HomeMy WebLinkAboutContract 48233 CITY SECRETARY G .Z
CONTRACT
AGREEMENT FOR COMMUNITY BASED PROGRAM
Opening Doors for Women in Need,Inc.
FISCAL YEAR 2017
In consideration of the mutual covenants, promises and agreements contained herein, THIS
AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a
home rule municipal corporation of the State of Texas, ("City") acting by and through Valerie R.
Washington, its duly authorized Assistant City Manager, and Opening Doors for Women in
Need, Inc., a Texas private non-profit corporation ("Contractor") acting by and through Sandra
R. Stanley,Executive Director, its duly authorized representative.
RECITALS
WHEREAS, City has determined that Community-Based Programs are necessary to
support crime prevention in City during Fiscal Year 2017 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce
violent crime and gang-related activities through enhanced enforcement activities and crime
prevention programs, (2) to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate a Community-Based Program called
Change a Life! Nehemiah Project, which will support the police department's crime prevention
efforts throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate the
Change a Life!Nehemiah Project; and
WHEREAS, City, as consideration for the performance of Contractor, has appropriated
monies in the CCPD Budget as reimbursed by the CCPD in the amount of$40,374.18 ("Program
'Funds")to provide to the Contractor for the operation of the Change a Life!Nehemiah Project;
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A—Proposal Abstract and Narrative
3. Exhibit B—Budget
4. Exhibit C—Request for Reimbursement fOFFICIAL RECORD
S. Exhibit D—Program Activities Report
6. Exhibit E—Program Effectiveness Measurement Report Y SECRETARY
WO)IRTH TX
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7. Exhibit F—Request for Budget Modification
Exhibits A through F, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City" shall include City, and its officers,agents, employees, and representatives.
The term"Contractor"shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term"Party"shall refer to either City or Contractor.
The term"Parties"shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor.
Contractor covenants and agrees to fully perform, or cause to be performed, with good
faith and due diligence, all work and services described in Exhibit "A" — Proposal Narrative .
Contractor shall be responsible for day-to-day administration of the Change a Life! Nehemiah
Project program. Contractor agrees to expend the Program Funds in accordance with the Budget
as described in Exhibit "B". Program activities shall be reported in accordance with Exhibit
"D"-Program Activities Report and effectiveness measures shall be reported in accordance with
Exhibit"E"-Program Effectiveness Measures Report.
2. Program Funds.
2.1 In no event shall the total distribution from City made to the Contractor during the term
of this Agreement exceed$40,374.18 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Program Activities
Report and Program Effectiveness Measures Report as described in Section 4.2 below with each
RFR to support expenditure of Program Funds. Such reports shall be signed by the Contractor or
duly authorized officer of the Contractor. The RFR and monthly Program Activities Report shall
be submitted to City no later than the 15t" day following the end of the month. Submittal of a
monthly RFR and Program Activities Report is required even if services are not provided.
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The monthly RFR, with an original signature by an authorized representative, must be submitted
to the Grants and Program Management Section of the Fort Worth Police Department,
ATTENTION: Program Support Division, Bob Bolen Public Safety Complex, 505 W. Felix
St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an
acceptable and approved RFR and a monthly Program Activities Report from the Contractor.
Additionally, a quarterly Program Effectiveness Measurement Report from Contractor is
required as described in section 4.2 and must be approved prior to reimbursements.
Reimbursements shall be made within 30 days receipt of said documents.
2.3 Contractor is authorized to modify up to five (5)percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor
must submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly
RFR, during the month the modification took place. The new modified budget cannot exceed the
total amount of Program Funds.
2.4 Any modifications of more than five (5)percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are
made. The Budget Modification Form (Exhibit "F") must be submitted, and request must be
approved by City, before any money is moved to the line-item. Once the Budget Modification is
approved,the modified budget will take effect on the first day of the following month. The new
modified budget shall not exceed the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit"F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved,the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not
be moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of
Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.3,2.4. and
2.5.
Budget adjustments shall be submitted to the Program Support Division of the Fort Worth
Police Department at Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth,
Texas,76115.
3. Term. This Agreement shall commence upon October 1, 2016 (`Effective Date"), and
shall end on September 30, 2017 ("End Date"), All of Contractor's expenditures under this
Agreement must be completed no later than September 30,2017.
4. Program Performance.
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit"A."
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4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly Program
Effectiveness Measurement Report to document the performance of the work described in
Exhibit "D" and Exhibit"E," respectively. The Program Activities and Effectiveness Measures
shall document the program activity names, numbers of participants attending, details of the
activities, and a description of the goals achieved in support of the CCPD goals. Program
Effectiveness Measures shall be reported on a quarterly basis and included in the January,April,
July, and October RFR and Program Activities Report submittals. Additionally, the Program
Effectiveness Measurement Report must include description of any realized successes. The
monthly Program Activities and quarterly Program Effectiveness Measurement Reports shall be
submitted to City no later than the 15th day after the end of each month.
4.3 Contractor agrees that the monthly Request for Reimbursement and Program Activities
Report and quarterly Program Effectiveness Measurement Report will be submitted to City no
later than the 15th day after the end of each month. Should Contractor not meet these
requirements, Contractor will be given an additional 15 days to submit the required reports to
City. If, at the end of this 15-day extension period, Contractor has not submitted the required
reports, City will send a non-compliance letter notifying Contractor's duly authorized
representative of a possible suspension of program funding.
4.4 A representative of the program shall attend quarterly meetings of the Crime Control and
Prevention District Board as requested.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from
monies received from the CCPD, and not from any other monies of City. In the event that funds
from the CCPD are not received prior to the execution of this contract by the parties, in whole or
in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with this
Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever,except as to the portions of
payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall;
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(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives
any and all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds must
meet all eligibility requirements of City. Contractor shall maintain all equipment used in the
administration and execution of the Change a Life! Nehemiah Project program. Contractor shall
maintain, replace or repair any item of equipment used in support of the Change a Life!
Nehemiah Project program and/or for use under the terms of this Agreement that no longer
functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment
used in support of the Change a Life! Nehemiah Project program and/or for use under the terms
of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program
Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased
with Program Funds exclusively in support of the Change a Life! Nehemiah Project program.
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grants and Program
Management Section at the address set forth in paragraph 2.2 above. The equipment inventory
shall include an itemized description of each piece of'equipment, the date each piece of
equipment was purchased, the cost of purchase for each piece of equipment, and the location of
each piece of equipment.
7. Administrative Requirements.
7.1
Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and
federal regulations, along with documentation and records of all receipts and expenditures of
Program Funds. All records shall be retained for three (3) years following the termination or
completion of this Agreement. City or its representatives shall have the right to investigate,
examine, and audit at any time any and all such records relating to operations of Contractor under
this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon
demand by City,shall make such records readily available for investigation, examination,and audit.
In the event of such audit by City, a single audit of all Contractor's operations will be undertaken
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and may be conducted either by City or an independent auditor of City's choice. Contractor shall
submit a copy of any audit performed by their independent auditor within 30 days of receipt of the
final audit report.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen (15) days to provide City with a
written explanation and any supporting documentation regarding the practice or expenditure, If
Contractor fails to resolve or cure the questioned practice or expenditure, to the City's
satisfaction, within the fifteen (15) day period, City reserves the right to withhold further
Program Funds under this and/or:future agreement(s)with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
This section shall survice the expiration or termination of this agreement.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. The closeout requirements shall include, but are not limited to: providing final
Program Activities Report and Program Effectiveness Measurement Reports, making final
payments, and disposing of Change a Life! Nehemiah Project assets as appropriate, if deemed
required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
8. Independent Contractor.
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. Contractor shall have exclusive control of, and the
exclusive right to control, the details of the work and,services performed hereunder, and all
persons performing same, and shall be solely responsible for the acts and omissions of its
officers, members, agents, servants, employees, subcontractors, program participants, licensees,
or invitees, The doctrine of respondent superior shall not apply as between City and Contractor,
its officers, members, agents, servants, employees, subcontractors, program participants,
licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint
enterprise between City and Contractor. No federal, state, or local income tax, nor any payroll
tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be
treated as an employee with respect to the services performed pursuant to this Agreement for
federal or state tax purposes. It is expressly understood and agreed that officers, members,
agents, employees, subcontractors, licensees, or invitees of Contractor, and any program
participants hereunder are not eligible for, and shall not participate in any employer pension,
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health, or other fringe benefit plan provided by City. It is expressly understood and agreed that
City does not have the legal right to control the details of the tasks performed hereunder by
Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors, program
participants, licensees or invitees,which may be lost, stolen, destroyed,or in any way damaged.
9. Liability and Indemnification.
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER
REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS) OR
OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR,
ITS OFFICERS,AGENTS, SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS.
OFFICERS,AGENTS,SERVANTS,AND EMPLOYEES HARNLESSAGAINSTANYAND
ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I)
CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS
AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL
MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES,
EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS
RELATED TO THE PERFORMANCE OF THIS AGREEMENT, EXCEPT THAT THE
INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY
LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS
OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE
EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND
'CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORHONED COMPARATIVELY IN
ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN
SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL
IMMUNITYAS FURTHER PROVIDED BY THE LAWS OF TEXAS
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
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10. Non-Assignment. No assignment or delegation of duties under this Agreement by
Contractor shall be effective without City's prior written approval.
11. Prohibition Against Interest.
11.1 No member, officer or employee of City, or its designees or agents; no member of the
governing body of the locality in which the Change a Life! Nehemiah Project is situated; and no
other public official of such locality or localities who exercises any functions or responsibilities
with respect to the Change a Life! Nehemiah Project during his tenure or for one year thereafter,
shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof,
for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated,
like language prohibiting such interest, in all contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be
financially interested, directly or indirectly, in the sale to Contractor of any land, materials,
supplies, or services purchased with any funds transferred hereunder, except on behalf of
Contractor, as an officer, employee, member, or program participant. Any willful violation of
this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors,
shall render this Agreement voidable by City of Fort Worth.
12. Nondiscrimination.
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in connection
with the employment, advancement, or discharge of employees, in connection with the terms,
conditions or privileges of their employment, discriminate against persons because of their age,
except on the basis of a bona fide occupational qualification, retirement plan, statutory
requirement, or statutory or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of
age, race, color,religion, sex, disability,national origin, or sexual orientation,nor will Contractor
permit its officers, members, agents, employees, subcontractors, or program participants to
engage in such discrimination.
IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
I
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13. Compliance.
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and
correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended
under the terms and conditions of this Agreement. If City calls the attention of Contractor in
writing to any such violations on the part of Contractor or any of its officers, members, agents,
employees, program participants or subcontractors, then Contractor shall immediately desist
from and correct such violation.
14. Governmental Powers. It is understood that by execution of this Agreement, the City does
not waive or surrender any of it governmental powers.
15. Waiver of Immunity. If Contractor is a charitable or nonprofit organization and has or
claims an immunity or exemption(statutory or otherwise)from and against liability for damages
or injury, including death,to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or common
law.
16. Insurance Requirement.
16.1 Coverages and Limits. Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liabili y (CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a$1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR
split limits are acceptable if limits are at least $250,000 Bodily Injury per person,
$500,000 Bodily Injury per accident and$100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
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16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the
lines of insurance coverage provided and be currently rated in terms of financial strength and
solvency to the satisfaction of the City's Risk Manager. All insurers must have a minimum
rating of A- VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent
financial strength and solvency to the satisfaction of Risk Management. If the rating is below
that required,written approval of Risk Management is required.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional
insured. City shall have the right to revise insurance coverage requirements under this
Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from
and against any and all Worker's Compensation claims arising from the work and services
provided under this Agreement.
16.5 The commercial general liability policy shall name the City as an additional insured
thereon, as its interests may appear.
16.6 A minimum of Thirty(30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non-
payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 1000
Throckmorton,Fort Worth,Texas 76102,with copies to the City Attorney at the same address.
. 16.7 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.8 Certificates of Insurance evidencing that the Contractor has obtained all required
insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to
this Agreement.
17. Miscellaneous Provisions.
17.1
The provisions of this Agreement are severable, and, if for any reason a clause, sentence,paragraph,
or other part of this Agreement shall be determined to be invalid by a court or Federal or state
agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity
shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement
or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to
any extent of City's right to assert or rely upon any such term or right on any future occasion.
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17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue for said
action shall lie in state courts located in Tarrant County, Texas or the United States District
Court for the Northern District of Texas,Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion,resolution or action passed or taken,to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits A through F constitute the entire agreement between
the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall
be void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance or administration of any sectarian or religious facility or activity, nor
shall said performance rendered or funds received be utilized so as to benefit, directly or
indirectly, any such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement
and that the normal rules of construction to the effect that any ambiguities are to be resolved
against the drafting party shall not be employed in the interpretation of this Agreement or
exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise,to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-
exempt status during the term of this Agreement.
18. Notice.
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-delivery or
via U.S.Postal Service certified mail,postage prepaid,to the address of the other party shown below:
CITY: Valerie R.Washington,Assistant City Manager
City Manager's Office
City of Fort Worth
FY 2017 Community Based Program
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1000 Throckmorton Street
Fort Worth,TX 76102
Copies To: Brittany Taylor
Program Support Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth,TX 76115
CONTRACTOR: Sandra Stanley
Executive Director
Opening Doors for Women in Need
3507 Horne Street
Fort Worth,TX 76102
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[SIGNATURE PAGE TO FOLLOW]
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IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in
Fort Worth,Tarrant County, Texas,to be effective this_5?49day of ,2016.
APPROVED AND AGREED FOR APPROVED AND AGREED FOR
CITY OF FORT WORT Op ing Doors for W en in Need
Valerie R.Washington Sandra R. Stanley
Assistant City Manager Executive Director
l�
Date: Date: ko,
APPROVED AS TO FORM AND
LEGALITY FOR Opening Doors for
AP V ND Women in Need
Joel F. Fit erald Opening Doors for Women in Need
Chief of Police Attorney
Date: 19102 B16 "U�
Date: 1 oeoo j'
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APPROVED AS TO FORM AND 0
LEGALITY FOR CITY OF FORT ATTEST j 01%
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WORTH
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Assistant City Attorney City Sec etary
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M&C No.NOT REQUIRED
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FY 2017 Community Based Program
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Exhibit A
Proposal Abstract and
Narrative
PROGRAM ABSTRACT
Opening Doors for Women in Need(ODWIN) began providing prisoner reentry services thirteen years
years ago for women returning from prison. It is a 12-month transitional housing program. Five years
ago ODWIN began providing services to the entire Como Neighborhood(including men)when it opened
a Resource Center. Poverty relief services including a clothes closet,food pantry,job readiness,
entrepreneur.Overcomes recovery support and community garden is provided.
The Como Neighborhood is a part of our city that is crime ridden and challenged by high unemployment.
It is described as being a square mile island of poverty surrounded by a sea of wealth.To decrease crime
ODWIN Is planning to provide job training/personal development program.The training will be held
three times a weekly for six weeks.The first session will be a pilot 10 participant enrolled.After that,20
participants will be served in each session. Each participant will be individually assessed at baseline and
placed in the program at the point that meets his/her needs.The training will include soft training
designed to build self-esteem and hard training built to develop skills such as computer literacy and
resume development.Graduates will be assisted to find jobs with weekly support meetings held for
those who are job-seeking and in early employment.Evaluation points for the program will be at
completion of the six-week program and then after 30-days,6 months and 12 months following
graduation.Self-esteem,aggressiveness, participation in crime and job obtainment and retention will be
C measured as well as crime statistics in the neighborhood.
Together We Can Change A life
The Change a Lifel Nehemiah Project is a program focused on assisting ex-offenders,leaving places of
incarceration and reentering area communities.
The program has 3 primary components:
Case Management,Job Readiness and Entrepreneurship.
. I
PROGRAM ABSTRACT
Proposal Narrative
Opening Doors for Women In Need, inc. (ODWIN), a vibrant, effective, and proactive, reentry
center, located at 3507 Horne Street, Fort Worth Texas, in the historically depressed and
hurting Black Community,in the historically depressed and hurting Black Community of Como
in West Fort Worth.The Community of Como is just as distinct as it is special. Como is a
Community of Como is just as distinct as it is special. Como is a Community that represents the
body of society that is infected and demands appropriate attention.According to the NIBRS
Offense Comparison, 2010-2011 Como Area, recently received directly from Fort Worth Police
Department,with specifications on Como Community, Offenses increased overall by 9.2%.
Nevertheless,the momentums when considering an advantage to those that do not have
transportation. Fort Worth Workforce Western Center closed many years ago.This created
tremendous and urgent need for the residents of the West part of Fort Worth; Como
Community included.
According to Texas Department Criminal Justice (TDCJ)4,976 offenders were released in Fiscal
Year 2011 to Tarrant County.ODWIN serves what Tarrant County Reentry Initiative (TCRI)calls,
high density areas.Those returning to high density areas, according to TCRI, have higher rates
of rearrests, re-conviction,and re-incarceration. Comparative analysis reveals this trend is true
at each and every year. Moreover,that in these high density areas 30%are re-arrested,24.2%
are re-convicted,and 23.7%are re-incarcerated in a 12 month span. In 24 months the numbers
are; 45.1%, 34.2%and 33.3%respectively.The same Data also reveals our service area receives
the most parole returns consistently.According to the Legislative Budget Board,the number of
adults under felony probation increased every fiscal year from 2005 through 2010. Property
and violent offense offenders had the highest recidivism rates.The most prevalent offense,
according to the Legislative Budget report, was drug related. (51.5%).A recent study of Texas
prisoners revealed that 93 percent felt that finding a job after release was important. Only 15%
of respondents reported that they already had a job lined up on the outside. Studies have
shown that ex-offenders face more difficulty in obtaining employment than illegal immigrants.
According to the National Reentry Center."At least 95%of state prisoners will be released back
to their communities at some point,"so we leave the light on.
In addition, it adds."Incarceration only exacerbates the challenges of employment for a people
who already were experiencing extreme difficulty."
We have concluded,through extensive research,when it comes to crime,family violence,and
recidivism,substance abuse and unemployment are main areas of concerns.Subsequently,
Opening Doors for Women In Need, INC. has incorporated "Change a Llfel The Nehemiah
1IPige
Proposal Narrative
S
C Project, which coordinates and directs workforce development initiatives, and adds significant
and vital components to ODWIN. Change A Lifel The Nehemiah Project is dual in development.
The Nehemiah Building is now available to provide workshops with classrooms, break rooms,
and all the essentials that will facilitate our objectives.
Concerning our first stage of workforce initiatives being held at our Resource Center,we have
program that enhances our effectiveness.After the initial assessment,we move into what we
call "Personal Development"which entails,but not limited to:Accountability, Decision Making,
Goal Setting, Cognitive Behavior, Conflict Resolution, and Transitional Adjustment.We then are
ready for an overview of Labor Market trends and identifying interest with Marketable skills.
We at this time move in our second stage which will include Computer Literacy,Resume
Writing/Building, Mock Interviews, and Personal Finance/Budgeting, Referrals,,ton Search and
assigned to an active role in Substance Abuse counseling, and/or some intensive type of
treatment with the least being actively involved in the"Faith based counseling workshops,
seminars, and recovery classes already incorporated into our program and is effectively active.
We believe this process lays the necessary foundation to not just"getting a job," but the
imperativeness in "keeping a job I"Job Retention is an excellent means of measuring
"outcome":which translate into "effectiveness,"subsequently, "success"!
CRecidivism in our society has reached epidemic proportion.This vicious cycle must be broken
not through arbitrary means of hit and miss,but through a thoroughly systematic manner that
would,more often than not, produce the desired result.The mere act of"Recidivism"
translates to crime, and thus a lack of safety for residents and the public overall.
In contrast, reductions in recidivism translate to a reduction in crime and an increase in safety
for residents and the public as well. Reentry programs are society's systematic approach to
addressing an issue that filters to the roots of the society, as it affects communities,families,
and individuals'lives. if unemployment and crime ridden, poverty-stricken Community of Como,
and the Western part of Fort Worth deserves access to such "effective"services and programs
skillfully designed to "cultivate the land", and enrich the lives of the demographic it religiously
serve. We implore your assistancel
Proposal Narrative
Exhibit B
Budget
BUDGET SUMMARY
Amount
Requested
A. Direct Personnel $32,669.00
B. Direct Fringe Benefits $2,499.18
C. Direct Travel $1,013.00
D. Direct Equipment $
E. Direct Supplies $2,642.84
F. Direct Contracts/Consultants $
G. Indirect Cost up to 10% $1,550.16
TOTAL $40,374.18
BUDGET DETAIL
A. Direct-Personnel
Name Position Rate of Pay x#of hours Cost
Clovese Robinson Job Readiness Coordinator 35hrs x 52 wks=1820 $32,669.00
1820 x 17.95 per hour
TOTAL Personnel $32,669.00
B. Direct-Fringe Benefits
Name Position Description of Benefits Cost
Clovese Robinson Job Readiness Coordinator Social Security-$32,669 x 6.2% $2,025.48
Medicare -$32,669 x 1.45% $473.70
TOTAL Fringe Benefits $2,499.18
C. Direct-Travel
Purpose of Travel Location Item Cost
Milage for Job Readiness Coordinator for 75 miles per month.
75 miles/per month x 0.57 cents x 12 months $513
Travel to community meetings, correction facilities, and visits to prospective employers
That have a history of supporting the program by hiring program participants.
300-350 daily to weekly bus passes for participants of program $500
TOTAL Travel $1,013
D. Direct—Equipment
Description of the Service Cost
$0
E. Direct-Supplies
Item Cost per Item Quantity Cost
HP Pavilion Desktop Computer 23-g214 1 $749.99
HP Officejet Pro8710 Printer all in one 1 $199.99
Samsung Galaxy Grand Prime Cell Phone 1 $169.99
Service plan for cell service thru Metro PC$40 per month(1 year service) $480.00
sub-total $1,599.97
Item Cost per Item Quantity Cost
IIP 952 xl ink cartridges(4 per pk)$100.99 6 pks $605.94
Lexar 8-GB flash drives (4per pk)$14.99 12 pks $179.88
Printer Copier Paper-$30.99(5 reams per case) 6 cases $185.94
Smead File Folders 1/3 cut$13.99 per box 3 boxes $ 41.97
BIC Ball Point Pens-$5.99 per box of 60 2 boxes $ 11.98
Sharpie Markers-$9.19 per box of 12 1 box $ 9.19
Office Depot 1/3 cute file folders 1 box $ 7.97
sub-total $1,042.87
Total Supplies $2,642.84
F. Direct-Contracts/Consultants
Description of the Service Cost
TOTAL Contracts/Consultants $
* The program budget may use up to 10 percent of the funds requested towards indirect/non-
program related expenses. Indirect costs include but are not limited to administrative staff salary,
rent or lease payments for administrative offices, utility costs for administrative offices, audit costs
and insurance premiums.
G. Indirect-Personnel
Name Position Rate of Pay x#of Hours Cost
Joyce Person Bookkeeper 8 hours(per month)x$15 per hour=$120.00 $1,440
$120.00 x 12=
TOTAL Personnel $1,440
H.Indirect—Fringe Benefits
Name Position Description of Benefits Cost
Joyce Person Bookkeeper $1,440 annually
Social Security $1,440 x 6.2% $89.28
Medicare $1,440 x 1.45% $20.88
TOTAL Fringe Benefits $110.16
I. Indirect-Other Costs
Item Cost per Item Quantity Cost
TOTAL Other Cost $
BUDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual
item. The budget narrative should clearly explain how funds will be used and why expenditures are
necessary for successful implementation of your program. Please explain how costs are calculated.
A. Direct—Personnel
The Job Readiness Coordinator will be the heart of the program and will paid $17.95/per hour and work
1,820 hours annually; this comes to $32,669 plus payroll $2,499.48 for payroll taxes (social security, and
Medicare at 7.65%of annual salary employer expense)to total$35,176.14. The total request for personnel
for the one year of the program will be$35,168.48 for the salary of the personnel under this program.
B. Direct_Fringe
Employment taxes: Social Security 6.2% employer contribution $2,025.48, Medicare 1.45% employer
contribution $473.70 for one year. This represents the employer contribution for payroll taxes for an annual
pay for$32,669. Total Fringe for the Job Readiness Coordinator position is$2,499.18 under this program.
C. Direct—Travel
The paid personnel under the program will be allotted 900 miles annually to travel between Fort
Worth and Dallas, Texas (Tarrant County to Dallas County)to ensure rapport, maintain
relationships, maintain compliance measures, and ensure the quality and integrity of the program
is maintained also in visiting business that have supported the program by hiring graduating
participants. The computation of the 900 miles by the IRS Standard Mileage Rates for 2015 at
0.57 cents per mile, which is$513.
The needs for transportation assistance is high for the target population, so the project needs
access to bus passes to ensure the participants of the project make it to their mandated
appointments, employment readiness and searching needs, and their medical needs. Based on
the fare ride aid offered by the local transportation it will cost$1.50 per day or$7.50 per week.
The agency is requesting $500 for bus passes and anything over this amount will be covered by
the agency.
D. Direct—Equipment
NIA
E. Direct Supplies
There will be a need for the Job Readiness Coordinator to have one computer Desktop Computer
and printer for the sole use by the program participants and paid personnel. Based on various
reviews of computers and warranty, a local electronic store Best Buy gave the best quote for at
$749.99 for an HP Pavilion Desktop Computer, and a HP Officejet Pro8710 all in one printer at a
quote of$199.99. The paid personnel will need a cell phone and based on added line to the
agency with initial cost of the phone(smartphone capabilities)at$169.99 and monthly cost of$40
for the service. The total request for equipment needed for the program is$1,599.97.
The project will need to offer basic needs kits to the participants as they exit the correctional facility. The
basic needs kits will adjust depending on the need of the individual. However; a general need is for toiletries,
a couple of days of clothing, shoes, bed linens, and towels are needed for their exit location into a Reentry
transitional living offered by the agency or other approved housing referrals. The agency is requesting funds
for office supplies, (pens, folders, printer/copier paper, markers, file folders, and ink cartridges for printer)
these supplies will be used exclusively for the participants. The total request for supplies needed for the
program is$1,042.87
Total cost of Supplies requested is $2,642.84 for the program.
F. Direct-Contracts/Consultants
None under this grant
G.Indirect Cost up to 10%
H. Indirect Cost—Personnel
Requesting assistance with the cost of additional payroll,reporting, and invoicing for the program
as well as having in independent person to review the reports for accuracy.
The cost associated with the program will be 8 hours per month at a$15.00 per hour,total of
$1,440 per year.
I. Indirect Cost—Fringe Benefits
The cost associated with the program will be 8 hours per month at a$15.00 per hour,total of
$1,440 per year plus fringe benefits is$1,550.16.
Requesting fringe expense for Social Security$89.28, and Medicare$20.88 (organization
expense)$110.16 for the year. Total indirect fringe benefit cost associated with program is
$110.16.
J. Indirect Cost—Other Costs
BOARD INFORMATION
1. Is your organization registered as a non-profit? If yes, please attach your IRS tax exempt status
letter.
2. How many board members does your organization have? 9
3. How often does your board meet? Monthly on third Thursday of the month
4. Who recruits board members? Board Members, staff donors
5. What portion of the board is elected annually? none
Exhibit C
Request for Reimbursement
FORT WORTH
Request for Reimbursement(RFR)
FY 2017
CRIME CONTROL
AND PREVENTION DISTRICT
Submit To: Submitting Agency: Opening Doors for Women in Need
Bob Bolen Public Safety Complex Contact Name: Sandra Stanley
Attn:Brittany Taylor Phone Number: 817-920-9326
Program Support Division Email: slanlevmsCalsbcolobal.not
505 West Felix St. Remit Address: 3507 Horne Street,Fort Worth,TX 76107
Fort Worth,TX 76115
Invoice Number:
Month ofRequesC
DIRECT COSTS 00%Minimum)
,A B -C D E
Total of Previous +C (A-D)
Budget Category BudgetAmount Reimbursements Tats Request Atorth's Total Requested Remaining Balance
Requested To-Date Available
A Personnel - $32,669.00 $ '- - S 32,669.00
B Fringe Benefits S -2,499.18 $ - S=. .2,499.18
C Travel&Training S =--1;013.00 S -- — S 1,013.00
D Equipment
E Supplies $ _-:2,642.84. -- - ---- ---
F IContracWConsultants -
Total Direct Costs S 38 824.02 1$ S S. S 38 824.02
INDIRECT COSTS(10%Maximum)
Total of PreviousThis I +C A-D
quest's
Budget Category BudgetAmount Reimbursements Taint Requested Remaining Balance
Requested Request To-Date Available
A Personnel S .. 1,41 i. _ -5.. .1,440.00
B Fringe Benefits S 110.16. S_ - S 110.16-
* Travel&Training IS $ -
D Equipment S - $
E Supplies
F Contracts/Consultants
Total lnDirect!'OSIS S =-1550.16 5 - - - --- S - 1550.16:
Supporting documents required with monthly requests. Summary:
This includes,timesheets depicting CCPD funded activities, Total Budget: S 40,374.18
copy ofpaychecls,invoices and receipts detailing all CCPD Previous Requests: S -
runded expenditures. This Request: S
Total Requested To-Date S
Remaining-Funds S 40,374.18
have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
-_ - -= = FiscalAgentUseOnly- ' - -
Purchase Order# Fund Dept ID Account
RFRApprored ForPolana,t
Chant Staff Signature Date
Finance Received Stamp Placed Below
Exhibit D
Program Activities Report
FORT WORTH
CRIME CONTROL
&PREVENTION DISTRICT
Fiscal Year 2017
Monthly Program Activities Report
Current Reporting Month
Submitting Agency Opening Doors for Women in Need
Contact Name Sandra Stanley
Phone Number and Email 817 938 84151 stanleyms@sbcglobal.net
Remit Address 3507 HORNE Fort Worth,Texas 76107
Activity:: _
Current : .To Date Year
IVlonth Total End
Tofa1 Goal
1 Individual assessment of clients with appropriate placement in the course 75
clients
2 Recruitment of clients for the program 75
clients
3 Classes taught throughout the duration of the year 144
classes
4 Evaluation of program/classes to continually improve services for clients. 75
clients
5 Support group meet weekly for program graduates 75
clients
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
Exhibit E
Program Effectiveness
Measurement Report
FORT WORTH
CRIME CONTROL
&PREVEMION A1smcr
Fiscal Year 2017
Quarterly Program Effectiveness Measurement Report
Current Reporting Quarter
Submitting Agency Opening Doors For Women In Need
Contact Name Sandra Stanley
Phone Number and Email 817 938 8415/stanleyms@sbeglobal.net
Remit Address 3507 HORNE Street Fort Worth. Texas 76107
Please include outcome narrative that describes hove measure was accomplished for each quarter.
-- . Effectiveness Measures and Quarterly Outcomes
Measure 1 75% of job readiness clients will obtain employment
Outcome
Measure 2 75%will program clients will meet goals set at pre-evaluation in relation to the Job Readiness
program
Outcome
Measure 3 75%will of program clients will not commit a crime
Outcome
Measure 4 75%program clients will report an increase in self-esteem for successful job interviews and
retention based upon pre and post evaluation assessments
Outcome
Measure 5 50% of program client that attend the entrepreneurial workshop will complete business plans.
Outcome
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
Report due each quarter: 1St Quarter(Oct-Dec) due January 15 2"d Quarter(Jan-Mar) due April 15
3rd Quarter(Apr-June) due July 15 4th Quarter(Jul-Sep) due October 15
Exhibit F
Request for Budget
Modification
FORT WORT
CRIME CONTROL
&PREVENTION DISTRICT
• Up to 5%of any budgeted line-item does not need prior approval but form must be sent to City with monthly RFR
• More than 5%of any budgeted line-item must have prior City approval
• An increase in a zero line-item must have prior City approval
• Modifications cannot be made between Direct and Indirect costs
Exhibit F
Request for Budget Modification
Fiscal Year 2017
Date
Submitting Agency Opening Doors for Women in Need
Contact Name Sandra Stanley
Phone Number and Email stanleyms@sbeglobal.net
Remit Address 3507 Horne Street,Fort Worth,TX 76107
DIRECT COSTS 9.0%o minimum)
Budget Category Approved Budget Change Requested Revised Budget
Personnel
Supplies&Equipment
Program Services
Travel and Training
Other Approved
Total Direct Costs
1 -1INDIRECT COSTS: 10%:maximum
Budget Category Approved Budget Change Reguested Revised Budget
Personnel
Supplies&Equipment
Operational Services
Travel and Training
Facilities&Utilities
Other Approved
Total Indirect Costs
7Glodlficatlorilarrative-(descxibe tri_=detail-yvhat'clai�ge-is fob-_ --- .
1 have reviewed this request and cert that the listed modifications are correct.
Authorized Signatory Signatory Title Date
EWPD.STAFF_USE ONLY
® Modification Approved QModification NOT Approved
FWPD Staff Signature Date