HomeMy WebLinkAboutOrdinance 22433-09-2016 ORDINANCE NO. 22Y33-09-2016
AN ORDINANCE ENACTING FISCAL YEAR 2015-2016 YEAR-END
BUDGET ADJUSTMENTS CONSISTING OF REALLOCATION OF
RESOURCES AND OPERATING SURPLUSES TO OFFSET PROJECTED
SHORTFALLS, TO FUND DEPARTMENTAL CAPITAL PROJECTS AND
OUTLAYS, AND TO PARTIALLY FUND THE IT NETWORK
INFRASTRUCTURE REPLACEMENT PROJECT; APPROPRIATING
AVAILABLE NET POSITION IN THE MUNICIPAL GOLF FUND AND
THE GROUP HEALTH INSURANCE FUND TO PARTIALLY FUND THE
IT NETWORK INFRASTRUCTURE REPLACEMENT PROJECT AND
DECREASING NET POSITION BY THE SAME AMOUNTS;
AUTHORIZING AND DELEGATING AUTHORITY TO EFFECT ALL
NECESSARY TRANSFERS; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR THE REPEAL OF
ALL ORDINANCES AND APPROPRIATIONS IN CONFLICT WITH THE
PROVISIONS OF THIS ORDINANCE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
I
OFFSETTING SHORTFALLS WITH SURPLUS
SECTION 1.
That the operating budget of the General Fund of the City of Fort Worth for Fiscal Year
2015-2016, as enacted by Ordinance 21873-09-2015, as amended, is hereby further amended to
reduce appropriations in identified departmental budgets by a total of$1,973,000.00, representing
available operating surplus, for use to offset deficits in other departmental budgets:
Department Amount of Reduction
Police Department $1,973,000.00
Total $1,973,000.00
Ordinance No.22433-09-2016
Page 1 of 6
SECTION 2.
That the operating budget for the General Fund of the City of Fort Worth for Fiscal Year
2015-2016, as enacted by Ordinance 21873-09-2015, as amended, is hereby further amended to
increase appropriations in the following departmental budgets by a total of$1,973,000.00, to offset
anticipated deficits:
Department Amount of Increase
City Manager's Office $125,000.00
City Secretary's Office $23,000.00
Code Compliance Department $440,000.00
Fire Department $1,096,000.00
Financial Management Services $110,000.00
Property Management Department $179,000.00
Total $1,973,000.00
II
ALLOCATING ADDITIONAL NET SURPLUS FOR CAPITAL PROJECTS AND OUTLAYS
SECTION 3.
That the operating budget of the General Fund of the City of Fort Worth for Fiscal Year
2015-2016, as enacted by Ordinance 21873-09-2015, as amended, is hereby further amended to
reduce appropriations in identified departmental budgets by a total of$5,968,000.00, representing
available operating surplus,to fund a transfer for capital projects and outlays:
Department Amount of Reduction
Police Department $4,487,000.00
Economic Development Department $706,000.00
Park&Recreation Department $231,000.00
Transportation/Public Works $480,000.00
Library Department $64,000.00
Total $5,968,000.00
Ordinance No.22433-09-2016
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SECTION 4.
That the operating budget of the General Fund of the City of Fort Worth for Fiscal Year
2015-2016, as enacted by Ordinance 21873-09-2015, as amended, is hereby further amended to
increase appropriations in Non-Departmental by$5,968,000.00, for purposes of making a transfer to
the General Capital Projects Fund for capital projects and outlays.
SECTION 5.
That the capital improvement plan budget of the City of Fort Worth for Fiscal Year 2015-
2016, as enacted by Ordinances 22004-12-2015 and 22175-04-2016, as amended, is hereby further
amended to increase appropriations in the General Capital Projects Fund by a total of$5,968,000.00
allocated to the following capital projects and outlays:
Department Project/Outlay Amount
Economic Development Department Economic Development Strategic Plan $350,000.00
Fire Department Physical Agility Equipment $100,000.00
Library Department Central Library Bathrooms $127,000.00
Park&Recreation • Furniture, fixtures and equipment for three $541,000.00
community centers
• Fleet Equipment
Police Department • Surveillance cameras $2,650,000
• In-car camera upgrades
• Electronic citation writers
• Gunshot location system(partial)
Property Management Department • Replace Gordon Swift Building Roof $1,200,000.00
• Fire Station 43 Sewer Line
• Construction Crew Equipment
Transportation/Public Works Dept. • Two flameless pothole filler trucks $1,000,000.00
• Traffic Signal Equipment
• Street Plan Manual Update
Total $5,968,000.00
Ordinance No.22433-09-2016
Page 3 of 6
III
REALLOCATING CERTAIN OPERATING SURPLUS AND OTHER RESOURCES TO
PARTIALLY FUND THE IT NETWORK INFRASTRUCTURE REPLACEMENT PROJECT
SECTION 6.
That the operating budget of certain identified funds of the City of Fort Worth for Fiscal
Year 2015-2016, as enacted by Ordinance 21873-09-2015, as amended, is hereby further amended
to reallocate a total of $3,046,774.00 in the identified operating funds, representing current-year
surplus, as a transfer to the IT Capital Projects Fund to pay the identified Fund's allocated
contribution to the IT Network Infrastructure Replacement Project:
Fund Amount of Operating
Surplus Being
Reallocated as Transfer
to Capital
Culture and Tourism Fund $385,653
Library Special Revenue Fund $1,131
Environmental Protection Fund $42,976
Red Light Enforcement Fund $11,309
Stormwater Utility Fund $308,749
Solid Waste Fund $153,809
Municipal Parkin Fund $10,179
Municipal Airports Fund $88,214
Water and Sewer Fund $1,927,135
Capital Projects Services Fund $90,476
Risk Financing Fund $27,143
Total $3,046,774
SECTION 7.
That in addition to those amounts allocated to the various City departments and funds for
Fiscal Year 2015-2016 in the operating budget of the City Manager, as enacted by Ordinance
21873-09-2015, as amended, there shall also be increased appropriations in the Municipal Golf
Fund of $73,512.00, from available net position, and in the Group Health Insurance Fund of
$28,274.00, from available net position, and a corresponding decrease in each Fund's net position,
Ordinance No.22433-09-2016
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for the purpose of making a transfer to the IT Capital Projects Fund to pay each Fund's allocated
contribution to the IT Network Infrastructure Replacement Project.
SECTION 8.
That the capital improvement plan budget of the City of Fort Worth for Fiscal Year 2015-
2016, as enacted by Ordinance 22004-12-2015, as amended, is hereby further amended to increase
appropriations in the IT Capital Projects Fund by $3,148,560.00 for partial funding of the IT
Network Infrastructure Replacement Project.
IV
ENACTING GENERALLY APPLICABLE PROVISIONS
SECTION 9.
That in accordance with the Charter of the City of Fort Worth, the City Council by adoption
of this ordinance hereby authorizes all transfers contemplated and necessitated by the budget
amendments and appropriations enacted herein and delegates to the City Manager, or his designee,
authority to undertake all actions as necessary to effect such transfers within budgeted and
appropriated amounts.
SECTION 10.
That should any part, portion, section, or part of a section of this ordinance be declared
invalid or inoperative or void for any reason by a court of competent jurisdiction, such decision,
opinion, or judgment shall in no way affect the remaining parts, portions, sections, or parts of
sections of this ordinance, which provisions shall be, remain, and continue to be in full force and
effect.
Ordinance No.22433-09-2016
Page 5 of 6
SECTION 11.
All rights and remedies of the City of Fort Worth, Texas, are expressly saved as to any and
all violations of the provisions of the Code of the City of Fort Worth, or any other ordinances of the
City, that have accrued at the time of the effective date of this ordinance; and, as to such accrued
violations and all pending litigation, both civil and criminal, whether pending in court or not, under
such ordinances, same shall not be affected by this ordinance, but may be prosecuted until final
disposition by the courts.
SECTION 12.
That all ordinances and appropriations for which provisions have previously been made are
hereby expressly repealed to the extent they are in conflict with the provisions of this ordinance.
SECTION 13.
That this ordinance shall take effect and be in full force and effect from and after the date of
its passage, and it is so ordained.
APPROVED AS TO FORM AND LEGALITY: ATTEST:
Sarah J. Fullen der ary er
City Attorney City ecretary
Adopted& Effective: September 20, 2016
Ordinance No.22433-09-2016
Page 6 of 6
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL.ACTION: Approved on 9120/2016 - Ordinance No. 22433-09-2016&.22434-09-
2016
DATE: Tuesday, September 20, 2016 REFERENCE NO.: G-18828
LOG NAME: 13FY2016 WINDUP
SUBJECT:
Adopt Ordinance Enacting Fiscal Year 2016 Year End Budget Adjustments by Reallocating Resources and
Operating Surpluses to Offset Projected Shortfalls, to Fund Departmental Capital Projects and Outlays,
and to Partially Fund the IT Network Infrastructure Replacement Project, Authorize All Associated
Transfers, and Adopt Supplemental Appropriation Ordinance to Allocate $40,000.00 for a Rollover to Fund
Services Benefitting Seniors (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached ordinance making Fiscal Year 2016 year-end budget adjustments to address
projected departmental operational shortfalls for a net impact of$0:
a. Reducing the Police Department budget in the General Fund by $1,973,000.00 due to projected
savings to offset projected departmental shortfalls in other General Fund departments and to allocate
revenue for transfer to capital projects and outlays.
b. Increasing the following departmental General Fund budgets in the General Fund by $1,973,000.00 to
address projected shortfalls:
1) City Manager's Office by $125,000.00
2) City Secretary's Office by $23,000.00
3) Code Compliance Department by $440,000.00
4) Fire Department by $1,096,000.00
5) Financial Management Services Department by $110,000.00
6) Property Management Department by $179,000.00
2. Adopt the attached ordinance transferring existing appropriations of$5,968,000.00 from the General
Fund operating budget to General Capital Projects Fund:
a. Reducing the following departmental General Fund operating budgets by $5,968,000.00 due to
projected savings to fund City-wide capital projects or capital outlay.
1) Police Department by $4,487,000.00
2) Economic Development Department by $706,000.00
3) Park and Recreation Department by $231,000.00
4) Transportation/Public Works Department by $480,000.00
5) Library by $64,000.00
c. Increasing Non-Departmental by $5,968,000.00 and transferring to the General Capital Projects Fund.
d. Increasing estimated receipts and appropriations in the General Capital Projects Fund by
$5,968,000.00 from transferred operating surplus for the purpose of funding capital outlay and projects in
Logname: 13FY2016 WINDUP Page I of 5
the Economic Development, Fire, Library, Park and Recreation, Police, Property Management, and
Transportation/Public Works Departments.
3. Adopt the attached appropriation ordinances and transferring associated funds $3,148,560.00 to
provide partial funding for the IT Network Infrastructure Replacement Project:
a. Increasing appropriations in the Municipal Golf Fund by $73,512.00 and in the Group Health Insurance
Fund by $28,274.00 and decreasing fund balance/net position in each Fund by the same amount for
purposes of making a transfer to the IT Capital Projects Fund.
b. Transferring to the IT Capital Projects Fund the following amounts from the existing appropriations in
indicated sources, totaling $3,148,560.00:
1) $385,653.00 from the Culture and Tourism Fund
2) $73,512.00 from the Municipal Golf Fund
3) $42,976.00 from the Environmental Protection Fund
4) $11,309.00 from the Red Light Enforcement Fund
5) $308,749.00 from the Stormwater Utility Fund
6) $153,809.00 from the Solid Waste Fund
7) $10,179.00 from the Municipal Parking Fund
8) $88,214.00 from the Municipal Airports Fund
9) $1,927,135.00 from the Water and Sewer Fund
10) $90,476.00 from the Capital Project Services Fund
11) $28,274.00 from the Group Health Insurance Fund
12) $27,143.00 from the Risk Financing Fund
13) $1,131.00 from the Library Special Revenue Fund
c. Increasing estimated receipts and appropriations in the amount of$3,148,560.00 in the IT Capital
Projects Fund.
4. Adopt the attached supplemental appropriation ordinance decreasing Fiscal Year 2016 Non-
Departmental and increasing expenditures in the Neighborhood Services portion of the General Fund
budget for Fiscal Year 2017 by $40,000.00 from rollover of surplus funds from Fiscal Year 2016 in order to
fund services benefiting senior citizens in the City.
DISCUSSION:
The purpose of this Mayor and Council Communication is to take actions associated with closing out
Fiscal Year 2016. This includes increasing appropriations in certain departments that are projected to be
over budget offset by decreasing appropriations in departments that anticipate savings. In addition, the net
available surplus funds were evaluated during the Fiscal Year 2017 budget development process for
opportunities to fund one-time capital projects and capital outlays in order to reduce the needs in the
upcoming fiscal year. Also, the IT Network Infrastructure Replacement Project Phase II that is scheduled
during Fiscal Year 2017 can be partially funded with current year savings in the non-General Funds.
Finally, this M&C also takes actions to appropriate and rollover $40,000.00 in surplus from 2016 for
services that benefit senior citizens in the City.
The City's annual operating budget is formally enacted into law by City Council action adopting an
appropriation ordinance that establishes spending limits for each department's and fund's operation.
Based on third quarter re-estimates, it was determined that we anticipate surplus revenues of
approximately $2.2 million and expenditure savings of approximately $9.9 million in the General Fund. In
the past, Staff waited until the completion of the Comprehensive Annual Financial Report (CAFR) to effect
the settlement of General Fund departments. Going forward, the intent is to manage this process during
the current fiscal year and to allocate net savings to meet one-time capital needs when the fund balance
exceeds required reserves.
Logname: 13FY2016 WINDUP Page 2 of 5
Reallocating a Portion of Operating Surplus to Offset Department Shortfalls
Based on the most recent forecast, unless funds are reallocated the following departments are projected
to have deficits as of August 24, 2016:
Additional
;General Fund Department I !Purpose
Appropriations
ICity Manager's Office $125,000.00 'Salaries and Benefits
ICity Secretary's Office - Y $23,000.00 'Health Insurance
I
Code Compliance Department $440,000.00 Mosquito Surveillance
i(M&C C-27771)
Financial Management Services $110,000.00 Salaries and Benefits
! ehicle Maintenance and
,Fire Department $1,096,000.00
repair
Property Management
Department ; $179,000.00 (Electricity
(,Total General Fund $1,973,000.00
The most recent forecast indicates that there is more than sufficient budget in the Police Department
within the General Fund and adoption of the attached ordinance would reallocate available budget to the
extent needed to offset these deficits.
Reallocating a Portion of Operating Surplus to Fund Capital Projects and Outlays
The projected surplus in the General Fund exceeds the projected deficits. Therefore, in addition to
covering anticipated overages, adoption of the attached ordinance would reallocate available budget for
the following General Fund departments to cover needed expenditures as described, either from available
budget within their own department or from other departments:
;General Fund Transfer to (purpose —+
!Department Capital
lEconom_is Development $350,000.00 JEconomic Development Strategic Plan
Fire ' $100,000.00 Physical Agility Equipment
rLibrar
Y $127,000.00 Central Library Bathrooms
;Furniture, fixtures and equipment for three
Park & Recreation $541,000.00 {community centers and fleet equipment
!Surveillance cameras, in-car camera upgrades, !
Police $2,650,000.00 !electronic citation writers and part of gunshot E
;location system '
;Property Management ;Roof replacement at Gordon Swift Building,
Department $1,200,000.00 (sewer line at Fire Station 43, and construction
3 ;crew equipment
t
i $1,000.000.00 (Two flameless pothole filler trucks, traffic I
+Transportation/Public !signal equipment such as crosswalk signals
Logname: 13FY2016 WINDUP Page 3 of 5
Works ( and LED lights; revision of the 1987 Street Plan
I Manual
otal General Fund $5,968,000.00 I i
Reallocating a Portion of Operating Surplus and Other Resources to Partially Fund the IT Network
Infrastructure Replacement Project
This M&C is also reallocating surplus budget from various sources for partial funding of the IT Solutions'
Network Infrastructure Replacement Project. In addition, two funds plan to use fund balance to provide
their portion of the project.
On June 16, 2015, the City Council approved an agreement to provide for replacement of various IT
network infrastructure (M&C C-27346). That M&C established an estimated total cost for the project of
$14.4 million and allocated $7 million to fund Phase I, with Staff committing to development the funding
strategy for the balance of the project. Phase I was completed during Fiscal Year 2016, and approval of
funding in this M&C, when combined with monies approved in the recently adopted Fiscal Year 2017
budget, represents an additional funding of the total estimated project costs. Staff will endeavor to achieve
the reduced final cost of$14 million.
The following funds are transferring money in the current fiscal year to the IT Capital Projects Fund from
surplus operating funds:
Fund Transfer
Culture and Tourism Fund $385,653.00
Library Special Revenue Fund $ 1,131.00
Environmental Protection Fund $42,976.00
Red Light Enforcement Fund $11,309.00
Stormwater Utility Fund $308,749000
Solid Waster Fund $153,809.00
Municipal Parking Fund $10,179.00
Municipal Airports Fund $88,214.00
Water and Sewer Fund $1,927,135.00
Capital Projects Services Fund $90,476.00
Risk Financing Fund $27,143.00
otal 1 $3,046,774.00
These two funds are transferring money in the current fiscal year to the IT Capital Projects Fund from
newly available fund balance/net position that is being appropriated in the attached ordinance:
Fund I Transfer
Municipal Golf Fund $73,512.00
Group Health Insurance Fund $28,274.00
otal $101,786.00
The total amount of$3,148,560.00 will fund a portion of the Network Infrastructure Replacement Project,
with additional funding from accumulated gas lease revenue provided in the adopted Fiscal Year 2017.
Reallocating a Portion of Operating Surplus to be Rolled Forward to Fiscal Year 2017 for Senior
Logname: 13FY2016 WINDUP Page 4 of 5
Services
The final action recommended by this M&C responds to a City Council request raised during the recent
budget adoption process.
In the course of considering and adopting the Fiscal Year 2017 budget, support was voiced for increasing
the allocation of resources for services that benefit senior citizens in the City. The adopted Fiscal Year
2017 budget includes a General Fund allocation of$80,000.00 for direct monetary support to Senior
Citizen Services of Greater Tarrant County. In addition, the adopted budget provides approximately
$100,000.00 in Community Development Block Grant (CDBG) funding to the organization and continues
the funding that allows for in-kind support in the form of unpaid use of City facilities and equipment at
various Community and Recreation Centers throughout the City.
The adoption of the second attached ordinance would provide $40,000.00 in addition to the resources
identified above for additional funding for services that benefit seniors in the City during the coming year.
This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon the approval of the above recommendations and adoption of
the attached ordinance, funds will be available in the current operating and capital budgets, as
appropriated, of the General Fund, Municipal Golf Fund, Group Health Insurance Fund, and the General
Capital Projects Fund, and the IT Capital Projects Fund.
FUND IDENTIFIERS (FIDs):
TO
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfield 2
FROM
Fund Department ccountl Project Program ctivity Budget Reference # moun
ID ID Year Chart Field 2
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Lynda Johnson (6222)
Additional Information Contact: Terry Hanson (7934)
I.,ogname: 13FY2016 WINDUP Page 5 of 5