HomeMy WebLinkAboutContract 48241 CITY SEmemy ,
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SQQ'' STATE OF TEXAS §
COUNTIES OF TARRANT, WISE §
AND DENTON §
AGREEMENT BETWEEN THE CITY OF FORT WORTH AND THE SAFE
CITY COMMISSION,INC.,FOR FUNDING FROM THE CRIME CONTROL
AND PREVENTION DISTRICT FOR THE ONE SAFE PLACE FAMILY
JUSTICE CENTER
This Agreement is made between the City of Fort Worth ("City"), a municipal
corporation, acting herein by and through Valerie R. Washington, its duly authorized
Assistant City Manager, and The Safe City Commission, Inc., ("SCC") acting by and
through Ken Shetter, it duly authorized Executive Director.
RECITALS
WHEREAS, City has determined that the SCC provides services in coordinating
agencies' activities against domestic violence and child abuse in the City; and
WHEREAS, City and SCC desire to enter into a contract to have such services
provided which benefit the Fort Worth community through the creation of the One Safe
Place FJC Family Justice Center ("One Safe Place FJC"), by supporting the salaries of a
Center Director, two Intake Coordinator's and Operating Expenses for the physical
facility that will provide a centralized, streamlined location for victim advocacy and
support; and
WHEREAS, City desires to contract with SCC to provide such services for the
public purpose of actively addressing domestic violence and child abuse; and
WHEREAS, City, as consideration for the creation of One Safe Place FJC, has
appropriated in the Department's Crime Control and Prevention District ("CCPD") Fund
Budget in the amount of $300,000.00 ("Program Funds") to provide to SCC for the
operation of the One Safe Place FJC;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement for the SCC One Safe Place FJC
2. Exhibit A—Scope of Work
3. Exhibit B—Budget
4. Exhibit C—Request for Reimbursement �� ��'��'{" DECOR®
Chit Y SECRETARY
FY 2017 Interlocal Agreement One Safe Place [_.WORTHS TX
City of Fort Worth&Safe City Commission
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5. Exhibit D—Program Activities Report
6. Exhibit E—Program Effectiveness Measurement Report
7. Exhibit F—Request for Budget Modification
Exhibits A through F, which are attached hereto and incorporated herein, are made a
part of this Agreement for all purposes. In the event of any conflict between the
terms and conditions of Exhibits A through F, and the terms and conditions set forth
in the body of this Agreement, the terms and conditions set forth in the body of this
Agreement shall control.
DEFINITIONS
The tern "City" shall include City, its officers, agents, representatives, and
employees.
The term "SCC" shall include SCC, its officers, agents, representatives, employees,
servants, contractors, and subcontractors.
The term"Party" shall refer to either City or SCC.
The term"Parties" shall refer to both City and SCC.
AGREEMENT
1. Responsibilities of SCC. SCC covenants and agrees to fully perform, or cause to
be performed, with good faith and due diligence, all work and services described in
Exhibit"A"—Scope of Work. SCC shall be responsible for day-to-day administration
of the One Safe Place FJC. SCC agrees to expend the Program Funds in accordance
with its One Safe Place FJC budget, described in Exhibit "B"- Budget. Program
activities shall be reported in accordance with Exhibit "D" - Program Activities
Report and effectiveness measurements shall be reported in accordance with Exhibit
"E"-Program Effectiveness Measurement Report.
2. Program Funds.
2.1 In no event shall the total distribution from City made to SCC during the
term of this Agreement exceed the total sum of$300,000.00 ("Program Funds").
2.2 Payment of the Program Funds from City to SCC shall be made on a cost-
reimbursement basis following receipt by City from SCC of a signed Request for
Reimbursement (RFR), as described in Exhibit "C," and copies of all receipts and
support documentation. SCC shall deliver to City a written detailed Program
Activities Report and Program Effectiveness Measurement Report as described in
Section 4.2 below with each RFR to support expenditure of Program Funds. Such
reports shall be signed by SCC or duly authorized officer of SCC. The RFR and
monthly Program Activities Report shall be submitted to City no later than the 15th
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City of Fort Worth&Safe City Commission
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day following the end of the month. Submittal of a monthly RFR and Program
Activities Report is required even if services are not provided.
Submit the monthly RFR with an original signature by an authorized representative to
the Grant and Program Management Section of the Fort Worth Police Department,
ATTENTION: Tiffany Hayes, Bob Bolen Public Safety Complex, 505 W. Felix
St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt
of an acceptable and approved RFR and a monthly Program Activities Report.
Additionally, a quarterly Program Effectiveness Measurement Report from SCC is
required as described in section 4.2 and must be approved prior to reimbursements.
Reimbursements shall be made within 30 days receipt of said documents.
2.3 SCC is authorized to modify up to five (5) percent of any budgeted line-
item in the original approved budget without prior written permission from City.
However, SCC must submit the Budget Modification Form (Exhibit "F") to City,
with the monthly RFR, in the month when the modification took place. The new
modified budget cannot exceed the total amount of Program Funds.
2.4 Any modifications of more than five (5) percent of any budgeted line-item
in the original approved budget must have prior written permission from City before
any budget modifications are made. The Budget Modification Form (Exhibit "F")
must be submitted, and request must be approved by City, before any money is
moved to the line-item. Once the Budget Modification is approved, the modified
budget will take effect on the first day of the following month. The new modified
budget cannot exceed the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must
have prior written permission from City before any budget modifications are made.
The Budget Modification Form (Exhibit "F") must be completed and approved by
City before money is transferred into the new line-item. Once the Budget
Modification is approved, the modified budget will take effect on the first day of the
following month. The new modified budget cannot exceed the total amount of
Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs.
Funds may not be moved from a Direct line-item into an Indirect line-item, or vise
versus. Modification of Direct and Indirect approved budgets must follow the
guidelines outlined in sections 2.3, 2.4 and 2.5.
The Budget Modification Form (Exhibit "F") shall be submitted to the Grant and
Program Management Section of the Fort Worth Police Department,
ATTENTION: Tiffany Hayes, 505 W. Felix St.,Fort Worth, Texas, 76115.
3. Term. This Agreement shall commence upon October 1, 2016 ("Effective
Date") and shall end on September 30, 2017 ("End Date"). All of SCC's expenditures
under this Agreement must be completed no later than September 30, 2017.
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4. Program Performance.
4.1 SCC agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit"A."
4.2 SCC agrees to provide a monthly Program Activities Report and quarterly
Program Effectiveness Measurement Report to document the performance of the
work described in Exhibit"D" and Exhibit"E,"respectively. The Program Activities
and Effectiveness Measurements shall document the program activity names,
numbers of participants attending, details of the activities, and a description of the
goals achieved in support of the CCPD goals. Program Effectiveness Measurement
shall be reported on a quarterly basis and included in the January, April, July, and
October RFR and Program Activities Report submittals. Additionally, the Program
Effectiveness Measurement Report must include any successes realized in descriptive
detail. The monthly Program Activities and quarterly Program Effectiveness
Measurement Reports shall be submitted to City no later than the 15th day after the
end of each month.
4.3 SCC agrees that the monthly RFR and Program Activities Report and
quarterly Program Effectiveness Measurement Report will be submitted to City no
later than the 15th day after the end of each month. Should SCC not meet these
requirements, SCC will be given an additional 15 days to submit the required reports
to City. If, at the end of this 15-day extension period, SCC has not submitted the
required reports, City will send a non-compliance letter notifying SCC's duly
authorized representative of a possible suspension of program funding.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to SCC hereunder shall be exclusively from
monies received from the CCPD, and not from any other monies of City. In the event that funds
from the CCPD are not received prior to the execution of this contract by the parties, in whole or
in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by SCC under or in connection with this Agreement.
In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify SCC of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the
portions of payments herein agreed upon for which funds have been appropriated.
5.2 The City may terminate this Agreement at any time and for any reason
by providing the other party with thirty(3 0) days' written notice of termination.
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5.3 Termination will be effected by delivering to SCC a notice of termination,
specifying the portion of the Agreement affected and the effective date of
termination. Upon SCC's receipt of notice of termination, SCC shall:
(a) Stop work under the Agreement on the date and to the extent specified in the
notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for completion
of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance
of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion
of the work not terminated.
5.4 In the event City suspends or terminates this Agreement, SCC expressly
waives any and all rights to monetary damages, including but not limited to actual,
consequential, and punitive damages, court costs, and attorney's fees.
5.5 Within thirty (30) days following the date of termination of this
Agreement, SCC shall return to City any property provided hereunder. City will have
no responsibility or liability for SCC's expenditures or actions occurring after the
effective date of termination of the Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds
must meet all eligibility requirements of City. SCC shall maintain all equipment used
in the administration and execution of the One Safe Place FJC. SCC shall maintain,
replace, or repair any item of equipment used in support of the One Safe Place FJC
and/or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement, or repair of any equipment used in
support of the One Safe Place FJC and/or for use under the terms of this Agreement is
the sole responsibility of SCC. SCC shall not use Program Funds to repair or replace
said equipment. SCC shall use any and all equipment purchased with Program Funds
exclusively in support of the One Safe Place FJC. Within 10 days following the
purchase of equipment, SCC shall submit to City a detailed inventory of all
equipment purchased with Program Funds to the Grant and Program Management
Section at the address set forth in paragraph 2.2 above. The equipment inventory
shall include an itemized description of each piece of equipment, the date each piece
of equipment was purchased, the cost of purchase for each piece of equipment, and
the location of each piece of equipment.
7. Administrative Requirements.
7.1 SCC agrees to keep sufficient records to document its adherence to
applicable local, state, and federal regulations, along with documentation and records
of all receipts and expenditures of Program Funds. All records shall be retained for
three (3) years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine, and audit at any time any
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and all such records relating to operations of SCC under this Agreement. SCC, its
officers, members, agents, employees, and subcontractors, upon demand by City,
shall make such records readily available for investigation, examination, and audit. In
the event of such audit by City, a single audit of all SCC's operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. SCC shall submit a copy of any audit performed by their independent auditor
within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions
must be resolved within fifteen (15) days after notice to SCC by City. If questions
are not resolved within this period, City reserves the right to withhold further funding
under this and/or future agreement(s)with SCC.
7.3 If, as a result of any audit, it is determined that SCC misused, misapplied,
or misappropriated all or any part of the Program Funds, SCC agrees to reimburse
City the amount of such monies so misused, misapplied, or misappropriated, plus the
amount of any sanction, penalty, or other charge levied against City because of such
misuse,misapplication, or misappropriation.
This section shall survive the expiration or termination of this Agreement.
7.4 SCC's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Program Activities Report and Program Effectiveness Measurement
Reports, making final payments, disposing of the One Safe Place FJC assets as
appropriate.
7.5 SCC covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by SCC under this Agreement,
and City shall have access at all reasonable hours to offices and records of SCC, its
officers, members, agents, employees, and subcontractors for the purpose of such
monitoring.
8. Independent Contractor.
8.1 SCC shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. SCC shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the
acts and omissions of its officers, members, agents, servants, employees,
subcontractors, program participants, licensees, or invitees. The doctrine of
respondent superior shall not apply as between City and SCC, its officers, members,
agents, servants, employees, subcontractors, program participants, licensees, or
invitees, and nothing herein shall be construed as creating a partnership or joint
enterprise between City and SCC. No federal, state, or local income tax, nor any
payroll tax of any kind, shall be withheld or paid by City on behalf of SCC. SCC shall
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not be treated as an employee with respect to the services performed pursuant to this
Agreement for federal or state tax purposes. It is expressly understood and agreed that
officers, members, agents, employees, subcontractors, licensees, or invitees of SCC,
and any program participants hereunder are not eligible for, and shall not participate
in any employer pension, health, or other fringe benefit plan provided by City. It is
expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by SCC, its officers, members, agents,
employees, subcontractors,program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any
property belonging to SCC, its officers, members, agents, employees, subcontractors,
program participants, licensees, or invitees, which may be lost, stolen, destroyed, or
in any way damaged.
9. Liability and Indemnification.
SCC SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE, AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED
BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE, OR
INTENTIONAL MISCONDUCT OFSCC, ITS OFFICERS, AGENTS,
SERVANTS, OR EMPLOYEES,
SCC AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS,AGENTS, SERVANTS, AND EMPLOYEES IIARMLESS AGAINST
ANY AND ALL CLAIMS, LAWSUITS,ACTIONS, COSTS,AND EXPENSES OF
ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY
DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO
OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR
PERSONAL INJURY(INCL UDING DEATH) THAT MAY RELATE TO, ARISE
OUT OF, OR BE OCCASIONED BY (I)SCC'S BREACH OF ANY OF THE
TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT
ACT OR OMISSION OR INTENTIONAL MISCONDUCT OFSCC, ITS
OFFICERS,AGENTS,ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER
THAN THE CITI), OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITY
PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY
RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS
OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND
IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH
CONSULTANT AND CITY, RESPONSIBILITY, IF ANY, SHALL BE
APPORTIONED COMPARATIVELYINACCORDANCE WITH THE LAWS OF
THE STATE OF TEXAS, NOTHING HEREIN SHALL BE CONSTRUED ASA
WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER
PROVIDED BY THE LAWS OF TEXAS.
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SCC shall require all of its subcontractors to include in their subcontracts a
release and indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment. No assignment or delegation of duties under this Agreement
by SCC shall be effective without City's prior written approval.
11. Prohibition Aeainst Interest.
11.1 No member, officer, or employee of City, or its designees or agents; no
member of the governing body of the locality in which the One Safe Place FJC is
situated; and no other public official of such locality or localities who exercises any
functions or responsibilities with respect to the One Safe Place FJC during his tenure
or for one year thereafter, shall have any interest, direct or indirect, in any contract or
subcontract, or the proceeds thereof, for work to be performed hereunder. SCC shall
incorporate, or cause to be incorporated, like language prohibiting such interest, in all
contracts and subcontracts hereunder.
11.2 No officer, employee,member, or program participant of SCC shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly,in the sale to SCC of any
land, materials, supplies,or services purchased with any funds transferred hereunder,
except on behalf of SCC, as an officer, employee, member, or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
SCC or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination.
12.1 In accordance with the federal, state, and local laws and ordinances, SCC
covenants that neither it nor any of its officers, members, agents, employees,program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in
connection with the terms, conditions or privileges of their employment, discriminate
against persons because of their age, except on the basis of a bona fide occupational
qualification, retirement plan, statutory requirement, or statutory or ordinance
exception.
12.2 SCC will not unlawfully discriminate against any person or persons
because of age, race, color, religion, sex, disability, national origin, or sexual
orientation, nor will SCC permit its officers, members, agents, employees,
subcontractors, or program participants to engage in such discrimination.
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12.3 If any claim arises from an alleged violation of this non-discrimination
covenant by SCC, its personal representatives, assigns, subcontractors or successors
in interest, SCC agrees to assume such liability and to indemnify and defend City and
hold City harmless from such claim.
This section shall survive the termination or expiration of this Agreement.
13. Compliance.
13.1 SCC, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state, and local,
including all ordinances, rules, and regulations of City. If City calls to the attention
of SCC in writing any such violation on the part of SCC or any of its officers,
members, agents, employees, subcontractors, or program participants, then SCC shall
immediately desist from and correct such violation.
13.2 SCC shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention
of SCC in writing to any such violations on the part of SCC or any of its officers,
members, agents, employees, program participants, or subcontractors, then SCC shall
immediately desist from and correct such violation.
14. Waiver of Immunity. If SCC is a charitable or nonprofit organization and has
or claims an immunity or exemption (statutory or otherwise) from and against
liability for damages or injury, including death, to persons or property, SCC hereby
expressly waives its rights to plead defensively such immunity or exemption as
against City. This section shall not be construed to affect a governmental entity's
immunities under constitutional, statutory, or common law.
15. Insurance Requirement.
15.1 SCC shall procure and shall maintain during the term of this Agreement
the following insurance coverage:
(a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers
Liabili : $1,000,000 per occurrence, with a$1,000,000 annual aggregate limit,
in a form that is acceptable to the City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit
basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury
per person, $500,000 Bodily Injury per accident and $100,000 Property
Damage.
(d) Any other insurance the City may reasonably require to protect the interests of
the City.
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City of Fort Worth&Safe City Commission
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15.2 SCC's insurer(s) must be authorized to do business in the State of Texas
for the lines of insurance coverage provided and be currently rated in terms of
financial strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list
the City as an additional insured. City shall have the right to revise insurance
coverage requirements under this Agreement.
15.4 SCC further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect SCC and
City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
16. Miscellaneous Provisions.
16.1 The provisions of this Agreement are severable, and, if for any reason a
clause, sentence, paragraph, or other part of this Agreement shall be determined to be
invalid by a court or Federal or state agency, board, or commission having
jurisdiction over the subject matter thereof, such invalidity shall not affect other
provisions which can be given effect without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of
this Agreement or to exercise any right herein conferred shall not be construed as a
waiver or relinquishment to any extent of City's right to assert or rely upon any such
term or right on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out
of the execution, performance, attempted performance, or non-performance of this
Agreement, venue for said action shall lie in state courts located in Tarrant County,
Texas or the United States District Court for the Northern District of Texas, Fort
Worth Division.
16.4 SCC represents that it possesses the legal authority, pursuant to any
proper, appropriate, and official motion, resolution, or action passed or taken, to enter
into this Agreement and to perform the responsibilities herein required.
16.5 This written instrument including Exhibits A through F, constitute the
entire agreement between the parties concerning the work and services to be
performed hereunder, and any prior or contemporaneous, oral or written agreement
which purports to vary from the terms hereof shall be void. Any amendments to the
terms of this Agreement must be in writing and must be signed by authorized
representatives of each party.
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16.6 All notices required or permitted by this Agreement must be in writing and
are deemed delivered on the earlier of the date actually received or the third day
following (i) deposit in a United States Postal Service post office or receptacle; (ii)
with proper postage (certified mail, return receipt requested); and (iii) addressed to
the other party at the address as follows or at such other address as the receiving party
designates by proper notice to the sending party:
CITY. Valerie R. Washington,Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth,TX 76102
Copies To: Grant and Program Management Section
Bob Bolen Public Safety Complex
505 W. Felix St.
Fort Worth, TX 76115
SCC: Ken Sheffer,Executive Director
Safe City Commission, Inc.
201 Main Street, Suite 2
Fort Worth,TX 76104
16.7 None of the performance rendered under this Agreement shall involve, and
no portion of the Program Funds received hereunder shall be used, directly or
indirectly, for the construction, operations, maintenance, or administration of any
sectarian or religious facility or activity, nor shall said performance rendered or funds
received be utilized so as to benefit, directly or indirectly, any such sectarian or
religious facility or activity.
16.8 Captions and headings used in this Agreement are for reference purposes
only and shall not be deemed a part of this Agreement.
169 The provisions and conditions of this Agreement are solely for the benefit
of City and SCC and are not intended to create any rights, contractual or otherwise,to
any other person or entity.
16.10 The parties acknowledge that each party and its counsel have reviewed
this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party shall not be employed in the
interpretation of this Agreement or exhibits hereto.
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City of Fort Worth&Safe City Commission
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IN WITNESS WHEREOF, the parties hereto have executed this aV-11
rr�ement in
Fort Wo th, Tarrant County, Texas, to be effective this �Cday of
'lam , 207:
APPROVED AND AGREED FOR APPROVED AND AGREED FOR
CITY OF FORT WORTH SAFE CITY COMMISSION
UAA�-�
Valerie R. Washington Ken Sheffer
Assistant City Manager Executive Director
Date: l ��► �{ Date: 9-) �f (j�'
APPROVED AS TO FORM AND
LEGALITY FOR SAFE CITY
APPROV REC r,P)FD,, COMYIJSSION
Chief JoeU. Fitzgerald SCC Attorney
Chief of Police
l�
Date: Date:
APPROVED AS TO FORM AND � 1��
LEGALITY FOR CITY OF FORT °° 4
WORTH ATTE T (�$ a-
lOOOooena°°�
�JG rU(4_:l Mary J. K r �� �
Sr. Assistant City Attorney City Secretary
Date: 9�1�� Date; MP/X�
Form 1295 Certification No:,20J(rF-�--e1(Prj7 M&C No. (--7-7q
LOFFICIAL RECORD
FY 2017 Interlocal Agreement One Safe Place RETARYCity ofFort Worth&Safe City Commission RTH,TX
Page 12 of 26
Exhibit A
Scope of Work
EXHIBIT A
SCOPE OF WORK
The Scope of Work is to be performed and documented in compliance with the monthly program
activities and quarterly effectiveness measurement reports outlined in exhibits D and E.
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City of Fort Worth&Safe City Commission Page 14 of 26
Exhibit B
Budget
FORT WORTH
CRIME CONTROL
&PREVENTION DISTRICT
Exhibit B
Budget Summary
Fiscal Year 2017
DMECT PROGRAM COSTS(90%Minimum) Total $300,000.00
A.PERSONNEL
Salaries $181,000.00
PERSONNEL TOTAL: $181,000.00
B.FRINGE BENEFITS
FICA $13,000.00
Health Insurance $20,000.00
FRINGE BENEFITS TOTAL $33,000.00
C.TRAVEL AND TRAINING
None
TRAVEL AND TRAINING TOTAL - $0.00
D.EQUIPMENT
None
EQUIPMENT TOTAL $0.00
E. SUPPLIES
None
-SUPPLIES TOTAL. ._ - - - • . - - -- $0:00
F. CONTRACTS/CONSULTANTS
None
'CONTRACTS/CONSULTANTS-TOTAL — - $0.00
G. OTHER APPROVED
Facilities/Milities-Electricity&Gas $50,000.00
Facilities/Utilities-Custodial Services $36,000.00
.OTHER APPROVED TOTAL $86,000.00
IND RECT PROGRAM-COSTS' 10%Maximum) - Total - - -- $0.00
A.PERSONNEL
None
--PERSONNEL-TOTAL: - ;- ._.. - = $0.00
B.FRINGE BENEFITS
None
FRINGE BENEFITS TOTAL $0.00
C.TRAVEL AND TRAMING
None
TRAVEL AND TRAINING TOTAL $0.00
D.EQUIPMENT
None
EQUIPMENT TOTAL $0.00
FY 2017 Interlocal Agreement One Safe Place
City of Fort Worth&Safe City Commission Page 16 of 26
FORT WORTH
CRIME COWROL
&PR"Effnoii Dvimcr
E.SUPPLIES
None
SUPPLIES TOTAL _ $0.00
F. CONTRACTS/CONSULTANTS
None
CONTRACTS/CONSULTANTS TOTAL' $0:00
G. OTHER APPROVED
None
-OTHER-APPROVEDTOTAL = - - .. -- --= - = - - --- .:_: $0.00
GRAND TOTAL $300,000.00
FY 2017 Interlocal Agreement One Safe Place
City of Fort Worth&Safe City Commission Page 17 of 26
Exhibit B
BUDGET Nr1RRATIVE FISCAL YEAR 2017
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual
item. The budget narrative should clearly explain how funds will be used and why expenditures are
necessary for successful implementation of your program. Please explain how costs are calculated.
INDIRECT COSTS CANNOT EXCEED 10% OF THE APPROVED BUDGET
DIRECT PROGRAM COSTS (90% Minimum):
A. Personnel: 100% of the Family Justice Center Director's salary ($85,000); 100% of one Social
Worker's salary ($25,000); 100% of one Full-Time Security employee's salary($15/hr x 40 hrs x
52 weeks = $31,200 + approximately $3,800 in overtime); 100% of several Part-Time Security
employee's pay ($20-$25/hr x 20-25hrs per week = approximately $36,550) will be allocated to
the contract for a total Direct Personnel Expense of$181,000.00
B. Fringe Benefits: FICA for these same employees will be allocated in the amount of $13,000.
Health Insurance for the 3 Full-Time employees will be allocated up to $20,000
C. Travel and Training: N/A
D. Equipment: N/A
E. Supplies: N/A
F. Contracts/Consultants: N/A
G. Other Approved: Facilities and Utilities costs of $50,000 out of a budgeted $70,000 for
Electricity and Gas will be allocated to the Contract. $36,000 of a budgeted $48,400 for
Custodial Services will be allocated to the Contract as well for a total Direct Other Approved
Expense of$86,000
INDIRECT COSTS (10% Maximum):
A. Personnel: N/A
B. Fringe Benefits: N/A
C. Travel and Training: N/A
D. Equipment: N/A
E. Supplies: N/A
F. Contracts/Consultants: N/A
G. Other Approved: N/A
FY 2017 Interlocal Agreement One Safe Place
City of Fort Worth&Safe City Commission Page 18 of 26
Exhibit C
Request for
Reimbursement
FORT WORTH. )xu
Request for Reimmbburss
ement(RFR)
FX 2017
CRIME CONTROL
AND PREVF XON DISTRICT
Submit To: Submitting Agency: Safe City Commission-One Safe Place
Bob Bolan Public Safety Complex Contact Name: Grant Summers
Attn:Tiffany Hayes Phone Number: (817)502-7121
Program Support Division Email: gsummers(cDonesafetilace.org
505 West Felix St. Remit Address: 1100 Hemphill St,Fort Worth,TX 76104
Fort Worth,TX 76115
Invoice Number:
Month of Request:
DIRECT COSTS(90%Minimum)
A- B - C D - E
Total of Previous +C A-D
This Month's
Budget Category BudgetAmount Reimbursements Request Total Requested Remaining Balance
Requested To-Date Available
A Personnel S - - 181,000.00 S - S 181,000.00
B Fringe Benefits S- .33,000.00 S - S - 33,000.00
C Travel&Training S S -
D Equipment ---------- ---- S-- ` _ S-------
E
------E Supplies S $
F Contracts/Consultants S — S -
G Other-Facilitiesttltilities S 86,0000 S_ S 86,600.00
Total Direct Costs S 300 000.00 S Si S S' 300 000.00
INDIRECT COSTS(10%Maximum)
A B c D E -
TotalofPrevious +C A-D
This Month's
Budget Category BudgetAmount Reimbursements Total Requested Remaining Balance
Requested Request To-Date Available
A Personnel - S -
B Fringe Benefits - S` - - - S - -
C Travel&Training - S-°- - - - S -
D Equipment - S
E Supplies
F Contracts/Consultants -- S S" -
Total InDirect Costs S" S S
Supporting documents required with monthly requests. Summary:
This includes,limesheets depicting CCPD funded activities, Total Budget: S 300,000.00
copy of paychecks,invoices and receipts detailing all CCPD Previous Requests: S -
funded expenditures. This Request: $
Total Requested To-Date $
RemainingFunds S 300,000.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal-Agent Use.Only
Purchase Order A Fund Dept ID Account
RFRApprored For Payment
Chant Staff Signature Date
Finance Received Stamp Placed Below
Page 20 of 26
.7 Interlocal Agreement One Safe Place
Fort Worth Safe City Commission
Exhibit D
Program Activities
Report
FORT WORTH
CRIME CONTROL
&PREvmnox DlsTmcr
Exhibit D
Fiscal Year 2017
Monthly Program Activities Report
Current Reporting Month
Submitting Agency Safe City Commission— One Safe Place
Contact Name Michelle Morgan
Phone Number and Email (817) 502-7122 /mmorgan@safecitycommission.org
Remit Address 1100 Hemphill Street,Fort Worth, TX 76104
- -- Activity Current To Date Year
Month Total End
Total Goal
1 Number of multi-disciplinary meetings 40
2 Number of families provided intake services from One Safe Place 1000
3 Number of incoming calls to One Safe Place 5,118
4 Number of children identified and assessed who have witnessed 538
physical abuse in the home
5 Number of intern/volunteer hours coordinated through One Safe 3,266
Place
6
7
8
1 have reviewed this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
FY 2017 Interlocal Agreement One Safe Place
City of Fort Worth&Safe City Commission Page 22 of 26
Exhibit E
Program Effectiveness
Measurement Report
FORT WORTH
CRIME CONTROL
&PREVENTION DISTRICT
Exhibit E
Fiscal Year 2017
Quarterly Program Effectiveness Measurement Report
Current Reporting Quarter
Submitting Agency Safe City Commission—One Safe Place
Contact Name Michelle Morgan
Phone Number and Email (817) 502-7122 /mmorgan@onesafeplace.org
Remit Address 1100 Hemphill St, Fort Worth, TX 76104
Please include outcome narrative that describes how measure was accomplished for each quarter.
Effectiveness Measures and Quarterly Outcomes
Measure 1 70% of clients will engage in multiple on-site visits to access services at One Safe Place.
Outcome
Measure 2 No more than 10% of clients will report an incident of violence following client intake.
Outcome
Measure 3 40% of children who have witnessed violence will be connected to follow up services.
Outcome
Measure 4 25% reduction of domestic violence-related homicides.
Outcome
Measure 5
Outcome
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
Report due each quarter: 151 Quarter(Oct-Dec) due January 15 2nd Quarter(Jan-Mar) due April 15
3rd Quarter(Apr-June) due July 15 4th Quarter(Jul-Sep) due October 15
FY 2017 Interlocal Agreement One Safe Place
City of Fort Worth&Safe City Commission Page 24 of 26
Exhibit F
Request for Budget
Modification
FORT WORTH
CRIME CONCROL
&NmNnoN DISTRICT
Up to 5%of any budgeted line-item does not need prior approval but form must be sent to City with monthly RFR
• More than 5%of any budgeted line-item must have prior City approval
• An increase in a zero line-item must have prior City approval
• Modifications cannot be made between Direct and Indirect costs
Exhibit F
Request for Budget Modification
Fiscal Year 2017
Date
Submitting Agency
Contact Name
Phone Number and Email
Remit Address
DIRECT COSTS (90% minimum
Budget Category Approved Budget Change Requested Revised Budget
Personnel
Fringe Benefits
Travel and Training
Equipment
Supplies
Contracts/Consultants
Other Approved
Total Direct Costs
INDIRECT COSTS (10% maximum
Budget Category Approved Budget Change Requested Revised Budget
Personnel
Fringe Benefits
Travel and Training
Equipment
Supplies
Contracts/Consultants
Other Approved
Total Indirect Costs
- - - IModificatiori Narrative(desdibe in-detail what change is-for)
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY -
Modification Approved ®Modification NOT Approved
FWPD Staff Signature Date
FY 2017 Interlocal Agreement One Safe Place
City of Fort Worth&Safe City Commission Page 26 of 26
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/20/2016
DATE: Tuesday, September 20,2016 REFERENCE NO.: **C-27931
LOG NAME: 35SAFE CITY COMMISSION ONE SAFE PLACE FY17
SUBJECT:
Authorize Execution of Agreement with Safe City Commission in the Amount of
$300,000.00 to Operate One Safe Place as a Regional Family Justice Center
in Tarrant County During Fiscal Year 2017 (CCPD Funded) (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council
authorize the execution of an Agreement with
Safe City Commission in the amount of
$300,000.00 to operate One Safe Place as a
Regional Family Justice Center in Tarrant
County during Fiscal Year 2017.
DISCUSSION:
One Safe Place,a Regional Family Justice
Center,brings together a multi-agency task
force dedicated to providing coordinated
services to victims of domestic violence and
sexual assault in Tarrant County. Victims of
domestic violence receive coordinated medical,
legal and counseling services and have access
to on-site professionals. The on-site
professionals include child protective
services, law enforcement personnel,
prosecutors,and victim advocate specialists.
The increased access to professional services
in one centralized location encourages victims
of domestic violence to report the abuse,
provides victims with access to necessary
services, and creates an opportunity to
break the cycle of violence.
The City of Fort Worth worked closely with
Safe City Cormnission(SCC)to develop the
vision of One Safe Place.Under the terms of
the Agreement, Safe City Commission(SCC)will
be reimbursed during Fiscal Year 2017 in the
amount of$300,000.00 to cover the salaries of
a Center Director and two Intake Coordinators
and a portion of the operating expenses for
the physical facility that will provide a
centralized, streamlined location for victim
advocacy and support.
This Agreement will be effective October 1,
2016 to September 30,2017.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that,
contingent upon adoption of the Fiscal Year
2017 budget by City Council, funds will be
available in the Fiscal Year 2017 budget of
the Crime Control and Prevention District Fund
and the Police Department is responsible for
verifying the availability of funds prior to
an expenditure being made.
FUND IDENTIFIERS (FIDS):
TO
Department Account Project Program Activity Budget Reference Amount
#
Fund ID ID year (Chartfield 2)
FROM
Department Account Project Program Activity Budget Reference# Amount
Fund ID ID year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Valerie Washington (6199)
Originating Department Head: Joel Fitzgerald (423 1)
Additional Information Contact: James Rodriguez (4286)
ATTACHMENTS
1. FID Transaction.pdf WFw Internal)
2. Safe City FJC Form 1295.12df (Public)
3. SAM.pdf (Public)
C - 27931
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos.i-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos,1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place certificate Number:
-of business. 2016-107699
Safe City Commission
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is09/02/2016
being filed. d j
City of Fort Worth Date Acknowledge
C
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
FY2017 CCPD One Safe Place
Family Justice Center Program
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling intermediary E
t
I
5 Check only if there is NO Interested Party. ❑
X
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure Is true and correct.
JESSICA RENEE RIXIE
Notary Public,State of Texas
_ My Commission Expires -- _
April 15, 2019 --
Signa ure of authorized ent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE I
Sworn to and subscribed before me,by the said �� �u '^'Lu^ r^S this the '� day of d �9
20_A�Q ,to certify which,witness my hand and seal of office.
SIC l y j V_NACAr`
ature of offi r administerin ath— Pn ted name of officer administering oath Title of officer ddministering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277
c