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Home My WebLink AboutContract 48302 OMNI OkAusTIN H �' L Group Rooms Only A�'�- 700 SanJacinto, Austin Texas 78701 Market Segment �{�V SEC�.ETAR ,� ❑Association 1-800-THE OMNI Corporate FAX(512) 397-4885 ❑ Tour ❑ Government ❑ Training/Destiny ® Definite (Upon Return) []Other ❑ Revision EXTENDED STAY E] One Time Only ❑ Cancellation CONTRACT Company City of Fort Worth Contact Name Mr.T.J.Patterson Telephone 817-392-6168 Address 1000 Throckmorton St Sales Mgr Brianna Hogan,Business Travel Sales Manager City, ST,Zip Fort Worth,TX 76102 Sales Phone (512)397-4720 Sleeping Room Commitment RESERVATIONS PROCEDURE January 3rd —June 30,2017 (Please Check One) (1 )One bedroom Luxury Suite, Queen Bed ❑ Individuals Rate: One bedroom Luxury Suite-$259.00/per night plus 15%tax * ® Room List Total Stay= 178 nights x$259.00 per night=$46,102 *Tax Exemption(from Texas Taxes Tax Publication) Guests who occupy a hotel room for 30 or more consecutive days are considered permanent residents and are exempt from hotel tax. There can be no interruption of payment or occupancy during that period.Taxes will be run for first 30 days and reimbursed at that time and no longer charged.If guest checks out of hotel prior to 2� staying 30 days they will be liable for the first 30 days of tax in addition to the contracted room revenue as stated in the cancellation policy. Guests who stay 30 or �� o��<N1 more days and notify the hotel in writing of their intention beforehand are exempt. Execution of this agreement serves as proper intention for tax exemption status. vc c PAYMENT PROCEDURE Room,tax,incidental,and any valet parking charges will be charged to the individuals' corporate credit cards on file. Total deposit to be charged to City of Fort Worth corporate card provided upon receipt of signed contract or by company check. Payment schedule detailed below in Billing Section. CONFIRMATION GUEST ROOMS As our guest check-in time is 3:00 P.M.,we would appreciate guest arrival after this time. Please be assured,however,that every effort will be made to accommodate guests who arrive at the OMNI AUSTIN HOTEL DOWNTOWN before 3:00 P.M. Check out time is 12:00 Noon. EA RL Y DEPAR TURE FEE In the event the guest departs the hotel prior to the determined check out date(June 30,2017)with no advance notice,they will still be responsible for the term of the contract.Advance notice of two weeks prior to departure is required for any early check out. TERMS OF AGREEMENT The term of this agreement is January 3rd—June 30,2017. Availability prior to January 3rd or June 30th is not guaranteed. If you wish to extend a reservation, a minimum of two weeks notice must be given to check and confirm or deny availability. PARKING AND BREAKFAST Covered self-parking passes with in and out privileges are available complimentary and includr0FRCIAL nightly roo Valet parking is also available for$30.00 per day. Rates are subject to change. RECORD Page ] of 2 SECRETARYWORTH,TX HOUSEKEEPING Guest rooms will be lightly serviced daily(includes bed made, clean towels and waste collected.)Twice a week(specific days to be determined at a later date)the room will be thoroughly cleaned. DELIVERIES All mail and packages must be made out to the Omni Austin Hotel Downtown and marked as follows: HOLD FOR ARRIVAL COMPLETE RETURN ADDRESS ATTN: Guest's Name OMNI AUSTIN HOTEL DOWNTOWN 700 San Jacinto @ 81h Street Austin,TX 78701 HOLD HARMLESS To the extent not prohibited by law,you agree to hold harmless Omni Hotels and the OMNI AUSTIN HOTEL DOWNTOWN from any and all damages or destruction, including theft or mysterious disappearance,to any and all equipment owned by, or leased by you. CANCELLATION In the event the room cancels before check-in once the contract has been signed,you will be responsible for 100%of the total anticipated revenue for the term of the contract. BILLING Please note that the Omni Austin Hotel Downtown requires pre-payment for long-term stays. Payment schedule is as follows: Period Owed—Room &Tax Due Date First and Last Month's Rent Due upon receipt of contract Prepayment of$259.00 x first and last month's rent(59(lays) x I suite=$15281 Due upon receipt of contract INCIDENTAL CHARGES A breakdown of previous week's incidental charges will be placed under suite door each Sunday night. These weekly charges will be charged to the corporate credit card on file on the following Wednesday night. It is required that your travelers approach the front desk with any questions on incidental charges by Wednesday at 5:00pm otherwise the total charges will be posted at that time. PREPAYMENT If payment is not provided,the rooms may be released or the agreed upon rate may not be available. Thank you for selecting the OMNI AUSTIN HOTEL DOWNTOWN. We are dedicated to providing four-diamond service, and pride ourselves in not only meeting,but also EXCEEDING your travelers' expectations! Please sign below and return to the Omni Austin Hotel Downtown by Friday October 14,2017 to confirm this agreement. Upon receipt of the signed copy of this agreement, Omni Hotels will confirm rates and reservations. Page 2 of 2 Sincerely, CONTRACT APPROVED BY: q / City of Forth Worth Date Printed Name riffsks C A%T Cly( �riX4 C TRACT S MNtIATED BY: t-x r4a- 140kD� q • Z� • ( l� B�ika ogan—Man ger, iness Travel Sales Date At�sbsd b Maty J. I{ y , C ty Secretary OF F0 ,(>000 OFFICIAL i p0 O � OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Page 3 of 2