HomeMy WebLinkAboutOrdinance 18084-05-2008Ordinance No. 18084-05-2008
AN ORDINANCE INCREASING APPROPRIATIONS BY THE INDICATED AMOUNTS IN
THE INDICATED FUNDS FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED
EXPENDITURES; PROVIDING A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR ORDINANCES
IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2007-2008 in the
Budget of the City Manager, there shall also be increased appropriations in the Crime Control and
Prevention District Fund in the amount of $2,073,742.66 and decreasing the unreserved, designated fund
balance by the same amount; in the Group Health Insurance Fund in the. amount of $66,649.00 and.
decreasing the unreserved, undesignated fund balance by the same amount; in the Municipal Parking Fund
by $81,192.00 and decreasing the unreserved, undesignated retained earnings by the same amount; in the
Solid Waste Fund by $21,000.00 and decreasing the unreserved, undesignated retained earnings by the
same amount; in the Water and Sewer Fund by $2,182,113.00 and decreasing the unreserved,
undesignated retained earnings by the same amount; and, in the Workers Compensation Fund by
$285,220.00 and decreasing the unreserved, undesignated fund balance by the same amount, for
encumbrance rollovers and designated expenditures.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 17749 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
~ r V~,
Assistant City ttorney
ADOPTED AND EFFECTIVE: ~ -- - - C I ~ ~ C)
J
Ci>fjo of Ford ~1/orth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 5/13/2008 -Ordinance No. 18084-05-2008
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DATE: Tuesday, May 13, 2008
LOG NAME: 13ROLLDES REFERENCE NO.: G-16128(Revised)
SUBJECT:
Adopt Supplemental Appropriation Ordinance for Fiscal Year 2007-2008 for Rollover Encumbrances
and Designated Expenditures in the Amount of $2,073,742.66 for the Crime Control and Prevention
District Fund; $66,649.00 for the Group Health Insurance Fund; $81,192.00 for the Municipal
Parking Fund; $21,000.00 for the Solid Waste Fund; $2,182,113.00 for the Water and Sewer Fund;
and $285,220.00 for the Workers Compensation Fund
RECOMMENDATION:
It is recommended that the City Council adopt the attached supplemental appropriation ordinance
increasing appropriations by the indicated amounts in the following funds:
1. Crime Control and Prevention District Fund by $2,073,742.66 and decreasing the unreserved,
undesignated fund balance by the same amount;
2. Group Health Insurance Fund by $66,649.00 and decreasing the unreserved, undesignated fund balance
by the same amount;
3. Municipal Parking Fund by $81,192.00 and decreasing the unreserved, undesignated retained earnings
by the same amount;
4. Solid Waste Fund by $21,000.00 and decreasing the unreserved, undesignated retained earnings by the
same amount;
5. Water and Sewer Fund by $2,182,113.00 and decreasing the unreserved, undesignated retained
earnings by the same amount; and
6. Workers Compensation Fund by $285,220.00 and decreasing the unreserved, undesignated retained
fund balance by the same amount.
DISCUSSION:
The attached supplemental appropriation ordinance increases the Fiscal Year 2007-2008 budget for
expenditures, specifically encumbrance rollovers. City staff has reviewed the items in each category and
recommends their approval. A list by fund, department and amount is below.
ENCUMBRANCE ROLLOVERS
Encumbrances are used to reserve a portion of a department's budget for a specific purchase, most often
identified by a contract or purchase order. As goods are received or services rendered, the encumbered
amount is reduced by the amount of the expenditure (expense).
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Annual appropriations expire on September 30th of each year, the amounts encumbered on that date
"rollover" to the new fiscal year to become encumbered against the new budget. Accordingly, the amounts
that are encumbered at the close of the previous fiscal year must be re-appropriated in the new fiscal year
so that the City may honor outstanding purchase orders, contracts and other commitments without
adversely impacting the new fiscal year's operating budget programs and services.
The rollover of funds from the previous to the current fiscal year requires both an increase in appropriations
to accommodate the item and a corresponding decrease in unreserved, undesignated fund balance or
retained earnings. The following items, including fund, department and amount, are recommended for
rollover into the Fiscal Year 2007-2008 budget.
EXISTING EXPENDITURES/EXISTING PROGRAMS
CRIME CONTROL AND PREVENTION DISTRICT FUND (GR79)
DEPARTMENT PROJECT/ITEM AMOUNT
Police Security Project at 350 West Belknap $74,524.00
Office Furniture $4,846.40
After School Program $495,354.00
Firearms Ammunition and Supplies $117,342.40
Officer Uniforms and Equipment $46,189.49
Cummings RV Generators $9,428.00
Replacement Vehicles (Pickups and Prisoner Van) $188,884.46
Forensic Equipment, Software, and Video $27,765.99
Field Operations Scanners $5,448.00
Mobile Data Computers $50,000.00
Mobile Command Post $170,267.51
Motorola Repair Services $11,607.75
TOTAL $1,201,658.00
GROUP HEALTH INSURANCE FUND (FE85)
DEPARTMENT PROJECT/ITEM AMOUNT
Human Resources Resources for Living Contract $28,422.00
Social Security Guides $842.00
Health Management Resources Contract $2,703.00
Harris Methodist Contract for Department Head Physicals $2,970.00
Haynes and Boone Legal Services $23,090.00
Flexible Benefits Administrator Contract 8 622.00
TOTAL $66,649.00
SOLID WASTE FUND (PE64)
DEPARTMENT PROJECT/ITEM AMOUNT
Environmental Management IT Service Manager Software $21,000.00
TOTAL $21,000.00
WATER AND WASTE WATER FUND (PE45)
DEPARTMENT PROJECT/ITEM AMOUNT
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Water Alta Mesa Pump Station Repair $25,110 .00
Southwest Research Institute $27,618 .00
EMA Contract $17,240.00
SUB-TOTAL $69,968.00
Wastewater Southwest Research Institute $27,618.00
EMA Contract $17,240.00
Cleanout Contract $145,137.00
Large Pipe Sewer Cleaning Annual Agreement $13,352.00
SUB-TOTAL $203,347.00
TOTAL $273, 315.00
WORKERS COMPENSATION FUND (FE73)
DEPARTMENT PROJECT/ITEM AMOUNT
Human Resources Occupational Health (Concentra) Contract $282,497.00
CPR Instruction 2 723..00
TOTAL $285,220.00
II. DESIGNATIONS
At the end of Fiscal Year 2006-2007, various City departments requested that unexpended appropriations
and a limited number of funding priorities from Fiscal Year 2006-2007 be approved for appropriation in the
Fiscal Year 2007-2008 budget as designations. The City Manager's Office and the Financial Management
Services Department reviewed each of these items individually and recommends their approval. The
following is a summary of the resulting recommended designations:
EXISTING EXPENDITURES/EXISTING PROGRAMS
CRIME CONTROL AND PREVENTION DISTRICT (GR79)
DEPARTMENT PROJECT/ITEM
Police Audit
Replacement Vehicles
Leased Vehicles Program
Communications Towers
In-Car Video Systems
Mobile Command Post
TOTAL
MUNICIPAL PARKING (PE59)
DEPARTMENT
Transportation and Public Works
WATER AND WASTEWATER FUND (PE45)
DEPARTMENT
Water
PROJECT/ITEM
Parking Garage Improvements
TOTAL
PROJECT/ITEM
Managed Security Service Provider Contract
AMOUNT
$25, 000.00
$296,789.17
$23,668.00
$300,D00.00
$107,995.00
$118.632.49
$872,084.66
AMOUNT
$81,192.00
$81,192.00
AMOUNT
$75,000.00
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Call Center Technology $250,000.00
Inflection Point Solutions Contract $6,000.00
Tarrant Regional Water District-Radio Tower $17,500.00
Geographic Information System $45,000.00
Ozone Concentration Monitors $17,122.00
Service Truck $93,484 .00
Dump Truck $108,717.00
Equipment Trailer $19,543.00
2 Tractors , 2 Loaders, and 2 Backhoes $209,486.00
Equipment Trailer $19,543.00
Service Truck $75,000.00
SUB-TOTAL $936,395.00
Wastewater Managed Security Service Provider Contract $75,000.00
Call Center Technology $250,000.00
Tarrant Regional Water District -Radio Tower $17,500.00
Geographic Information System $45,000.00
Inflection Point Solutions Contract $6,000.00
Large Pipe Sewer Cleaning Contract $189,544.00
Service Truck $93,484.00
Equipment Trailer $19,543.00
Dump Truck $108,717.00
Tractor, Loader, and Backhoe $125,615.00
Mini Excavator $42,000.00
SUB-TOTAL $972,403.00
TOTAL $1, 908, 798.00
SUMMARY OF ALL FUNDS:
FUND ENCUMBRANCE/ROLLOVERS DESIGNATIONS TOTAL
CCPD $1,201,658.00 $872,084.66 $2,073,742.66
Group Health Insurance $66,649.00 $0.00 $66,649.00
Municipal Parking $0.00 $81,192.00 $81,192.00
Solid Waste $21,000.00 $0.00 $21,000.00
Water and Sewer $273,315.00 $1,908,798.00 $2,182,113.00
Workers Compensation $285,220.00 0.00 $285,220.00
TOTAL ALL FUNDS $1,847,842.00 $2,862,074.66 $4,709,916.66
FISCAL INFORMATION/CERTIFICATION:
1. The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached supplemental appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Crime Control and Prevention District Fund. Upon approval, the unaudited, unreserved,
undesignated fund balance of the Crime Control and Prevention District Fund will be $2,224,515 above the
minimum reserve fund balance of $29,402,057 established by the Crime Control and Prevention District
Board (i.e., 60 percent of the current-year adopted budget expenditures).
2. The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached supplemental appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Group Health Insurance Fund. Upon approval, the unaudited, unreserved,
Lognazne: 13ROLLDES Page 4 of 5
undesignated fund balance of the Group Health Insurance Fund will be $11,808,768 above the minimum
reserve fund balance of $14,867,520 required by the City's Financial Management Policy Statements (i.e.,
25 percent of the prior 12 months claims and administrative expenditures).
3. The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached supplemental appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Municipal Parking Fund. Upon approval, the unaudited cash balance of the Municipal
Parking Fund as of March 31, 2008, will be $324,609.
4. The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached supplemental appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Solid Waste Fund. Upon approval, the unaudited cash balance of the Solid Waste Fund
as of March 31, 2008, will be $23,242,908.
5. The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached supplemental appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Water and Sewer Fund. Upon approval, the unaudited cash balance of the Water and
Sewer Fund will be $18,497,714 which is the amount available above the minimum reserve cash balance of
$37,227,484 required by the City's Financial Management Policy Statements (i.e., 20 percent of the current-
year adopted budget expenditures less debt service and capital projects).
6. The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached supplemental appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Workers Compensation Fund. Upon approval, the unaudited, unreserved,
undesignated fund balance of the Workers Compensation Fund will be $3,583,306 above the minimum
reserve fund balance of $2,971,444 required by the City's Financial Management Policy Statements (i.e., 25
percent of the projected annual operating expenditures).
TO Fund/Account/Centers FROM Fund/Account/Centers
Submitted for City Manager's Office b~ Karen Montgomery (6222)
Originating Department Head: Lena Ellis (8517)
Additional Information Contact: Joe Komisarz (2662)
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