HomeMy WebLinkAboutContract 47163-R1 CSC No�� 1/U ✓
CITY OF FORT WORTH
0� OR
SN\F\1 CONTRACT RENEWAL NOTICE
9/30/16
Parkmobile North America, Inc.
3200 Cobb Galleria Pkwy, Ste. 214
Atlanta,GA 30339
Re: NOTICE OF CONTRACT RENEWAL
Pay-By-Phone Parking System Contract
Contract No. CSC No. 47163 (the"Contract")
Renewal Term No. 1: October 14,2016 to October 13,2017
The above referenced Contract will expire on October 13, 2016. Pursuant to the Contract, contract renewals are at the sole
option of the City. This letter is to inform you that the City is exercising its right to renew CSC No.47163 for an additional
one year period, which will begin immediately upon the expiration of the current term and will end on October 13, 2017.
All other terms and conditions of CSC No. 47163 remain unchanged. Please return this signed acknowledgement letter,
along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the
Notice of Contract Renewal.
Please log onto BuySpeed Online athttp://fortworthtexas.gov/purchasin to insure that your company information is correct
and up-to-date.
If you have any questions concerning this Contract Renewal Notice,please contact me at the telephone number listed below.
Sincerely yours,
Darian Gavin, Contract Compliance Specialist
FMS,Purchasing Division
817-392-2057-Direct
817-392-8440 -Fax
I hereby acknowledge receipt of the Contract Renewal Notice for CSC No. 47163 for a one year period ending on October
13,2017. �/
By: 10,,j�1+r.> ZI GLAX Date: /� "G SI ZG�I IV
ri3rted Name and Title
- 00041 04,
Si afore � 00(p
CITY
CITY OFF ORTH: V$ �'� ST:
-V00000000 1 000
Jests J. Chapa,Assistant City Manager �� ` a J. se/,Ci Secretary
Date: GD /� M&C No. C-27507
OFFICIAL RECORD
CITY SECRETARY
FFg WORTH, TX
10/19/2016 M&C Review
Otficial situ otthe City of Fort VVorih. [,xas
i _ � __-
City CILSuncil Agenda ( The City of Fort Worth logo.
COUNCIL ACTION: Approved on 10/13/2015
DATE: 10/13/2015 REFERENCE C-27507 LOG NAME: 13PPARKING PAY-BY-
NO.:
AYBYNO.: PHONE DB
CODE: C TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: Authorize Contract with Parkinobile, LLC, for Parking Pay-By-Phone Services at No Cost to
the City of Fort Worth (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize a contract with Parkmobile, LLC, for parking pay-by-
phone services at no cost to the City of Fort Worth.
DISCUSSION:
The City of Fort Worth (City)will use this Contract to offer an additional payment option for citizens to
pay for parking at all 2,730 metered spaces in the City. The parking meters currently operate via coin
currency on all metered spaces and accept credit/debit cards at some meters in the Central Business
District.
Pay-by-phone technologies are being used in most of the country's top 20 cities due'to the proliferation of
smart phones. The ability to pay for parking via a smart phone will improve current payment options and
upgrade the parking meters without the City making a substantial new investment in parking
equipment. Paying by mobile phone will allow customers to pay on the go, receive alerts before time
expires, and to remotely extend the parking session up to the maximum time allotted for the spot. Parking
payments will be transmitted in real time to mobile phones used by the City's Parking Compliance Officers
to validate payment and thus, avoid issuing unnecessary citations.
All costs for the installation of signs,posting of information on every parking meter in the City, marketing,
processing, customer service, and merchant fees related to the operation of the program are underwritten by
the convenience fee of$0.35 for each individual use. Potential revenue to the City would come from the
convenience fee minus fees paid to Parkmobile, LLC, for processing the transactions. The City's revenue
will be contingent upon the public's use of the pay-by-phone service.
RFP ADVERTISEMENT -A Request for Proposals (RFP)was advertised in the Fort Worth Star-Telegram
on Wednesdays between May 27, 2015 and June 25, 2015, with detailed specifications for parking pay-by
phone services. The evaluation factors included ability to comply with RFP requirements, relevant
company experience and qualification, relevant experience and qualifications of proposed service
personnel, record of satisfactory performance, and net revenue potential to the City. Twenty-five vendors
were solicited from the purchasing vendor database system; six responses were received. The proposals
received were reviewed by an evaluation committee consisting of city Staff from the Transportation and
Public Works, Law, Neighborhood Services and Public Events Departments as well as community
stakeholders from Sundance Square and Downtown Fort Worth, Inc.
PRICE ANALYSIS —The pay-by-phone offering will be provided at no cost to the City of Fort
Worth. This is a fee based service applicable to the customer who will pay a$0.35 convenience fee for
each individual use in addition to the City's parking fees. The convenience fee proposed by Parkrnobile,
file:///C:/Users/gavind/Downloads/C%2027507`/`2O(2).htm 1/2
10/19/2016 M&C Review
LLC, is comparable to the rates charged in other cities, was determined to be the best value for the City and
is fair and reasonable to the customers.
CONTRACT TERMS -Upon City Council's approval, the Contract will begin on October 14, 2015 and
expire October 13, 2016.
RENEWAL OPTIONS - This Contract may be renewed for up to two successive one-year terms in
accordance with the terms of the Contract. The renewal action would not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations
during the renewal term.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE office in accordance with the BDE Ordinance,because
the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendation
that the Transportation and Public Works Department, Parking Services Division, is responsible for the
collection and deposit of funds due to the City.
TO
Fund Department Account Project ProgramActivityBudget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project ProgramActivityBudget Reference# Amount
ID I'D Year (Chartfield 2)
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact: Jack Dale (8357)
Doris Brent(2058)
ATTACHMENTS
file:///C:/Users/gavind/Downloads/C%2027507%20(2).htm 212