HomeMy WebLinkAboutContract 48232 CITY SECRETARY
CONTRACT NO.
r/ U.S.Department of Justice
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Office of Justice Programs
Office of the Assistant Attorney General Mashingron,D.C. 20531
September 8,2016
Ms.Valerie Washington
City of Fort Worth
505 West Felix Street
Fort Worth,TX 76115-3405
Dear Ms.Washington:
On behalf of Attomey General Loretta Lynch,it is my pleasure to inform you that the Office of Justice Programs has approved
your application for funding under the FYI DNA Capacity Enhancement and Backlog Reduction(CEBR)Program in the
amount of$124,724 for City of Fort Worth. This funding is for the project titled,TY 2016 DNA Capacity Enhancement and
Backlog Reduction Program."
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements,including the timely submission of all financial and programmatic reports,resolution of all interim
audit findings,and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements,you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award,please contact:
- Program Questions,Alissa Genovese,Grant Manager at(202)514-9554;and
- Financial Questions,the Office of the Chief Financial Officer,Customer Service Center(CSC)at
(800)458-0786,or you may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations,and we look forward to working with you.
Sincerely,
�- v. M
Karol Virginia Mason
Assistant Attorney General
Enclosures
OFFICIAL RECORD
CITY SECRETARY
WORTH,TX
OFFICE FOR CIVIL RIGHTS
e
Office of Justice Programs
U.S.Department of Justice
810 7th Street,NW
Washington,DC 20531
Tel:(202)307-0690
TTY:(202)307-2027
E-mail:askOCR@usdoj.gov
Website:w"vw.cjp.usdcj.gov/ocr
September 8,2016
Ms.Valerie Washington
City of Fort Worth
505 West Felix Street
Fort Worth,TX 76115-3405
Dear Ms.Washington:
Congratulations on your recent award. In establishing financial assistance programs,Congress linked the receipt of federal funding to
compliance with federal civil rights laws. The Office for Civil Rights(OCR),Office of Justice Programs(OJP),U.S.Department of Justice
(DOJ)is responsible for ensuring that recipients of financial assistance from the OJP,the Office of Community Oriented Policing Services
(COPS),and the Office on Violence Against Women(OVW)comply with the applicable federal civil rights laws. We at the OCR are
available to help you and your organization meet the civil rights requirements that come with DOJ funding.
Ensuring Access to Federally Assisted Programs
Federal laws that apply to recipients of financial assistance from the DOJ prohibit discrimination on the basis of race,color,national origin,
religion,sex,or disability in funded programs or activities,not only in employment but also in the delivery of services or benefits. A federal
law also prohibits recipients from discriminating on the basis of age in the delivery of services or benefits.
In March of 2013,President Obama signed the Violence Against Women Reauthorization Act of 2013. The statute amends the Violence
Against Women Act of 1994(VAWA)by including a nondiscrimination grant condition that prohibits discrimination based on actual or
perceived race,color,national origin,religion,sex,disability,sexual orientation,or gender identity. The new nondiscrimination grant
condition applies to certain programs funded after October 1,2013. The OCR and the OVW have developed answers to some frequently
asked questions about this provision to assist recipients of VAWA funds to understand their obligations. The Frequently Asked Questions
are available at http://ojp.gov/about/ocr/vawafaqs.htm.
Enforcing Civil Rights Laws
All recipients of federal financial assistance,regardless of the particular funding source,the amount of the grant award,or the number of
employees in the workforce,are subject to prohibitions against unlawful discrimination. Accordingly,the OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition,based on regulatory criteria,the OCR selects a
number of recipients each year for compliance reviews,audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal opportunity standards.
Providing Services to Limited English Proficiency(LEP)Individuals
In accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964,42 U.S.C.§2000d,recipients of federal financial
assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English
proficiency(LEP). See U.S.Department of Justice,Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition
Against National Origin Discrimination Affecting Limited English Proficient Persons,67 Fed.Reg.41,455(2002). For more information
on the civil rights responsibilities that recipients have in providing language services to LEP individuals,please see the website
http://www.lep.gov.
Ensuring Equal Treatment for Faith-Based Organizations
The DOJ regulation,Equal Treatment for Faith-Based Organizations,28 C.F.R.pt.38,requires State Administering Agencies(SAAs)to
treat faith-based organizations the same as any other applicant or recipient. The regulation prohibits SAAs from making awards or grant
administration decisions on the basis of an organization's religious character or affiliation,religious name,or the religious composition of its
board of directors.
The regulation also prohibits faith-based organizations from using financial assistance from the DOJ to fund inherently(or explicitly)
religious activities. While faith-based organizations can engage in non-fimded inherently religious activities,they must hold them
separately from the program funded by the DOJ,and recipients cannot compel beneficiaries to participate in them. The Equal Treatment
Regulation also makes clear that organizations participating in programs funded by the DOJ are not permitted to discriminate in the
provision of services on the basis of a beneficiary's religion. For more information on the regulation,please see the OCR's website at
http://www.ojp.usdoj.gov/about/ocr/equal_fbo.htm.
SAAs and faith-based organizations should also note that the Omnibus Crime Control and Safe Streets Act(Safe Streets Act)of 1968,as
amended,42 U.S.C.§3789d(c);the Victims of Crime Act of 1984,as amended,42 U.S.C.§ 10604(e);the Juvenile Justice and Delinquency
Prevention Act of 1974,as amended,42 U.S.C.§5672(b);and VAWA,Pub.L.No. 113-4,sec.3(b)(4), 127 Stat.54,61-62(to be codified
at 42 U.S.C.§ 13925(b)(13))contain prohibitions against discrimination on the basis of religion in employment. Despite these
nondiscrimination provisions,the DOJ has concluded that it may construe the Religious Freedom Restoration Act(RFRA)on a case-by-
case basis to permit some faith-based organizations to receive DOJ fiords while taking into account religion when hiring staff,even if the
statute that authorizes the funding program generally forbids recipients from considering religion in employment decisions.
Please consult with the OCR if you have any questions about the regulation or the application of RFRA to the statutes that prohibit
discrimination in employment.
Using Arrest and Conviction Records in Making Employment Decisions
The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions. See
Advisory for Recipients of Financial Assistance from the U.S.Department of Justice on the U.S.Equal Employment Opportunity
Commission's Enforcement Guidance:Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the
Civil Rights Act of 1964(June 2013),available at http://www.ojp.usdoj.gov//about/ocr/pdfs/UscofConviction Advisory.pdf. Recipients
should be mindful that the misuse of arrest or conviction records to screen either applicants for employment or employees for retention or
promotion may have a disparate impact based on race or national origin,resulting in unlawful employment discrimination. In light of the
Advisory,recipients should consult local counsel in reviewing their employment practices. If warranted,recipients should also incorporate
an analysis of the use of arrest and conviction records in their Equal Employment Opportunity Plans(EEOPs)(see below).
Complying with the Safe Streets Act
An organization that is a recipient of financial assistance subject to the nondiscrimination provisions of the Safe Streets Act,must meet two
obligations:(1)complying with the federal regulation pertaining to the development of an EEOP(see 28 C.F.R.pt.42,subpt.E)and(2)
submitting to the OCR findings of discrimination(see 28 C.F.R.§§42.204(c),.205(c)(5)).
Meeting the EEOP Requirement
If your organization has less than fifty employees or receives an award of less than$25,000 or is a nonprofit organization,a medical
institution,an educational institution,or an Indian tribe,then it is exempt from the EEOP requirement. To claim the exemption,your
organization must complete and submit Section A of the Certification Fonn,which is available online at
http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf.
If your organization is a government agency or private business and receives an award of$25,000 or more,but less than$500,000,and has
fifty or more employees(counting both full-and part-time employees but excluding political appointees),then it has to prepare a
Utilization Report(formerly called an EEOP Short Form),but it does not have to submit the report to the OCR for review. Instead,your
organization has to maintain the Utilization Report on file and make it available for review on request. In addition,your organization has to
complete Section B of the Certification Form and return it to the OCR. The Certification Form is available at
http://www.ojp.usdoj.gov/about/oor/pdfs/cert.pdf.
If your organization is a government agency or private business and has received an award for$500,000 or more and has fifty or more
employees(counting both full-and part-time employees but excluding political appointees),then it has to prepare a Utilization Report
(formerly called an EEOP Short Form)and submit it to the OCR for review within sixty days from the date of this letter. For assistance in
developing a Utilization Report,please consult the OCR's website at http://www.ojp.usdoj.gov/about/ocr/ecop.htm. In addition,your
organization has to complete Section C of the Certification Form and return it to the OCR. The Certification Form is available at
http://-,vww.ojp.usdoj.gov/about/ocr/Pdfs/cert.pdf.
To comply with the EEOP requirements,you may request technical assistance from an EEOP specialist at the OCR by telephone at(202)
307-0690,by TTY at(202)307-2027,or by e-mail at EEOsubmisson@usdoj.gov.
Meeting the Requirement to Submit Findings of Discrimination
If in the three years prior to the date of the grant award,your organization has received an adverse finding of discrimination based on race,
color,national origin,religion,or sex,after a due-process hearing,from a state or federal court or from a state or federal administrative
agency,your organization must send a copy of the finding to the OCR.
Ensuring the Compliance of Subrecipients
SAAB must have standard assurances to notify subrecipients of their civil rights obligations,written procedures to address discrimination
complaints filed against subrecipients,methods to monitor subrecipients'compliance with civil rights requirements,and a program to train
subrecipients on applicable civil rights laws. In addition,SAAB must submit to the OCR every three years written Methods of
Administration(MOA)that summarize the policies and procedures that they have implemented to ensure the civil rights compliance of
subrecipients. For more information on the MOA requirement,see http://www.ojp.usdoj.gov/funding/other requirements.htm.
If the OCR can assist you in any way in fulfilling your organization's civil rights responsibilities as a recipient of federal financial
assistance,please contact us.
Sincerely,
Michael L.Alston
Director
cc: Grant Manager
Financial Analyst
U.S.Department of Justice
Office of Justice Programs
r�.( •` PAGE I OF 15
`-1 National Institute of Justice Grant
1.RECIPIENT NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 2016-DN-BX-0044
City of Fort Worth
505 West Felix Street 5.PROJECT PERIOD:FROM 01/01/2017 TO 12/31/2018
Fort Worth,TX 76115-3405
BUDGET PERIOD:FROM 01/01/2017 TO 12/31/2018
6.AWARD DATE 09/08/2016 7.ACTION
2a.GRANTEE IRS/VENDOR NO. 8.SUPPLEMENT NUMBER Initial
756000528 00
2b.GRANTEE DUNS NO.
073170458 9.PREVIOUS AWARD AMOUNT $0
3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $124,724
FY 16 DNA Capacity Enhancement and Backlog Reduction Program-
City of Fort Worth
11.TOTAL AWARD $124,724
12.SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13.STATUTORY AUTHORITY FOR GRANT
This project is supported under FYI6(NIJ-S&LLEA DNA/Other Forensics)Pub.L.No.114-113,129 Stat.2242,2308;28 USC 530C
14.CATALOG OF DOMESTIC FEDERAL ASSISTANCE(CFDA Number)
16.741-DNA Backlog Reduction Program
15.METHOD OF PAYMENT
GPRS
AGENCY APPROVAL GRANTEE ACCEPTANCE
16.TYPED NAME AND TITLE OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL AM�
Karol Virginia Mason Valerie Washington /��uo MAIN
Assistant Attorney General Assistant City Manager
UMSN t5 G PICVOA 9I
17.SIGNATURE OF APPROVING OFFICIAL 19.S1 RE OF AUTHORIZED RECIPIENT OFFICIAL 19A.DATE CfV A
AGENCY USE ONLY
20.ACCOUNTING CLASSIFICATION CODES 21. RDNSGT0144
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X B DN 60 00 00 124724
OJ?FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE.
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH,TX ary J. ser, itySec
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Grant
PROJECT NUMBER 2016-DN-BX-0044 AWARD DATE 09/08/2016
SPECIAL CONDITIONS
1. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements,Cost Principles,and Audit Requirements in 2 C.F.R.Part 200,as adopted
and supplemented by the Department of Justice(DOJ)in 2 C.F.R.Part 2800(together,the"Part 200 Uniform
Requirements")apply to this 2016 award from the Office of Justice Programs(OJP).
The Part 200 Uniform Requirements were first adopted by DOJ on December 26,2014. If this 2016 award
supplements funds previously awarded by OJP under the same award number(e.g.,funds awarded in 2014 or earlier
years),the Part 200 Uniform Requirements apply with respect to all funds under that award number(regardless of the
award date,and regardless of whether derived from the initial award or a supplemental award)that are obligated on or
after the acceptance date of this 2016 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards
("subgrants"),see the Office of Justice Programs(OJP)website at
http://ojp.gov/funding/Part200UnifonuRequirements.htm.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with,or differ in some way from,the provisions of the Part 200 Uniform Requirements,the
recipient is to contact OJP promptly for clarification.
2. Compliance with DOJ Grants Financial Guide
The recipient agrees to comply with the Department of Justice Grants Financial Guide as posted on the OJP website
(currently,the"2015 DOJ Grants Financial Guide"),including any updated version that may be posted during the
period of performance.
3. Required training for Point of Contact and all Financial Points of Contact
Both the Point of Contact(POC)and all Financial Points of Contact(FPOCs)for this award must have successfully
completed an"OJP financial management and grant administration training"by 120 days after the date of the
recipient's acceptance of the award. Successful completion of such a training on or after January 1,2015,will satisfy
this condition.
In the event that either the POC or an FPOC for this award changes during the period of performance,the new POC or
FPOC must have successfully completed an"OJP financial management and grant administration training"by 120
calendar days after--(1)the date of OJP's approval of the"Change Grantee Contact"GAN(in the case of a new
POC),or(2)the date the POC enters information on the new FPOC in GMS(in the rase of a new FPOC). Successful
completion of such a training on or after January 1,2015,will satisfy this condition.
A list of OJP trainings that OJP will consider"OJP financial management and grant administration training"for
purposes of this condition is available at http://www.ojp.gov/training/ftnts.htm. All trainings that satisfy this condition
include a session on grant fraud prevention and detection
The recipient should anticipate that OJP will immediately withhold("freeze")award funds if the recipient fails to
comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate
conditions on this award.
OJP FORM 4000/2(REV.4-88)
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PROJECT NUMBER 2016-DN-BX-0044 AWARD DATE 09/08/2016
SPECIAL CONDITIONS
4. Requirements related to"de minimis"indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the"de minimis"
indirect cost rate described in 2 C.F.R.200.414(f),and that elects to use the"de minimis"indirect cost rate,must advise
OJP in writing of both its eligibility and its election,and must comply with all associated requirements in the Part 200
Uniform Requirements. The"de minimis"rate may be applied only to modified total direct costs(MTDC)as defined
by the Part 200 Uniform Requirements.
5. Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds,or if the recipient receives any other award of federal
funds during the period of performance for this award,the recipient promptly must determine whether funds from any
of those other federal awards have been,are being,or are to be used(in whole or in part)for one or more of the
identical cost items for which funds are provided under this award. If so,the recipient must promptly notify the DOJ
awarding agency(OJP or OVW,as appropriate)in writing of the potential duplication,and,if so requested by DOJ
awarding agency,must seek a budget-modification or change-of-project-scope grant adjustment notice(GAN)to
eliminate any inappropriate duplication of funding.
6. Requirements related to System for Award Management and Unique Entity Identifiers
The recipient must comply with applicable requirements regarding the System for Award Management(SAM),
currently accessible at http://www.sam.gov. This includes applicable requirements regarding registration with SAM,as
well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards("subgrants")to first-tier subrecipients
(first-tier"subgrantees"),including restrictions on subawards to entities that do not acquire and provide(to the
recipient)the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at http://ojp.govlfanding/Explore/SAM.htm(Award condition: System for Award Management(SAM)and Universal
Identifier Requirements),and are incorporated by reference here.
This special condition does not apply to an award to an individual who received the award as a natural person(i.e.,
unrelated to any business or non-profit organization that he or she may own or operate in his or her name).
7. All subawards("subgrants")must have specific federal authorization
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that--for purposes of federal grants
administrative requirements--ON considers a"subaward"(and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at
http://ojp.gov/funding/Explore/SubawardAuthorization.htm(Award condition: Award Condition: All subawards
("subgrants")must have specific federal authorization),and are incorporated by reference here.
OJP FORM 4000/2(REV.4-88)
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SPECIAL CONDITIONS
8. Specific post-award approval required to use a noncompetitive approach in any procurement contract that would
exceed$150,000
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold(currently,$150,000). This condition applies to agreements that--for purposes of
federal grants administrative requirements--OJP considers a procurement"contract"(and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at http://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm(Award
condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract(if
contract would exceed$150,000)),and are incorporated by reference here.
9. Requirements pertaining to prohibited conduct related to trafficking in persons(including reporting requirements and
OJP authority to terminate award)
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements(including
requirements to report allegations)pertaining to prohibited conduct related to the trafficking of persons,whether on the
part of recipients,subrecipients("subgrantees"),or individuals defined(for purposes of this condition)as"employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at http://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm(Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons(including reporting requirements and OJP
authority to terminate award)),and are incorporated by reference here.
10. Compliance with applicable rules regarding approval,planning,and reporting of conferences,meetings,trainings,and
other events
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable laws,regulations,
policies,and official DOJ guidance(including specific cost limits,prior approval and reporting requirements,where
applicable)governing the use of federal funds for expenses related to conferences(as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences,and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide(currently,as section 3.10 of"Postaward Requirements"in the"2015 DOJ Grants Financial
Guide").
11. Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of activities Tinder this
award. The data must be provided to OJP in the manner(including within the timeframes)specified by OJP in the
program solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act(GPRA)and the GPRA Modernization Act,and other applicable laws.
12. OJP Training Guiding Principles
Any training or training materials that the recipient--or any subrecipient("subgrantee")at any tier--develops or
delivers with OJP award finds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at littp://ojp.gov/funding/ojptraininggiiidingprinciples.htm.
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SPECIAL CONDITIONS
13. Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency(OJP or OV W,as appropriate)may withhold
award funds,or may impose other related requirements,if(as determined by the DOJ awarding agency)the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements(or by the terms of this award),or other outstanding issues that arise in connection with audits,
investigations,or reviews of DOJ awards.
14. The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OVW,as appropriate)during the period of performance for this award,if the recipient is designated as"high-
risk"for purposes of the DOJ high-risk grantee list.
15. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 42
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28
C.F.R.Part 42,specifically including any applicable requirements in Subpart E of 28 C.F.R.Part 42 that relate to an
equal employment opportunity program.
16. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 38
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28
C.F.R.Part 38,specifically including any applicable requirements regarding written notice to program beneficiaries and
prospective program beneficiaries. Part 38 of 28 C.F.R.,a DOJ regulation,was amended effective May 4,2016.
Among other things,28 C.F.R.Part 38 includes rules that prohibit specific forms of discrimination on the basis of
religion,a religious belief,a refusal to hold a religious belief,or refusal to attend or participate in a religious practice.
Part 38 also sets out rules and requirements that pertain to recipient and subrecipient("subgrantee")organizations that
engage in or conduct explicitly religious activities,as well as rules and requirements that pertain to recipients and
subrecipients that are faith-based or religious organizations.
The text of the regulation,now entitled'Partnerships with Faith-Based and Other Neighborhood Organizations,"is
available via the Electronic Code of Federal Regulations(currently accessible at http://www.ecfr.gov/cgi-
bin/ECFR?page=browse),by browsing to Title 28-Judicial Administration,Chapter 1,Part 38,under e-CFR"current"
data.
17. Restrictions on"lobbying"
Federal funds may not be used by the recipient,or any subrecipient("subgrantee")at any tier,either directly or
indirectly,to support or oppose the enactment,repeal,modification or adoption of any law,regulation,or policy,at any
level of government.
Should any question arise as to whether a particular use of Federal funds by a recipient(or subrecipient)would or
might fall within the scope of this prohibition,the recipient is to contact OJP for guidance,and may not proceed
without the express prior written approval of OJP.
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SPECIAL CONDITIONS
18. Compliance with general appropriations-law restrictions on the use of federal funds(FY 2016)
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions,including from various"general
provisions"in the Consolidated Appropriations Act,2016,are set out at http://ojp.gov/funding/Explore/FY2016-
AppropriationsLawRestrictions.htm,and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient(or a subrecipient)would or might
fall within the scope of an appropriations-law restriction,the recipient is to contact OJP for guidance,and may not
proceed without the express prior written approval of OJP.
19. Reporting Potential Fraud,Waste,and Abuse,and Similar Misconduct
The recipient and any subrecipients("subgrantees")must promptly refer to the DOJ Office of the Inspector General
(OIG)any credible evidence that a principal,employee,agent,subrecipient,contractor,subcontractor,or other person
has,in connection with funds under this award--(1)submitted a claim that violates the False Claims Act;or(2)
committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar
misconduct.
Potential fraud,waste,abuse,or misconduct involving or relating to funds under this award should be reported to the
OIG by--(1)mail directed to:Office of the Inspector General,U.S.Department of Justice,Investigations Division,
950 Pennsylvania Avenue,N.W.Room 4706,Washington,DC 20530;(2)e-mail to:oig.hotline@usdoj.gov;and/or(3)
the DOJ OIG hotline:(contact information in English and Spanish)at(800)869-4499(phone)or(202)616-9881
(fax).
Additional information is available from the DOJ OIG website at http://www.usdoj.gov/oig.
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SPECIAL CONDITIONS
20. Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient("subgrantee")under this award,or entity that receives a procurement contract or
subcontract with any funds under this award,may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts,or purports to prohibit or restrict,the reporting(in
accordance with law)of waste,fraud,or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended,and shall not be understood by the agency making this award,to contravene
requirements applicable to Standard Form 312(which relates to classified information),Form 4414(which relates to
sensitive compartmented information),or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award,the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or
contractors from reporting waste,fraud,or abuse as described above;and
b. certifies that,if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud,
or abuse as described above,it will immediately stop any further obligations of award funds,will provide prompt
written notification to the federal agency making this award,and will resume(or permit resumption of)such
obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards("subgrants"),procurement contracts,or
both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward("subgram"),procurement contract,or subcontract under a procurement contract)either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste,
fraud,or abuse as described above;and
(2) it has made appropriate inquiry,or otherwise has an adequate factual basis,to support this representation;and
b. it certifies that,if it learns or is notified that any subrecipient,contractor,or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud,or abuse as described above,it will
immediately stop any further obligations of award funds to or by that entity,will provide prompt written notification to
the federal agency making this award,and will resume(or permit resumption of)such obligations only if expressly
authorized to do so by that agency.
OJP FORM 4000/2(REV.4-88)
U.S.Department of Justice
Office of Justice Programs AWARD CONTINUATION
t, National Institute of Justice SHEET PAGE 8 OF 15
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PROJECT NUMBER 2016-DN-BX-0044 AWARD DATE 09/08/2016
SPECIAL CONDITIONS
21. Compliance with 41 U.S.C.4712(including prohibitions on reprisal;notice to employees)
The recipient must comply with,and is subject to,all applicable provisions of 41 U.S.C.4712,including all applicable
provisions that prohibit,under specified circumstances,discrimination against an employee as reprisal for the
employee's disclosure of information related to gross mismanagement of a federal grant,a gross waste of federal funds,
an abuse of authority relating to a federal grant,a substantial and specific danger to public health or safety,or a
violation of law,rule,or regulation related to a federal grant.
The recipient also must inform its employees,in writing(and in the predominant native language of the workforce),of
employee rights and remedies under 41 U.S.C.4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C.4712 to this award,the recipient is to
contact the DOJ awarding agency(OJP or OVW,as appropriate)for guidance.
22. Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg.
51225(October 1,2009),DOJ encourages recipients and subrecipients("subgrantees")to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease
crashes caused by distracted drivers.
23. The recipient agrees to cooperate with any assessments,national evaluation efforts,or information or data collection
requests,including,but not limited to,the provision of any information required for the assessment or evaluation of any
activities within this project.
24. The recipient acknowledges that the Office of Justice Programs(OJP)reserves a royalty-free,non-exclusive,and
irrevocable license to reproduce,publish,or otherwise use,and authorize others to use(in whole or in part,including in
connection with derivative works),for Federal purposes:(1)any work subject to copyright developed under an award
or subaward;and(2)any rights of copyright to which a recipient or subrecipient purchases ownership with Federal
support.
The recipient acknowledges that OJP has the right to(1)obtain,reproduce,publish,or otherwise use the data first
produced under an award or subaward;and(2)authorize others to receive,reproduce,publish,or otherwise use such
data for Federal purposes. "Data"includes data as defined in Federal Acquisition Regulation(FAR)provision 52.227-
14(Rights in Data-General).
It is the responsibility of the recipient(and of each subrecipient,if applicable)to ensure that this condition is included
in any subaward under this award.
The recipient has the responsibility to obtain from subrecipients,contractors,and subcontractors(if any)all rights and
data necessary to fulfill the recipient's obligations to the Government under this award. If a proposed subrecipient,
contractor,or subcontractor refuses to accept terms affording the Government such rights,the recipient shall promptly
bring such refusal to the attention of the OJP program manager for the award and not proceed with the agreement in
question without further authorization from the OJP program office.
DIP FORM 4000/2(REV.4-88)
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U.S.Department of Justice
/ \ Office of Justice Programs AWARD CONTINUATION
National Institute of Justice SHEET PAGE 9 of 15
Grant
PROJECT NUMBER 2016-DN-BX-0044 AWARD DATE 09/08/2016
SPECIAL CONDITIONS
25. To assist in information sharing,the award recipient shall provide the NIJ program manager with a copy of publications
(including those prepared for conferences and other presentations)resulting from this award,prior to or simultaneous
with their public release. NIJ defines publications as any written,visual or sound material substantively based on the
project,formally prepared by the award recipient for dissemination to the public. Submission of publications prior to
or simultaneous with their public release aids NIJ in responding to any inquiries that may arise. Any publications-
excluding press releases and newsletters-whether published at the recipient's or government's expense,shall contain
the following statement: "This project was supported by Award No. ,awarded by the National
Institute of Justice,Office of Justice Programs,U.S.Department of Justice. The opinions,findings,and conclusions or
recommendations expressed in this publication/program/exhibition are those of the author(s)and do not necessarily
reflect those of the Department of Justice." This statement shall appear on the first page of written publications. For
audio and video publications,it shall be included immediately after the title of the publication in the audio or video file.
26. The recipient shall transmit to the NIJ program manager copies of all official award-related press releases at least ten
(10)working days prior to public release. Advance notice permits time for coordination of release of information by
NIJ where appropriate and to respond to press or public inquiries.
27. Pursuant to 28 C.F.R.Part 18,OJP may suspend or terminate funding under this award before the completion of the
project funded by this award,for the recipient's failure to comply with these special conditions or with the project's
goals,plans and methodology set forth in the approved application. In the case of suspension,the recipient will be
unable to draw down funds until OJP determines that the recipient is in compliance.
28. The recipient and any subrecipients must comply with all applicable federal laws and regulations,including those
identified in the forms entitled"Standard Assurances"and the"Certifications Regarding Lobbying;Debarment and
Suspension and Other Responsibility Matters and Drug-Free Workplace Requirements,"currently posted at
http://ojp.gov/funding/Apply/Forms.htm.
29. Approval of this award does not indicate approval of any consultant rate in excess of$650 per day.A detailed
justification must be submitted to and approved by the Office of Justice Programs(OJP)program office prior to
obligation or expenditure of such funds.
30. The recipient agrees to comply with applicable requirements to report first-tier subawards of$25,000 or more and,in
certain circumstances,to report the names and total compensation of the five most highly compensated executives of
the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System(FSRS). The details of recipient obligations,which derive from the Federal Funding Accountability
and Transparency Act of 2006(FFATA),are posted on the Office of Justice Programs web site at
http://ojp.gov/funding/Explore/FFATA.htm(Award condition:Reporting Subawards and Executive Compensation),and
are incorporated by reference here. This condition,and its reporting requirement,does not apply to grant awards made
to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization
that he or she may own or operate in his or her name).
31. The recipient agrees that it will submit quarterly financial status reports to OJP on-line(at https://grants.ojp.usdoj.gov)
using the SF 425 Federal Financial Report form(available for viewing at
www.whitchouse.gov/omb/grants/standard_forms/ff report.pdf),not later than 30 days after the end of each calendar
quarter. The final report shall be submitted not later than 90 days following the end of the award period.
32. The recipient shall submit semiannual progress reports. Progress reports shall be submitted within 30 days after the end
of the reporting periods,which are June 30 and December 31,for the life of the award. These reports will be submitted
to the Office of Justice Programs,on-line through the Internet at https://grants.ojp.usdoj.gov/.
OJP FORM 4000/2(REV.4-88)
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U.S.Department of Justice
Office of Justice Programs AWARD CONTINUATION
i3 r National Institute of Justice SHEET PAGE to of is
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PROJECT NUMBER 2016-DN-BX-0044 AWARD DATE 09/08/2016
SPECIAL CONDITIONS
33. The recipient agrees to submit a final report at the end of this award documenting all relevant project activities during
the entire period of support under this award.This report will include detailed information about the project(s)funded,
including,but not limited to,information about how the funds were actually used for each purpose area,data to support
statements of progress,and data concerning individual results and outcomes of funded projects reflecting project
successes and impacts.The final report is due no later than 90 days following the close of this award period or the
expiration of any extension periods.This report will be submitted to the Office of Justice Programs,on-line through
the Internet at https://grants.ojp.usdoj.gov/.
34. Semiannual performance measure data reporting-Forensic DNA casework and capacity enhancement
The recipient agrees to submit applicable performance measure data regarding forensic DNA casework and capacity
enhancement with its semiannual progress reports.With respect to such data,the reports should contain:(1)
information regarding baseline performance metrics(for capacity enhancement projects--the average number of days
between the submission of a request for forensic biology/DNA analysis to the laboratory and the delivery of the test
results to the requesting agency at the beginning of the award period,and the average number of forensic DNA samples
analyzed per analyst/month at the beginning of the award period;for forensic casework DNA backlog reduction
projects--the number of backlogged forensic biology/DNA cases at the beginning of the award period);(2)progress
performance metrics(for capacity enhancement projects--the average number of days between the submission of a
request for forensic biology/DNA analysis to the laboratory and the delivery of the test results to the requesting agency
at the end of the reporting period,and the average number of forensic DNA samples analyzed per analyst/month at the
end of the reporting period;for forensic casework DNA backlog reduction projects--the number of backlogged
forensic biology/DNA cases at the end of the reporting period,the number of forensic biology/DNA cases analyzed
during the reporting period using funds provided under this award,and the number of DNA profiles from forensic
analyses entered into CODIS during the reporting period as a result of the funds provided under this award);and(3)
impact performance metrics(for forensic casework DNA backlog reduction projects--the number of CODIS hits
during the reporting period attributable to the forensic analyses funded under this award).
For the purposes of performance measure data reporting,a backlogged forensic biology/DNA case is defined as a
forensic biology/DNA case that has not been completed within 30 days of receipt in the laboratory.
The recipient shall ensure that all required performance measure data are collected throughout the award period.
OJP FORM 4000/2(REV.4-88)
Y
.3 U.S.Department of Justice
Office of Justice Programs AWARD CONTINUATION
5
National Institute of Justice SHEET PAGE a OF 15
° .s. ;
_ — Grant
PROJECT NUMBER 2016-DN-13X-0044 AWARD DATE 09/08/2016
SPECIAL CONDITIONS
35. Semiannual Performance Measure Data Reporting-DNA database sample analysis and capacity enhancement
If the recipient uses award fiords for DNA database sample analysis or capacity enhancement,the recipient agrees to
submit applicable performance measure data with its semiannual progress reports. With respect to such data,the
reports should contain:(1)information regarding baseline performance metrics(for DNA database laboratory capacity
enhancement projects--the average number of DNA database samples analyzed per analyst/month at the beginning of
the award period;the average number of days between the submission of a DNA database sample to the laboratory and
the upload of the DNA profile to CODIS at the beginning of the award period;for DNA database backlog reduction
projects--the number of backlogged DNA database samples at the beginning of the award period);(2)progress
performance metrics(for capacity enhancement projects--the average number of DNA database samples analyzed per
analysdmonth at the end of the reporting period,the average number of days between the submission of a DNA
database sample to the laboratory and the upload of the profile to CODIS at the end of the reporting period;for DNA
database backlog reduction projects--the number of backlogged DNA database samples at the end of the reporting
period,the number of DNA database samples analyzed during the reporting period using funds from this award,and the
number of DNA profiles from DNA database samples entered into CODIS during the reporting period as a result of the
funds provided under this award);and(3)impact performance metrics(for DNA database backlog reduction projects-
-the number of CODIS hits during the reporting period resulting from DNA database profiles developed using funds
provided under this award).
For the purposes of performance measure data reporting,a backlogged DNA database sample is defined as a DNA
database sample that has not been completed within 30 days of receipt in the laboratory.
The recipient shall ensure that all required performance measure data are collected throughout the award period.
OJP FORM 4000/2(REV.4-88) Y e
U.S.Department of Justice
Office of Justice Programs AWARD CONTINUATION
1 National Institute of Justice SHEET PAGE 12 OF is
Grant
PROJECT NUMBER 2016-DN-BX-0044 AWARD DATE 09/08/2016
SPECIAL CONDITIONS
36. Final performance measure data reporting
The recipient agrees to submit applicable performance measure data with its final report. With respect to data
concerning forensic DNA activities,the final report should contain:(1)for forensic DNA capacity enhancement
projects--the average number of days between the submission of a request for forensic biology/DNA analysis to the
laboratory and the delivery of the test results to the requesting agency at the end of the project period,and the average
number of forensic DNA samples analyzed per analyst/month at the end of the project period;and(2)for forensic
casework DNA backlog reduction projects--the number of backlogged forensic biology/DNA cases at the end of the
project period,the cumulative number of forensic biology/DNA cases analyzed using funds provided under this award,
the cumulative number of DNA profiles from forensic analyses entered into CODIS as a result of the funds provided
under this award,and the cumulative number of CODIS hits attributable to forensic DNA analyses funded under this
award).
For the purposes of performance measure data reporting,a backlogged forensic biology/DNA case is defined as a
forensic biology/DNA case that has not been completed within 30 days of receipt in the laboratory.
If the recipient uses award funds for DNA database sample analysis or capacity enhancement,the recipient also agrees
to submit applicable performance measure data with its final report. With respect to such data,the final report should
contain:(1)for DNA database laboratory capacity enhancement projects--the average number of DNA database
samples analyzed per analyst/month at the end of the project period;the average number of days between the
submission of a DNA database sample to the laboratory and the upload of the profile to CODIS at the end of the project
period,and(2)for DNA database backlog reduction projects--the number of backlogged DNA database samples at
the end of the project period,the cumulative number of DNA database samples analyzed using funds provided under
this award,the cumulative number of profiles from DNA database samples entered into CODIS as the result of funds
provided under this award,and the cumulative number of CODIS hits resulting from DNA database profiles developed
using funds provided under this award.
For the purposes of performance measure data reporting,a backlogged DNA database sample is defined as a DNA
database sample that has not been completed within 30 days of receipt in the laboratory.
The recipient shall ensure that all required performance measure data are collected throughout the award period.
OJP FORM 4000/2(REV.4-88)
t U.S.Department of Justice
Office of Justice Programs AWARD CONTINUATION
National Institute of Justice SHEET PAGE 13 of is
Grant
PROJECT NUMBER 2016-DN-BX-0044 AWARD DATE 09/08/2016
SPECIAL CONDITIONS
37. Privacy;quality assurance;CODIS/NDIS
The recipient shall ensure that each DNA analysis conducted and DNA profile generated under this award is
maintained pursuant to all applicable Federal privacy requirements,including those described in 42 U.S.C.section
14132(b)(3).
The recipient shall ensure that all forensic DNA analyses conducted with funding under this award are performed either
(1)by accredited government-owned laboratories,or(2)through accredited fee-for-service vendors. Accreditation
must be by a nonprofit professional association of persons actively involved in forensic science that is nationally
recognized within the forensic science community.
The recipient shall ensure that any laboratory that conducts forensic DNA analyses under this award undergoes external
audits,not less than once every two years,that demonstrate compliance with the Quality Assurance Standards for
Forensic DNA Testing Laboratories established by the Director of the Federal Bureau of Investigation.
The recipient shall ensure that all eligible forensic DNA profiles obtained with funding under this award will be entered
into the Combined DNA Index System(CODIS),and,where applicable,uploaded to the National DNA Index System
(NDIS). No profiles generated with funding from this award may be entered into any non-governmental database
without prior express written approval from NIJ.
If any government-owned forensic laboratory that will receive funding under this award to conduct forensic DNA
analyses is not a member of NDIS,the laboratory must have a written agreement in place with an NDIS-participating
laboratory for the resulting eligible forensic DNA profiles to be entered into CODIS,and,where applicable,uploaded
into NDIS.
If the recipient operates a state-designated DNA database laboratory,the recipient shall ensure that analyses of DNA
database samples and reviews of associated DNA profiles conducted with funding under this award are performed by a
laboratory that(1)is accredited by a nonprofit professional association of persons actively involved in forensic science
that is nationally recognized within the forensic science community;and(2)undergoes external audits,not less than
once every two years,that demonstrate compliance with the requirements of the Quality Assurance Standards for DNA
Databasing Laboratories established by the Director of the Federal Bureau of Investigation.The recipient shall ensure
that any DNA database samples analyzed with funding under this award are analyzed for all 13 CODIS core STR loci,
using commercially available PCR kits accepted by NDIS.The recipient shall also ensure that all profiles obtained
from DNA database samples with funding from this award are entered into CODIS within 90 days of completion of
analysis,and uploaded into NDIS.
The recipient agrees to notify NIJ promptly upon any change in the accreditation status of any of the forensic science
laboratories that receive funding under this award,or their participation in NDIS.
38. No research;nonsupplanting of State or local government funds
The recipient shall ensure that none of the funds provided under this award are used for research or statistical projects
or activities as defined by 28 CFR Part 22 or for research as defined by 28 CFR Part 46. Any questions concerning
this provision should be directed to the NIJ program manager for the award.
The recipient shall ensure that Federal funds made available through this award will not supplant State or local
government funds,but instead will be used to increase the amount of funds that would,in the absence of Federal funds,
be available from State or local government sources for activities funded through this award.
The recipient agrees to notify NIJ promptly if the recipient receives new State or local government funding for any of
the purposes included in the approved application for this award.
OJP FORM 4000/2(REV.4-88)
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U.S.Department of Justice
Office of Justice Programs AWARD CONTINUATION
ti National Institute of Justice SHEET PAGE 14 OF 15
Grant
PROJECT NUMBER 2016-DN-BX-0044 AWARD DATE 09/08/2016
SPECIAL CONDITIONS
39. The recipient agrees to notify NIJ promptly upon any significant reduction in the recipient's estimate of the number of
backlogged forensic DNA cases that will be analyzed within twenty-four months using the funds provided under this
fiscal year 2016 award,above and beyond those that will be analyzed using funds from other sources.
If applicable,the recipient agrees to notify NIJ promptly upon any significant reduction in the recipient's estimate of
the number of DNA database samples that will be analyzed,or associated DNA profiles reviewed,within twenty-four
months using the funds provided under this fiscal year 2016 award,above and beyond those that can be analyzed or
reviewed using funds from other sources.
40. The recipient understands and agrees that gross income(revenues)from fees charged for DNA testing services
constitutes program income(in whole or in part),and that program income must be determined,used,and documented
in accordance with the provisions of 2 C.F.R.200.307,including as applied to the NIJ DNA Capacity Enhancement and
Backlog Reduction Program by the Department of Justice(DOJ)Grants Financial Guide,as it may be revised from
time to time. The recipient further understands and agrees that both program income earned during the award period
and expenditures of such program income must be reported on the quarterly and final Federal Financial Reports(SF
425)and are subject to audit.
The recipient understands and agrees that program income earned during the award period only may be expended only
for permissible uses of funds specifically identified in the solicitation for the NIJ FY 2016 DNA Capacity Enhancement
and Backlog Reduction Program. The recipient further understands and agrees that program income earned during the
award period may not be used to supplant State or local government funds,but instead may be used only to increase the
amount of funds that would,in the absence of Federal funds or program income,be available from State or local
government sources for the permissible uses of funds listed in the FY 2016 program solicitation.
The recipient understands and agrees that program income that is earned during the final ninety(90)days of the award
period may,if appropriate,be obligated(as well as expended)for permissible uses during the ninety-day(90-day)
period following the end of the award period. The recipient further understands and agrees that any program income
earned during the award period that is not obligated and expended within ninety(90)days of the end of the award
period must be returned to OJP.
41. The recipient understands and agrees that,throughout the award period,it must promptly notify NIJ if it either starts or
stops charging fees for DNA testing services,or if it revises its method of allocating fees received for DNA testing
services to program income. Notice must be provided in writing to the NIJ program manager for the award within ten
(10)business days of implementation of the change.
42. Absent prior express written approval from NIJ,rates for any lodging charged to the award may not exceed the posted
GSA rate for the location. (If the recipient opts to obtain lodging at a higher rate,the cost differential,including
associated taxes,may not be charged to the award.)
OJP FORM 4000/2(REV.4-88) /
U.S.Department of Justice
Office of Justice Programs AWARD CONTINUATION
National Institute of Justice SHEET PAGE 15 OF 15
Grant
PROJECT NUMBER 2016-DN-BX-0044 AWARD DATE 09/08/2016
SPECIAL CONDITIONS
43. The recipient agrees to comply with all Federal,State,and local environmental laws and regulations applicable to the
development and implementation of the activities to be funded under this award.
Environmental Assessment(EA):The recipient agrees and understands that funded activities(whether conducted by
the recipient or subrecipients or contractors)may require the preparation of an EA as defined by the Council on
Environmental Quality's Regulations for implementing the Procedural Provisions of the National Environmental Policy
Act(NEPA),found at 40 CFR Part 1500. An EA is a concise public document that briefly provides sufficient analysis
for determining whether to prepare an environmental impact statement(EIS)or a finding of no significant impact for
the proposed activity. If in completing an EA for a proposed activity,potential adverse environmental impacts are
identified,the EA will serve as a vehicle for developing either alternative approaches or mitigation measures for
avoiding or reducing the identified adverse environmental impacts.
Modifications:Throughout the term of this award,the recipient agrees that for any activity that is the subject of a
completed EA,it will inform NIJ of--(1)any change(s)that it is considering making to the previously assessed
activity that may be relevant to environmental impact;or(2)any proposed new activities or changed circumstances that
may require assessment as to environmental impact,such as new activities that involve the use of chemicals or involve
construction or major renovation. The recipient will not implement a proposed change or new activity until NIJ,with
the assistance of the recipient,has determined whether the proposed change or activity(or changed circumstances)will
require additional review under NEPA. Approval for implementation will not be unreasonably withheld as long as any
requested modification(s)is consistent with eligible program purposes and found acceptable under an NIJ-conducted
environmental impact review process.
44. The recipient may not obligate,expend,or draw down any funds until the program office has verified that the recipient
has submitted all necessary documentation required to comply with the Department of Justice Procedures for
Implementing the National Environmental Policy Act found at 28 CFR Part 61(including Appendix D),and a Grant
Adjustment Notice(GAN)has been issued removing this condition.
45. The recipient may not obligate,expend,or draw down any funds until a revised proposal(and any necessary
modifications to the budget and budget narrative)has been received and approved by the National Institute of Justice,
and a Grant Adjustment Notice has been issued removing this condition.
46. The Project Director and key program personnel designated in the application shall be replaced only for compelling
reasons. Successors to key personnel must be approved,and such approval is contingent upon submission of
appropriate information,including,but not limited to,a resume. OJP will not unreasonably withhold approval.
Changes in other program personnel require only notification to OJP and submission of resumes,unless otherwise
designated in the award document.
OJP FORM 4000/2(REV.4-88) /�
r
U.S.Department of Justice
s t' Office of Justice Programs
National Institute ofJustice
TI'ashington,D.C. 10531
Memorandum To: Official Grant File
From: Alissa Genovese,Program Manager
Subject: Environmental Assessment for City of Fort Worth
The recipient agrees to comply with all Federal,State,and local environmental laws and regulations applicable to
the development and implementation of the activities to be funded under this award.
Environmental Assessment(EA):The recipient agrees and understands that funded activities(whether conducted
by the recipient or subrecipients or contractors)may require the preparation of an EA as defined by the Council on
Environmental Quality's Regulations for implementing the Procedural Provisions of the National Environmental
Policy Act(NEPA),found at 40 CFR Part 1500. An EA is a concise public document that briefly provides
sufficient analysis for determining whether to prepare an environmental impact statement(EIS)or a finding of no
significant impact for the proposed activity. If in completing an EA for a proposed activity,potential adverse
environmental impacts are identified,the EA will serve as a vehicle for developing either alternative approaches or
mitigation measures for avoiding or reducing the identified adverse environmental impacts.
Modifications: Throughout the term of this award,the recipient agrees that for any activity that is the subject of a
completed EA,it will inform NIJ of--(1)any change(s)that it is considering malting to the previously assessed
activity that may be relevant to environmental impact;or(2)any proposed new activities or changed circumstances
that may require assessment as to environmental impact,such as new activities that involve the use of chemicals or
involve construction or major renovation. The recipient will not implement a proposed change or new activity
until NIJ,with the assistance of the recipient,has determined whether the proposed change or activity(or changed
circumstances)will require additional review under NEPA. Approval for implementation will not be unreasonably
withheld as long as any requested modification(s)is consistent with eligible program purposes and found
acceptable under an NIJ-conducted environmental impact review process.
U.S.Department of justice GRANT MANAGER'S MEMORANDUM,PT.I:
f Office of Justice Programs
PROJECT SUMMARY
National Institute of Justice
Grant
ti PROJECT NUMBER
PAGE 1 OF I
2016-DN-BX-0044
This project is supported under FYI6(NIJ-S&LLEA DNA/Other Forensics)Pub.L.No.114-113,129 Stat.2242,2308;28 USC 530C
1.STAFF CONTACT(Name&telephone number) 2.PROJECT DIRECTOR(Name,address&telephone number)
Alissa Genovese Sasha Kane
(202)514-9554 Grant Manager
505 West Felix Street
Fort Worth,TX 76115-3405
(817)392-4243
3a.TITLE OF THE PROGRAM 3b.POMS CODE(SEE INSTRUCTIONS
DNA Capacity Enhancement and Backlog Reduction Program ON REVERSE)
4.TITLE OF PROJECT
FY 16 DNA Capacity Enhancement and Backlog Reduction Program-City of Fort Worth
5.NAME&ADDRESS OF GRANTEE 6.NAME&ADRESS OF SUBGRANTEE
City of Fort Worth
505 West Felix Street
Fort Worth,TX 76115-3405
7.PROGRAM PERIOD 8.BUDGET PERIOD
FROM: 01/01/2017 TO: 12/31/2018 FROM: 01/01/2017 TO: 12/31/2018
9.AMOUNT OF AWARD 10.DATE OF AWARD
S 124,724 09/08/2016
11.SECOND YEAR'S BUDGET 12.SECOND YEAR'S BUDGET AMOUNT
13.THIRD YEAR'S BUDGET PERIOD 14.THIRD YEAR'S BUDGET AMOUNT
15.SUMMARY DESCRIPTION OF PROJECT(See instruction on reverse)
The City of Fort Worth seeks funding through the FY 2016 DNA Capacity Enhancement and Backlog Reduction Program to enhance services provided by the Fort
Worth Police Department's(FWPD)Crime Laboratory(Crime Lab).A total of 8124,724.00 is requested to increase the efficiency of Crime Lab operations while
also improving quality and timeliness of service.The primary purpose of the proposed project is to improve the capacity and reduce backlogs and turnaround times
of the Biology Unit of the FWPD Crime Lab.Specifically fimding is requested for the Crime Lab to meet the following objectives:
1.To provide the necessary education and training for Crime Lab personnel to gain/maintain current knowledge and standards within the forensics field,through
participation in local,regional,and/or national forensic meetings,consistent with the requirements of the DNA Quality Assurance Standards.
2.To provide necessary additional DNA extraction and isolation instrumentation.Increasing the number of samples which can be simultaneously processed will
result in a reduction in the turnaround time for case processing.
The Crime Lab is located in Fort Worth,TX and provides forensic services to the Fort Worth Police Department and the Tarrant County District Attorney's
OJP FORM 4000/2(REV.4-88)
Office.The F WPD Crime Lab is a multi-discipline crime lab that provides Forensic DNA testing.Key services provided by the Crime Lab include:controlled drug
analyses;blood alcohol content(BAC)determinations;firearm and tool mark analyses;latent fingerprinting searches utilizing the Automated Fingerprint
Identification System(AFIS),the Integrated Automated Fingerprint Identification System(IAFIS),and AM tracker;evidence processing for latent prints and
conducting print comparisons;physical evidence screening for the presence of biological and trace evidence;and DNA profiling.In calendar year 2015,the Biology
Unit successfully issued DNA reports on 158 cases which represented 454 samples.The Crime Lab is filly accredited by the Texas Department of Public Safety
(TXDPS)and ASCLD/LAB(International)until August 30,2016.nca/ncf
X X
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/2/2016 - Ordinance No 22326-08-2016
DATE: Tuesday, August 2, 2016 REFERENCE NO.: **C-27834
LOG NAME: 35FY16 DNA CAPACITY ENHANCEMENT AND BACKLOG
REDUCTION PROGRA
SUBJECT:
Ratify Application for and Authorize Acceptance of, if Awarded, the Fiscal Year 2016 DNA
Capacity Enhancement and Backlog Reduction Program Grant in the Amount of$124,724.00
from the U.S. Department of Justice, Office of Justice Programs,National Institute of Justice,
Authorize Execution of Related Agreement and Adopt Appropriation Ordinance (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Ratify the application for and authorize the acceptance of, if awarded, the Fiscal Year 2016
DNA Capacity Enhancement and Backlog Reduction Program Grant from the U.S.
Department of Justice, Office of Justice Programs,National Institute of Justice in the amount
of$124,724.00;
2. Authorize the execution of a contract with the U.S. Department of Justice, Office of Justice
Programs, National Institute of Justice; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and
appropriations in the Grants Fund in the amount of$124,724.00 upon receipt of the grant.
DISCUSSION:
The goal of the United States Department of Justice DNA Capacity Enhancement and Backlog
Reduction Grant Program(Program) is to assist eligible states and units of local government in
processing, recording, screening and analyzing forensic DNA and DNA database
samples. The Program also seeks to increase the capacity of public forensic DNA and DNA
database laboratories to help reduce the number of forensic DNA and DNA database samples
awaiting analysis.
The Fort Worth Police Department (FWPD) requests Program funding in the amount of
$124,724.00 for registration fees, associated travel expenses, two extraction robots and four
thermomixers for FWPD's Crime Laboratory.
The registration fees and associated travel expenses will pay for staff members to attend
various conferences, workshops and classes. The training will provide staff members with
opportunities to stay up-to-date on the newest developments in DNA testing and allow staff
members to meet the continuing education requirements set by the Federal Bureau of
Investigation(FBI) Quality Assurance Standards. Acquisition of these instruments will
increase the overall processing time. The thermomixers heat and agitate DNA samples,
breaking open the cells and releasing the DNA. The extraction robots then further isolate and
purifies the DNA. The extraction robots will be used to analyze blood, saliva and other DNA
evidence. Indirect costs are not eligible under the Program. Matching funds are not required
under the Program. The funding type is reimbursable.
This contract will be with a governmental entity, state agency or public institution of higher
education: (US. Department of Justice, Office of Justice Programs,National Institute of
Justice).
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, receipt of
the grant and adoption of the attached appropriation ordinance, funds will be available in the
current operating budget, as appropriated, of the Grants Fund.
FUND IDENTIFIERS (FIDs):
TO
Fund Department Account project ProgramActivity Budget Reference# Amount
ID ID Year (Chartfield 2)
21001 0350420 4310004XXXXXX 993501 $124,724.00
21001 0350420 5(MISC)XXXXXX 993501 $124,724.00
FROM
Fund Department Account Project ProgramActivity Budget Reference # Amount
ID ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Valerie R. Washington (6192)
Originating Department Head: Joel F. Fitgerald (4140)
Additional Information Contact: Sasha Kane (4243)
ATTACHMENTS
1. 35FY16 DNA CAPACITY ENHANCMT BACKLOG REDUCTN PROG FYI AO
21001.docx (Public)