. M/WBE Office- Halff Associates, Inc., is in compliance with the City's BDE Ordinance by committing to an additional 23 percent SBE participation on this Amendment No. 1. The City's SBE goal on this Amendment or extra work is 20 percent. The project is located in COUNCIL DISTRICTS 6 and 8, Mapsco 103V, 104S, and 104T. http-//apps.cfwnet.org/council_packet/mc—review.asp?ID=2271 O&councildate=9/20/2016 9/21/2016 r7AC Review Page 2 of 2 FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations, funds will be available in the current capital budget of the 2014 Bond Program Fund. Additional Existing Proposed Description Appropriations ppCropriations Per Appropriations Risinger Road Fund 340 14 $10,340,000.00 $0.00 $10,340,000.00 TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Charlfield 2 FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Douglas Wiersig (7801) Additional Information Contact: Leon Wilson (8883) ATTACHMENTS Form 1295 Certificate 100104402.pdf Location Map_pdf http://apps.cfwnet.org/council_packet/mc—review.asp?ID=2271 O&councildate=9/20/2016 9/21/2016 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 2 Complete Nos.l-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2016-95038 Halff Associates, Inc. Fort Worth,TX United States Date Filed: 2 Name of governmental entity or state agency that Is a party to the contract for which the formIs 08/04/2016 being filed. City of Fort Worth Dale Ack wledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. Contract No.45846 Roadway Design and SUE Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary Molloy,Martin Richardson,TX United States X McGahey, Benjamin Fort Worth,TX United States X Tanksley, Dan Richardson,TX United States X Skiptwith,Walter Richardson,TX United States X Jackson,Todd Austin,TX United States X Murray,Menton McAllen,TX United States X Plugge, Roman Richardson,TX United States X Moya,Michael Austin,TX United States X Kunz,Patrick Richardson,TX United States X Kuhn, Gregory Richardson,TX United States X Killen, Russell Richardson,TX United States X Ickert,Andrew Fort Worth,TX United States X Craig, Matthew Richardson,TX United States X Adams,Bobby Houston,TX United States X Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277 CERTIFICATE OF INTERESTED PARTIES FORM1295 2of2 Complete Nos.i-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING I Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2016-95038 Halff Associates, Inc. Fort Worth,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party tot the contract for which then form is 08/04/2016 being filed. City of Fort Worth Date Ackno�yrMkz 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. Contract No.45846 Roadway Design and SUE 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT 1 swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. emy SA=PITTMANN Co Signature of authori gent of contracting business entity AFFIX NOTARY STAMP/SEAL ABOVE Sworn to and subscribed before me,by the said SENSM,kJ L- mi"HEY ,this the W^day of AUW141 , 2(FL ,to certify which,witness my hand and seal of office. rA ti ani Si r administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277