HomeMy WebLinkAboutContract 48247 CITY SECRETARY
CONTUCT NO.
f
STATE OF TEXAS §
COUNTIES OF TARRANT, WISE §
AND DENTON §
AGREEMENT BETWEEN THE CITY OF FORT WORTH AND THE SAFE
CITY COMMISSION,INC., FOR FUNDING FROM THE CRIME CONTROL
AND PREVENTION DISTRICT FOR THE CALL CENTER
This Agreement is made between the City of Fort Worth ("City"), a municipal
corporation, acting herein by and through Valerie R. Washington, its duly authorized
Assistant City Manager, and The Safe City Colnmission, Inc., ("SCC") acting by and
through Ken Shetter, it duly authorized Executive Director.
RECITALS
WHEREAS, City has determined that SCC Crime Stoppers Call Center ("Call
Center") is necessary to improve efficiency of the dissemination of the tip information to
the37 municipalities and 18 school districts in Tarrant County by creating and operating a
local, in-house tip call center; and
WHEREAS, City and SCC have agreed to operate a Call Center, which will be
staffed by paid qualified public safety dispatchers. The Call Center will be staffed between
the hours of 7:00 a.m. and 11:00 p.m., Monday through Thursday; 7:00 a.m. to midnight
on Friday; and 8:00 a.m. to midnight Saturday and Sunday,52 weeks per year. A voicemail
system will be established to receive after-hour calls. Calls received after-hours will be
addressed the following morning; and
WHEREAS, City desires to contract with SCC to operate a call center; and
WHEREAS, City, as consideration for the performance of SCC, has appropriated
monies in the Crime Control and Prevention District("CCPD")Fund Budget in the amount
of$75,000.00 ("Program Funds") to provide to SCC for the operation of the SCC Crime
Stoppers Call Center;
NOW,THEREFORE,in consideration of the mutual covenants herein expressed,
the parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement for the SCC Call Center
2. Exhibit A– Scope of Work -
3. Exhibit B–Budget
4. Exhibit C–Request for Reimbursement IfF,b1'
1 "y i;W(r`U- tr n v y G
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5. Exhibit D—Program Activities Report
6, Exhibit E—Program Effectiveness Measurement Report
7. Exhibit F—Request for Budget Modification
Exhibits A through F, which are attached hereto and incorporated herein, are made a
part of this Agreement for all purposes. In the event of any conflict between the terms
and conditions of Exhibits A through F, and the terms and conditions set forth in the
body of this Agreement, the terms and conditions set forth in the body of this
Agreement shall control.
DEFINITIONS
The term"City"shall include City, its officers,agents,representatives,and employees.
The term "SCC" shall include SCC, its officers, agents, representatives, employees,
servants, contractors, and subcontractors.
The term"Party" shall refer to either City or SCC.
The term"Parties" shall refer to both City and SCC.
AGREEMENT
1. Responsibilities of SCC. SCC covenants and agrees to fully perform, or cause to
be performed, with good faith and due diligence, all work and services described in
Exhibit"A"—Scope of Work. SCC shall be responsible for day-to-day administration
of the Call Center. SCC agrees to expend the Program Funds in accordance with its
Call Center budget, described in Exhibit "B"- Budget. Program activities shall be
reported in accordance with Exhibit"D"-Program Activities Report and effectiveness
measurements shall be reported in accordance with Exhibit"E"-Program Effectiveness
Measurement Report.
2. ProjZram Funds.
2.1 In no event shall the total distribution from City made to SCC during the
term of this Agreement exceed the total sum of$75,000.00 ("Program Funds").
2.2 Payment of the Program Funds from City to SCC shall be made on a cost-
reimbursement basis following receipt by City from SCC of a signed Request for
Reimbursement (RFR), as described in Exhibit "C," and copies of all receipts and
support documentation. SCC shall deliver to City a written detailed Program Activities
Report and Program Effectiveness Measurement Report as described in Section 4.2
below with each RFR to support expenditure of Program Funds. Such reports shall be
signed by SCC or duly authorized officer of SCC. The RFR and monthly Program
Activities Report shall be submitted to City no later than the 15th day following the end
of the month. Submittal of a monthly RFR and Program Activities Report is required
even if services are not provided.
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Submit the monthly RFR with an original signature by an authorized representative to
the Grants and Program Management Section of the Fort Worth Police Department,
ATTENTION: Tiffany Hayes,Bob Bolen Public Safety Complex,505 W.Felix St.,
Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an
acceptable and approved RFR and a monthly Program Activities Report. Additionally,
a quarterly Program Effectiveness Measurement Report from SCC is required as
described in section 4.2 and must be approved prior to reimbursements.
Reimbursements shall be made within 30 days receipt of said documents.
2.3 SCC'is authorized to modify up to five (5) percent of any budgeted line-
item in the original approved budget without prior written permission from City.
However, SCC must submit the Budget Modification Form (Exhibit"F") to City, with
the monthly RFR, in the month when the modification took place. The new modified
budget cannot exceed the total amount of Program Funds.
2.4 Any modifications of more than five (5)percent of any budgeted line-item
in the original approved budget must have prior written permission from City before
any budget modifications are made. The Budget Modification Form(Exhibit"F")must
be submitted, and request must be approved by City,before any money is moved to the
line-item. Once the Budget Modification is approved, the modified budget will take
effect on the first day of the following month. The new modified budget cannot exceed
the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must
have prior written permission from City before any budget modifications are made.
The Budget Modification Form(Exhibit"F")must be completed and approved by City
before money is transferred into the new line-item. Once the Budget Modification is
approved,the modified budget will take effect on the first day of the following month.
The new modified budget cannot exceed the total amount of Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs.
Funds may not be moved from a Direct line-item into an Indirect line-item, or vise
versus. Modification of Direct and Indirect approved budgets must follow the
guidelines outlined in sections 2.3, 2.4 and 2.5.
The Budget Modification Form (Exhibit "F") shall be submitted to the Grants and
Program Management Section of the Fort Worth Police Department,
ATTENTION: Tiffany Hayes, 505 W. Felix St.,Fort Worth,Texas, 76115.
3. Term. This Agreement shall commence upon October 1, 2016 ("Effective Date")
and shall end on September 30, 2017 ("End Date"). All of SCC's expenditures under
this Agreement must be completed no later than September 30, 2017.
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4. Program Performance.
4.1 SCC agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit"A."
4.2 SCC agrees to provide a monthly Program Activities Report and quarterly
Program Effectiveness Measurement Report to document the performance of the work
described in Exhibit "D" and Exhibit "E," respectively. The Program Activities and
Effectiveness Measurements shall document the program activity names, numbers of
participants attending, details of the activities, and a description of the goals achieved
in support of the CCPD goals. Program Effectiveness Measurement shall be reported
on a quarterly basis and included in the January, April, July, and October RFR and
Program Activities Report submittals. Additionally, the Program Effectiveness
Measurement Report must include any successes realized in descriptive detail. The
monthly Program Activities and quarterly Program Effectiveness Measurement
Reports shall be submitted to City no later than the 15th day after the end of each month.
4.3 SCC agrees that the monthly RFR and Program Activities Report and
quarterly Program Effectiveness Measurement Report will be submitted to City no later
than the 15t11 day after the end of each month. Should SCC not meet these requirements,
SCC will be given an additional 15 days to submit the required reports to City. If, at
the end of this 15-day extension period, SCC has not submitted the required reports,
City will send a non-compliance letter notifying SCC's duly authorized representative
of a possible suspension of program funding.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to SCC hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received prior to the execution of this agreement by the parties,in whole or in part,
City may, at its sole discretion,terminate this Agreement and City shall not be liable for payment
for any work or services performed by SCC under or in connection with this Agreement. In the
event no funds or insufficient funds are appropriated by the City in any fiscal year for any
payments due hereunder, City will notify SCC of such occurrence and this Agreement shall
terminate on the last day of the fiscal period for which appropriations were received without
penalty or expense to the City of any kind whatsoever, except as to the portions of payments
herein agreed upon for which funds have been appropriated.
5.2 The City may terminate this Agreement at any time and for any reason by
providing the other party with thirty(3 0) days' written notice of termination.
5.3 Termination will be effected by delivering to SCC a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination.
Upon SCC's receipt of notice of termination, SCC shall:
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(a) Stop work under the Agreement on the date and to the extent specified in the notice
of termination;
(b) Place no further order or subcontracts, except as may be necessary for completion
of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance
of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion
of the work not terminated.
5.4 In the event City suspends or terminates this Agreement, SCC expressly
waives any and all rights to monetary damages, including but not limited to actual,
consequential, and punitive damages, court costs, and attorney's fees.
5.5 Within thirty(3 0) days following the date of termination of this Agreement,
SCC shall return to City any property provided hereunder. City will have no
responsibility or liability for SCC's expenditures or actions occurring after the effective
date of termination of the Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds
must meet all eligibility requirements of City. SCC shall maintain all equipment used
in the administration and execution of the Call Center. SCC shall maintain,replace, or
repair any item of equipment used in support of the Call Center and/or for use under
the terms of this Agreement that no longer functions or is lost or stolen. The cost for
maintenance, replacement, or repair of any equipment used in support of the Call
Center and/or for use under the terms of this Agreement is the sole responsibility of
SCC. SCC shall not use Program Funds or City funds to repair or replace said
equipment. SCC shall use any and all equipment purchased with Program Funds
exclusively in support of the Call Center. Within 10 days following the purchase of
equipment, SCC shall submit to City a detailed inventory of all equipment purchased
with Program Funds to the Grants and Program Management Section at the address set
forth in paragraph 2.2 above. The equipment inventory shall include an itemized
description of each piece of equipment, the date each piece of equipment was
purchased, the cost of purchase for each piece of equipment, and the location of each
piece of equipment.
7. Administrative Requirements.
7.1 SCC agrees to keep sufficient records to document its adherence to
applicable local, state, and federal regulations, along with documentation and records
of all receipts and expenditures of Program Funds. All records shall be retained for
three (3) years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine, and audit at any time any
and all such records relating to operations of SCC under this Agreement. SCC, its
officers,members, agents, employees, and subcontractors,upon demand by City, shall
make such records readily available for investigation, examination, and audit. In the
event of such audit by City, a single audit of all SCC's operations will be undertaken
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and may be conducted either by City or an independent auditor of City's choice. SCC
shall submit a copy of any audit performed by their independent auditor within 3 0 days
of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions
must be resolved within fifteen(15) days after notice to SCC by City. If questions are
not resolved within this period,City reserves the right to withhold further funding under
this and/or future agreement(s)with SCC.
7.3 If, as a result of any audit, it is determined that SCC misused, misapplied,
or misappropriated all or any part of the Program Funds, SCC agrees to reimburse City
the amount of such monies so misused, misapplied, or misappropriated, plus the
amount of any sanction, penalty, or other charge levied against City because of such
misuse, misapplication, or misappropriation.
This section shall survive the expiration or termination of this Agreement.
7.4 SCC's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Program Activities Report and Program Effectiveness Measurement
Reports,making final payments, disposing of the Call Center assets as appropriate.
7.5 SCC covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by SCC under this Agreement,
and City shall have access at all reasonable hours to offices and records of SCC, its
officers, members, agents, employees, and subcontractors for the purpose of such
monitoring.
8. Independent Contractor.
8.1 SCC shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. SCC shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
program participants, licensees, or invitees. The doctrine of respondent superior shall
not apply as between City and SCC,its officers,members, agents,servants,employees,
subcontractors,program participants,licensees, or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and SCC. No
federal, state, or local income tax,nor any payroll tax of any kind, shall be withheld or
paid by City on behalf of SCC. SCC shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes.
It is expressly understood and agreed that officers, members, agents, employees,
subcontractors, licensees, or invitees of SCC, and any program participants hereunder
are not eligible for, and shall not participate in any employer pension, health, or other
fringe benefit plan provided by City. It is expressly understood and agreed that City
does not have the legal right to control the details of the tasks performed hereunder by
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SCC, its officers, members, agents, employees, subcontractors, program participants,
licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any
property belonging to SCC, its officers, members, agents, employees, subcontractors,
program participants, licensees, or invitees, which may be lost, stolen, destroyed, or in
any way damaged.
9. Liability and Indemnification.
SCC SHALL BE LIABLEAND RESPONSIBLE FOR ANYAND ALL PROPERTY
LOSS, PROPERTY DAMAGE, AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE, OR INTENTIONAL
MISCONDUCT OFSCC, ITS OFFICERS, AGENTS, SERVANTS, OR
EMPLOYEES.
SCC AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS,AGENTS, SERVANTS,AND EMPLOYEES HARMLESS AGAINST
ANYAND ALL CLAIMS, LAWSUITS,ACTIONS, COSTS,AND EXPENSES OF
ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY
DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO
OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR
PERSONAL INJURY(INCL UDING DEATH) THAT MAY RELATE TO, ARISE
OUT OF, OR BE OCCASIONED BY (I)SCC'S BREACH OF ANY OF THE
TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT
ACT OR OMISSION OR INTENTIONAL MISCONDUCT OFSCC, ITS
OFFICERS,AGENTS,ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER
THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITY
PROVIDED FDR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY
RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS
OFFICERS,AGENTS,EMPLOYEES, OR SEPARATE CONTRACTORS,AND IN
THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH
CONSULTANT AND CITY, RESPONSIBILITY, IF ANY, SHALL BE
APPORTIONED COMPARATIVELY INACCORDANCE WITH THE LAWS OF
THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED ASA
WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER
PROVIDED BY THE LAWS OF TEXAS.
SCC shall require all of its subcontractors to include in their subcontracts a
release and indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
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10. Non-Assignment. No assignment or delegation of duties under this Agreement
by SCC shall be effective without City's prior written approval.
11. Prohibition Amainst Interest.
11.1 No member, officer, or employee of City, or its designees or agents; no
member of the governing body of the locality in which the Call Center is situated; and
no other public official of such locality or localities who exercises any functions or
responsibilities with respect to the Call Center during his tenure or for one year
thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or
the proceeds thereof, for work to be performed hereunder. SCC shall incorporate, or
cause to be incorporated, like language prohibiting such interest, in all contracts and
subcontracts hereunder.
11.2 No officer, employee, member, or program participant of SCC shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to SCC of any
land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of SCC,as an officer,employee,member,or program participant.Any
willful violation of this paragraph with the knowledge, expressed or implied, of SCC
or its subcontractors, shall render this Agreement voidable by City of Fort Worth.
12. Nondiscrimination.
12.1 In accordance with the federal, state, and local laws and ordinances, SCC
covenants that neither it nor any of its officers,members, agents, employees,program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in
connection with the terms, conditions or privileges of their employment, discriminate
against persons because of their age, except on the basis of a bona fide occupational
qualification, retirement plan, statutory requirement, or statutory or ordinance
exception.
12.2 k SCC will not unlawfully discriminate against any person or persons because
of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor
will SCC permit its officers, members, agents, employees, subcontractors, or program
participants to engage in such discrimination.
12.3 If any claim arises from an alleged violation of this non-discrimination
covenant by SCC,its personal representatives, assigns, subcontractors or successors in
interest, SCC agrees to assume such liability and to indemnify and defend City and
hold City harmless from such claim.
This section shall survive the termination or expiration of this Agreement.
13. Compliance.
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13.1 SCC, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state, and local,
including all ordinances, rules, and regulations of City. If City calls to the attention of
S CC in writing to any such violation on the part of SCC or any of its officers,members,
agents, employees, subcontractors, or program participants, then SCC shall
immediately desist from and correct such violation.
13.2 SCC shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention
of SCC in writing to any such violations on the part of SCC or any of its officers,
members, agents, employees, program participants, or subcontractors, then SCC shall
immediately desist from and correct such violation.
14. Waiver of Immunity. If SCC is a charitable or nonprofit organization and has or
claims an immunity or exemption(statutory or otherwise)from and against liability for
damages or injury, including death, to persons or property, SCC hereby expressly
waives its rights to plead defensively such immunity or exemption as against City. This
section shall not be construed to affect a governmental entity's immunities under
constitutional, statutory, or common law.
15. Insurance Requirement.
15.1 SCC shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
(a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
(b) Non-Profit Organization Liability or Directors &Officers Liability: $1,000,000
per occurrence, with a $1,000,000 annual aggregate limit, in a form that is
acceptable to the City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis
OR,split limits are acceptable if limits are at least $250,0.00 Bodily Injury per
person, $500,000 Bodily Injury per accident and$100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interests of
the City.
15.2 SCC's insurer(s)must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list
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the City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
15.4 SCC further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect SCC and
City from and against any and all Worker's Compensation claims arising from the work
and services provided under this Agreement.
16. Miscellaneous Provisions.
16.1 The provisions of this Agreement are severable, and, if for any reason a
clause, sentence, paragraph, or other part of this Agreement shall be determined to be
invalid by a court or Federal or state agency, board, or commission having jurisdiction
over the subject matter thereof, such invalidity shall not affect other provisions which
can be given effect without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver
or relinquishment to any extent of City's right to assert or rely upon any such term or
right on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of
the execution, performance, attempted performance, or non-performance of this
Agreement, venue for said action shall lie in state courts located in Tarrant County,
Texas or the United States District Court for the Northern District of Texas,Fort Worth
Division.
16.4 SCC represents that it possesses the legal authority,pursuant to any proper,
appropriate, and official motion,resolution, or action passed or taken,to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument including Exhibits A through F, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder,and any prior or contemporaneous,oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be signed by authorized representatives of each
party.
16.6 All notices required or permitted by this Agreement must be in writing and
are deemed delivered on the earlier of the date actually received or the third day
following(i)deposit in a United States Postal Service post office or receptacle;(ii)with
proper postage(certified mail,return receipt requested); and(iii) addressed to the other
party at the address as follows or at such other address as the receiving party designates
by proper notice to the sending party:
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CITY. Valerie R. Washington,Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Grants and Program Management Section
Bob Bolen Public Safety Complex
505 W. Felix St.
Fort Worth, TX 76115
SCC: Ken Shetter,Executive Director
Safe City Commission, Inc.
1100 Hemphill Street
Fort Worth, TX 76104
16.7 None of the performance rendered under this Agreement shall involve, and
no portion of the Program Funds received hereunder shall be used,directly or indirectly,
for the construction, operations, maintenance, or administration of any sectarian or
religious facility or activity, nor shall said performance rendered or funds received be
utilized so as to benefit, directly or indirectly,any such sectarian or religious facility or
activity.
16.8 Captions and headings used in this Agreement are for reference purposes
only and shall not be deemed a part of this Agreement.
16.9 The provisions and conditions of this Agreement are solely for the benefit
of City and SCC and are not intended to create any rights, contractual or otherwise, to
any other person or entity.
16.10 The parties acknowledge that each party and its counsel have reviewed this
Agreement and that the normal rules of construction to the effect that any ambiguities
are to be resolved against the drafting party shall not be employed in the interpretation
of this Agreement or exhibits hereto.
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IN WITNESS WHEREOF, the parties hereto have executed this cement in
1nu iples ' Fort Worth, Tarrant County, Texas, to be effective this day of
20
APPROVED AND AGREED FOR APPROVED AND AGREED FOR
CITY OF FORT WORTH SAFE CITY COMMISSION
U�
Valerie R. Washington Ken Sheffer
Assistant City Manager Executive Director
Date: I 11C)I? Date: q ?-
APPROVED AS TO FORM AND
LEGALITY FOR SAFE CITY
APPROVAL CQMND COMMISSIO
Chief Joel V Fitzgerald SCC Attorney
Chief of Police
Date: �� Date:
IF op
APPROVED AS TO FORM AND o op00
LEGALITY FOR CITY OF FORT _ g o
WORTH A ES
er 4n Mary ser
,Sx,Assistant City Attorney City Secretary
Date: �! /( Date:
Form 1295 Certification No a*-P*?-5 M&C No.--L-7745L-
OFFICIAL
o. ' Z745L
OFFICIAL RECORD
FY 2017 Interlocal Agreement Call Center CITY SECRETARY
City of Fort Worth&Safe City Commission FTS ®RTH��,%
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Exhibit A
Scope of Work
EXHIBIT A
SCOPE OF WORK
The Scope of Work is to be performed and documented in compliance with the monthly program
activities and quarterly effectiveness measurement reports outlined in exhibits D and E.
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Exhibit B
Budget
FORT WORTH
CRIME CONTROL
&PRmrmoN Disinicr
Exhibit B
Budget Summary
Fiscal Year 2017
DIRECT PROGRAM COSTS(90%Minimum) Total $75,000.00
A.PERSONNEL
Salaries $69,675.00
PERSONNEL TOTAL:_:.- $69,675:00
B.FRINGE BENEFITS
FICA $5,325.00
FRINGE BENEFITS TOTAL_ $5,325 .00
C.TRAVEL AND TRAINING
None
-TRAVEI�AND TRAINING-TOTAL--:: - -- - - _.-------- -_- ---- ---- - - $0:00
D.EQUIPMENT
None
EQWMENT_TOTAL
E. SUPPLIES
None
SUPPLIES TOTAL $0.00
F. CONTRACTS/CONSULTANTS
None
-CONTRACTS/CONSULTANTS-TOTAL $0.00'
G. OTHER APPROVED
None _
OTIIER APPROVED
INDIREGTPROGRAM--COSTS /6 Maximum)
.-----Total
- $000
A.PERSONNEL
None
PERSONNEL TOTAL: $0.00
B.FRINGE BENEFITS
None
FRINGE BENEFITS TOTAL $0.00
C.TRAVEL AND TRAINING
None
-TRAVEL AND-TRAINING TOTAZ: - - - -- - -_. . - --- $0.00
D.EQUIPMENT
None
EQUIPMENT TOTAL $0.00
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FORT WORTH
CRIME CONTROL
&PREVErmoN DISTRICT'
E.SUPPLIES
None
SUPPLIES TOTAL $0.00
F. CONTRACTS/CONSULTANTS
None
CONTRACTS/CONSULTANTS TOTAL $0:00
G. OTHER APPROVED
None
OTHER APPROVED TOTAL $0.00
GRAND TOTAL- --
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Exhibit B
BUDGET NARRATIVE FISCAL YEAR 2017
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual
item. The budget narrative should clearly explain how funds will be used and why expenditures are
necessary for successful implementation of your program. Please explain how costs are calculated.
INDIRECT COSTS CANNOT EXCEED 10% OF THE APPROVED BUDGET
DIRECT PROGRAM COSTS (90% Minimum):
A. Personnel: $69,675 will be allocated to pay the majority of the part time salaries for staff to
operate the Tarrant County Crime Stoppers Call Center.
a. Call Center Staff work approximately 6,394 hours annually at $12.50 per hour for a total
of$79,925 + FICA Taxes ($75,000 x 7.65% = 5,737.50) = $85,662.50. As this amount
exceeds the $75,000 award from CCPD, Safe City Commission supplements the
remainder with separate fundraising. Safe City Commission will allocate 5,574 hours of
the 6,394 worked to the contract(5,574 hours x$12.50 =$69,675)
B. Fringe Benefits: $5,325 in FICA for the same Crime Stoppers employees calculated at
7.65% of gross pay will be allocated to the contract.
a. FICA taxes equal 6,394 hours x $12.50 hours x 7.65% = $5,330.14 for these
employee hours worked. $5,325 of the $5,330.14 in FICA taxes will be allocated
to the contract for a total amount of$75,000.
C. Travel and Training:
D. Equipment:
E. Supplies:
F. Contracts/Consultants:
G. Other Approved:
INDIRECT COSTS (10% Maximum):
A. Personnel:
B. Fringe Benefits:
C. Travel and Training:
D. Equipment:
E. Supplies:
F. Contracts/Consultants:
G. Other Approved:
FY 2017 Interlocal Agreement Call Center
City of Fort Worth&Safe City Commission Page 18 of 26
Exhibit C
Request for
41
Reimbursement
FORT WORTH. Exhibit
Request for Reimbursement(RFR)
FY 2017
CRIME CONTROL
AND PREVENTION DISTRICT
Submit To: Submitting Agency: Safe City Commission-Call Center
Bob Bolen Public Safety Complex Contact Name: Grant Summers
Attn:Tiffany Hayes Phone Number: (817)502-7121
Program Support Division Email: asummersoonesafeplace.org
505 West Felix St, Remit Address: 1100 Hemphill St,Fort Worth,TX 76104
Fort Worth,TX 76115
Invoice Number:
Month of Request:
DIRECT COSTS(90%Minimum)
A: B C - D E
Total of Previous +C A-D
This Month's
Budget Category BudgetAmount Reimbursements Total Requested Remnining Balance
Requested Request To-Date Available
A Personnel S 69,675.00 S - S 69,675.00
B Fringe Benefits S 5,325,00 S - S 5,325.00
C Travel&Training S - S -
D Equipment
E Supplies
F Contracts/Consultants
Total Direct Costs S- 75,000.00 S 75 000:00
INDIRECT COSTS(10%Maximum)
A --- -B G -. D E:
Tofalof Previous +C A-D
This Month's
Budget Category HudgetAmount Reimbursements Total Requested Remaining Balance
Requested Request To-Date Available
A Personnel S - S -
B Fringe Benefits - - --" -S - $ - -
C Travel&Training S - $
D Equipment .-- - _ - S _
E Supplies S - S -
F Contracts/ConsultantsS - - S
Total lnDirectCosts S - S $ .S
Supporting documents required with monthly requests. Summary:
This includes,limesbeets depicting CCPD funded activities, Total Budget: S 75,000.00
copy of paychecks,invoices and receipts detailing all CCPD Previous Requests: S -
funded expenditures. This Request: S
Total Requested To-Date S -
RemainingFunds S 75,000.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
-
Fiscal Agent Use Only.
Purchase Order# Find Dept 7D Account
RFR dpprored For Payinent
Grant Staff Signature Date
Finance Received Stamp Placed Below
Page 20 of 26
7 Interlocal Agreement Call Center
Fnrt Wnrth 3nfe Citv Commission
Exhibit D
Program Activities
Report
]FORTWORTH
CRIME COMOL
&PREVENnON DISTRICT
Exhibit D
Fiscal Year 2017
Monthly Program Activities Report
Current Reporting Month
Submitting Agency Safe City Commission—Call Center
Contact Name Rachel Gilbert
Phone Number and Email (817) 502-7112 /rgilbert@onesafej)lace.org
Remit Address 1100 Hemphill St, Fort Worth, TX 76104
Activity Current- To Date Year
Month Total End
Total Goal
1 Number of hours worked in the Safe City Commission Crime Stoppers 65000
Call Center hours
2 Number of informant contacts 7,000
contacts
3 Number of tips received and referred to law enforcement or school 3,200
personnel tips
4
5
6
7
8
1 have reviewed this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
FY 2017 Interlocal Agreement Call Center
City of Fort Worth&safe City Commission Page 22 of 26
Exhibit E
Program Effectiveness
Measurement Report
FORT WORTH
CRIME CONTROL
&PRMffrION DISTRICT
Exhibit E
Fiscal Year 2017
Quarterly Program Effectiveness Measurement Report
Current Reporting Quarter
Submitting Agency Safe City Commission—Call Center
Contact Name Rachel Gilbert
Phone Number and Email (817) 502-7112/rgilbert@onesafeplace.org
Remit Address 1100 Hemphill St,Fort Worth, TX 76104
Please include outcome narrative that describes how measure was accomplished for each quarter.
Effectiveness Measures and Quarterly Outcomes
Measure 1 30% of informant contacts to the Call Center result in the establishment of a new Crime Stoppers
tip.
Outcome
Measure 2 10% of Crime Stoppers tips received by the Call Center result in the arrest of an offender.
Outcome
Measure 3 22% of Crime Stoppers tips received by the Call Center result in a cleared case.
Outcome
Measure 4 8% of Crime Stoppers tips received by the Call Center result in a reward paid to an anonymous
tipster.
Outcome
Measure 5 Narrative of any success stories during the quarter.
Outcome
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
Report due each quarter: 151 Quarter(Oct-Dec) due January 15 2nd Quarter(Jan-Mar) due April 15
31d Quarter(Apr-June) due July 15 0 Quarter(Jul-Sep) due October 15
FY 2017 Interlocal Agreement Call Center
City of Fort Worth&Safe City Commission Page 24 of 26
Exhibit F
Request for Budget
Modification
FORT WORTH
CRIME CONTROL
&PREVENTION nI9TRICT
• Up to 5%of any budgeted line-item does not need prior approval but form must be sent to City with monthly RFR
• More than 5%of any budgeted line-item must have prior City approval
• An increase in a zero line-item must have prior City approval
• Modifications cannot be made between Direct and Indirect costs
Exhihit F
Request for Budget Modification
Fiscal Year 2017
Date
Submitting Agency
Contact Name
Phone Number and Email
Remit Address
_ DIRECT COSTS (90% minimum) -
Budget Category Approved Budget ChanLre Requested Revised Budget
Personnel
Fringe Benefits
Travel and Training
Equipment
Supplies
Contracts/Consultants
Other Approved
Total Direct Costs
INDIRECT COS TS(l0%maximum
Budget Category Approved Budget Change Requested Revised Budget
Personnel
Fringe Benefits
Travel and Training
Equipment
Supplies
Contracts/Consultants
Other Approved
Total Indirect Costs
--- ModificationNarrative(describe in-detail what change is for)
.I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
Modification Approved ®Modification NOT Approved
FWPD Staff Signature Date
FY 2017 Interlocal Agreement Call Center
City of Fort Worth&Safe City Commission Page 26 of 26
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/20/2016
DATE: Tuesday, September 20,2016 REFERENCE NO.: **C-27930
LOG NAME: 35SAFE CITY COMMISSION CALL CENTER PROGRAM FYI
SUBJECT:
Authorize Execution of Agreement with Safe City Commission in the Amount of
$75,000.00 to Continue Operation of the Crime Stoppers Program Call Center
for Fiscal Year 2017 (CCPD Funded) (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an
Agreement with Safe City Commission in the amount of$75,000.00 to continue
operation of the Crime Stoppers Call Center for Fiscal Year 2017.
DISCUSSION:
Safe City Commission(SCC)is a vital partner in the City of Fort Worth's
crime prevention efforts. Safe City Commission(SCC) seeks to help make
Fort Worth the safest major city in the United States through its
partnerships with the community, schools, and law enforcement. The Fort
Worth Police Department actively supports the Safe City Commission(SCC)
Crime Stoppers Program which was established in Tarrant County in 1982. The
Crime Stoppers Call Center creates a centralized location for anonymous
callers to report information about criminal activity in Tarrant County.
This information can be used by law enforcement authorities and school
districts to prevent and combat crime. The Call Center operates between the
hours of 7:00 a.m. and 11:00 p.m.,Monday through Thursday; 7:00 a.m. to
midnight on Friday; and 8:00 a.m. to midnight Saturday and Sunday,52 weeks
per year. A voicemail system will be established to receive after-hour
calls,which are checked the following morning.
The Crime Control and Prevention District Fiscal Year 2017 budget will
include the amount of$75,000.00 to reimburse Safe City Commission for
partial operating costs of the Crime Stoppers Program Call Center.
The Agreement will be effective October 1, 2016 to September 30,2017,
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that, contingent upon adoption of the
Fiscal Year 2017 budget by City Council,funds will be available in the
Fiscal Year 2017 budget of the Crime Control and Prevention District Fund
and the Police Department is responsible for verifying the availability of
funds prior to an expenditure being made.
FUND IDENTIFIERS (FIDS):
TO
Department Account Project Program Activity Budget Reference# Amount
Fund ID ID year (Chartfield 2)
FROM
Department Account Project Program Activity Budget Reference# Amount
Fund ID ID year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Valerie Washington (6199)
Originating Department Head: Joel Fitzgerald (4231)
Additional Information Contact: James Rodriguez (4286)
ATTACHMENTS
1. FID Transactions.pdf (CFw Internal)
2. Safe City Call Center Form 1295.12df (Public)
3. SAM.pdf (Public)
C - 27930
CERTIFICATE OF INTERESTED PARTIES
FORM 1.295
1of1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 If there are no interested parties, CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business, 2016-107695
Safe City Commission
'Fort Worth,TX United States Date t=iled:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 09/02/2016
being filed.
City of Fort Worth Date Acknowled e :
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract,
FY2017 CCPD Call Center
Crime Stoppers Program for Fort Worth and Tarrant County
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party. ❑
X
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
JESSICA RENEE RIME
Notary Public,State of Texas _
f- My Commission Expires
•,,,,,;;,;,. April 15, 2019
S Dtaauthadze agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE
i
Sworn to and subscribed before me,by the said this the� __.day of &u^
20_IL_Q__,to certify which,witness my hand and seal of office.
CA&r-
nature of office dmin' erirq-oath Printed name of officer administering oath Title of officer ad inistering oath
Forms provided by Texas Ethics Commission www,ethics.state.tx.us Version V1.0.277
I