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HomeMy WebLinkAboutContract 48264 CITY SECRETARY CONTRACT NO. aZVL- AGREEMENT BETWEEN THE CITY OF FORT WORTH AND SARA LOVAS FOR DESIGN OF PUBLIC ART FOR THE FAR NORTH LIBRARY This Agreement is entered into this —L() day of K , 2016, by and between the City of Fort Worth, a home-rule municipal corporation of the State of Texas, acting by and through Fernando Costa, its duly authorized Assistant City Manager, and Sara Lovas d/b/a Sara Lovas Art and Sculpture, a Sole Proprietorship, located at 5914 Revere Place, Dallas, Texas 75206. City has designated the Arts Council of Fort Worth and Tarrant County, Inc., to manage this Agreement on its behalf. The Contract Manager shall act through its designated Public Art project manager. WHEREAS, pursuant to Chapter 2, Sections 2-56 through 2-61 of the Fort Worth Code of Ordinances, the Fort Worth Public Art Program's goals are to create an enhanced visual environment for Fort Worth residents,to commemorate the City's rich cultural and ethnic diversity,to integrate the design work of artists into the development of the City's capital infrastructure improvements, and to promote tourism and economic vitality in the City through the artistic design of public spaces; WHEREAS, Proposition 3 of the 2014 Capital Improvement Program allocates funds for the construction of a new library at 4264 Golden Triangle Boulevard in north Fort Worth, which includes funds for public art; WHEREAS, funds for the project have been allocated from the 2014 Capital Improvement Program, and the Project was included in the Fort Worth Public Art Fiscal Year 2016 Annual Work Plan and Budget, adopted by the Fort Worth City Council on October 27, 2015 (M&C C-27515), as part of the City's agreement with the Contract Manager for administration of the public art program; WHEREAS, Artist was competitively selected through a process outlined in the Fort Worth Public Art Master Plan, which was conducted by Contract Manager with oversight of the Fort Worth Art Commission; and WHEREAS, City and Artist wish to set out the terms and conditions under which said Work shall be designed to promote the integrity of Artist's ideas and statements as represented by the Work. NOW, THEREFORE, City and Artist for and in consideration of the covenants and agreements hereinafter set forth,the sufficiency of which is hereby acknowledged, agree as follows: ARTICLE I DEFINITIONS As used in this Agreement,the following terms shall have the meanings as set forth below: 1.1. Agreement—Means and includes this Agreement between the City of Fort Worth and Sara Lovas d/b/a Sara Lovas Art and Sculpture for Design of public art for the Site. - =--� LOFFICIAL REC®R® ITY SE� T�gIdY Agreement Between the City of Fort Worth and Page o Sara Lovas d/b/a Sara Lovas Art and Sculpture for Design of Public Art for Far North Library Execution CopyFT. W®RT�1�Y T X 1.2. Artist—Means and includes Sara Lovas d/b/a Sara Lovas Art and Sculpture. 1.3. Artwork Design—Means and includes both the Preliminary Design and Final Design of the Work,which are defined in 1.3.a. and 1.3.b. below. 1.3.a. Preliminary Design — Means all preliminary drawings, sketches, prototypes, maquettes, models, narrative descriptions, budget estimates, and the like that are created by Artist in connection with this Agreement and/or any prior agreement between Artist and City for the Work. 1.3.b. Final Design — Means the Artist's final, proposed design of the Work for the Site, which is based upon the City-approved Preliminary Design and includes, but is not limited to, all final drawings, sketches, prototypes, maquettes, models, and the like that may be created by Artist in connection with this Agreement, or the like that are related, directly or indirectly, to the Work and shall include Artist's specifications for fabrication and installation of the Work. 1.4. Contract Manager — Means and includes the Arts Council of Fort Worth and Tarrant County,Inc., and its officers, directors, and employees. 1.5. City—Means and includes the City of Fort Worth,Texas. 1.6. Effective Date — Means and includes the date represented in the first paragraph of this Agreement,which shall be the official date of execution of this Agreement. 1.7. Final Design Deliverables—Means and includes those items set forth in Article 2.5 of this Agreement that are required for City's review and approval. 1.8. Parties—Means and includes City and Artist. 1.9. Preliminary Design Deliverables—Means and includes those items set forth in Article 2.3 of this Agreement that Artist is required to submit to City for its review and approval prior to proceeding to the Final Design phase of this Agreement. 1.10. Project — Means and includes the capital improvement or public art development undertaking of City for which Artist's services are to be provided pursuant to this Agreement. 1.11. Project Stakeholders — Means and includes the appropriate City Council Member(s), and their appointed community representatives and the Fort Worth Art Commission's appointed representative and others as may be deemed appropriate by the City. 1.12. Project Consultant — Means and includes the design firin/professional(s) hired by City to design the Site. 1.13. Site — Means and includes 4264 Golden Triangle Boulevard, which is more particularly described in Exhibit"A,"attached hereto and incorporated herein by reference for all purposes. Agreement Between the City of Fort Worth and Page 2 of 21 Sara Lovas d/b/a Sara Lovas Art and Sculpture for Design of Public Art for Far North Library Execution Copy 9/1/16 1.14. Work—Means and includes the finished object(s) of art and design that are the subject of this Agreement,or any intermediary stage of completion of such work. ARTICLE 2 SCOPE OF SERVICES AND DELIVERABLES 2.1. Scope of Services. a. Artist shall perform all services and will furnish all supplies, materials, and equipment as necessary for developing a Preliminary Design and Final Design of the Work and for providing the Preliminary Design Deliverables and Final Design Deliverables. Services shall be performed in a professional manner and in strict compliance with all terms and conditions in this Agreement. b. Artist,in collaboration with Project Consultant,shall determine the artistic expression, scope,design, color, size, material, and texture of the Work, subject to review and input from Project Stakeholders and approval by City as set forth in this Agreement. C. The location at the Site where the Work shall be installed shall be mutually agreed upon by City and Artist. d. Artist, upon request of Contract Manager, shall provide information and/or attend meetings with appropriate City staff for purposes of risk assessment, safety review, sighting of the Work, and permitting. e. Artist shall explore concepts for the Work,within the implementation budget set forth in Article 2.3. f. Artist shall meet and coordinate with Project Consultant and others, as necessary, to explore the feasibility of integrating the Work into the Site in terms of structural support, lighting, electricity, or other infrastructure needs to support the Work. g. Artist shall present the Preliminary and Final Designs to Project Stakeholders, the appropriate City staff, and other City boards or commissions, as appropriate, for input and to the FWAC for review and approval at dates and times mutually agreed upon. 2.2. City Assistance. Upon request by Artist, City shall promptly furnish all information and materials required by Artist to the extent that such materials are available. City, upon request by Artist, shall also provide correct scaled drawings of the Site,if available. 2.3. Preliminary Design Deliverables. a. Within three (3) months after the Effective Date, Artist shall provide services and all supplies, materials, and equipment necessary to provide certain deliverables, as set forth in this Article 2.3 to City for approval. Preliminary Design Deliverables shall consist of the following: Agreement Between the City of Fort Worth and Page 3 of 21 Sara Lovas d/b/a Sara Lovas Artand Sculpture for Design of Public Art for Far North Library Execution Copy 9/1/16 i. Two preliminary design illustrations showing the proposed Work from two vantage points, including a plan view, which shall be at least 20"x 30"and mounted on foam core and/or in a high resolution digital format such as JPEG or TIF files; ii. A narrative description of the Artist's concept, proposed materials, fabrication, and installation methods, timeline for completion and maintenance, and anticipated annual maintenance requirements; iii. A preliminary budget estimate, on the budget form attached hereto as Exhibit "B," for implementation of a final design of the Work in an amount not exceed ONE HUNDRED FORTY-TWO THOUSAND, NINE HUNDRED THIRTY SIX DOLLARS AND NO CENTS ($142,936.00), which includes all costs for materials, labor, fabrication, delivery, installation, insurance, transportation, remaining Artist's fee, and all other associated costs for the Work; and iv. Material or fabrication samples and/or prototype models for the Work that show the size and placement of the Work in relation to the Site, as appropriate. 2.4. Preliminary Design Review. a. Upon completion of the Preliminary Design Deliverables,Artist shall present the Preliminary Design to the FWAC for review and input at a regularly scheduled FWAC meeting. b. After presenting to the FWAC for initial input, Artist shall meet with the designated Project Stakeholders, City staff, and other City boards or commissions, as appropriate, to present the Preliminary Design,at a date and time mutually agreed upon,for input. C. Artist shall then present the Preliminary Design to the FWAC for approval at a regularly scheduled FWAC meeting. d. City shall notify Artist of its approval, or disapproval, of the Preliminary Design within thirty (30) business days of Artist's presentation to the FWAC. e. If City disapproves of the Preliminary Design, either in whole or in part,then City shall inform Artist of each revision to be made to the Preliminary Design. City may require Artist to make such revisions to the Preliminary Design as City deems necessary in its sole discretion and/or for the Work to comply with applicable statutes, ordinances, or regulations of any governmental regulatory agency having jurisdiction over the Site for reasons of safety and security. f. Artist shall have thirty (30) calendar days from the date City informed Artist of the revision(s) to present the revised Preliminary Design in conformance with City's requirements. g. If City disapproves of the resubmitted Preliminary Design, any further Preliminary Design resubmissions will be by mutual agreement of the Parties and subject to the procedures and terms in this Article. If the Parties desire not to continue with the resubmission process,then this Agreement Agreement Between the City of Fort Worth and Page 4 of 21 Sara Lovas d/b/a Sara Lovas Art and Sculpture for Design of Public Art for Far North Library Execution Copy 9/1/16 will automatically terminate, with payment for work performed per the payment schedule in Article 3 up through the date of termination. (See Article 4.4.d) h. Upon City approval of the Preliminary Design, any revisions made to a City-approved Preliminary Design shall become part of the Preliminary Design. Artist shall incorporate any City-approved revisions into the final design in conformance with City's requirements. Any revisions shall become part of any Final Design Deliverables if the Artist proceeds to the final design phase. Artist shall provide the Preliminary Design presentation materials to the Contract Manager to become part of the City of Fort Worth Public Art archive owned by City. These documents, models, and/or drawings will be retained for archival and exhibition purposes. 2.5. Final Design Deliverables. a. If City approves Artist's Preliminary Design and authorizes Artist to proceed to the Final Design phase of this Agreement,then, within sixty (60) calendar days after City authorizes Artist to proceed to the Final Design phase, Artist shall provide services and all supplies, materials, and equipment necessary to provide certain deliverables, as set forth in this Article 2.5 to City for approval. Final Design Deliverables shall consist of the following: i. Detailed, design illustrations of the Work for the Site,which shall be 20"x 30"and mounted on foam core and/or in a high resolution digital format, such as JPEG or TIF files, showing the proposed Work from two vantage points with at least one illustration showing the Work's size and placement in relation to the Site. ii. A final written narrative of the Work, describing the following: (1) the Final Design concepts and timeline for completion; (2) proposed materials, fabrication, and installation methods for all elements of the Work, including information regarding Artist's subcontractor(s), if any, for the Work; (3) maintenance requirements for all elements of the Work as dictated by Artist, along with cost estimates for annual maintenance; and (4) proposed public education program or activity to be conducted by Artist at a time mutually agreed upon by the Parties. iii. Comprehensive working drawings, detailing the means of installing all elements of the Work on the Site, together with other such graphic material to permit City to carry out structural design review. City will conduct a review of structural design and other related graphic material prior to installation of the Work. Professional Liability Insurance is required in all circumstances for on-site artwork requiring engineering and/or architectural services. Upon City's request, drawings must be signed and stamped by an engineer and/or architect licensed to work in the State of Texas. Artist will provide the Contract Manager a certificate Agreement Between the City of Fort Worth and Page 5 of 21 Sara Lovas d/b/a Sara Lovas Art and Sculpture for Design of Public Art for Far North Library Execution Copy 9/1/16 of insurance for each licensed professional and provide City with a 30-day notice of cancellation of any policy required hereunder. iv. A detailed, final budget, on the budget form attached hereto as Exhibit `B," for installation of the Artwork in an amount not to exceed ONE HUNDRED FORTY-TWO THOUSAND NINE HUNDRED THIRTY SIX DOLLARS AND NO CENTS ($142,936.00), which includes all costs for materials, labor, fabrication, delivery, installation, insurance, transportation, remaining Artist's fee, and all other associated costs for the Work including, but not limited to, travel. The detailed budget will be for implementation of the Work through a possible artwork commission contract with City. 2.6. Final Design Review. a. Upon completion of the Final Design Deliverables, Artist shall present the Final Design to the FWAC for review and input at a regularly scheduled FWAC meeting. b. After presenting to the FWAC for initial input, Artist shall meet with the designated Stakeholder Group, City staff, and other City boards or commissions, as appropriate,to present the Final Design, at a date and time mutually agreed upon,for input. C. Artist shall then present the Final Design to the FWAC for approval at a regularly scheduled FWAC meeting. d. City shall notify Artist of its approval, or disapproval, of the Final Design within thirty (30)business days of Artist's presentation to the FWAC. e. If City disapproves of the Final Design, either in whole or in part, then City shall inform Artist of each revision to be made to the Final Design. City may require Artist to make such revisions to the Final Design as City deems necessary in its sole discretion and/or for the Work to comply with applicable statutes, ordinances, or regulations of any governmental regulatory agency having jurisdiction over the Site for reasons of safety and security. f. Artist shall have thirty (30) calendar days from the date City informed Artist of the revision(s) to present the revised Final Design in conformance with City's requirements. g. If City disapproves of the resubmitted Final Design, any further Final Design resubmissions will be by mutual agreement of the Parties and subject to the procedures and terms in this Article. If the Parties desire not to continue with the resubmission process, then this Agreement will automatically terminate, with payment for work performed per the payment schedule in Article 3 up through the date of termination. (See Article 4.4.d) h. Artist shall incorporate any City-approved revisions into the Final Design in conformance with City's requirements. Upon City approval of the Final Design, Artist shall provide the Final Design Agreement Between the City of Fort Worth and Page 6 of 21 Sara Lovas d/b/a Sara Lovas Art and Sculpture for Design of Public Art for Far North Library Execution Copy 9/1/16 presentation materials to the Contract Manager to become part of the City's Public Art archive. These documents,models, and/or drawings will be retained for archival and exhibition purposes. i. Upon the expiration of the Term (hereinafter defined) of this Agreement, if the Final Design is accepted by City and funding is appropriated by the Fort Worth City Council, negotiations for fabrication, delivery, and installation of the Work shall commence, which shall become part of the deliverable under any anticipated artwork commission contract. ARTICLE 3 COMPENSATION AND PAYMENT SCHEDULE 3.1. Compensation. Total compensation to Artist under the Agreement shall be in an amount up to TWENTY-ONE THOUSAND, SEVEN HUNDRED SIXTY-FOUR DOLLARS AND NO CENTS ($21,764.00), which shall constitute full compensation for any and all costs associated with the Agreement, including, but not limited to engineering and consulting fees and services performed and materials furnished by Artist under this Agreement. Artist and City may amend this Agreement to allow for additional payment if additional services are required. 3.2. Payment Schedule. a. City agrees to pay Artist in the following installments set forth below, each installment to represent full and final, non-refundable payment for all services and materials provided prior to the due date thereof: i. TWO THOUSAND DOLLARS AND NO CENTS ($2,000.00) upon execution of this Agreement. ii. ONE THOUSAND, FIVE HUNDRED DOLLARS AND NO CENTS ($1,500.00) within thirty(30)calendar days after Artist makes a presentation(s)of the Preliminary Design to the FWAC for review and input. iii. ONE THOUSAND, FIVE HUNDRED DOLLARS AND NO CENTS ($1,500.00)within thirty(30)calendar days after Artist makes a presentation(s)of the Preliminary Design to the Stakeholder group for review and input. iv. THREE THOUSAND NINE HUNDRED FIFTY DOLLARS AND NO CENTS ($3,950.00) within thirty (30) calendar days after Artist submits all of the Preliminary Design Deliverables required under Article 2.3 of this Agreement and makes a presentation(s)of the Preliminary Design to the FWAC for approval. V. TWO THOUSAND,FIVE HUNDRED DOLLARS AND NO CENTS($2,500.00)within thirty(30)calendar days after City's approval of the Preliminary Design. Agreement Between the City of Fort Worth and Page 7 of 21 Sara Lovas d/b/a Sara Lovas Art and Sculpture for Design of Public Art for Far North Library Execution Copy 9/1/16 vi. ONE THOUSAND, FIVE HUNDRED DOLLARS AND NO CENTS ($1,500.00) within thirty (30) calendar days after Artist makes a presentation(s) of the Final Design to the Stakeholder group for review and input. vii. THREE THOUSAND NINE HUNDRED FIFTY DOLLARS AND NO CENTS ($3,950.00) within thirty (30) calendar days after Artist submits all of the Final Design Deliverables required under Article 2.5 of this Agreement and makes a presentation(s)of the Final Design to the FWAC for approval. viii. TWO THOUSAND, EIGHT HUNDRED SIXTY-FOUR DOLLARS AND NO CENTS ($2,864.00)within thirty(30)calendar days after City's approval of the Final Design. iv. City may pay Artist up to TWO THOUSAND DOLLARS AND NO CENTS ($2,000.00) for engineering and consulting fees in order to fulfill the terms of this Agreement. Such payment shall be made upon receipt of an invoice from Artist with the original invoice (a retainer fee of up to 50%is allowed)for such services attached thereto. 3.3. Sales Taxes. City is a tax-exempt organization and no state or local sales taxes or federal excise taxes shall be due upon the Project. City shall supply Artist with the "Texas Certificate of Exemption," in substantially the same form as that attached hereto as Exhibit"C"for use by Artist in the fulfillment of this Agreement. 3.4. Artist's Expenses. Artist shall be responsible for the payments of all expenses incurred during the performance of this Agreement, including, but not limited to, services, materials, mailing/shipping charges and insurance on submissions to City and/or Contract Manager, cost of all travel, and costs for Artist's agents, consultants, and/or employees necessary for the proper performance of the services required under this Agreement. ARTICLE 4 TERM AND TERMINATION 4.1. Term. This Agreement shall be in effect from the Effective Date and, unless terminated earlier pursuant to such provisions in this Agreement, shall extend until final payment to Artist by City. 4.2. Gratuities. City may cancel this Agreement if it is found that gratuities in the form of entertainment, gifts, or otherwise were offered or given by Artist or any agent or representative to any City or Contract Manager official or employee with a view toward securing favorable treatment with respect to the awarding, amending, or making of any determinations with respect to this performance of this Agreement. Agreement Between the City of Fort Worth and Page 8 of 21 Sara Lovas d/b/a Sara Lovas Art and Sculpture for Design of Public Art for Far North Library Execution Copy 9/1/16 4.3. Termination for Cause. If either party to this Agreement shall fail to fulfill their obligations in accordance with the terms of this Agreement, or otherwise violate any of the covenants, agreements,or stipulations material to this Agreement, then the Parties shall first attempt to resolve any disputes arising from this Article 4.3 in accordance with the dispute resolution process set forth in Article 5. If the Parties cannot resolve the dispute(s), then the disputing party shall thereupon have the right to terminate this Agreement upon the delivery of a written "Notice of Termination" specifying the grounds for termination. Termination of this Agreement under this provision shall not relieve the party in default of any liability for damages resulting from a breach or a violation of the terms of this Agreement. 4.4. Termination for Convenience. a. The services to be performed under this Agreement may be terminated by either party, subject to written notice submitted thirty(30)calendar days before termination. b. If the termination is for the convenience of City, City shall pay Artist for services actually rendered up to the effective date of termination, and Artist shall continue to provide the City with services requested by City and in accordance with this Agreement up to the effective date of termination. Upon payment in full of all monies due for services provided up to the effective date of termination, City shall have the right, in its sole discretion, to possession and transfer of all work product produced by Artist under this Agreement, including, but not limited to, finished and unfinished drawings, sketches, photographs, models, and designs, up to the effective date of termination, provided that no right to fabricate or execute the Work shall pass to City. C. If termination is for the convenience of Artist, City shall have the right, in its sole discretion, to pay Artist for services actually rendered up to the effective date of termination or require the Artist to remit to City a sum equal to all payments(if any)made to the Artist pursuant to this Agreement prior to the effective date of termination. If City chooses to pay Artist for services actually rendered,then all work product produced by Artist under this Agreement, including, but not limited to, finished and unfinished drawings, sketches, photographs, models, and designs, up to the effective date of termination shall become property of City. d. If termination is by mutual agreement of the Parties as set forth in Articles 2.4 and 2.6, then City shall pay Artist for work performed per the payment schedule in Article 3 up through the date of termination. City shall have the right to possession and transfer of all work product produced by Artist under this Agreement, including, but not limited to, finished and unfinished drawings, sketches,photographs,models, and designs,up to the effective date of termination. Agreement Between the City of Fort Worth and Page 9 of 21 Sara Lovas d/b/a Sara Lovas Art and Sculpture for Design of Public Art for Far North Library Execution Copy 9/1/16 4.5. Incapacity of Artist. a. In the event of Artist's death or Artist becoming physically or legally incapacitated during the term of this Agreement, City shall have the right to terminate this Agreement on payment to Artist or Artist's successors for all work and services performed prior to death or incapacity. All work product produced by Artist, including, but not limited to,finished and unfinished drawings, sketches, photographs, models, and designs, up to the effective date of termination shall become property of City. b. Should Artist's Preliminary Design have been approved, in the event of termination under this Article 4.5, City shall have the right to complete the Work, if feasible. Due regard shall be made for Artist's intended results and proper credit and acknowledgement shall be given to Artist. ARTICLE 5 DISPUTE RESOLUTION If either Artist or City has a claim, dispute, or other matter in question for breach of duty, obligations, services rendered or any warranty that arises under this Agreement,the Parties shall first attempt to resolve these issues through this dispute resolution process. The disputing party shall notify the other party in writing as soon as practicable after discovering the claim, dispute,or breach. The notice shall state the nature of the dispute and list the party's specific reasons for such dispute. Within ten (10) business days of receipt of the notice, both parties shall make a good faith effort, either through email, mail,phone conference, in person meetings, or other reasonable means to resolve any claim, dispute, breach, or other matter in question that may arise out of or in connection with this Agreement. If the Parties fail to resolve the dispute within sixty(60)calendar days of the date of receipt of the notice of the dispute, then the Parties may submit the matter to non-binding mediation upon written consent of the authorized representatives of both parties in accordance with Chapter 154 of the Texas Civil Practice and Remedies Code and Chapter 2009 of the Texas Government Code,then in effect. Request for mediation shall be in writing, and shall request that the mediation commence not less than fifteen(15) or more than forty-five(45) calendar days following the date of request, except upon Agreement of the Parties. In the event City and Artists are unable to agree to a date for the mediation or to the identity of a mutually agreed mediator within thirty (30) calendar days following the date of the request for mediation,then all the conditions precedent in this article shall be deemed to have occurred. The Parties shall share the mediator's fee and any filing fees equally. Venue for any mediation or lawsuit arising under this Agreement shall be in Tarrant County, Texas. Any agreement reached in mediation shall be enforceable as a settlement agreement in any court having jurisdiction. No provision of this agreement shall waive any immunity or defense. No provision of this Agreement constitutes consent to sue. If the Parties cannot resolve the dispute through mediation,then either party shall have the right to exercise any and all remedies available under law regarding the dispute. (See Article 4.3) Agreement Between the City of Fort Worth and Page 10 of 21 Sara Lovas d/b/a Sara Lovas Art and Sculpture for Design of Public Art for Far North Library Execution Copy 9/1/16 ARTICLE 6 OWNERSHIP AND INTELLECTUAL PROPERTY RIGHTS 6.1. General. a. Upon payment in full to Artist or pursuant to the applicable termination provision of this Agreement, the Artwork Design, Work, and all other work product under this Agreement shall become the property of City, without restriction on future use, except as provided below. Artist shall retain copyright and other intellectual property rights in and to the Artwork Design and/or Work. By execution of this Agreement, Artist grants to the City an exclusive, perpetual, royalty free, and irrevocable license to graphically depict or publicly display the Artwork Design and/or Work for any non-commercial purpose whatsoever. For purposes of this limitation, any graphic depiction or display of the Artwork Design and/or Work intended to promote or benefit City, its public services or its public purposes,regardless of whether or not a fee is charged to the public, or whether revenue is otherwise received by City, shall be deemed a non-commercial purpose. b. In view of the intention that the Artwork Design and the Work be unique, Artist shall not make any additional exact duplicate reproductions of the Artwork Design or the Work, nor shall Artist grant permission to others to do so except with the express written permission of City. However, nothing herein shall prevent Artist from creating future artworks in Artist's manner and style of artistic expression. C. Artist reserves every right available under the Federal Copyright Act to control the making and dissemination of copies or reproductions of the Artwork Design and/or Work, except as those rights are limited by this Agreement. City may make and disseminate photographs, drawings, and other two-dimensional reproductions of the Artwork Design and/or Work and accompanying materials for any municipal purpose. All reproductions by the City shall contain a credit to the Artist and a copyright notice substantially in the following form: "©date,Artist's name." d. Nothing in this Agreement shall prevent the Artist from using images of the Artwork Design and/or Work for marketing and promotional purposes in connection with the Artist's business. e. City is not responsible for any third-party infringement of Artist's copyright and not responsible for protecting the intellectual property rights of Artist 6.2. Artist's Address. Artist shall notify City of changes in Artist's address as set forth in Article 12. The failure to do so, if such failure prevents City from locating Artist, shall be deemed a waiver by Artist of the right subsequently to enforce these provisions that require the express approval of Artist. Notwithstanding this provision, City shall make every reasonable effort to locate Artist when matters arise relating to Artist's rights. Agreement Between the City of Fort Worth and Page 1 I of 21 Sara Lovas d/b/a Sara Lovas Art and Sculpture for Design of Public Art for Far North Library Execution Copy 9/1/16 ARTICLE 7 WARRANTIES OF TITLE AND COPYRIGHT a. Artist represents and warrants that: i. Artwork Design and/or Work shall be the original product of the Artist's sole creative efforts. ii. Artwork Design and/or Work is and will be unique and original, and does not infringe upon any copyright or the rights of any person; iii. Artist has not sold, assigned, transferred, licensed, granted, encumbered, or utilized the Artwork Design and/or Work or any copyright related thereto that may affect or impair the rights granted pursuant to this Agreement; iv. Artwork Design and/or Work (or duplicate thereof) have not been accepted for sale elsewhere; V. Artist has the full power to enter into and perform this Agreement and to make the grant of rights contained in this Agreement; and vi. All services performed hereunder shall be performed in accordance with all applicable laws, regulations,ordinances,etc., and with all necessary care, skill and diligence. ARTICLE 8 ARTIST AS INDEPENDENT CONTRACTOR Artist shall perform all work and services hereunder as an independent contractor, and not as an officer, agent, servant or employee of City. Artist shall have exclusive control of, and the exclusive right to control the details of the work performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of his/her officers, agents, employees, and subcontractors. Nothing herein shall be construed as creating a partnership or joint venture between City and Artist, his/her officers, agents, employees and subcontractors, and doctrine of respondent superior has no application as between City and Artist. ARTICLE 9 INDEMNIFICATION 9.1. GeneralIndemnity. a. ARTIST COVENANTS AND AGREES TO AND DOES HEREBY INDEMNIFY, HOLD HARMLESS, AND DEFEND, AT ITS OWN EXPENSE, CITY FROM AND AGAINST ANY AND ALL CLAIMS,LAWSUITS,JUDGMENTS,ACTIONS,CAUSES OF ACTION, LIENS, LOSSES, EXPENSES, COSTS, FEES (INCLUDING, BUT NOT LIMITED TO, ATTORNEY'S FEES AND COSTS OF DEFENSE), PROCEEDINGS, DEMANDS, DAMAGES, LIABILITIES, AND/OR SUITS OF ANY KIND OR NATURE, INCLUDING, Agreement Between the City of Fort Worth and Page 12 of 21 Sara Lovas d/b/a Sara Lovas Art and Sculpture for Design of Public Art for Far North Library Execution Copy 9/1/16 BUT NOT LIMITED TO, THOSE FOR PROPERTY LOSS (INCLUDING, BUT NOT LIMITED TO, WORKERS' COMPENSATION ACT LIABILITY, LOST PROFITS, AND PROPERTY DAMAGE) AND/OR PERSONAL INJURY (INCLUDING, BUT NOT LIMITED TO,DEATH)TO ANY AND ALL PERSONS,OR OTHER HARM FOR WHICH RECOVERY OF DAMAGES IS SOUGHT, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR RESULTING FROM ANY ACTS, ERRORS, OR OMMISSIONS OF ARTIST AND/OR ARTIST'S SUBARTISTS AND CONTRACTORS AND THEIR RESPECTIVE OFFICERS,AGENTS,EMPLOYEES,DIRECTORS,MEMBERS, PARTNERS, AND REPRESENTATIVES IN CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED PERFORMANCE, OR NONPERFORMANCE OF THIS AGREEMENT. b. Artist agrees to and shall release City from any and all liability for injury, death, damage, or loss to persons or property sustained or caused by Artist in connection with or incidental to performance under this Agreement. C. Artist shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. 9.2. Intellectual Property. Artist agrees to assume full responsibility for complying with all State and Federal Copyright Laws and any other regulations, including, but not limited to, the assumption of any and all responsibilities for paying royalties that are due for the use of other third party copyrighted works by Artist. City expressly assumes no obligations, implied or otherwise, regarding payment or collection of any such fees or financial obligations. City specifically does not authorize, permit, or condone the reproduction or use of copyrighted materials by Artist without the appropriate licenses or permission being secured by Artist in advance. IT IS FURTHER AGREED THAT ARTIST SHALL RELEASE, DEFEND, INDEMNIFY, AND HOLD HARMLESS CITY FROM AND AGAINST ANY AND ALL CLAIMS, LOSSES, DAMAGES, ACTIONS, OR EXPENSES OF EVERY TYPE AND DESCRIPTION, INCLUDING, BUT NOT LIMITED TO, ATTORNEY'S FEES, TO WHICH THEY MAY BE SUBJECTED ARISING OUT OF CITY'S USE OR POSSESSION OF THE WORKS BY REASON OF AN ALLEGED OR ACTUAL COPYRIGHT VIOLATION OR OTHER LACK OF OWNERSHIP, AUTHORSHIP, OR ORIGINALITY. City expressly assumes no obligation to review or obtain appropriate licensing and all such licensing shall be the exclusive obligation of Artist. Agreement Between the City of Fort Worth and Page 13 of 21 Sara Lovas d/b/a Sara Lovas Art and Sculpture for Design of Public Art for Far North Library Execution Copy 9/1/16 ARTICLE 10 EQUAL OPPORTUNITY a. Artist shall not engage in any unlawful discrimination based on race, creed, color, national origin, sex, age, religion, disability, marital status, citizenship status, sexual orientation or any other prohibited criteria in any employment decisions relating to this Agreement, and Artist represents and warrants that to the extent required by applicable laws, it is an equal opportunity employer and shall comply with all applicable laws and regulations in any employment decisions. b. In the event of Artist noncompliance with the nondiscrimination clauses of this Agreement, this Agreement may be canceled, terminated, or suspended in whole or in part, and Artist may be debarred from further agreements with City. ARTICLE 11 MISCELLANEOUS 11.1. Compliance. Artist shall comply with all Federal, state, and local statutes, ordinances, and regulations applicable to the performance of Artist's services under this Agreement. 11.2. Entire Agreement. This writing embodies the entire agreement and understanding between the Parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. 11.3. Amendments. No alteration, change, modification, or amendment of the terms of this Agreement shall be valid or effective unless made in writing and signed by both parties hereto and approved by appropriate action of City. 11.4. Waiver. No waiver of performance by either party shall be construed as or operate as a waiver of any subsequent default of any terms, covenants, and conditions of this Agreement. The payment or acceptance of fees for any period after a default shall not be deemed a waiver of any right or acceptance of defective performance. 11.5. Governing Law and Venue. If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. 11.6. Successors and Assigns. Neither party hereto shall assign, sublet, or transfer its interest herein without prior written consent of the other party, and any attempted assignment, sublease, or transfer of all or any part hereof without such prior Agreement Between the City of Fort Worth and Page 14 of 21 Sara Lovas d/b/a Sara Lovas Art and Sculpture for Design of Public Art for Far North Library Execution Copy 9/1/16 written consent shall be void. This Agreement shall be binding upon and shall inure to the benefit of City and Artist and their respective successors and permitted assigns. 11.7. No Third-Party Beneficiaries. The provisions and conditions of this Agreement are solely for the benefit of City and Artist, and any lawful successor or assign, and are not intended to create any rights, contractual, or otherwise, to any other person or entity. 11.8. Severability. If any provision of this Agreement shall be held to be invalid, illegal, or unenforceable,the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired. 11.9. Force Majeure. It is expressly understood and agreed by the Parties to this Agreement that, if the performance of any obligations hereunder is delayed by reason of war; civil commotion; acts of God; inclement weather; governmental restrictions, regulations, or interferences; fires; strikes; lockouts, national disasters; riots; material or labor restrictions; transportation problems; or any other circumstances which are reasonably beyond the control of the party obligated or permitted under the terms of this Agreement to do or perform the same, regardless of whether any such circumstance is similar to any of those enumerated or not,the party so obligated or permitted shall be excused from doing or performing the same during such period of delay, so that the time period applicable to such design or construction requirement shall be extended for a period of time equal to the period such party was delayed. 11.10. Contract Construction. The Parties acknowledge that each party and, if it so chooses, its counsel, have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. 11.11. Fiscal Funding Out. If, for any reason, at any time during any term of this Agreement, the Fort Worth City Council fails to appropriate funds sufficient for the City to fulfill its obligations under this Agreement, the City may terminate this Agreement to be effective on the later of(i) thirty (30) days following delivery by City to Artist of written notice of City's intention to terminate or (ii) the last date for which funding has been appropriated by the Fort Worth City Council for the purposes set forth in this Agreement. 11.12. Captions. Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. Agreement Between the City of Fort Worth and Page 15 of 2l Sara Lovas d/b/a Sara Lovas Art and Sculpture for Design of Public Art for Far North Library Execution Copy 9/1/16 11.13. Right to Audit. Artist agrees that City will have the right to audit the financial and business records of Artist that relate to the Work (collectively "Records") at any time during the Term of this Agreement and for three (3) years thereafter in order to determine compliance with this Agreement. Throughout the Term of this Agreement and for three (3) years thereafter, the Artist shall make all Records available to the City at 1000 Throckmorton Street, Fort Worth, Texas or at another location in the City acceptable to both parties following reasonable advance notice by the City and shall otherwise cooperate fully with the City during any audit. Artist shall require all of its subcontractors to include in their subcontracts a right to audit in favor of City in substantially the same form as described in this Article 11.13. 11.14. Certified MBE/WBE. If applicable, Artist is encouraged to make its best effort to become a certified Minority Business Enterprise (MBE) or Woman Business Enterprise (WBE) firm with a certifying agency whose certification is accepted by the City under the City's Business Diversity Enterprise Ordinance. 11.15. Survival Provision. The provisions contained in Articles 4.5 (Incapacity of Artist), Articles 6 (Ownership and Intellectual Property Rights), 7 (Warranties of Title and Copyright), 8 (Artist as an Independent Contractor), 9 (Indemnification)and 11.13 (Right to Audit) shall survive the termination or expiration of this Agreement. 11.16. Counterparts and Electronic Signatures. This Agreement may be executed in several counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. A signature received via facsimile or electronically via email shall be as legally binding for all purposes as an original signature. 11.17. Time Extensions. The Parties may agree, in writing,to extend or modify any of the time deadlines set forth in this Agreement. ARTICLE 12 NOTICES All notices, requests, demands, and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, return receipt requested,postage prepaid, as follows: 1. CITY OF FORT WORTH: Fernando Costa,Assistant City Manager City Manager's Office City of Fort Worth 1000 Throckmorton Street,Third Floor Fort Worth,Texas 76102 Agreement Between the City of Fort Worth and Page 16 of 21 Sara Lovas d/b/a Sara Lovas Art and Sculpture for Design of Public Art for Far North Library Execution Copy 9/1/16 Copies to: Sarah Fullenwider,City Attorney Office of the City Attorney City of Fort Worth 1000 Throckmorton Street,Third Floor Fort Worth,Texas 76102 Martha Peters,Vice President,Public Art Arts Council of Fort Worth&Tarrant.County 1300 Gendy Street Fort Worth,Texas 76107 2. ARTIST Sara Lovas Sara Lovas Art and Sculpture 5914 Revere Place Dallas,Texas 75206 IN WITNESS HEREOF,the Parties hereto have executed this Agreement to be effective as of the Effective Date, CITY OF FORT WORTH ARTIST by: c �1— -� 1—� '::� Fernando Costa Sara Lovas Assistant City Manager d/b/a Sara Lovas Art and Sculpture Date: /O/'7�G Date: /o/ !;7/ 20/6 APPR D AS TO FORM AND E ALI Jessic a gsvang Assistan ity Attorney II Form 1295:Not required Dov ® ATTESTED B • �$ o ° o$ Ow /TO M ry cre �, City Se °O °` ft000° z Contract Authorization: M&C–No M&C Required Agreement Between the City of Fort Worth and Page 17 of 21 Sara Lovas d/b/a Sara Lovas Art and Sculpture for Design of Public Art for Far North Library Execution Copy 9/l/ OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Exhibit A: Site 4264 Golden Triangle Boulevard,Fort Worth,TX Glen Vuia b� Y.�ll.:r ti r'�c tid lln�. BJ,d j�r2w` f� K�:inJ lr 'Tv«nlinrrcr lu Mansions at xet F,Ff<6;ra Timberland Apartments KAN,,lir_.,.rd Trinity Springs AinoNallonChryslar, The Met Church Middle school' Dodge Jeep Ram North.'' ,,,, at_r br units Ln p1Fe'c QuikTnp.e+ Id.n niani i a Lexington Place Enclave "�qry m Wajil `TriangleA & ` 1.lit n 1!!.)nq 11�.1� V GoldnTr ,yi fo* Iden mnGl.6i ti..,vrd Vl ru;te3n-,,nd Texas Health H Horns Methodist.. n _ Albertsoos _ y (,._,� kd• Jn�nt lir loot Smart v nw�c Dr Fra•,.t3 a F.m"Lir n Hay Whoa Rd all„,i�'e iz6 n_y vii"tr rd tJv'd wy Up f-Oily M,ya71 t Md-iskd-Dr s 2' `:un er M Is or n p P.'e<finrl Gr _ of...Yln!✓Gni Agreement Between the City of Fort Worth and Page 18 of 21 Sara Lovas d/b/a Sara Lovas Art and Sculpture for Design of Public Art for Far North Library Execution Copy 9/1/16 FORT WORTH PUBLIC ART PROJECT BUDGET Please complete this form and attach a signed receipt or estimate complete with per unit costs(no lump sums)for all items designated with an asterisk(").Cost Increases must also have a written estimate attached. ARTIST'S FEE TRAVEL (For artists who live more than 50 miles from Fort Worth) Airfare Car Rental Per Diem Expenses at S_per day Mileage at$_per mile INSURANCE Auto/Hired Vehicle Liability General Liability for Artist/Subcontractors Workers Comp./Employees Liability Other,as applicable ADMINISTRATIVE EXPENSES Phone/Fax Delivery/Shipping(for correspondence,samples,models,drawings etc) Reprographic Service Supplies PROFESSIONAL CONSULTANT FEES (if applicable,drawing must be signed and sealed by a professional registered to practice in the State of Texas) Architect* Structural Engineer` Electrical Engineer* Conservator* Photographer(for documentation of completed work)* Other* MATERIALS (Please attach a complete list of materials.Itemize all anticipated aspects and components with per unit cost estimates) Materials*Total FABRICATION COSTS (Include and itemize all portions of subcontracted work and work to be completed by artist,) Artist's Labor(v hours at$_per hour)Total Subcontracted Labor*(Total) Facility/Equipment Rental(used exclusively for this project)related to fabrication SITE PREPARATION (Do not include costs covered by FWPA,City of Fort Worth or others) Test Drilling* Removal* landscaping/Irrigation* Electrical Modifications* Water Work/Mechanical Devices Other* (Revised May 2011) Agreement Between the City of Fort Worth and Page 19 of 21 Sara Lovas d/b/a Sara Lovas Art and Sculpture for Design of Public Art for Far North Library Execution Copy 9/1/16 Wat.-,(WorWecharricall Devkea Other' Cc4t lncreases?-.Projected Increase in 0-4t Site Preparation 12 Month$In Future TRANSPORTATION Materials to FaU kation Site' Finished Work to Installation Site* Of tv_-,I Cost increases?:Projected Increase In CcGt Transpemation 12 Months In Future BASEMOUNTING Base Mounting Devices and Contr<nents FoundatiorvFccting Other Cost increases?:Projected in tease in Cost MountinqFcalng 12 Monthe,In Future INSTALLATION COSTS (C,41s must include aflaoawe for after hours Installation,if applicable.Please attach a o�,mplete list of eqripment and Individual estimates with this form) '11,4,critt acted Lot"* Scaflddir,g' Equi:•tnenl R4rdil related to installation' (Xf-dUtY P0hGe?S41U1ity* Traffic Barriers* Storage Facility Rental' city Permit. Display De yes Site Resoi A ioW CA h=t' Coet lrP:rAasAs-e:Projected Increase In Installation 12 Mcoths in Futuna LIGHTING Designers* Fktutes* Bulbs' She Prepafati-W Installati,n' Qost Irsreases?:Projected lix.rea"in Ccst Lighting 12 Months.In FutufA. GRAND TOTAL I Including prole iod cost Incroaso,It any) Please make any necessary notes hero: Prepared By: Date: Agreement Between the City of Fort Worth and Page 20 of 21 Sara Lovas d/b/a Sara Lovas Art and Sculpture for Design of Public Art for Far North Library Execution Copy 9/1/16 Exhibit C: Sales Tax Exemption 9(a9taax) LrcJ (Ro:9-0IM,J TEXAS SALES AND USE TAX EXEMPTION CERTIFICATION Name of purchaser,firm or agency City of Fort Worth,Texas Address(Street&number,PO.any or Route number) Phone(Area code and number) 1000 Throckmorton Street 817-392.8360 City,State,ZIP code Fort Worth,Texas 76102 I,the purchaser named above,claim an exemption from payment of sales and use taxes(for the purchase of taxable items described below or on the attached order or invoice)from: Seller: All Vendors Street address: .. _ _ __ City,State,ZIP code: Description of items to be purchased or on the attached order or Invoice: All items except motor vehicles as listed below Purchaser claims this exemption for the following reason: Municipality,Governmental Entity I understand that I will be liable for payment of all state and local sales or use taxes which may become due for failure to comply with the provisions of the Tax Code andfor all applicable law. I understand that it is a criminal offense to give an exemption certificate to the sellerfortaxable items that(know,at the lime ofpurchase, will be usedin a manner other than that expressedfn this certificate,and depending on the amount of tax evaded,the offense may range from a Class C misdemeanor to a felony of Ilia second degree. Purchase... ___ Tins -_. Date Sign here Finance Director/CFO March 23,2015 NOTE: This certificate cannot be issued for the purchase,lease,or rental of a motor vehicle. THIS CERTIFICATE DOES NOT REQUIRE A NUMBER TO BE VALID. Sales and Use Tax"Exemption Numbers"or"Tax Exempt"Numbers do not exist. This certificate should be furnished to the supplier.Do not send the completed certificate to the Comptroller of Public Accounts, Agreement Between the City of Fort Worth and Page 21 of 21 Sara Lovas d/b/a Sara Lovas Art and Sculpture for Design of Public Art for Far North Library Execution Copy 9/1/16