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HomeMy WebLinkAboutContract 29783 CITY SECRETARY 04-13-04A10 : 02 RCV ) CONTRACT NO. CITY OF FORT WORTH,TEXAS STANDARD AGREEMENT FOR ENGINEERING SERVICES This AGREEMENT is between the City of Fort Worth (the "CITY"), and Wade & Associates, Inc., (the"ENGINEER"), for a PROJECT generally described as: MAIN 134 DRAINAGE AREA SANITARY SEWER SYSTEM EVALUATION AND IMPROVEMENTS P172-070172141090 Article I Scope of Services A. The Scope of Services is set forth in Attachment A. Article II Compensation A. The ENGINEER's compensation is set forth in Attachment B. Article III Terms of Payment Payments to the ENGINEER will be made as follows: A. Invoice and Payment (1) The Engineer shall provide the City sufficient documentation to reasonably substantiate the invoices. (2) Monthly invoices will be issued by the ENGINEER for all work performed under this AGREEMENT. Invoices are due and payable within 30 days of receipt. (3) Upon completion of services enumerated in Article I, the final payment of any balance will be due within 30 days of receipt of the final invoice. (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. (5) If the CITY fails to make payment in full to ENGINEER for billings,contested in good, , Mt t L faith within 60 days of the amount due, the ENGINEER may, after giving seven (7) days'written notice to CITY, suspend services under this AGREEMENT until paid in full, including interest. In the event of suspension of services, the ENGINEER shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. Article IV Obligations of the Engineer Amendments to Article IV, if any, are included in Attachment C. A. General The ENGINEER will serve as the CITY's professional engineering representative under this Agreement, providing professional engineering consultation and advice and furnishing customary services incidental thereto. B. Standard of Care The standard of care applicable to the ENGINEER's services will be the degree of skill and diligence normally employed in the State of Texas by professional engineers or consultants performing the same or similar services at the time such services are performed. C. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of the ENGINEER. D. Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawings of reproducible plastic film sheets, or as otherwise approved by CITY, shall become the -2- �� ` J'�?� � M property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. E. Engineer's Personnel at Construction Site (1) The presence or duties of the ENGINEER's personnel at a construction site, whether as on-site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the Contract Documents and any health or safety precautions required by such construction work. The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment A, the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general, if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with the Contract Documents, nor shall anything in the Contract Documents or the agreement between CITY and ENGINEER be construed as requiring ENGINEER to make exhaustive or continuous on-site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If, for any reason, the ENGINEER should make an on-site observation(s), on the basis of such on-site observations, if any, the ENGINEER shall endeavor to keep the CITY informed of any deviation from the Contract Documents coming to the actual notice of ENGINEER regarding the PROJECT. (3) When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services, the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the Contract Documents. F. Opinions of Probable Cost, Financial Considerations,and Schedules (1) The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or qualify of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the ENGINEER makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from the ENGINEER's opinions, analyses, projections, or estimates. G. Construction Progress Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER's knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the Contract Documents; that the final work will be acceptable in all respects; that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there are not other matters at issue between the CITY and the construction contractor that affect the amount that should be paid. H. Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. I. Minority and Woman Business Enterprise (M/WBE) participation In accord with City of Fort Worth Ordinance No. 11923, as amended by Ordinance 13471, the City has goals for the participation of minority business enterprises and woman business enterprises in City contracts. Engineer acknowledges the M/WBE goal established for this contract and its commitment to meet that goal. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Engineer may result in the termination of this agreement and debarment from participating in City contracts for a period of time of not less than three (3)years. r : �'1.�R1 U' A'o J. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of three (3) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this contract. ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of three (3)years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection (3)hereof. CITY shall give subconsultant reasonable advance notice of intended audits. (3) ENGINEER and subconsultant agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. K. ENGINEER's Insurance (1) Insurance coverage and limits: ENGINEER shall provide to the City certificate(s) of insurance documenting policies of the following coverage at minimum limits which are to be in effect prior to commencement of work on the PROJECT: Commercial General Liability $1,000,000 each occurrence $1,000,000 aggregate Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the PROJECT. Worker's Compensation "� o, 9 Coverage A: statutory limits �N -5- Coverage B: $100,000 each accident $500,000 disease-policy limit $100,000 disease-each employee Professional Liability $1,000,000 each claim/annual aggregate (2) Certificates of insurance evidencing that the ENGINEER has obtained all required insurance shall be delivered to the CITY prior to ENGINEER proceeding with the PROJECT. (a) Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, as its interests may appear. The term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. (b) Certificate(s) of insurance shall document that insurance coverages specified according to items section K.(1) and K.(2) of this agreement are provided under applicable policies documented thereon. (c) Any failure on part of the CITY to request required insurance documentation shall not constitute a waiver of the insurance requirements. (d) A minimum of thirty (30) days notice of cancellation, non-renewal or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Such terms shall be endorsed onto ENGINEER's insurance policies. Notice shall be sent to the respective Department Director (by name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102. (e) Insurers for all policies must be authorized to do business in the state of Texas or be otherwise approved by the CITY; and, such insurers shall be acceptable to the CITY in terms of their financial strength and solvency. (f) Deductible limits, or self-insured retentions, affecting insurance required herein may be acceptable to the CITY at its sole discretion; and, in lieu of traditional insurance, any alternative coverage maintained through insurance pools or risk retention groups must be also approved. Dedicated financial resources or letters of credit may also be acceptable to the City. (g) Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. (h) The City shall be entitled, upon its request and without incurring expense, to review the ENGINEER's insurance policies including erdem ements thereto and, at the CITY's discretion, the ENGINEER may b4 required to provide -6- proof of insurance premium payments. (1) The Commercial General Liability insurance policy shall have no exclusions by endorsements unless such are approved by the CITY. Q) The Professional Liability insurance policy, if written on a claims made basis shall be maintained by the ENGINEER for a minimum two (2) year period subsequent to the term of the respective PROJECT contract with the CITY unless such coverage is provided the ENGINEER on an occurrence basis. (k) The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement. It is understood that insurance cost is an allowable component of ENGINEER's overhead. (1) All insurance required in section K., except for the Professional Liability insurance policy, shall be written on an occurrence basis in order to be approved by the CITY. (m) Subconsultants to the ENGINEER shall be required by the ENGINEER to maintain the same or reasonably equivalent insurance coverage as required for the ENGINEER. When insurance coverage is maintained by subconsultants, ENGINEER shall provide CITY with documentation thereof on a certificate of insurance. Notwithstanding anything to the contrary contained herein, in the event a subconsultant's insurance coverage is canceled or terminated, such cancellation or termination shall not constitute a breach by ENGINEER of the Agreement. L. Independent Consultant The ENGINEER agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. M. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest which develop subsequent to the signing of this contract and prior to final payment under the contract. N. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the -J. -7- -7- ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the ENGINEER will, if requested, assist the CITY in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. O. Permitting Authorities-Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. Article V Obligations of the City Amendments to Article V, if any, are included in Attachment C. A. City-Furnished Data The CITY will make available to the ENGINEER all technical data in the CITY's possession relating to the ENGINEER's services on the PROJECT. The ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B. Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services and will provide labor and safety equipment as required by the ENGINEER for such access. The CITY will perform, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY's personnel. C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, st I authorities; and land, easements, rights-of-way, and access necessary for h,e ENGINEER's Ll^ { ' services or PROJECT construction. D. Timely Review The CITY will examine the ENGINEER's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the CITY deems appropriate; and render in writing decisions required by the CITY in a timely manner in accordance with the project schedule in Attachment D. E. Prompt Notice The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. F. Asbestos or Hazardous Substances and Indemnification (1) To the maximum extent permitted by law, the CITY will indemnify and release ENGINEER and its officers, employees, and subcontractors from all claims, damages, losses, and costs, including, but not limited to, attorney's fees and litigation expenses arising out of or relating to the presence, discharge, release, or escape of hazardous substances, contaminants, or asbestos on or from the PROJECT. Nothing contained herein shall be construed to require the CITY to levy, assess or collect any tax to fund this indemnification. (2) The indemnification and release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER'S negligence or if such hazardous substance, contaminant or asbestos is brought onto the PROJECT by ENGINEER. G. Contractor Indemnification and Claims The CITY agrees to include in all construction contracts the provisions of Article IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions providing contractor indemnification of the CITY and the ENGINEER for contractor's negligence. H. Contractor Claims and Third-Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain no direct action . _ ENGINEER, its officers, employees, and subcontractors, fo fn � fob hr arising out of, in connection with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER." (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third-party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third-party beneficiary rights under this Agreement. (4) Nothing contained in this section V.H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER. 1. CITY's Insurance (1) The CITY may maintain property insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY will ensure that Builders Risk/Installation insurance is maintained at the replacement cost value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. (3) The CITY will specify that the Builders Risk/Installation insurance shall be comprehensive in coverage appropriate to the PROJECT risks. J. Litigation Assistance The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ENGINEER, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. K. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. .. N n 11 ift Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment C. A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The final designs, drawings, specifications and documents shall be owned by the CITY. C. Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER. D. Termination (1) This AGREEMENT may be terminated only by the City for convenience on 30 days' written notice. This AGREEMENT may be terminated by either the CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with five (5) days of written notice and diligently complete the correction thereafter. (2) If this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a) Cost of reproduction of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; b) Out-of-pocket expenses for purchasing storage containers, microfilm, electronic data files, and other data storage supplies or services; C) The time requirements for the ENGINEER'S personnel to document the work underway at the time the CITY'S termination for ? �t1n1 , „ MID' the work effort is suitable for long time storage. urV) �` J (3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all termination expenses. The CITY'S approval will be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be made. F. Indemnification (1) The ENGINEER agrees to indemnify and defend the CITY from any loss, cost, or expense claimed by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of the ENGINEER, its employees, officers, and subcontractors in connection with the PROJECT. (2) If the negligence or willful misconduct of both the ENGINEER and the CITY (or a person identified above for whom each is liable) is a cause of such damage or injury, the loss, cost, or expense shall be shared between the ENGINEER and the CITY in proportion to their relative degrees of negligence or willful misconduct as determined pursuant to T.C.P. & R. Code, section 33.011(4) (Vernon Supplement 1996). G. Assignment Neither party will assign all or any part of this AGREEMENT without the prior written consent of the other party. H. Interpretation Limitations on liability and indemnities in this AGREEMENT are business understandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including negligence, strict or statutory liability, or any other cause of action, except for willful misconduct or gross negligence for limitations of liability and sole negligence for indemnification. Parties means the CITY and the ENGINEER, and their officers, employees, agents, and subcontractors. I. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. r' '',�'/,f-� ar1J LAI J. Alternate Dispute Resolution (1) All claims, disputes, and other matters in question between the CITY and ENGINEER arising out of, or in connection with this Agreement or the PROJECT, or any breach of any obligation or duty of CITY or ENGINEER hereunder, will be submitted to mediation. If mediation is unsuccessful, the claim, dispute or other matter in question shall be submitted to arbitration if both parties acting reasonably agree that the amount of the dispute is likely to be less than $50,000, exclusive of attorney's fees, costs and expenses. Arbitration shall be in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association or other applicable rules of the Association then in effect. Any award rendered by the arbitrators less than $50,000, exclusive of attorney's fees, costs and expenses, will be final, judgment may be entered thereon in any court having jurisdiction, and will not be subject to appeal or modification except to the extent permitted by Sections 10 and 11 of the Federal Arbitration Act(9 U.S.C. Sections 10 and 11). (2) Any award greater than $50,000, exclusive of attorney's fees, costs and expenses, may be litigated by either party on a de novo basis. The award shall become final ninety (90) days from the date same is issued. If litigation is filed by either party within said ninety (90) day period, the award shall become null and void and shall not be used by either party for any purpose in the litigation. K. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Articles V.F., VI.B., VI.D.,VI.H., VI.I., and VI.J. shall survive termination of this AGREEMENT for any cause. L. Observe and Comply ENGINEER shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. -13- Article VII Attachments, Schedules, and Signatures This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A—General Scope of Services Attachment B-Compensation and Schedule Attachment C—Changes and Amendments to Standard Agreement and Attachment"A" Attachment D- Insurance Certificates Attachment E -Project Location Map 1 1 1, r Executed this I y day of 1 2004. ATTEST: CITY OF FORT WORT 1 b teU q�-�, C� l y Marc Ott City Secretary 0 Assistant Cit Manager C— n j: (, �)s APPROVED Contract Authorization �j Date Dale A. Fisseler, P.E. Director, Water Department APPROVED AS TO FORM AND LEGALITY PU Y:�7� WADE &ASSOCIATES, INC. ENGINEER Assistant City Attorney 6A AL Mark G. Wade, P.E. President -14- t J, .. ATTACHMENT"A" General Scope of Services "Scope of Services set forth herein can only be modified by additions, clarifications, and/or deletions set forth in the supplemental Scope of Services. In cases of conflict between the Supplemental Scope of Services and the General Scope of Services, the Supplemental Scope of Services shall have precedence over the General Scope of Services." "Scope of Services set forth herein can only be modified by additions, clarifications, and/or deletions set forth in the supplemental Scope of Services. In cases of conflict between the Supplemental Scope of Services and the General Scope of Services, the Supplemental Scope of Services shall have precedence over the General Scope of Services." GENERAL 1) Preliminary Conference with City The Engineer shall attend preliminary conferences with authorized representatives of the City regarding the scope of project so that the study, recommendations, plans and specifications which are to be developed hereunder by the Engineer will result in providing facilities which are economical in design and conform to the City's requirements and budgetary constraints. 2) Coordination with Outside Agencies/Public Entities The Engineer shall coordinate with officials of other outside agencies as may be necessary for the completion of the study or design of the proposed wastewater facilities/improvements. It shall be the Engineer's duty hereunder to secure necessary information from such outside agencies, to meet their requirements. 3) Geotechnical Investigations The Engineering shall advise the City of test borings, and other subsurface investigations that may be needed. In the event it is determined necessary to make borings or excavate test holes or pits, the Engineer shall in coordination with the City and the City's geotechnical engineering consultant, draw up specifications for such testing program. The cost of the borings or excavations shall be paid for by the City. 4) Agreements and Permits The Engineer shall complete all forms/applications to allow the City of Fort Worth to obtain any and all agreements and/or permits normally required for a project of this size and type. The Engineer will be responsible for negotiating and coordinating to obtain approval of the agency issuin agreement and/or permits and will make any revisions necessary to brin e study or plans int compliance with the requirements of said agency, including but not limite to highways, railroads water authorities, Corps of Engineers and other utilities. A-1 r 5) Report and Design Changes Relating to Permitting Authorities If permitting authorities require changes, the Engineer shall revise the study, plans and specifications as required at the Engineers own cost and expense, unless such changes are required due to changes in the design of the facilities made by the permitting authority. If such changes are required, the Engineer shall notify the City and an amendment to the contract shall be made if the Engineer incurs additional cost. If there are unavoidable delays, a mutually agreeable and reasonable time extension shall be negotiated. 6) Map, Report,and Plan Submittal Copies of the base maps, report, and original plans shall be provided to the Water Department and shall become the property of the City. This shall include plans provided on reproducible mylar or approved plastic film sheets, or as otherwise approved by the Department of Engineering. City may use such map, report, or drawings in any manner it desires; provided, however that the Engineer shall not be liable for the use of such map, report, or plans for any project other than the project described herein; and further provided, that the Engineer shall not be liable for the consequences of any changes that are made to the map, report, and drawings, or changes that are made in the implementation of the report without the written approval of the Engineer. Phase 1 (Design) 7) Right-of-Way, Easement and Land Acquisition Needs The Engineer shall determine the rights-of-way, easement needs for the completion of the construction of the project. Engineer shall determine ownership of such land and furnish the City with the necessary right-of-way sketches, prepare necessary easement descriptions for acquiring the rights-of-way and/or easements for the construction of this project. Sketches and easement descriptions are to be presented in form suitable for direct use by the Department of Engineering in obtaining rights-of-way, easements, permits, and licensing agreements. All materials shall be furnished on the appropriate City forms in a minimum of four(4)copies each. 8) Design Survey The Engineer shall provide necessary field survey for use in the preparation of Plans and Specifications. The Engineer shall furnish the City certified copies of the field data. 9) Utility Coordination The Engineer shall coordinate with all utilities, including utilities owned by the City, as to the proposed utility liens or adjustment to existing utility lines within the project limits. The information obtained shall be shown on the conceptual plans. The Engineer shall show on the preliminary and final plans the location of the proposed utility lines, existing utility lines, based on the information provided by the utility, and any adjustments and/or relocation of the exiting lines within the project limits. The Engineer shall also evaluate the phasing of the water, wastewater, street and drainage o work, and shall submit such evaluation in writing to the City as part of this phase of the project: A-2 tl 10) Conceptual Plans The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans which include layouts, preliminary right-of-way needs and preliminary estimates of probable construction costs for the Engineer's recommended plan. For all submittals, the Engineer shall submit plans and documents for water/wastewater facilities. Then Engineer shall receive written approval of the Phase 1 Plans from the City's project manager before proceeding with Phase 2. Phase 2 (Design) 11) Report and Design Data The Engineer shall provide in the report cost data on rehabilitation of manholes, 1/1 defects, and capacity improvements under the study phase and design data, reports, cross-sections, profiles, drainage calculations, and preliminary estimates of probably construction cost under the design phase. 12) Preliminary Construction Plans and Technical Specifications The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans and five (5) copies of the preliminary technical specifications for review by the City and for submission to utility companies and other agencies for the purposes of coordinating work with existing and proposed utilities. The preliminary construction plans shall indicate location of existing/proposed utilities and storm drain lines. The Engineer shall receive written approval of the Phase 2 plans from the City's project manager before proceeding with Phase 3. Phase 3 (Design) 13) Final Construction Plans The Engineer shall furnish five (5) copies of the final construction plans and contract specifications for review by the City. 14) Detailed Cost Estimate The Engineer shall furnish four (4) copies of the detailed cost estimates of probable construction costs for manhole and pipeline rehabilitation (study) and the authorized construction project (design),which shall include summaries of the unit costs and corresponding quantities. 15) Plans and Specification Approval The Engineer shall furnish an original mylar for the signatures of authorized City officials. The Contract Documents shall comply with applicable local, state and federal laws and with applicable rules and regulations promulgated by local, state and national boards, bureaus and agencies. The Engineer shall receive written approval of the Phase 3 plans from the City's project �r�;l•1�I;ma;=na g1er proceeding with Phase 4. A-3 Phase 4 (Design) 16) Final Approved Construction Plans The Engineer shall furnish 40 bound copies of Phase 4 final approved construction plans and contract specifications. The approved plans and contract specifications shall be used as authorized by the City for use in obtaining bids, awarding contracts, and constructing the project. 17) Bidding Assistance The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the bidding documents, and assist the owner in determining the qualifications and acceptability of prospective contractors, subcontractors, and suppliers. When substitution prior to the award of contracts is allowed by the bidding documents, the Engineer will advise the owner as to the acceptability of alternate materials and equipment proposed by the prospective constructors. 18) Recommendation of Award The Engineer shall assist in the tabulation and review of all bids received for the construction of the project and shall make a recommendation of award to the City. 19) Prebid Conference The Engineer shall attend the prebid conference and the bid opening, prepare bid tabulation sheets and provide assistance to the owner in evaluating bids or proposals and in assembling and awarding contracts for cleaning and closed circuit television inspection (study) and for construction, materials, equipment, and services (design). Phase 5 (Design) 20) Preconstruction Conference The Engineer shall attend the preconstruction conference. 21) Sewer Cleaning and CCTV Project Management The Engineer shall be available to the City on matters concerning the layout of the project during its execution. 22) Construction Survey The Engineer shall be available to the City on matters concerning the layout of the project during its construction and will set control points in the field to allow City survey crews to stake the pr]tho j The setting of line and grade stakes and route inspection of construction will be performed bCity. A_4 23) Site Visits The Engineer shall visit each scheduled cleaning site or construction project site at appropriate intervals as cleaning and CCTV inspection work or construction proceeds to observe and report on the progress and the quality of the executed work. 24) Shop Drawing Review The Engineer shall review shop and erection drawings submitted by the contractor for compliance with design concepts. The Engineer shall review laboratory, shop, and mill test reports on materials and equipment. 25) Instructions to Contractor The Engineer shall provide necessary interpretations and clarifications of contract documents, review change orders and make recommendations as to the acceptability of the work, at the request of the City. 26) Differing Site Conditions The Engineer shall prepare sketches required to resolve problems due to actual field conditions encountered. 27) Record Drawings The Engineer shall prepare record drawings from information submitted by the contractor. yiil J!` 9 ATTACHMENT "A-1" SUPPLEMENTAL SCOPE OF SERVICES (SUPPLEMENT TO ATTACHMENT "A") Project No. P172-070172141090 Part 1 -Main 134 Drainage Area Sanitary Sewer System Evaluation Part 2—Management of Sanitary Sewer Cleaning Program City-Contract Main 134 Drainage Area Part 3—Main 134 Drainage Area Sanitary Sewer Rehabilitation & Improvements The following is a description of the tasks that the ENGINEER will perform for each Part under this engineering agreement. SCOPE OF SERVICES The proposed evaluation and improvement project in the Main 134 drainage area is an integral part of the CITY's wastewater program to eliminate and prevent sanitary sewer overflows(SSO)and bypasses in the wastewater collection system, in order to comply with U.S. EPA proposed regulations known as Capacity, Management, Operations, and Maintenance(CMOM). The basin comprises approximately 196,500 feet of sanitary sewer that discharge to the Clear Fork interceptor sewer system. Previous investigations by the CITY and current reports by Field Operations have identified wet-weather SSO locations and potentially numerous locations of I/I and structural deterioration in the system. A detailed sanitary sewer evaluation survey(SSES) is proposed under Part 1 in order to prevent SSOs through cost-effective sewer system rehabilitation and improvements. In addition to the Main 134 drainage area,a small portion of Main 267 shall also be included for field investigation activities. This shall be done to provide continuity of field inspection activities throughout the CITY's cultural center. The portion of the Main 267 drainage area to be included in this study is more particularly described as:bound on the north by Camp Bowie Blvd/7`h St, on the south by Lancaster St, on the west by Arch Adams St, and on the east by Foch St. A detailed description of the specific tasks to be provided is further defined as follows: PART 1 —SANITARY SEWER SYSTEM EVALUATION & IMPROVEMENTS IN THE MAIN 134 DRAINAGE AREA A. FIELD INVESTIGATION I. Administration and Progress Meetings The ENGINEER and the CITY will meet for an initial project kick-off meeting. The initial project kick-off meeting will include a review of the scope of the project, the ENGINEER's proposed schedule and milestone dates, discussion of public-outreach procedures, a review any coordination activities with wholesale customer cities, special businesses,neighborhood associations,or hospitals located within the study areas, and review the ENGINEER's final proposed deliverables. Minutes of each meeting will be recorded by the ENGINEER and submitted to the CITY within one week of the respective meeting. Al - 1 Representatives for the ENGINEER and CITY will meet periodically to review progress of the study. The ENGINEER's Project Manager will provide the CITY an update of progress achieved during the previous reporting period. This shall be accomplished by through a monthly Progress Report and verbal communication during monthly progress meetings. Maps depicting progress of all aspects of field data collection shall be provided during the meetings. All issues pertaining to anomalies located in the field or items requiring the CITY's assistance will also be provided on the maps, as well as in written form. 2. Public Outreach Program The ENGINEER shall coordinate with the CITY on each phase of the public information plan for the study. The public outreach program shall include customers, customers with basements, commercial customers,hospitals and allied health facilities, shopping centers,homeowners associations, and in particular,major participants within the cultural district.The notification plan shall include all field-related services of the ENGINEER,the CITY, and the CITY's CCTV/cleaning sub-contractor. Resources are as follows: • Neighborhood meetings(maximum of three) • Water Department publications and web site • The ENGINEER's web site • Star Telegram"City Page" Where smoke testing is to be completed in areas that are in close proximity to residential, commercial,hospital, and industrial developments,the ENGINEER shall adhere to the public relations and notification procedures included in the Fort Worth SSES Standards. 3. Characterization of Sub-Basin I/I a. Sewer Cleaning and Closed Circuit Television Inspection(CCTV) i. Sewer Cleaning The intent of sewer cleaning under this part of the agreement is to clear all sewer segments within the study area of any dirt,rocks, grease, sand or any other material in sewers in or adjacent to sensitive service areas such as those included in the public outreach program.Attachment—shows the approximate areas where this work will be accomplished. Cleaning will help to facilitate a clear and unobstructed view during video inspection of the pipe for structural analysis. There is approximately 67,000 linear feet of sanitary sewer,ranging in size from 6-inches to 24-inches, in this scope of work. All cleaning and CCTV work will be performed by the ENGINEER's subcontractor,DFW Infrastructure,herein referred to as SUBCONTRACTOR. All of the identified sanitary sewer lines require comprehensive cleaning, which is the complete removal of debris by standard hydraulic or mechanical methods, as field conditions warrant. It is estimated that"step cleaning"will be required for 16,000 linear feet of the pipe targeted for cleaning. Step cleaning is required on sewer lines that are less than four(4)foot in depth(as measured by manhole depth)and may be required on other critical sewer lines as directed. During step cleaning, sewer jet operating pressures must be maintained above 500 psi and may not exceed 900 psi. Residents in the area will be notified by door hanger prior to the initiation of cleaning activities in compliance with resident notification requirements of the CITY. In addition, the contractor will provide daily notices to the CITY(Field Operations and Water Engineering)and ENGINEER by fax before 7:00 am. These notices will provide the working location(s)for that day. Debris will be disposed of at the Cold Springs Processing Facility, and I OAl �l� � the CITY. The SUBCONTRACTOR will record the debris removed on tai cleaning forms. The SUBCONTRACTOR is responsible for the transpo at �q �1�51Q�n1 U Al -2 debris to this facility, and will turn in copies of the trip tickets to the CITY and ENGINEER, at a minimum, once per week. ii. Closed Circuit Television Inspection(CCTV) The intent of CCTV is to reveal and document sewer line conditions and to verify cleaning results. The equipment and methods used shall comply with the standard practices and procedures that have been set forth on previous contracts with the CITY. All CCTV inspection information will be collected digitally,and shall be ODBC compliant and compatible with WinCan©version 7.16. Pictures,video and reports will be deliverable in hard copy,CD- Rom,removable hard drive or DVD Data disk. Residents in the area will be notified by door hanger prior to the initiation of CCTV activities in compliance with resident notification requirements of the CITY. In addition, the SUBCONTRACTOR will provide daily notices to the CITY(Field Operations and Water Engineering)and ENGINEER by fax before 7:00 am. These notices will provide the working location(s)for that day. Upon the execution of this contract, ENGINEER will immediately direct the contractor to proceed with cleaning and CCTV activities in the study area. It is anticipated that the cleaning and CCTV operations will be substantially complete within 60 calendar days from the written notice to proceed to contractor. Once ENGINEER has concluded the evaluation of the CCTV inspection records and developed rehabilitation recommendations, all of the digital files and reports will be submitted to the CITY. 4. I/I Identification a. Base Map The ENGINEER will produce a full set of base maps showing the most current information on the sanitary sewer system.The maps shall be in ArcView©or AutoCAD©format, showing all sanitary sewer lines and structures to be inspected.All attributes shall be annotated using the CITY's standard format and naming conventions. Where available,the ENGINEER will overlay digital orthographic aerial images and other available information such as commercial buildings,streets,contours and existing storm drainage systems into one composite map. b. Manhole Inspections All manholes identified will be inspected topside to evaluate each manhole component including the bench, trough, and pipe seal.Inspections will be designed to locate potential sources of inflow and infiltration, structural deficiencies, and maintenance-related defects such as roots and debris in the bench/invert zone. For manholes deeper than 8.0 feet,the ENGINEER will complete the inspection of the bottom portion of the manhole with the use of a pole-mounted camera from topside. Information from the manhole inspections shall be recorded on a standard Fort Worth SSES field form,with the latest revisions and input into the ENGINEER's database for further analysis. Photographs in digital format of all defects shall be taken.Approximately 770 manholes shall be inspected. c. Smoke Testing The ENGINEER shall smoke test approximately 196,500 feet of sanitary sewers within the study area to locate and verify I/I sources in the private-and public sectors. Sewers to be smoke tested shall be isolated and individually tested. A four-person field crew will conduct each test. Public notification procedures will follow those specified in the CIT s SSES Standard Manual.The ENGINEER will also coordinate with RJN Group where iwxespective study area boundaries of M-134 and M-267 are shared. Smoke testing shall be a complished Al -3 by injecting opaque, non-toxic smoke with high-capacity direct discharge blowers(3,500 cfm). All observed I/I sources will be recorded on standard Fort Worth SSES field forms, with the latest revisions and input in the ENGINEER's database for further evaluation. All major defects shall be photographed in digital format,referenced to the corresponding main/lateral number and station numbers, and logged for future documentation. For added clarity, field sketches shall be attached to the appropriate field form to ensure that the final defects, scheduled for rehabilitation, are presented in a manner that will optimize follow-up design and rehabilitation activities. Sewer lines will not be smoke tested in the vicinity of the Cultural District of Fort Worth. Lines will be isolated so that no smoke will enter buildings within the Cultural District. d. Building Inspection For portions of the sewer system not smoke tested under task A.4.c. a building inspection program shall be implemented. The ENGINEER shall conduct an interior and exterior inspection of all buildings with services connected to sewers not smoked. Potential defects such as downspouts, uncapped cleanouts, area drains, and driveway drains shall be identified and recorded on standard field forms. Up to three attempts shall be made by ENGINEER to contact property owners in order to complete the building inspections. Up to 50 residential and 50 commercial/institutional/Public buildings shall be inspected. e. Dyed-Water Testing For defects identified during smoke testing, such as main line defects, curb inlets, or area drains, the ENGINEER shall conduct up to 25 public-sector dyed-water tests to pinpoint the exact location that I/I may be entering the CITY's sewer system. Public-sector dyed-water testing shall be conducted concurrently with CCTV inspection if possible. For defects identified during building inspections, such as downspouts, stairwell drains, driveway drains or area drains, the ENGINEER shall conduct up to 25 private-sector dyed-water tests to confirm that the potential is actually contributing I/I to the CITY's sewer system. f. CCTV Inspection (Private Service) For each building inspected under task AAA., the ENGINEER shall attempt to conduct a CCTV inspection of the building service line using a push-camera. It is estimated that 75 CCTV inspections will be completed. CCTV inspections shall be closely coordinated with the property owner and shall be attempted during the building inspections, if possible, in a effort to minimize disruption to the property owners. Video recordings shall be made of all CCTV inspections. Defects identified shall be recorded on standard field forms and entered into the ENGINEER's database management system for further analysis. g. Data Management With the exception of data collected in the Main 267 drainage area, all data gathered from Task A.4 shall be recorded and entered into the ENGINEER's database management system. This shall include manhole inspections,visual pipe inspections, smoke testing, building inspections,CCTV inspections,pipeline cleaning, and dyed-water testing. Each entry shall be accompanied by a hard copy of the field form,digital photographs,and attached electronic files in Pipedream°with standards generally compatible with Fort Worth SSES format. Defects shall also be denoted on the base map indicating the approximate location of each major 1/I source and their proximity to the main sewer system. Digital photographs,CCTV inspection logs/videos, and field forms for the Main 267 draina e area shall be provided to the CITY and will not be included in further analysis pf� s� n N � ID� study. vs �U \v Al -4 f 9, :. �'Ji� �.o B. ANALYSIS 1. 1/1 Data Analysis All I/1-related defects identified under Parts A.3 and A.4 will be analyzed by Pipedream . For each defect, a flow rate based on the model or estimated in the field will be compared to the cost of removing that particular defect. Pipedream'` includes rehabilitation cost library that will allow ENGINEER to select the specific repair cost based on local conditions. The analysis will be specific to the CITY's past projects for pipeline and manhole rehabilitation. Where defects are inflow-related, the model will compute flow rate based on tributary area,rainfall intensity, and runoff coefficients. Orifice equations will be used for areas subject to ponding such as vented manhole lids. 1/I defects from the private sector(i.e. downspouts,uncapped cleanouts, yard drains, etc.)will also be included in the I/I analysis. A final listing will be produced by Pipedream°`,which will rank each 1/1-related defect on the basis of cost/gpm. As the unit cost increases,the defect will be ranked lower on the list. The listing will also show cumulative cost and 1/1 removal. This will allow the CITY to select incremental 1/I removal and rehabilitation plans based on future budgets. 2. Engineering Analysis An engineering analysis will be completed of the sanitary sewers within the study area.Three primary cost components will be evaluated as part of this analysis. Pipedream"'cost analysis will be conducted of 1/I removal within the study area. Estimated 1/1 removal rates and corresponding rehabilitation costs(expressed in units of cost/gpm)for each source of 1/I identified from this study will be calculated. The final analysis will include a listing of inflow source locations to be eliminated for both private and public sectors. In addition to inflow that is cost-effective to eliminate, the analysis will also identify locations of structural rehabilitation and normal maintenance within the Study Area collection system. 3. CCTV Tape Review As part of the engineering analysis under 8.3.,the ENGINEER will evaluate videotape records of proposed CCTV inspections conducted by the ENGINEER's SUBCONSULTANT under Part I of this agreement and the CITY's contractor under Part 2 of this agreement. The analysis will be limited to 745 line segments within the study area. Results of the reviews will be compiled on a final,tabulated spreadsheet. In particular, the tabular listing will include the following: 1. Upstream Manhole identified by Main/Lateral number and station 2. Downstream Manhole identified by Main/Lateral number and station 3. Pipe diameter 4. Actual pipe length 5. Pipe material(s) 6. Approximate pipe age 7. Depth of pipeline 8. General description of observations 9. Surface conditions 10. Cleaning observations 11. Number of service connections 12. General manhole condition 13. Recommendations—rehabilitation 14. Recommendations—maintenance 15. Encroachment issues r^^ 16. CCTV tape reference r: i gip` Al -5 2,, 19 C. REPORT 1. Draft Report A Draft Report will be prepared by the ENGINEER,which will outline the following elements: a. Executive Summary-Findings, conclusions,and recommendations in a summary format. b. Introduction-Historical background of sanitary sewer system,problem areas,existing conditions, study area characteristics,purpose of study, scope of study,demographic data and forecasts. c. Field Activities -Summary of field activities,including flow and rainfall monitoring,manhole inspections, smoke testing, dyed-water testing, and cleaning and television inspection. Results of I/I quantification and identified structural rehab needs. d. Engineering Analysis and Recommendation- Summary of cost analysis including recommendations for(1)I/I elimination(public and private sectors), (2)structural rehabilitation requirements,(3)work associated with maintenance-related activities that can be accomplished by the CITY, and(5)follow-up implementation schedule in the Final Report. Supplemental recommendations will include(1)a basin-wide map showing all identified overflow locations, (2) a tabular listing of all pipelines recommended for replacement or rehabilitation and justification(i.e. chronic overflows-, structural condition based on results of CCTV inspections;maintenance condition based on history and cleaning; I/I based on smoke testing), (3)a basin-wide map showing pipeline replacement and rehabilitation recommendations(including point repairs and trenchless restoration), and(4) a tabular listing of all manhole replacement and rehabilitation with justification. Five(5)copies of the draft report will be submitted to the CITY for review and approval. The plan will include several options regarding implementation of the Final Report recommendations, including establishment of priority(i.e. I/I elimination vs. structural rehabilitation). 2. Review Meetings ENGINEER will meet with the CITY to review the draft report, discuss the CITY's comments, questions,and changes, and make the appropriate modifications to the report. A total of two(2) review meetings will be scheduled. 3. Final Report Ten(10) copies of the Final Report will be submitted to the CITY within 30 days of the final review meeting. 4. Deliverables Field inspection and testing data, computer output reports,flow monitoring data and other key data and calculations compiled during the study will be assembled in hard copy form. An annotated index describing the organization, contents and uses of each of the data files will be prepared. Two(2) copies of the Support Data will be supplied to the CITY. ENGINEER will retain a complete copy of the Support Data to enhance its ability to respond to future questions regarding the study and follow-up rehabilitation implementation. All electronic data files,as described herein, shall be provided to the CITY on CDs. ors, k I ❑ p4 �Oil S AI -6 t �_ PART 2—MANAGEMENT OF SANITARY SEWER CLEANING PROGRAM CITY- CONTRACT MAIN 134 DRAINAGE AREA Under Part 2 the ENGINEER will manage and oversee the CITY's cleaning program in the Main 134 Drainage Area for approximately 136,500 linear feet of sanitary sewer ranging in size from 6"to 24"in diameter. A. MANAGEMENT AND ADMINSTRATION OF"CITY-CONTRACT"CLEANING CONTRACTOR All pipelines requiring cleaning as specified by the CITY shall be included in this task. 1. Pre-qualification of Contractors The ENGINEER shall complete a survey of available contractors who are capable of conducting cleaning and CCTV inspection of pipes scheduled for cleaning. The ENGINEER will review information submitted by each contractor and follow-up available references. Recommendations will then be forwarded to the CITY and a qualified list of contractors will be prepared and finalized by the CITY. 2. Preparation of Bidding Documents The ENGINEER will prepare bidding documents for the purpose of soliciting bids from qualified cleaning and CCTV inspection contractors. The bid documents shall be a single contract that applies to cleaning and CCTV inspection work for approximately 136,500 linear feet of sanitary sewers.The bid documents will include the following: • Invitation to Bid • Instruction to Bidders • Bid Form • General Conditions • Special Conditions • Specifications • Certificates of Insurance • Addenda (if necessary) • Bonding Requirements 3. Bidding Assistance The ENGINEER shall assist the CITY in reviewing bids, answering questions from bidders, attend pre-bid meeting,preparing any necessary addenda and bid tabulation, making recommendations to award the final contract. 4. Administration and Management of Contractor A representative of the ENGINEER shall oversee the Contractor's activities,provide periodic on- site inspections,review pay estimates,review change orders,review all cleaning and CCTV data, and act as the CITY's representative during the project.The ENGINEER'S field representative will maintain a detailed daily log of the contractor's activities. Where the existing site conditions, such as restricted access,prevents the contractor from completing the work, the ENGINEER will consult and recommend to the CITY to evaluate other methods to perform the inspection work. Periodic inspection shall be considered as one site visit each day during periods of active work by the contractor. It is anticipated that all cleaning and inspection work shall be conducted within a 3- month period. Al -7 PART 3—MAIN 134 DRAINAGE AREA SANITARY SEWER REHABILITATION AND IMPROVEMENTS The CITY anticipates a significant number of high priority sewer design project locations to arise during the evaluation of the Main 134 Drainage Area. This contract includes of the design of approximately 5,000 linear feet of priority sanitary sewer laterals and mains that will need rehabilitation in the Main 134 Drainage Area. Rehabilitation may require full replacement,trenchless rehabilitation, or partial replacement. Realignment of certain sanitary sewers may also be required as part of this project. Plans and specifications,including all bid documents,will be prepared in compliance with CITY standards and requirements as issued through the Department of Engineering. The ENGINEER will also provide certain technical assistance during bidding and construction phases of the project. The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT "A". Upon receipt of notice to proceed,The ENGINEER will perform the following tasks: A. SPECIAL SERVICES Special services are typically considered as additional fee items under a design contract. These items normally include special project reporting, preparation of Right-of-Way and private property use instruments, and permits. However due to special design conditions anticipated for this project, several additional work tasks have been included in this contract. The additional special services work items are needed due to the high potential of sewer re-routes for design locations in the Museum District and along Vickery Blvd., University Dr., 7`h Street, Camp Bowie Blvd., Hulen Street, and IH-30 being required in these areas. As a result, special meetings with businesses will be needed to coordinate design efforts. Additionally, supplemental field investigations (dye testing) and field data assessment (tape reviews) are warranted to assist with the sewer line rehabilitation design. The following items are considered special services for this contract. 1. Existing CCTV Tape Review The ENGINEER anticipates the receipt of previously televised sewer line segments that will need to be reviewed for grade breaks and active service locations. Up to fifteen(15)sewer line segments that are applicable to the design and re-alignment of the proposed sewer rehabilitation improvements will be reviewed. Additional tape segments requiring analysis beyond the 15 sewer line segments identified will be conducted at a$75/hr rate,assuming one hour per line segment. 2. Dye Testing Dye testing shall be conducted to identify sewer service outfall locations for various buildings into the public sewer system lines under design. Dye will be added to the private sewer system during the public sewer system observation in order to confirm how the property is served. The ENGINEER shall dye test one(1)project location. Additional dye tests, if necessary, shall be conducted by the ENGINEER at the unit price for this service. 3. Special Coordination Meetings The ENGINEER will conduct one(1)special coordination meeting with affected property owners and businesses to develop sewer and sewer service re-routing plans. This will include the collection of existing site plans,plumbing plans,and any information like building expansion plans that is available and will assist with the sewer and sewer service line designs. Additional coordination meetings,if necessary,shall be conducted by the ENGINEER at the unit price for this service. 4. Public Meeting The ENGINEER will assist the CITY in conducting a public meeting with residents,businesseg, cultural centers within the study area.The public meeting will present the purpose'of the study, Al -8 introduction of key individuals,typical field activities and procedures,public relations plan,schedule, and the project communication plan. 5. Monthly Progress Reports The ENGINEER will provide basic project management services, including invoicing and coordinating the CITY as needed. The ENGINEER shall submit a design progress schedule after the Contract is fully executed. The schedule shall be updated and submitted to the CITY along with monthly progress reports as required under this contract. 6. Surveys The ENGINEER will perform up to 5,000 LF of field surveys to collect horizontal and vertical elevations and other information, which is needed for use by the ENGINEER in the design and preparation of plans for the project. Information gathered during the survey shall include topographic data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location and buried utilities, structures, and other features relevant to the final plan sheets. For sewer lines located in alleys or backyards,The ENGINEER will obtain the following: • Obtain permission for surveying through private property. • Locate horizontal and vertical alignment of utility lines. Tie improvements, trees, fences, walls, etc., horizontally along rear lines in an approximately 20'wide strip. In addition, locate all rear house corners and building corners in backyards. • The"foot print" of the primary building on properties where the sanitary sewer service line is to be relocated or rerouted will be obtained. (Since this is a generic scope of work for design locations, the budgeted amount for surveying for sewer service re-routes is limited to 300 LF. Footage beyond this amount will require more funding from the City for additional survey and service re-route design. A unit fee of$250 per service re-route will be charged.) • Profile existing water and/or sewer line centerline. • Compile base plan from field survey data at a 1 in. = 20 ft. horizontal and 1 in. — 4 ft. vertical scale. A horizontal scale of 1 in.=40 ft.may also be used. The following shall be applicable at all locations where it is necessary to relocate or reroute the existing private sanitary sewer service line due to the abandonment or realignment of the existing public sanitary sewer lateral or main: • During design survey, if a rod can be inserted through the cleanout to the bottom of the service line, the Engineer will obtain the flow line elevation and design the service line prior to advertising the project for bid. • If the service flow line information can not be obtained, the CITY will direct the Contractor to de-hole the service line at the clean-out location of all buildings or structures so that the Engineer or surveyor can determine the flow line of the sewer service line after contract(s) for the construction of the project have been awarded. • The contractor de-hole must be performed prior to the construction of any sanitary sewer lateral or main which will require the reroute/relocation of existing public and private sanitary sewer service lines. • The Engineer shall then use this information to provide the design or re-design of the sanitary sewer service line to be rerouted or relocated. 7. Right-of-way Preparation Fasem.ents The ENGINEER will conduct preliminary research for availability of existing eas re open-cut construction or relocation of existing alignments is probable. Permanen will be appropriated based on available information and recommendations will be made for approval by the CITY. Preparation and submittal of right-of-way and easements will be in conformance with"Submittal of Information to Real Property for Acquisition of Property". 8. Permits If required,the ENGINEER shall complete all forms necessary for the CITY to obtain permit letters from TxDOT and railroads and submit such forms to the CITY.The CITY shall be responsible for forwarding the forms to the affected agencies for execution. One highway department and one railroad permit are budget for this project. 9. Temporary Easements The ENGINEER will conduct preliminary research for availability of existing easements where open-cut construction or relocation of existing alignments is probable. Temporary construction easements will be appropriated based on available information and construction work area needs, and recommendations will be made for approval by the CITY. Preparation and submittal of temporary construction easements will be in conformance with "Submittal of Information to Real Property for Acquisition of Property". 10. Temporary Right of Entry The ENGINEER will conduct preliminary research for availability of existing easements where open-cut construction or relocation of existing alignments is probable. Specific attention to private property access for service reconnections and re-routes will be given and recommendations will be made for approval by the CITY. Preparation and submittal of right-of-way, easements and rights- of-entry will be in conformance with"Submittal of Information to Real Property for Acquisition of Property". B. CONSTRUCTION SERVICES 1. Conceptual Engineering a. Pre-design Activities L Survey Administration Prior to conducting design survey,the ENGINEER will notify affected residents and businesses of the project in writing. The notification letter shall be on company letterhead and shall include the following: project name, limits, DOE Project No., Consultant's project manager and phone number, scope of survey work and design survey schedule. The letter will be reviewed and approved by the CITY prior to its use by the Surveyor. When conducting site visits to the project location,the consultant or any of its sub- consultants shall carry readily visible information identifying the name of the company and the company representative.All company vehicles shall also be readily identifiable. H. Pre-Design Coordination Meetings The ENGINEER will attend and document meetings, as required, to discuss and coordinate various aspects of the project and to ensure that the project stays on schedule. For purposes of establishing a scope of work, two (2) meetings are anticipated. These include the following: • One (1)pre-design kick-off meeting, (including the CITY's Department f Ertgineerir�g � ''J�ll� and other departments that are impacted by the project). • One (1) review meeting at completion of the CITY's review of the conceptual engineering plans. Al - 10 iii. Data Collection (As-built research) In addition to data obtained from the CITY,the ENGINEER will research and make efforts to obtain pertinent information to aid in coordination of the proposed improvements with prior sewer system improvements and any planned future improvements that may influence the project. The ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including; utilities, City Master plans, and property ownership as available from the Tax Assessor's office. iv. Coordination with Other Agencies During the concept phase,the ENGINEER shall coordinate with all utilities,including utilities owned by the CITY,TxDOT and railroads.These entities shall also be contacted if applicable,to determine plans for any proposed facilities or adjustment to existing facilities within the project limits.If available,the information obtained shall be shown on the concept plans.The ENGINEER shall show the location of the proposed utility lines,existing utility lines and any adjustments and/or relocation of the existing lines within the project limits. b. Conceptual Plan Preparation The ENGINEER shall produce a conceptual design of the proposed improvements using the field survey data,legal and as-built research, and supplemental field data collected through CCTV review,coordination meetings and field visits. The ENGINEER will also review the CITY's water and sewer master plans and provide a summary of applicable findings pertaining to the proposed project. The ENGINEER shall produce Conceptual Design Reports for submission to the City 120 calendar days after Notice to Proceed Letter is issued. c. Conceptual Design Submittal The ENGINEER will furnish three (3) copies of the conceptual design report that include layouts, preliminary assessment of right-of-way needs and preliminary cost estimates for the recommended sewer re-route conceptual plans. A Conceptual Design Report review meeting will be scheduled and conducted. Upon authorization by the CITY, The ENGINEER will proceed with any remaining survey field activities as necessary for preliminary and final engineering design plan preparation. 2. Preliminary Engineering a. Preliminary Plans Preparation The ENGINEER will consult with the City's Water Department,Department of Engineering, and other CITY departments,public utilities,private utilities,private utilities and government agencies to determine the approximate location of above and underground utilities, and other facilities that have an impact or influence on the project. The ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities. ENGINEER will provide the following information: all plans, field notes,plats,maps,legal descriptions,or other specified documents prepared in conjunction with the requested services shall be provided in a digital format compatible with the electronic data collection and computer aided design and drafting software currently in use by the CITY Department of Engineering.All text data such as plan and profile, legal descriptions, coordinate files,cut sheets,etc., shall be provided in the American Standard Code for Information Interchange (ASCII)format, all drawing files shall be provided in MicroStation(DGN)or AutoCAD (DWG or DXF)format(Version 14 or later),or as otherwise approved in writing by the CITY, and all data collected and generated during the course of the project shall become of the CITY. The minimum information to be provided in the la property P Pne' ,��'.� following: � � = .� . Al - 11 • A project control sheet, showing all control Points, used or set while gathering data. Generally on a scale of not less than 1:400. • The following information about each Control Point; • Identified(existing CITY monument#8901,PK Nail,5/8"Iron Rod) • X, Y and Z coordinates, in an identified coordinate system, and a referred bearing base. Z coordinates on City datum only. • Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast comer of North Side Drive and North Main Street). • Coordinates on all P.C.'s, P.T.'s, P.L's, Manholes, Valves, etc., in the same coordinate system,as the Control. • No less than two horizontal control points,per line or location. • Bearings given on all proposed centerlines,or baselines. • Station equations relating utilities to paving,when appropriate. • Obtain the "foot print" of all properties where the sanitary sewer service line is to be relocated or rerouted. Upon approval of Part B, Section 2,The ENGINEER will conduct or prepare the following: i. Plan Profile Sheets Overall water and/or sanitary sewer layout sheets and an overall easement layout sheet(s) shall be provided. Preliminary project plans and profile sheets which show the following: Proposed water and/or sanitary sewer plan/profile and recommended pipe size, fire hydrants, water service lines and meter boxes,gate valves, isolation valves and all pertinent information needed to constrict the project. Legal description(Lot Nos., Block Nos., and Addition Names)along with property ownership shall be provided on the plan view. For sewer lines, pipelines schedule for point repairs, rehabilitation and replacement will be located on the base sheets prepared from survey information gathered under Part B, Section 2. Conflicts shall be resolved where pipelines are to be rehabilitated on the same line segment. Base sheets shall reference affected or adjacent streets. Where open-cut construction is anticipated, below and above ground utilities will be located and shown on the base sheets. Existing utilities and utility easements will be shown on the plan and profile sheets. The ENGINEER will coordinate with utility companies and the City of Fort Worth to determine if any future improvements are planned that may impact the project. The design for sewer service line reroute/relocation will be provided by the ENGINEER if the flow line elevation of the sewer service can be determined from the cleanout location or estimated based on finished floor elevations. If this elevation cannot be determined during design survey, reasonable measures will be taken to estimate the depth of sewer service at the building such that the resulting sewer service re-route design can meet or exceed local plumbing codes. The flow line of the building cleanout will be determined by contractor excavation (de-hole) and the proposed service re-route design adjusted, as necessary, to meet all regulatory requirements. All service re-route Chan must be approved by the ENGINEER prior to the initiation of the n �r e i , ^o , l CIO route construction consistent with the requirements found in Part A, S CfQIKK,)�t ii. Standard and Special Details Al - 12 The ENGINEER will prepare standard and special detail sheets for water line installation and sewer rehabilitation or replacement that are not already included in the D-Section of the CITY's specifications. These may include connection details between various parts of the project, tunneling details, boring and jacking details, waterline relocations, details unique to the construction of the project, trenchless details, and special service lateral reconnections. Construction Documents The ENGINEER shall produce the preliminary design contract documents for submission to the City. Generally,the design plan sheets shall be organized as follows: • Cover Sheet • Easement layout(if applicable) • Plan&Profile Sheets • Standard Construction Details • Special Details(If applicable) The ENGINEER shall submit a preliminary estimate of probable construction cost with the preliminary plans submitted. The ENGINEER shall assist the CITY in selecting the feasible and/or economical solutions to be pursued. iv. Review Meeting The ENGINEER shall schedule and meet with the CITY to discuss review comments for the preliminary contract documents submitted. The CITY shall direct the ENGINEER in writing to proceed with Final Design for final review. This authorization also directs the ENGINEER to initiate the preparation of right-of-way documents(easements and right-of entry instruments)and to submit plans for utility clearance. b. Preliminary Plans Submittal Preliminary plans and specifications shall be submitted to the CITY 90 calendar days after approval of Part B, Section A, Item 4. The ENGINEER shall deliver three(3)sets of preliminary construction plans, specifications, contract documents and a preliminary estimate of probable construction costs to the CITY for formal review. The preliminary plans and contract documents review comments will be discussed at the formal review meeting identified in Task B,Item 1-d. The ENGINEER shall incorporate the CITY's preliminary review comments prior to the submission of plans for utility clearance. The ENGINEER shall deliver 13 sets of approved preliminary construction plans to the City's Utility Coordinator for forwarding to all utility companies, which have facilities within the limits of the project. Additional sets of preliminary plans and contract documents,if required,will be provided to the City at a cost based on the labor and expenses associated with the production of the additional deliverables. c. Public Meetings After the preliminary plans have been reviewed and approved by the CITY,the ENGINEER will prepare project exhibits,provide the CITY with a listing of the names and addresses of all residents and businesses to be affected by the proposed project, and will attend public meetings to help explain the proposed project to residents. The CITY shall prepare and mail the invitation letters. Al - 13 f 11 3. Final Engineering a. Final Design The ENGINEER shall incorporate the CITY's preliminary review comments and produce revised final design plans and specification for submission to the CITY. Final Construction Documents shall be submitted to CITY 60 calendar days after approval of Task B, Item 2. L Review Meeting The ENGINEER shall schedule and conduct a formal review meeting with the CITY to discuss final design plans and specifications review comments. ii. Storm Water Pollution Prevention Plans If needed, the ENGINEER shall prepare specific Storm Water Pollution Prevention Plan (SW3P) Reports associated with the design locations and include them in the Final Construction Documents to be submitted to the City. If SW3P reports are required in order to cover the specific project design locations,additional funding will be provided by the City to cover those costs at$2,200 per SW3P report. iii. Final Construction Documents Following CITY approval of the recommended improvements, the ENGINEER shall prepare final plans, specifications, contract documents and SW3P Reports for the CITY (each sheet shall be stamped, dated, and signed by the ENGINEER) and submit three (3) sets of plans and construction contract documents within 30 days of C1TY's Final Review comments with mylar cover sheet for signatures. These plan sets shall be used for Section D activities. iv. Engineers Estimate of Probable Construction Cost The ENGINEER shall submit a final estimate of probable construction cost with the final plans submitted. 4. Bidding and Construction Assistance a. Bidding Assistance The ENGINEER will make available for bidding, upon request by the CITY, forty (40) sets of the final approved and dated plans and specifications and contract documents for the projects to the CITY for distribution to potential bidders. Additional sets of final contract documents, if required, will be provided to the City at a cost based on the labor and expenses associated with the production of the additional deliverables. The Bid Proposal will be delivered in electronic format. The ENGINEER shall assist the CITY during phase including preparation and delivery of addenda to plan holders and responses to questions submitted to DOE by prospective bidders. The ENGINEER shall attend the scheduled pre-bid conference. The ENGINEER shall assist in reviewing the bids for completeness and accuracy. The ENGINEER shall attend the project bid opening develop bid tabulations in hard copy and electronic format and submit four(4)copies of the bid tabulation. b. Construction Assistance The ENGINEER shall attend the pre-construction conference for the project. The ENGINEER shall also consult with and advise the CITY on design and/or construction changes, if necessary. The ENGINEER shall attend the final inspection for review the post-construction closed circuit television (CCTV) inspecti n,-vl ' ' , 11104 v,. Al - 14 requested. The ENGINEER shall prepare a brief letter report of the completed project for compliance to the ENGINEER's design. 5. Reproduction Services The ENGINEER shall provide standard reproduction services to produce design plans, specifications,correspondence,reports,and exhibits associated with the project. Reproduction costs exceeding the budgeted amounts shall be passed through to the City as an additional cost beyond the official scope of work. N1(gjfl �,�ri12 ip.�O��yf Al - 15 ATTACHMENT "B" COMPENSATION AND SCHEDULE I. Compensation A. Payment for services will be computed on the basis of Salary Costs times a multiplier of 3.0 to determine the payment due for services. The multiplier is a factor that compensates ENGINEER for fringe benefits,overhead, and profit. B. Payments shall also include Direct Non-Labor Expenses which, in general, include expenses for supplies, transportation, equipment, travel, communication, subsistence and lodging away from home, and similar incidentals. The Direct Non-Labor expenses shall be reimbursable at actual invoice cost plus 5% except for living and travel expenses when away from the home office on business connected with the project. C. Subcontractor cost shall be reimbursed at the actual invoice cost plus 10%. D. Payment for expenses, costs, and services as described in Attachments "A" and `B-3" shall not exceed$677,047. E. Partial payment shall be made monthly, as stipulated on Attachment "B-1", upon receipt of an invoice from the ENGINEER, prepared from the books and records of the ENGINEER outlining the amount of hours worked by each employee, the employee's name and classification, and the employee's salary rate along with itemized charges for any subcontract and reproduction work performed during the period covered by said invoice. Each invoice is to be verified as to its accuracy and compliance with the terms of this contract by an officer of the ENGINEER. Payment according to statements will be subject to certification by the designated representative of the Water Department that such work has been performed. II. Schedule Part 1 — Main 134 Drainage Area Sanitary Sewer: shall be completed 365 days after Notice to Proceed Letter is issued. Part 2 — Management of Sanitary Sewer Cleaning Program City-Contract Main 134 Drainage Area: shall be completed 180 days after Notice to Proceed Letter is issued. Part 3—M134 Drainage Area Sanitary Sewer Rehabilitation &Improvements: shall be completed 300 days after Notice to Proceed Letter is issued. �:U �B-1 see ATTACHMENT "B-1" (SUPPLEMENT TO ATTACHMENT "B") Method of Pam Partial payment shall be made monthly upon receipt of an invoice from the ENGINEER as stipulated on Item E on Attachment B. The salary rates in Attachment B-2 include a multiplier of 3.0. The ENGINEER shall be paid within 30 days of the receipt of the monthly invoice. Progress Report A. The ENGINEER shall submit to the designated representative of the Water Department monthly progress reports covering all phases of design by the 15th of every month in the format required by the CITY. If the ENGINEER fails to submit the monthly report by the 15th of the month, a time charge shall be made for each working day thereafter, not as a penalty but as liquidated damages. The ENGINEER shall pay liquidated damages of Two Hundred Dollars ($200.00) per day for non-compliance. l�. B1-1 j ATTACHMENT"B-2" (SUPPLEMENT TO ATTACHMENT "B") HOURLY RATE SCHEDULE AND MISCELLANEOUS CHARGES WADE &ASSOCIATES, INC. Consulting Engineers Fort Worth,TX Employee Classification Hourly Rate Principal/Project Director (PE) ...............................................................................$ 156.00 ProjectManager ............................................................................................................. 125.00 SeniorProject Engineer ................................................................................................. 119.00 ProjectEngineer ............................................................................................................... 90.00 Senior Programmer/Analyst ........................................................................................... 89.00 Programmer/Analyst ....................................................................................................... 81.00 StaffEngineer .................................................................................................................... 74.00 Senior Office Technician ................................................................................................. 75.00 FieldManager .................................................................................................................... 93.00 Senior Field Technician ................................................................................................... 68.00 OfficeTechnician ............................................................................................................. 54.00 Field Technician/Inspector ............................................................................................. 56.00 Assistant Field Technician ............................................................................................... 48.00 Clerical ................................................................................................................................ 47.00 OfficeAssistant ................................................................................................................. 37.00 Miscellaneous Charges Rate Subsistence......................................................................................................... at cost plus 5% Subconsultant Services...................................................................................at cost plus 10% Company Field Vehicle ...........................................................................................$0.50/mile Company Passenger Vehicle ..................................................................................$0.45/mile Commercial Transportation ........................................................................... at cost plus 5% Supplies/Materials ........................................................................................... at cost plus 5% Equipment Rental .........................................................................Commercial Rate Plus 5% Printing/Reproductions ...............................................................Commercial Rate Plus 5% Copies ...........................................................................................................................0.10 each Telephone .......................................................................................................................At Cost Fax ............................................................................................................................0.50 each The above miscellaneous charges shall be limited to reasonable and customary charges for these items. Billing by Wade & Associates, Inc. will be prepared each billing period in which services have been rendered. Payments are to be made within 30 days from the date of Invoice. Each billing period is one month in duration. Wade & Associates, Inc. reserves the right on past due accounts to suspend all services and to levy an additional percentage charge per billing period until payment . r This rate schedule is effective until December 31, 2004 at which time all rates sho 2Ex �9Itt. C: change. �N 132-1 _ - -- Attachment "B-3" COST SUMMARY MAIN 134 DRAINAGE AREA SANITARY SEWER SYSTEM EVALUATION AND IMPROVEMENTS P172-070172141090 Part Scope of Services Fee M/WBE % 1 Main 134 Drainage Area Sanitary Sewer System $531,441 Evaluation 2 Management of Sanitary Sewer Cleaning Program $70,606 City-Contract Main 134 Drainage Area 3 Main 134 Drainage Area Sanitary Sewer $75,000 Rehabilitation &Improvements $677,047 $189,576 28.0 M/WBE Subconsultant Fees DFW Infrastructure, Inc. $168,626 Gorrondona &Associates, Inc. $15,000 Alphagraphics#83 $5,950 $189,576 B3-1 ATTACHMENT "B-3A" M/WBE Participation Plan MAIN 134 DRAINAGE AREA SANITARY SEWER SYSTEM EVALUATION AND IMPROVEMENTS P172-070172141090 December 30, 2003 FORT WORTH WATER DEPARTMENT Attn: Mr. Chris Harder, P.E. Planning and Engineering Services Division 1000 Throckmorton Street Fort Worth, TX 76102 Re: M/WBE Participation Commitment for Main 134 Drainage Basin Sanitary Sewer System Evaluation&Improvements Project No. P172-070172141090 WAI File: 0322 Dear Mr. Harder: We appreciate the opportunity to present our M/WBE compliance plan for the above referenced project. The following represents our fee for the scope of services submitted for this project. In addition, we have secured commitments from three M/WBE sub-consultants who will assist Wade & Associates on this project. We propose the following M/WBE sub-consultants which have been previously approved by the City of Fort Worth Minority/Woman Business Enterprise Office. M/WBE Partner Services to be Provided Fees % of Contract DFW Infrastructure,Inc. Sanitary Sewer Cleaning and $ 168,626.00 24.91% CCTV Inspection Gorrondona&Associates, Surveying Services $ 15,000.00 2.22 % Inc. Alphagraphics#83 Copying and Binding Services $5,950.00 0.88% Total $189,576.00 28.01 % Total Contract Amount=$677,047 The letters of commitment from the M/WBE firms listed above are attached. If you have any questions or need additional information,please don't hesitate to call me. WADE&ASSOCIATES, INC. Patrick M. Brown Project Manager _ ATTACHMENTS Ju cc: Dan Hegwald, P.E., Wade &Associates, Inc. 7. B3A-1 Attachment"B-4" COST DETAIL Project No.P172-070172141090 Main 134 Drainage Area Wade&Associates,Inc. Sanitary Sewer System Evaluation and Improvements Consulting Engineers Fort Worth,TX UNIT PRICE WORK HOURLY RATE WORK Option No.1 Total Cost WORK TASK DESCRIPTION Estimated Hours Estimate Units Unit Cost Ouant Amount PR/PD PM PE SE srOT OT SrFT Fr CL OA Amount(1] (S) S S WS.00 $125.m $11e.m X74.00 X75.00 $54.00 5".00 sm.m $47.00 $37.00 $ PART 1-SSES M-134 A. Field linvestl tion 1. Administration/Report _8_ 100 40 100 16 4 0 0 0 0 $30,056 $30,056 2. Public Outreach Program 4 48 22 0 0 0 0 0 0 0 $10,166 $10,166 3. 1/1 Characterization a. Sewer Cleaning and CCTV 6_ _64 16 0 0 0 264 0 16 0 $32,498 $32,498 -8 6' "Dia.Comprehensive Cleaning LF 0.79 34.87 27,554.41 $27,554 10'-12"Dia.Comprehensive Cleaning LF 0.95 6,85 6,515.10 $6,515 15"Dia.Comprehensive Cleaning LF 1,05 4,81 5,050.50 __ $5,051 _ 18"Dia.Comprehensive Cleaning LF 1.58 624 985.92 $986 21"Dia.Comprehensive Cleaning LF 3.94 0.00 $o 24'Dia.Comprehensive Cleaning LF 3.15 3,8 12,222.00 ----- -------- ---- -- $12,222 27"Dia.Comprehensive Cleaning LF ___ 4.73 0.00 _ to 36"Dia.Comprehensive Cleaning LF 5.25 0.00 $0 6"-12"Dia.Low Pressure Step Cleaning LF 1.58 161 25,280.00 _ _ $25,280 6"-8"Dia.DIP/CIP Pipe Cleaning LF 4.20______ 0.00 _ ____ __ __ $0 10"-12"Dia.DIP/CIP Pipe Cleaning LF 6.30 0.00 $0 15"Dia.DIP/CIP Pipe Cleaning LF 10.50 1 0.00 $0 18'Dia.DIP/CIP Pipe Cleaning LF 15.00 92 13,875.00 $13,875 6"-12"Dia.Pre TV LF 1.31 16, 20,960.00 _ $20,960 6"-15"Dia.Post TV LF 0.79 61,547 48,622.13 $48,622 18'-24"Dia.Post TV LF 0.89 5,429 4,831.81 _____ ___ $4,832 27"-36'Dia.Post TV LF 0.89 0.00 $0 6"-8"Dia.Flow Control Plugging EA 105.00 3 315.00 _ $315 15"-24"Dia.Flow Control Plugging EA 210.00 1 210.00 $210 Traffic Control(Commercial Heavy) EA 840.00 1 840.00 $940 Traffic Control(Multi-Lane Closure) EA 1,575.00 1 1,575.00 $1,575 6-inch Bypass Pump Setup EA 1.575.00 1 1,575.00 $1,575 124nch Bypass Pump Setup EA _ ___2,625.00 1 2,625.00 $2,625 6-inch Bypass Pumping HR 183.75 _ 918.75 $919 12-inch Bypass Pumping HR _ 262.50 1,312.50 $1,313 Pre-TV Reverse Setup EA 236.25 5 1,181.25 $1,181 Post TV Reverse Setup EA 183.75 5 918.75 $919 4 N identification _ _ _ a. Base Map _ _ LS 4,000.00 1 4,000.00 _ _____ $4,000 b. Manhole Inspection Each 55.00 770 42,350.00 $42,350 C. Smoke Testing LF 0.35 196,500 68,775.00 0 28 0 80 0 0 0 0 0 0 $10,362 $79,137 d. Building Inspection _ _ i. Residential Each 30.00 50 1,500.00 $1,500 ii. Commercial,Institutional,Public Each 50.00 50 2,500.00 $2,500 e. Dyed-Water Testing ___ _ L Private Sector Each 50.00 25 1,250.00 _ ___ $1,250 ii. Public Sector Each _ 225.00 18 4,050.00 _ $4,050 f. CCTV Inspection Private Service) Each _200.00 75 15,000.00 __ __ $15,000 g. Database Management _ 0 0 60 0 0 0 0 0 0 225 $17,012 $17,012 B. Analysis _ ___ 1. 1/1 Data Analysis 0 16 16 0 24 32 0 0 _0 0 $8,175 $8,175 2 Engineering Analysis _ 0 _ _16 32 0 12 0 0 0__ 0 0 $7,379 $7,379 3. CCTV tape review/recommendations Line Seg $75.00 745 55,875.00 $55,875 C. Report _ 1. Draft Report 8 32 100 0 60 80 0 0 0 0 $28,565 $28,565 2. Review Meetings 0 24 24 0 0 8 0 0 0 0 $6,917 $6,917 3. Final Report _ _0_ 12 24 0 0 40 0 0 0 0 $7,168 $7,168 4.. Deliverables 0 0 0 0 0 8 0 0 0 0 $475 $475 Sub-Total Part 1 $531,441 PART 2-Management of Sanitary Sewer Cleaning Program Ci -Contract A Managament(Adminstration __ _ 1. Prequalification of Contractors 0 ___16 0 0 0 0 0 0 0 0 $2,200 $2,200 2. Prepare Bidding Documents _0 40 80 0 0 32 0 0 _ 16 0 $18,700 $18,700 3. Bidding Assistance 0 16 16 0 0 0 0 0 0 0 $4,294 $4,294 4. Adminstration/Mgnt of Contractor 8 -1001 40 0 32 24 264 0 24 0 $45,412 $45,412 Sub-Total Part 2 $70,607 PART 3-Main 134 Drainage Area Sanita Sewer Rehabilitation and Improvements A.Special Services 1. Existing CCTV Tape Review 1 $0 0 2 0 4 6 0 8 0 0 0 $1,694 $1,694 2. Dye Testing Each 150.00 1 1 $150 0 0 1 0 0 0 0 0 0 0 $131 $281 3. Special Coordination Meetings Each $240.00 1 $240 0 1 0 0 0 0 0 _ 0 1 0 $189 $429 4. Public Meetings $0 0 3 0 2 6 0 0 0 4 0 $1,277 $1,277 5. Monthly Progress Reports _ $0 0 10 0 0 0 o 0 0_ 8 0 $1,789 $1,789 6. Surveys LF $3.10 5,000 $15,500 0 0 0 0 0 0 0 0 0 0 $0 $15,500 7 Right-of-way Preparation Admin. _ $0 0 2 0 0 2 0 0 0 0 0 $440 $440 Permanent Easements(Lot and Block) Each $400.00 1 $400 0 1 1 0 2 0 0 0 1 0 $485 $885 b. Permanent Esmnts(Metes and Bounds) Each $600.00 0 $0 0 1 1 0 2 0 0 $465 8 Permits t ' a. TxDOT Permits Ea. $600.00 0 $0 0 1 0 0 1 0 i _� 7 $272 b. RR Permits Ea $800.00 0 $0 0 2 0 0 2 0 01 0' t- _ $49 $492 9 Tempos Easements Ea $125.00 0 $0 0 0 0 0 0 0 0 9" 0 [p ; 's' $0 10 Te Right of En Ea $100.00 2 $200 0 _ 0 0 0 0 0 0 0• 0 $ $200 B.Construction Services 1. Conceptual Engineering __ ° r•'•' -- - - -- a. Pre-Design Activities __ _ i.Survey Administration __ _ $0 0 1_8 0 0 0 0 0 0--- --6 0--'" -" $1,410 $1,410 Attachment"B-4" COST DETAIL Project No.P172-070172141090 Main 134 Drainage Area Wade&Associates,Inc. Sanitary Sewer System Evaluation and Improvements Consulting Engineers Fort Worth,TX ii.Pre-Design Coordination Meetings $01 0 1 2 4 0 8 1 0 1 0 1 0 1 0 0 $1,459 $1,459 iii.Data Collection(As-Built Research) $0 0 4 0 8 16 8 0 8 0 0 $3,489 $3,489 iv.Coordination with Agencies(Utilities) $0 0 1 2 2 2 4 0 0 4 0 $1,172 $1,172 b. Conceptual Plan Preparation __ $o 0 8 4 8 8 0 0 0 8 0 $3,348 $3,348 C. Conceptual Design Submittal $0 0 2 1 2 4 4 1 D 1 0 1 0 4 0 $1,399 $1,399 2. Preliminary Engineering a. Preliminary Plans Preparation I.Plan Profile Sheets $0 0 6 16 24 84 24 0 0 0 0 $13,229 $13,229 ii.Standard and Special Details $0 0 2 6 0 12 4 0 0 0 0 $2,550 $2,550 iii.Construction Documents __ $0 0 4 8 8 12 0 0 0 10 0 $3,755 $3,755 tv.Review Meeting Ea. $800.00 1 _ $800 0 2 0 0 2 0 0 0 0 1 ___ $481 $1,281 b. Preliminay Plans Submittal ___ $0 0 2 0 0 4 0 0 0 2 0 $708 $708 C. Public Meetings _ $0 0 4 2 2 6 0 0 0 2 0 $1,573 $1,573 3. Final Engineering a. Final Design I. Review Meeting Ea. $800.00 1 _ $800 0 2 0 0 2 0 0 0 0 0 $440 $1,240 ii.Stone Water Pollution Prevention Plans Ea. $2,200.00 0 $0 0 0 0 0 _0 0 0 0 0 0 $0 $0 iii.Final Construction Documents $0 0 8 12 16 30 0 0 0 4 0 $6,655 $6,655 iv.Engineers Estimate $0 0 8 0 0 8 0 o 0 0 0 $1,760 $1,760 4 Bidding and Construction Assistance a. Bidding Assistance _ ___ 0 4 0 0 ___6__ 0 0 0 _2 0 $1,148 $1,148 b. Construction Assistance _ _ 0 8 0 0 4 _0 0 0 0 0 $1,430 $1,430 5. Reproduction Services _ a. Conceptual Design Reports Printing $350 0 0 0 0 0 0 0 0 0 0 $0 $350 b. Preliminary Plans(Utility Clearance) Printing $650.00 1 $650 0 0 0 0 0 0 0 0 0 0 $0 $650 C. Final Construction Documents Printing T$2,400.00 1 $2,400 0 0 0 1 0 0 0 0 0 0 0 $0 $2,400 d. Public Notification/Public Meetings Printing $250 0 0 0 0 0 0 0 0 b 0 $0 $250 Sub-Total Part 3 $75,000 Total All Parts $677,047 M/WBE Subconsultanl Fee Fee DFW Infrastmclure,Inc. $168,626.00 24.91% Gonondona&Associates,Inc. $15,000.00 2.22% Alphagraphics#83 $5.950.00 0.88% Total M/WBE Plan $189,576.00 28.00% Attachment "C" CHANGES AND AMENDEMENTS TO STANDARD AGREEMENT AND ATTACHMENT "A" No modifications to the STANDARD ENGINEERING CONTRACT were necessary for this project. ;Ft 16l%k11 kS���v;`,�B C-1 Attachment "D" INSURANCE CERTIFICATES Ft wil'okill TEX. Client#:47949 WADASC ACOR - CERTIFICATE OF LIABILITY INSURANCE 3/29/WDO/YY) 03/29/04 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Van Gilder Agency Co.(KS) ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 6700 Antioch,Suite 200 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Merriam,KS 66214 913 671-7877 INSURERS AFFORDING COVERAGE INSURED INSURER A: United States Fidelity&Guaranty 1201 Wade&Associates,Inc. INSURER B: Fidelity&Guaranty Ins Underwrite Law _ Wakarusa Building D INSURER C: Hartford Accident&Indemnity i Lawrence,KS 66600 49 INSURER D: St.Paul Fire&Marine INs Co _ INSURER E: z ` COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NSR I TYPE OF(NSURANCts POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LT DAT MMIDO/YY DATE MMIDDlYY LIMITS A GENERAL LIABILITY BKO1292228 10/11/03 10/11/04 EACH OCCURRENCE S1,000,000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE(Any one fire) $300000 CLAIMS MADE 7X MED EXP(Any one person) $10,000 X Broad Form a PERSONAL 8 ADV INJURY S1,000,000 Contractual GENERAL AGGREGATE s2,000.000 GEN'L AGGREGATE LIMITAPPLIES PER: PRODUCTS-COMP/OPAGG s2,000,000 POLICY F1 j R0. LOC B AUTOMOBILE LIABILITY BA01302236 10/11/03 10/11/04 COMBINED SINGLE LIMIT B X ANY AUTO BA01302337 10/11/03 110/11/04 (Ea accident) $1,000,000 ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per Person) $ X HIRED AUTOS BODILY INJURY $ X NON-OWNEDAUTOS (Per accident) X Hired Auto PROPERTY DAMAGE $ Ph s Dm (Per accident) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ A EXCESS LIABILITY BKO1292228 10/11/03 10/11/04 EACH OCCURRENCE $1,000,000 _X1 OCCUR D CLAIMS MADE AGGREGATE $1,000,000 $ DEDUCTIBLE $ X RETENTION $0 $ C WORKERS COMPENSATION AND 34WBGKD5030 10/11/03 10/11/04 X wcsTATU- oTH- TO LIMITS _ EMPLOYERS'LIABILITY E.L.EACH ACCIDENT $500,000 E.L.DISEASE-EA EMPLOYEE $500,000 E.L.DISEASE-POLICY LIMIT $500 000 D OTHER Professional QP03801302 10/11/03 10/11/04 $1,000,000 per claim Liability $2,000,000 annl aggr. DESCRIPTION OF OPERATIONSILOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Re:Main 134 Drainage Area Sanitary Sewer System Evaulation and Improvements P172-070172141090 WA10322 CERTIFICATE HOLDER ADDmONAL INSURED;INSURER LETTER: CANCELLATION SHOULD ANY OF TH E ABOVE DESCRIBED POLICIE S B E CANCELLED BEFORE TH E E XPIRATION City of Fort Worth,Texas DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30__.DAYSWRITTEN Attn:Chris Hardner,P.E. NOTICETOTHE CERTIFICATE HOLDER NAMED TOTHE LEFT,BUTFAILURE TODOSOSHALL 1000 Throckmorton Street IMPOSE NO OBLIGATION OR LIABILITY OF ANYKIND UPON THE INSURERJTS AGENTS OR Fort Worth,TX 76102 REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ACORD 25-S(7197)1 of 1 #S350506/M325841 S% O ION 1988 J � , TVA(, ATTACHMENT E PROJECT LOCATION MAP M-134 DRAINAGE AREA PROJECT S LOCATION \ i 199 i 121 5 820 i 820 7 30 30 ARLINGTON o FORT WORTH B20 183 5 The M-1M Drainage Area is geograPhicaly bounded to the North by 7th Street, the South by Vickery Blvd, the West by Penticost Street and the Salt by N. Forest Park Blvd This area can be located in the Fort Worth Mapsco on page 75 in sections C, D , F , G a K, L. M, Q and R And on page 76 in sections A, B. G E, F and J. City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 3/23/2004 DATE: Tuesday, March 23, 2004 LOG NAME: 60WADE REFERENCE NO.: **C-20008 SUBJECT: Engineering Agreement with Wade & Associates, Inc. for the Main 134 Drainage Area Sanitary Sewer System Evaluation Study and Improvements RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute an engineering agreement with Wade & Associates, Inc. in the amount of $677,047 for the Main 134 Drainage Area Sanitary Sewer Evaluation Study and Improvements. DISCUSSION: The Main 134 drainage area includes the cultural district, historic Camp Bowie area, and the Monticello and Arlington Heights residential neighborhoods. A Sanitary Sewer Evaluation Study (SSES) of the area is needed due to the age of the sanitary sewer collection system, sewer overflows and backups, coupled with the redevelopment and expansion of the cultural district. The engineering services to be provided consist of performing a detailed SSES on approximately 200,000 linear feet (LF) of sewer to identify the nature and locations of defects in the collection system and to develop plans for the removal of public and private inflow and infiltration sources. As part of this agreement, the engineer will prepare plans and specifications, manage a cleaning and closed circuit television contractor, perform comprehensive evaluation, and review of pipeline inspection video, and develop detailed recommendations regarding replacement or realignment. The scope of work under this agreement also includes the design of approximately 5,000 (LF) of critical sewer replacement. This project is an integral part of the Fort Worth Wastewater Program to eliminate and prevent sanitary sewer overflows and bypasses in the wastewater collection system, and to comply with U.S. Environmental Protection Agency proposed regulations known as Capacity, Management, Operations and Maintenance (CMOM). The Main 134 drainage area is bordered by the Clear Fork to the south and east, Penticost Drive to the west, and Crestline Drive to the north. This project is located in COUNCIL-VJSTRICTS 7 and 9. Wade & Associates, Inc., is in compliance with the City's M/WBE Ordinance by committing to 28% MMIBE participation. The City's goal on this project is 28%. FISCAL INFORMATIONXERTIFICATION: The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the Sewer Capital Projects Fund. Loename: 60WADE Noce 1 of TO Fund/Account/Centers FROM Fund/Account/Centers PS58 531200 070580176350 $677.047.00 Submitted for City Manager's Office by: Marc Ott (8476) Originating Department Head: Dale Fisseler (8207) Additional Information Contact: Dale Fisseler (8207) Losname: 60WADE PaaP ? of